Docstoc

Free Project Planning

Document Sample
Free Project Planning Powered By Docstoc
					          Project
        Project Planning
          Planning
‘Start at the beginning’, the boss said.
‘Then proceed to the end, and finish.’




       (perhaps your instructions
         will be more detailed)
              The Assignment
        Make a hot cup of tea and measure
          the temperature as a function of
        time. Develop a quantitative model
                that describes this.


team:
  Alexandra      start: Monday, August 30th
  Bernard        end: Thursday, September 16th
  Charles
  Debbie
  Edward           presentation of 8 minutes
      Planning = Speculating

    you can plan when you know what to do
           when you are following a course,
           that someone else has planned…
    you cannot plan when do not yet know
    you can and must think (speculate) about
    what has to be learned and discovered


'planning' is an unfortunate word in development
      Chair Person




more than ~3 people   chair oversees project
chair person needed   and coordinates
What to Explore?
      Could
What Will We
 What              N
We Explore?
    Do?
Mind Mapping (1)
Mind Mapping (2)
Mind Map 4
                   Tasks
start with the main tasks:
   planning the project
   finding information
   setting up experiments       thought to
   setting up models            be difficult
   making a presentation

                     difficult tasks by 2 people?
        Time Available?
? do we consider
   time required for project
   time available for project     here



   14 work days
   2 hours per day        work < 14 × 2 × 5
                           = 140 hours
   5 team members
      Laws of Hofstaedter
1st Law:


 It takes twice as long
      as you think
      you need a wide safety margin
     (when you have no experience)

2nd Law:
    It takes twice as long as you think,
     also if you take this into account.
                 Sequence of Tasks
         planning mostly at start              presentation
                                               mostly at end
planning the project                       A
finding information
                                           B
setting up experiments
setting up models                          C
making a presentation
                                           D

                                           E

                                    time
Who Does What?

capabilities of team members
             earlier experience
             personality
interests of team members
         need to learn new things

tasks that have to be done
             tasks no-one wants
                    Timeline (1)

     lecture =
                                    weekend
    meeting point
Tasks      30 31 01 02 03 06 07 08 09 10 13 14 15 16
Plan
Inform
Experiment
Model
Present

        start                time                end
                         Timeline (2)
 Tasks      30    31 01 02 03 06 07 08 09    10 13 14 15 16
 Plan        10     2 2 2 2 2 2 2 2            2                28
 Inform             4 4                                          8
 Experiment         4 4 4 4 4 4 4                    hours      28
 Model                    4 4 4 4 4 4          4                28
 Present                                 4     4   10 10 10 10 48
             10    10 10 10 10 10 10 10 10    10   10 10 10 10 140
 Tasks      30    31 01 02 03 06 07 08 09    10    13 14 15 16
 Plan       All   A A A A A A A A            A
 Inform           DE DE
                                                     people
 Experiment       BC BC BC BC BC BC BC
 Model                  DE DE DE DE DE DE    DE
 Present                               BC    BC All All All All

problems     little time for experiments
             little time for modelling
                         Timeline (3)
Tasks      30    31 01 02 03 06 07 08 09 10 13 14 15       16
Plan        10     1 1 1 1 1 1 1 1 1                            19
Inform             1 1 1 1 1 1 1 1 1                             9
Experiment         4 4 4 4 4 4 4 4 4            hours           36
Model              4 4 4 4 4 4 4 4 4                            36
Present                                      10 10 10       10 40
            10    10 10 10 10 10 10 10 10 10 10 10 10       10 140
Tasks      30    31 01 02 03 06 07 08 09 10 13 14 15       16
Plan       All   A A A A A A A A A
Inform           A A A A A A A A A
                                                 people
Experiment       BC BC BC BC BC BC BC BC BC
Model            DE DE DE DE DE DE DE DE DE
Present                                      All All All   All

      still much time for presentation – kept as spare
      try to finish experiment and modelling earlier?
      Strategy

 get an acceptable result
 as soon as possible

 use time left to improve


do not postpone!
             Temperature



                                   badly
                                   run
     ideally run
     well run


    30 31 01 02 03 04 05 06 07 08 09 10 11 12 13

temperature usually rises towards the deadline
                         Summary
1   read the project scope           7 assign tasks to people
    (assignment)
                                     8 large tasks by two people
2   choose a chair or leader      9 unknown tasks get more
3   discuss ideas to explore        time

4   structure ideas in           10 plot a timescale in Excel
    'mind maps'                  11 start early!
5   define a few main tasks
6   structure plans in 'mind maps'
                                        feel free to play:
                                        these are suggestions