Title: Create a Purchase Order - Vendor Unknown Category 1 : Purchasing Category 2 : Purchasing Operations
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Work Instruction Create a Purchase Order - Vendor Unknown
Purpose Use this procedure to create a purchase order with reference to an existing purchase requisition that does not have a vendor assigned. Trigger Perform this procedure when unassigned requisitions enter your queue. Prerequisites • • Reference purchase requisition exists in SAP. Purchase requisition has been released.
ME25
Menu Path Use the following menu path(s) to begin this transaction: • Select Logistics Í Materials management Í Purchasing Í Purchase order Í Create Í Vendor unknown to go to the Create Purchase Order: Initial Screen.
Transaction Code ME25 Helpful Hints • • Since the specific vendor is not known, a list of possible vendors from whom the material can be purchased will be displayed as part of the procedure. The selected vendor may need to have a current quality information record in place for the desired material.
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Filename: ~ME25.DOC Reference:
Version: Rev 0 Last Modified: 08.14.2001 12:42:00
Work Instruction Page 1 / 10
Title: Create a Purchase Order - Vendor Unknown Category 1 : Purchasing Category 2 : Purchasing Operations
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Screen Flow
Create Purchase Order: Initial Screen - Order type - Purchase order date - Purchasing group Create Purchase Order: Overview of Requisition Items - Select the line item(s)
Copy Reference
- Ref. purchase req.
Create Purchase Order: Item Overview
Create Purchase Order: Overview Reference Requisition
- Select the line item(s) to be copied
Message: Standard PO created under the number XXXX.
Create Purchase Order: Requisition Item XXXX
Source Overview for Item
Click on a vendor
Create Purchase Order: Requisition Item XXXX
Review: - Fixed vend - Info record
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Filename: ~ME25.DOC Reference:
Version: Rev 0 Last Modified: 08.14.2001 12:42:00
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Title: Create a Purchase Order - Vendor Unknown Category 1 : Purchasing Category 2 : Purchasing Operations
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Procedure
1.
Start the transaction using the menu path or transaction code ME25.
Create Purchase Order: Initial Screen
2.
As required, complete/review the following fields: Field Name Purchasing group R/O/C R Description Group responsible for the purchase of materials The buyer is the individual within a purchasing organization who is responsible for certain purchasing activities or transactions involving specific materials or class of materials. Example: 012
3.
Click
to go to the Copy Reference window..
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Title: Create a Purchase Order - Vendor Unknown Category 1 : Purchasing Category 2 : Purchasing Operations
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Copy Reference
4.
As required, complete/review the following fields: Field Name Ref. purchase req. R/O/C R Description Number of the reference purchase requisition For business reasons, the reference purchase requisition should be released prior to generating the purchase order. If the number is not known, perform the match code search by tracking number or plant/buyer combination. Example: 10008224
5.
Click
to go to the Create Purchase Order: Overview Reference Requisition screen.
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Title: Create a Purchase Order - Vendor Unknown Category 1 : Purchasing Category 2 : Purchasing Operations
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Create Purchase Order: Overview Reference Requisition
6.
As required, complete/review the following fields: Field Name SLoc R/O/C R Description Location in a plant where materials are stored Example: 0001
7. 8.
Click
to select a line item.
Click
to go to the Create Purchase Order: Requisition Item XXXX screen.
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Title: Create a Purchase Order - Vendor Unknown Category 1 : Purchasing Category 2 : Purchasing Operations
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Create Purchase Order: Requisition Item 00010
9.
As required, complete/review the following fields: Field Name Quantity R/O/C R Description Quantity of goods to be ordered The order quantity is specified in the purchase requisition that is being copied. On the purchase order, this field may be updated as necessary to reflect current requirements. Example: Deliv.date R Example: 200 02/28/2001 Date that goods are to be delivered or services rendered
10.
Click
to go to the Source Overview for Item XXXX window.
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Title: Create a Purchase Order - Vendor Unknown Category 1 : Purchasing Category 2 : Purchasing Operations
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Source Overview for Item 00010
11. 12.
Click
.
Click
to return to the Create Purchase Order: Requisition Item XXXX screen.
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Title: Create a Purchase Order - Vendor Unknown Category 1 : Purchasing Category 2 : Purchasing Operations
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Create Purchase Order: Requisition Item 00010
13.
As required, complete/review the following fields: Field Name Fixed vend Info rec. R/O/C R R Vendor number Purchasing information record number for the vendor and material Description
14.
Click
to go to the Create Purchase Order: Overview of Requisition Items screen.
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Title: Create a Purchase Order - Vendor Unknown Category 1 : Purchasing Category 2 : Purchasing Operations
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Create Purchase Order: Overview of Requisition Items
15. 16.
Click
to select the line items to be included on the purchase order.
Click
to go to the Create Purchase order: Item Overview screen.
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Title: Create a Purchase Order - Vendor Unknown Category 1 : Purchasing Category 2 : Purchasing Operations
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Create Purchase order : Item Overview
17.
Click
.
The system displays the message, " Standard PO created under the number XXXX."
18.
You have completed this transaction.
Result You have created a purchase order with reference to an existing purchase order. Comments Inform the requisitioner of the expected delivery date.
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Filename: ~ME25.DOC Reference:
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Work Instruction Page 10 / 10