TFF_Eng by xiangpeng

VIEWS: 5 PAGES: 130

									                       TECHNICAL & FINANCIAL FILE


CAPACITY DEVELOPMENT OF WATER MANAGEMENT AND SERVICES IN NINH THUAN PROVINCE


                                   VIETNAM


                          DGDC CODE: NN 3008277
                         NAVISION CODE: VIE 08 037 11
1. CONTENTS
1. CONTENTS ....................................................................................................................... 2
2. ABBREVIATIONS ............................................................................................................. 5
3. EXECUTIVE SUMMARY .................................................................................................. 8
4. ANALYTICAL RECORD OF THE INTERVENTION .................................................. 9
5. SITUATION ANALYSIS ................................................................................................... 10
   5.1        Introduction ...................................................................................................................................... 10
   5.2        Institutional arrangements .............................................................................................................. 10
   5.3        Legal framework............................................................................................................................... 12
   5.4        Capacity needs assessment.............................................................................................................. 13
   5.5        Public awareness .............................................................................................................................. 14
6. STRATEGIC ORIENTATIONS ......................................................................................15
   6.1        Content of the project ..................................................................................................................... 15
   6.2 Overall strategy of the interventions ............................................................................................. 15
     6.2.1 Public Administration Reform ............................................................................................. 15
     6.2.2 Water resource management ............................................................................................. 16
     6.2.3 Drainage and wastewater .................................................................................................... 20
7. INTERVENTION FRAMEWORK ................................................................................. 23
   7.1        Overall objective .............................................................................................................................. 23
   7.2        Specific objective.............................................................................................................................. 23
   7.3 Expected results and activities ....................................................................................................... 23
     7.3.1 Result 1: Improved coordination and planning mechanisms ................................. 24
     7.3.2 Result 2: Improved public service delivery system .................................................... 25
     7.3.3 Result 3: Improved River Basin Management ............................................................. 28
     7.3.4 Result 4: Improved Health and Living Environment in Phuoc Dan ...................... 30
     7.3.5 Result 5: Improved Community Awareness and Infrastructure ............................. 32
     7.3.6 Result 6: Improved Living Environment in Khanh Hai .............................................. 34
     7.3.7 Result 7: Improved awareness on water use ............................................................... 35
   7.4        Indicators and means of verification ............................................................................................. 36
   7.5 Description of beneficiaries............................................................................................................ 36
     7.5.1 Capacity development ........................................................................................................... 36
     7.5.2 Water resource management ............................................................................................. 36
     7.5.3 Drainage and sewerage ....................................................................................................... 37
   7.6        Risks and Assumptions ................................................................................................................... 37
8. RESOURCES .................................................................................................................... 45
   8.1        Financial resources ........................................................................................................................... 45
   8.2        Human resources ............................................................................................................................. 53
   8.3        Material ressources........................................................................................................................... 58


DTF VIE 08 037 11                                                                                                                                                 2
9. IMPLEMENTATION MODALITIES ............................................................................ 59
  9.1         Legal framework and administrative responsibilities .................................................................. 59
  9.2 Implementation and follow-up structures -Management, Implementation and Monitoring
  Structures ........................................................................................................................................................ 59
     9.2.1 Basic Principles........................................................................................................................ 59
     9.2.2 Project Steering Committee ................................................................................................ 61
     9.2.3 Project Management .............................................................................................................. 62
  9.3         Technical responsibilities ................................................................................................................ 68
  9.4 Financial responsibilities ................................................................................................................. 68
    9.4.1 Expenses and budget ............................................................................................................ 68
    9.4.2 Cash management ................................................................................................................. 70
    9.4.3 Financial reporting .................................................................................................................. 71
    9.4.4 Management of funds under Regie .................................................................................. 72
    9.4.5 Audit ............................................................................................................................................. 72
    9.4.6 Closing......................................................................................................................................... 72
  9.5         Procurement Management ............................................................................................................. 73
  9.6         Human Resources Modalities......................................................................................................... 73
  9.7 Reporting ........................................................................................................................................... 73
    9.7.1 Baseline data ............................................................................................................................ 74
    9.7.2 Progress reports ...................................................................................................................... 74
  9.8         Modification of the TFF ................................................................................................................. 74
  9.9 Monitoring and evaluation.............................................................................................................. 75
    9.9.1 External evaluation ................................................................................................................. 75
    9.9.2 Closure of the project............................................................................................................. 75
10.       CROSS CUTTING THEMES ...................................................................................... 76
  10.1             Environment ................................................................................................................................ 76
  10.2             Gender .......................................................................................................................................... 76
  10.3             Social economy ............................................................................................................................ 77
  10.4             Child rights ................................................................................................................................... 77
11.       ANNEXES .................................................................................................................... 78
  11.1             Logical framework....................................................................................................................... 78
  11.2     Implementation calendar ............................................................................................................ 91
    11.2.1   Expenses chronogram ...................................................................................................... 92
    11.2.2   Inception phase ................................................................................................................... 96
  11.3     Terms of references of long-term technical assistants and MCDU members ................... 98
    11.3.1   Project coordinator ............................................................................................................. 98
    11.3.2   National Technical Assistant ........................................................................................ 101
    11.3.3   Vice Project Director – Capacity Building (PAR) .................................................. 104
    11.3.4   Standing Vice Project Director – Water Resources Management................. 107
    11.3.5   National Technical Assistant – Water Resources Management .................... 109
    11.3.6   Administrator / Secretary ............................................................................................... 111


DTF VIE 08 037 11                                                                                                                                                     3
     11.3.7         Translator / Interpreter .................................................................................................... 112
  11.4          Vehicle technical specification ................................................................................................. 113
  11.5          Basic design review.................................................................................................................... 114
  11.6          Institutional arrangement options for O&M of Sewerage systems ................................... 125
  11.7     Maps and drawings of the investment projects .................................................................... 128
    11.7.1  Cam reservoir ..................................................................................................................... 128
    11.7.2  Khan Hai drainage system ............................................................................................ 129
    11.7.3  Phuoc Dan combined sewer system ......................................................................... 130




DTF VIE 08 037 11                                                                                                                                        4
2. ABBREVIATIONS
 ADB                Asian Development Bank
 AFD                Agence Française de Développement
 APMU               Agriculture Project Management Unit under DARD
 AusAID             Australian Agency for International Development
 BTC                Belgian Technical Cooperation
 CAIA               Community Awareness and Infrastructure Activities
 CDWMS              Capacity Development of Water Management and Services Project
 CEMDI              Centre for Environmental Monitoring Data and Information
 CERWASS            Centre for Rural Water Supply and Sanitation
 CMC                Community Management Committee
 CPIA               Country Performance and Institutional Assessment
 CPIM               Centre for Participatory Irrigation Management (University of water resource
                    in Hanoi)
 CPC                Commune People‟s Committee
 CPRGS              Comprehensive Poverty Reduction and Growth Strategy
 CSO                Combined Sewer Overflow
 CTA                Chief Technical Advisor
 DANIDA             Danish International Development Assistance
 DARD               Department of Agriculture and Rural development
 DFU                District Farmers Union
 DFW                Dry Weather Flow
 DGDC               Directorate General of Development Cooperation
 DMP                Department of Material Pricing
 DoC                Department of Construction
 DoF                Department of Finance
 DPC                District People‟s Committee
 DPI                Department of Planning and Investment
 DoHA               Department of Home Affairs
 DoNRE              Department of Natural Resources and Environment
 DPIU               District Project Implementation Unit
 DWRM               Department of Water Resources Management (MoNRE)
 EIA                Environmental Impact Assessment
 EM                 Environmental Motivators
 EMP                Environmental Management Plan
 FC                 Financial Cooperation
 FR                 For Reference
 GoV                Government of Vietnam
 HCMC               Ho Chi Minh City
 HCS                Hanoi Core Statement
 HRD                Human Resources Development
 ICP                Indicative Cooperation Program
 IEC                Information, Education, Communication
 IPMU               Infrastructure Project Management Unit under DoC
 IMC                Irrigation Management Company
 IRBM               Integrated River Basin Management
 IS                 Identification Study
 ITA                International Technical Assistant
 IWRM               Integrated Water Resources Management
 JBIC               Japanese Bank of International Cooperation
 JICA               Japanese International Cooperation Agency
 JSC                Join Stock Company
 KAP                Knowledge, Attitudes and Practices


DTF VIE 08 037 11                                                                                  5
 KfW                Kreditanstalt fur Wiederaufdau
 KH                 Khanh Hai
 LMDG               Like Minded Donor Group
 LWR                Law on Water Resources
 MARD               Ministry of Agriculture and Rural Development
 MCDU               Management and Capacity Development Unit
 MDG                Millennium Development Goals
 MFAF               Ministry for Foreign Affairs of Finland
 MPI                Ministry of Planning and Investment
 MoC                Ministry of Construction
 MoF                Ministry of Finance
 MoHA               Ministry of Home Affairs
 MoNRE              Ministry of Natural Resources and Environment
 MTR                Mid Term Review
 NAVD               National Assistant Vice Director
 NEX                National Execution
 NGOs               Non Governmental Organization
 NT                 Ninh Thuan
 NTA                National Technical Assistant
 NTP                National Target Program
 NWRC               National Water Resources Council
 NWRS               National Water Resources Strategy
 ODA                Official Development Assistance
 O&M                Operation and Maintenance
 PAR                Public Administration Reform
 PCERWASS           Provincial Center for Rural Water Supply and Sanitation
 PD                 Phuoc Dan
 PFM                Public Financial Management
 PIM                Participatory Irrigation Management
 PPC                Provincial People‟s Committee
 PMU                Project Management Unit
 PPMU               Provincial Project Management Unit
 PPP                Public private partnership
 PR                 Phan Rang
 PT                 Provincial Treasury
 PWMMP              Provincial Waste Management Master Plan
 SAV                State Audit of Vietnam
 SC                 Steering Committee
 SCS                Sanitation Credit Scheme
 S&DC               Sewerage & Drainage Company
 SEDP               Socio-Economic Development Plan
 SVPD               Standing Vice Project Director
 SWMPD              Solid Waste master Plans of the 4 districts
 TNA                Training Needs Assessment
 TOR                Terms of Reference
 TPC                Town People‟s Committee
 TWU                Town Women's Union
 UNDP               United Nations Development Program
 USSAP              Unified Sanitation Strategy and Action Plan
 URENCO             Urban Environment Companies
 VDG                Vietnamese Development Goals
 VND                Vietnamese Dong
 VPD                Vice Project Director
 WB                 World Bank
 WR                 Water Resources


DTF VIE 08 037 11                                                             6
 WSSP               Water Supply and Sanitation Program in Binh Dinh Province
 WSC                Water supply company
 WU                 Women's Union
 WW                 Wastewater
 WWTP               Wastewater treatment plant




DTF VIE 08 037 11                                                               7
3. EXECUTIVE SUMMARY
For the recent years Vietnam has experiencing fast socio-economic development, rapid
urbanization and industrialization. As a result, the environment, including water resources for
rural and urban inhabitants, is under intense pressure. The demand for water for domestic and
industrial purposes is vastly increasing; surface water resources, such as rivers, lakes, and
streams have been polluted as industrial, agricultural, aqua-cultural and domestic waste are
being discharged to the water bodies without treatment.
In such a context, during the Indicative Cooperation Program between Belgium and Vietnam
signed the 8th of March 2007 for the 2007-2010 period, Belgium Government manifested its
interest in supporting Ninh Thuan Province, one of the driest provinces of the country, facing
difficulties in water management.
The Identification report defined three specific components for the project; (1) a Public
Administration Reform related to participatory planning, (2) the construction of a reservoir as a
means to improve agricultural production, and (3) the construction of separate sewers in two
district towns in order to limit flooding during the rainy season. Considering the lack of coherence
of these different elements and the clear needs for improving the coordination and strengthening
the local capacity in the water management, the formulation mission recommended integrating
PAR within the water sector. Close links with two BTC projects at the ministry level, one within
MPI, the other within MoNRE was also requested.
Regarding the investment projects – namely the construction of a dam and its irrigation canals,
the drainage, sewerage and wastewater plant of the city of Phuoc Dan, including connection and
septic tanks construction, and part of the drainage network of the city of Khanh Hai – some
adaptations of the basic designs were requested and approved by the local authorities, such as
developing combined sewer systems, an indication that technical assistance is still required
during the design process.
Existing Vietnamese PMUs will manage the investment works, one being under DARD, the other
under DoC. A coordination Unit will be created under the responsibility of the PPC Office, the
Management and Capacity Development Unit (MCDU), while employing staff from the different
provincial departments. This body shall carry on its coordination activities after the project
completion. It will be also in charge of the implementation of the capacity development activities
that are targeting different agencies.
A large variety of technical assistance is required for the good execution of the project, especially
in terms of capacity development. Most of the resources being already available in Vietnam within
the on-going BTC projects, it is suggested not to assign a specific International Technical
Assistant but rather to call for the available BTC expertise within the country upon request for the
equivalent of 24 man/months. Instead, a National Technical Assistant shall be recruited for the
first 3 years of the project. His/her assignment could be eventually extended until the completion
of the project, upon recommendation of the MTR.
Financial Cooperation modalities will be endorsed by the present project, while using two bank
accounts, one master account in euro, another in Vietnam Dong. External audits will be
conducted annually. The project duration is of five years while the validity of the Specific
Agreement is extended up to six years in order to cover the risk of delays.




DTF VIE 08 037 11                                                                                  8
4. ANALYTICAL RECORD OF THE INTERVENTION

 DGDC number              3008277                Navision code BTC      VIE 08 037 11
                          MPI, MoNRE, Ninh Thuan PPC, DPI, DoNRE, DoHA, DoC, DARD, Bac
 Partner institution
                          Ai, Ninh Phuoc, Ninh Hai DPCs
 Specific Agreement
                          72 months              Project duration       60 months
 Duration
 Estimated starting
                          March 2010
 date of intervention
 Partner‟s contribution   3,070,000 €

 Belgian contribution     10,000,000 €

 Intervention sectors     Water sector, Public Administration Reform, Rural Development
                          To improve living environment and socio-economic development in
 Overall Objective
                          Ninh Thuan Province
                          To improve sanitation and water management and services in Ninh
 Specific Objective
                          Thuan Province
                             1. R1: Improved coordination and planning mechanisms in water
                                 resource management at provincial level;
                             2. R2: Improved public service delivery system in water resource
                                 management through stakeholders capacity development;
                             3. R3: Set-up of proper river basin water management & services;
 Results                     4. R4: Improved health & living environment in Phuoc Dan;
                             5. R5: Improved community awareness and infrastructure in
                                 Phuoc Dan;
                             6. R6: Improved living environment in Khanh Hai;
                             7. R7: Improved awareness on water use and established
                                 exchange networks with other projects.




DTF VIE 08 037 11                                                                           9
5. SITUATION ANALYSIS

5.1                 INTRODUCTION
The project fits in the Indicative Cooperation Program between Belgium and Vietnam signed the
8th of March 2007 for the 2007-2010 period, which is focusing on two major sectors: capacity
building, institutional strengthening and support for water and sanitation programs. Both sectors
are of major concern, considering, on the one hand, the important socio-economic development
and institutional transformation Vietnam has been experiencing since Doi Moi, and, on the other
hand, the water and sanitation difficulties the country is facing due to the rapid transformation of
the country and the climate changes.
In that respect, the Belgian Government manifested its interest in supporting some districts of the
coastal province of Ninh Thuan, located in the central part of Vietnam that is presently facing
difficulties in the water management sector.

5.2                 INSTITUTIONAL ARRANGEMENTS
The overall responsibility for water resource management in Vietnam lies within the responsibility
of MoNRE. However there are overlapping tasks and responsibilities in the water sector with
MARD. These overlaps are also replicated in the lower government levels. A new Water Law is
now being prepared and should be approved before the end of 2009. As an approach to the
water resource management of Ninh Thuan Province these problems should be addressed and
clarified in the Inception Phase of the Project in close cooperation with MoNRE and MARD.
Thanks to the decentralization process, a lot of responsibilities in the fields of rural water and
sanitation are in the hands of the Provincial authorities. PPC and DPCs have the overall political
responsibility on water and sanitation issues, while they delegate the technical aspects to specific
agencies. These political bodies should apply within their geographical boundaries the policies,
regulations, standards and norms defined at the central level. DPI assists the PPC/DPCs in
investment planning, while DoC is ensuring the correctness of the technical designs and through
construction supervision, the actual realization of the works.
PCERWASS, under the DARD, is playing a key role during the investment phase of the water
projects while either the community or WSCs are involved in the O & M phase. Mass
organisations, such as the Women Union, are mainly involved in the awareness raising
campaigns.
The following table presents the responsibilities of central ministries and their related
departments at provincial level in both sectors.

Policy Aspect        Central Government              Provincial Government

Planning of          MoNRE                           PPC: DoNRE responsible for preparation of
water                                                plans for approval by PPC.
resources
management

Investment           Appraise large-scale            - People‟s Committee can approve smaller
Policy/Planning      investments (category A)          investment projects (category B & C). Seek
                     and issue investment              inputs from DoC, DoF;
                     licenses (MPI with input from
                                                     - Allocates budget to support
                     line ministries (MoC, MoF)
                                                       WSC/S&DC/URENCO‟s activities;
                     on technical and financial
                     aspects and from provincial     - Decides on water and wastewater tariffs
                     authorities. MoNRE advise         based on approval of the Provincial


DTF VIE 08 037 11                                                                                   10
Policy Aspect       Central Government              Provincial Government
                    on Water resource                 People‟s Council and within national tariff
                    management aspects of             framework.
                    investment policy and
                                                    - DPI is planning the investment projects
                    planning.


Technical           Appraise technical aspects      - DoC/ DARD appraise technical design for
Decisions and       of larger investment projects     category B and C projects;
Oversight           (MoC)
                                                    - Monitors project implementation;
                                                    - Reviews WSC/S&DC/URENCO annual
                                                      program;
                                                    - Monitors WSC/S&DC/URENCO activities

Tariff Setting      - Develops tariff framework     People‟s Council approves tariff adjustments,
                      (MoC/ MoF/ DMP);              based on the tariff framework jointly set by
                                                    ministries. It requests inputs from the
                    - Develops technical/
                                                    Department of Material Pricing (DMP), DoF
                      economic norms
                                                    and DoC
                      (MoC/DMP);
                    - Sets labor policies and
                      salaries

The organizations that would be involved in the implementation of the intended Belgium-funded
water and sanitation project in Ninh Thuan province are therefore PPC, DPI, DoNRE, DoC,
DARD, DoHA, DPCs, DARD PMU, DoC PMU, the Irrigation Department, the Provincial Treasury,
the Vietnam Women Union, other punctual project entities and, where available, private sector
entities.
The rapid assessment revealed a series of points:
       Strong commitment and leadership by PPC, DPI, DoHA as well as adequate technical
        knowledge about the matters to be addressed by the program;
       Strong commitment but weak capacities and resources of DoNRE;
       All technical PMU demonstrated good technical and financial management skills, a clear
        view on the objectives of the intended project and a good ability to anticipate potential
        bottlenecks;
       Experience with implementing foreign-funded projects is generally limited;
       Experience with awareness program is non-existing in the PMU's;
       The provincial Treasury has experience with foreign funded projects, but no experience
        with pure financial cooperation and provincial management of donor funds. This could
        lead to payment approval delays.
The formulation mission revealed also that there is a significant scope for strengthening the
planning and management capacity in the water sector. Furthermore, it became increasingly
apparent that DoNRE will take an increasingly central role in the water sector. DoNRE and the
other stakeholders need exposure to alternative techniques and management modalities, on the
necessity of proper planning tools and on the importance of environment awareness raising of
the citizens. It is also clear that capacity building must be seen as a precondition for water
resources management in Ninh Thuan Province. This is very much a new role for DoNRE (as the
lead agency in the water sector) and the coordinating bodies and relates not only to increasing


DTF VIE 08 037 11                                                                                   11
the knowledge and skills of personnel, but also to strengthening available personnel and
equipment so that they can carry out their duties effectively. However, the new water law, which
should be promulgated in 2010, might alter the different attributions of the concerned
departments. The project will align with the new regulations.

5.3                 LEGAL FRAMEWORK
General water and sanitation legal framework
Vietnam does not yet have a clear national strategy for the development of water management
and the improvement of sanitation conditions. That does, however, not mean that GoV does not
give direction to the development of those sectors. On the contrary, as part of its public sector
reform program, during the last decade, GoV has issued a series of laws, decrees and
regulations aimed at improving the management of the water and sanitation sectors:
       The Law on Water Resources (LWR) in 1998;
       Orientation for Urban Drainage and Sanitation Development till 2020, issued in 1999;
        The National Rural Water Supply and Sanitation Strategy, promulgated in 2000;
       Government Decree 162/2003 on the regulation of water resource data collection,
        management and usage in 2003;
       Government Decree 149/2004/ND-CP on licensing for the exploitation and usage of water
        resources and the discharge of wastewater into water bodies;
       The Law on Environmental Protection (LEP) promulgated on November 29 2005;
       In 2006, MoNRE issued the “National Water Resource Strategy towards 2020”;
       Government Decree 67/CP in 2003, revised one in 2007 on environment protection
        charges for wastewater;
       The national Water Resources Strategy;
       Governmental Decree 88/CP, issued in 2007 on Wastewater Management for Urban and
        Industrial areas;
       Government Decree 117/CP, issued in 2007 on water supply;
       Various other related government decisions, legal provisions and regulations.
Among this long list of documents, the following requires a focus:
The Law on Environment Protection was passed in 1993 and went into effect in 1994. A
revised version passed the National Assembly in 2005. It provides the legal basis for the
protection of the environment with a view to protecting the health of the people, serving the cause
of sustainable development of the country and contributing to the protection of the regional and
global environment.
The Law on Water Resource was passed in 1998. It provides the legal basis for the
management, protection, exploitation and use of the national ground and surface water
resources. It is currently under revision to cope with new institutional developments in the country
and requirements related to the new context of socio-economic development.
The Orientation for Urban Water Supply Development underpins the principle that water is an
economic and social good. The implementation of the policy is decentralized to provincial level
governments with the MoC providing oversight. The long-term objectives are:
    1. 100% of urban population having access to safe water of 120-150 l/capita/day by 2020;
    2. Reform the sector including the financial policy;
    3. Modernize technology and equipment and enhance human resource development;


DTF VIE 08 037 11                                                                                12
    4. Mobilize contributions from communities and all sectors of the economy.
In 2006, MoNRE issued the “National Water Resource Strategy towards 2020”. The Strategy
indicated several sector challenges, such as (i) awareness of the importance of water resources
in sustainable development; (ii) balance between protection and development of water resources
and ensuring adequate supply of water and water security for socio-economic development; (iii)
the need for improving water resource management; etc. Analysing the sector‟s challenges, the
Strategy points out six main missions:
   (i)     strengthening the protection of water resources and aquatic eco-systems;
   (ii)    ensuring sustainability and effectiveness in exploitation and use of water resources;
   (iii)   sustainable development of water resources;
   (iv)    mitigation of adverse impacts caused by water;
   (v)     improvement of institutional arrangements; and
   (vi)    strengthening capacities in basic surveys, scientific research and technology
           development.
The proposed Capacity Development activities with regard of water resource management in this
project would support all the six above mentioned missions indicated in the Strategy.
The Decree 67/CP on collection of Environmental fees prescribes the environmental
protection charges on wastewater discharging; the mechanism for its collection, remittance,
management and use of the environmental protection charges. The rates of environmental
protection charges for wastewater are prescribed in the article 6 of the Decree: “For domestic
waste water, the environmental protection charge rates shall be calculated in percentage (%) of
the water tariff for 1 m³ of clean water but must not exceed 10% (ten percent) of non- VAT clean
water tariff…”.
The Decree 88/CP on Waste Water Management demonstrated the efforts of GoV on
environment protection from urban and industrial wastewater dischargers in the context of rapid
socio-economic development over last three decades. The Decree distinguishes the wastewater
charges and environment charges based on the wastewater discharging method in its article 48:
“All households discharging wastewater into public drainage/sewerage systems are obliged to
pay wastewater charges…; All households discharging wastewater directly into the environment
are obliged to pay environmental protection charges for wastewater under the Government‟s
Decree No. 67/2003/ND-CP of June 13, 2003, and amended Decree No. 04/2007/ND-CP of
January 8, 2007 on environmental protection charges for wastewater”.
Government Decree 117/CP on water supply emphasis on a clearer separation of roles and
responsibilities of the various parties, and the introduction of performance contracts between the
service provider (the PWC) and the owner (the PPC). This also opens the ways for private sector
participation with public sector for water service provision. This will likely be complemented by
greater attention to the collection and publication of performance benchmarking data.
Notwithstanding this range of legal instruments to regulate and manage the sector, significant
discrepancies and misunderstandings remain due to laws/regulations conflicting with each other
leading to unclear distribution of tasks and responsibilities between national level institutions,
between national and provincial as well as among provincial institutions in the sector. Also the re-
enforcement of those laws and regulatory documents and putting these into practice is still a
sector challenge.

5.4                 CAPACITY NEEDS ASSESSMENT
Through discussions with representatives of the partner organisations, needs assessments of the
capacities of the different agencies against their expected roles and responsibilities in
implementing the programme have led to preliminary indications, such as exposure to innovative


DTF VIE 08 037 11                                                                                  13
sector developments in Vietnam. However, in-depth capacity needs assessment are required for
fine-tuning the needs.

5.5                 PUBLIC AWARENESS
Water resource management, sanitation or environmental concerns are not yet on the mind of
both officials and their citizen in many local authorities. As a result, no significant budget
allocations have been made to improve water sector management. Therefore a precondition for
improved water resource management and sanitation must be awareness raising and
improvement of knowledge.
Efficient and significant awareness raising activities will have to be undertaken aimed at various
groups in society and local officials before a concerted move towards improvements to these
things can be made.




DTF VIE 08 037 11                                                                              14
6. STRATEGIC ORIENTATIONS

6.1                 CONTENT OF THE PROJECT
Regarding water resource management, the project will address the following challenges:
       The excess of water during the rainy season and the lack of quantity and quality water the
        rest of the year for the inhabitants of Ninh Thuan province;
       The difficulty to operate and maintain 23 water reservoirs and irrigation schemes as well
        as to ensure sustainable financial resources for O&M.
Concerning drainage and wastewater management, the challenges are as follow:
       The absence of a clear long-term vision;
       The needs for infrastructure and associated equipment, especially in the urban areas;
       The difficulty to establish an efficient, comprehensive and cost effective system and the
        appropriate agency to manage, operate and maintain the facilities properly.
The common difficulties of both sectors are:
       The challenge in organizing public awareness campaigns with real impact on the
        behaviour of the citizens and on the planning of the local authorities;
       The lack of knowledge and skills for planning, managing, maintenance and monitoring
        among the responsible authorities;
       The lack of coordination among the different agencies involved in water management.
Solving these common difficulties is a prerequisite to an appropriate design as well as the
operation and maintenance of the investment projects. They should therefore be considered in
priority.
These issues are all directly supporting the Government‟s overall strategy in water and sanitation
sectors.
Thus, the project will help increasing food security and reducing the poverty rate as well as
children‟s morbidity and mortality rate due to water-borne and sanitation related diseases. It will
also reduce environmental pollution, narrow the gap between the rich and the poor, and provide
the rural project areas an equal opportunity to benefit from the province‟s economic development.
This is in line with the Comprehensive Poverty Reduction and Growth Strategy (CPRGS)
objectives.
Implementation of the project will contribute to the improvement of the health situation and the
quality of life of the population in the concerned towns. Furthermore, the project will have a
positive effect on the economic and environmental situation as damages through flooding will be
avoided in the future.

6.2                 OVERALL STRATEGY OF THE INTERVENTIONS
6.2.1           Public Administration Reform
The non-integration of PAR within government sectors is the challenge that this project intends to
address. The four pillars shall be applied to all the sectors and levels of government related to the
water sector in Ninh Thuan Province. The 4 key areas of PAR should be seen in the context of
the Project as a support to of the difficult institutional, organisational, HRD and financial elements
of Integrated Water Resources Management. It is the objective to tackle the problems of water
resource management by taking a holistic and integrated approach. This involves coordinating
the relevant institutions and building up their capacity. PAR and the administration and reform of



DTF VIE 08 037 11                                                                                  15
the water sector overlap because, in Vietnam, reforms of institutional and organisational
arrangements and human resource development are part of the public administration system.
PAR and reforms in the planning and water sectors have, as mentioned above, so far unfolded in
parallel and PAR has not been systematically integrated.
Ninh Thuan has a provincial Master Programme for PAR. Some results – in the fields of
institutional reform, organisational reform, building and increasing the quality of cadres and civil
servants and public finance reform in accordance with the national administrative reform program
– have been achieved. However, the administrative reform of the province is still at a low level
compared with the needs of the renewal processes and socio-economic development. This has
revealed shortcomings and difficulties; investment in development of human and other
administrative resources is inadequate, and there is a lack of capacity to support the programme.
Socio-economic planning, budgeting and managing of public resources still follow “top down”
approaches with little consultation and participation of local stakeholders. Inadequate capacity at
all levels, and especially at district and commune levels, is a serious constraint to the local
authorities to carry out their decentralised functions. Notably, inadequate capacity in pro-poor
socio-economic development planning and budgeting, public resources management and
technical knowledge of integrated approaches to poverty reduction and the provision of
qualitative and appropriate service delivery has been a hindrance towards the preparation,
implementation and monitoring of local plans that address development challenges of the
province effectively. In addition, reliable statistical data that are a pre-requisite for any good
planning are either incomplete or not available.
In view of the dry conditions and intermittent flooding experienced in Ninh Thuan, the
management of water resources has been defined as one of the top priorities for intervention in
Ninh Thuan. In the context of this project it is seen to be an excellent opportunity to address this
issue by integrating PAR into Water Resource Management and thus use PAR as a meaningful
and pragmatic tool for change.
The Belgium‟s support for Ninh Thuan province will contribute to poverty reduction and
sustainable development in the province. The approach of providing capacity development for the
local government in the framework of FC in combination with PAR, Integrated Water Resource
Management and support for priority investment projects of the province will contribute
significantly to the sustainability of the intervention.
According to the Paris Declaration, the harmonization aspect in development cooperation is
demonstrated through increasing programme based support and it was reiterated in the Hanoi
Core Statement where donors and GoV agreed to maximize the harmonization through a
programme based approach (PBA). Furthermore, it was also agreed to put more efforts in
alignment in order to further improve the sustainability of the development. These two indicators
have the aim to ensure that the support corresponds with the priorities of Vietnam and that
implementation is based on the existing systems and procedures using and strengthening local
capacities in analyzing, planning, coordination and information sharing and in monitoring and
evaluation based on determined indicators.
The Formulation mission confirmed that the Ninh Thuan PPC and PCs of districts proposed to be
included in the project, support the irrigation, sanitation and administrative reform issues and
consider them to be a major concern and a first priority responding to their actual need. They also
appreciate the FC approach and the direct support to the province that contributes to their direct
involvement in the implementation of the project.
6.2.2           Water resource management
a)      Integrated Water Resources Management
During the Formulation Mission it became clear that the overriding priority in Ninh Thuan Province
is to manage the scarce water resources as a finite resource to be distributed amongst
interdependent but competing users. A strategic approach is required where priorities are agreed



DTF VIE 08 037 11                                                                                16
between the various competing groups and the provincial authorities. The planning and
management of the available water resources shall be done comprehensively and systematically
in cooperation with the users. The major user of water in Ninh Thuan is the agricultural sector.
Other competing users are the emerging tourism and industrial sectors, the increasing
requirements of the local citizens for clean domestic drinking water and the natural environment
itself – the need to retain environmental flows in the streams and rivers. It is necessary that an
integrated and participatory approach would be organised – where all the main groups of users
participate in the planning and monitoring of water resource management. To have any meaning
the water resource management shall be province wide. There may be a need to coordinate with
other neighboring provinces.
The Master Plan for Water Resources shall be updated, improved and integrated into the SEDP
2011-2020 for Ninh Thuan Province. The Master Plan for Water Resources shall enable the
provincial and district authorities to prioritise their investment programs effectively in accordance
with the demands of the water authorities and the users. The review of the provincial master plan
should include coherent strategic prioritisation of the interventions with plausible budgeting.
b)       O Cam reservoir investment work
The O Cam reservoir is not included in the Provincial Irrigation Master plan up to 2010. It belongs
to a set of multiple interconnected weirs, dams and irrigation schemes, some of which are
existing and others under construction (see map in the annexes). The existing irrigation system
on the Ngang Stream is operational, but some of the offtake weirs and canals are in need of
rehabilitation and the availability of water is insufficient to enable irrigation of the full area
commanded, approximately 58 ha. The scheme viability depends entirely on the flow in the Cho
Mo stream, which is erratic and, as this depends on the rainfall, is only available during the rainy
season. Generally, only one irrigated crop can be cultivated and there is only enough water to
irrigate about half of the potentially available agricultural land. Both dams supported by AFD that
are part of the network and currently under construction are:
        The Phuoc Trung Dam, located in the adjacent valley next to the Cho Mo stream. It will
         serve an irrigation scheme of approximately 270 ha intended to be cultivated with two
         crops per year. In addition, the District will use the reservoir for drinking water supply for
         the commune. However, the Phuoc Trung reservoir does not have sufficient capacity for
         its command area or for essential environmental compensation flows downstream from
         the dam. In order to achieve the dam‟s design intent, the storage will need to be
         supplemented by discharges from the O Cam reservoir.
        The Cho Mo Dam located 8 km further downstream of the proposed O Cam site on the
         Cho Mo stream. It will serve an irrigation scheme of 1,242 ha just downstream of the dam.
         This land is located outside the main mountain range and is more undulating rather than
         steep. It will be cultivated year round, with two crops per year. The Cho Mo reservoir also
         has insufficient capacity for its command area or environmental flows and will also require
         supplementary discharges from the proposed O Cam reservoir.
After construction, the proposed O Cam dam will provide water for year round irrigation of about
156 ha of new irrigable land on either side of the Cho Mo Stream, as well as support water to the
above mentioned dams and irrigation schemes and provide required environmental flows. An
offtake weir and new canal system will be required to service the irrigation area.
Each of the small valleys contributes to the runoff towards the Cai Phan Rang River, which
regularly causes flooding in the towns and agricultural area further downstream in the district and
in Phan Rang town. Although water storage for irrigation and for flood control are in principle
incompatible, the dams will have a positive effect on the situation of flooding in the area and
further downstream up to and including the city of Phan Rang – Thap Cham. The combined effect
of the multiple reservoirs will contribute to reduced frequency and intensity of flash floods
immediately downstream of the dams and peak flows will be attenuated so that flooding is
avoided or will be less severe.



DTF VIE 08 037 11                                                                                   17
c)        Proposed investment works items
The water resource management and irrigation system will include the following items1:
    O Cam main dam, saddle dam and a spillway:
          o     The dam is proposed to be located about 1 km downstream of the existing O Cam
                diversion weir. The main dam has a crest length of 243m and a maximum height of
                34.5m. The site and alignment are acceptable for project implementation to proceed to
                the stage of detailed design. The basic design requires a final review to ensure that
                the discharge figures are consistent with the 3 dam integrated system operation.
          o     A saddle dam with a total length of 560 m and a maximum height of 24 m.
    Two outlet structures; one beneath the main dam discharging flows to the Cho Mo Stream
     and one beneath a saddle dam discharging flows to the Ngang Stream.
          o     The outlet beneath the main dam has a capacity of 0.43 m³/s. It is designed to supply
                irrigation water directly to about 156 ha of new agricultural land as well as
                supplementary water for the Cho Mo dam;
          o     The outlet beneath the saddle dam has a capacity of 0.0.19 m³/s and it is designed to
                supply irrigation water to the Ngang Stream weirs, which can irrigate about 58 ha of
                existing agricultural land as well as supplement water for the Phuoc Trung dam.
    A new weir offtake from the O Cam Stream and main irrigation canal with a length of 3.3 km
     and 10 branch canals with a total length of about 6 km, which will irrigate about 156 ha of new
     irrigable land.
The planned storage capacity of the reservoir is approximately 8.57 million m³ and the estimated
minimum annual inflow into the reservoir is 15.75. million m³.
d)        Awareness raising
While the population has presently access to unsafe and irregular sources of water, it will be
important to raise awareness on the importance of how using both drinking and irrigation water,
and to be ready to pay for the service provided, including wastewater treatment in a long-term
perspective. The importance of preserving the water resources should be emphasized especially
in a rural region that is extensively using fertilizers, over-exploiting the resource, selecting crops
that are requiring a lot of water, illegally dumping waste, while facing a rapid industrialization.
Targets of the awareness raising campaigns shall be the local officials, the Irrigation
Management Company and the beneficiary farmers as well as the population of Phuoc Dan and
Khanh Hai.
e)        Capacity building
It is critical to enhance the local capacities on planning, managing and maintaining water storage
and irrigation facilities. An in-depth capacity and training needs assessment survey will be
conducted during the inception phase of the project. It is expected that the capacity building
activities will cover at least the following issues. (A summary matrix of expected capacity
development activities is included in the annexes).
         Project orientation workshops to provincial, district and commune leaders on community
          consultation and awareness raising and understanding the purpose, scope methods and
          analysis of data collection for community social surveys and for land acquisition and
          compensation;
         Project orientation workshops to APMU, district authorities and community groups /
          beneficiaries on proposed project community irrigation activities;


1Basic design details are provided in the Main Report for the scheme prepared by Consulting and Technology Transfer Company – Water Resources
University – January 2009.



DTF VIE 08 037 11                                                                                                                               18
       Guidance and coordination on the preparation of a water management master plan for the
        province that should be seen as a strategic tool for managing and preserving the local
        resources. (This will enhance the BTC project VIE 07 034 11 "Capacity building in
        assessing and managing water resources program");
       Specific training in water resources management on a catchment basis and integrated
        manner;
       Exposure to innovative sector development in Vietnam and in the region including
        introduction to the Participatory Irrigation Management (PIM) approach;
       PIM action plan development, budgeting, implementation to include aspects of water
        demand management, crop alternatives, cropping pattern design and canal hydraulic
        system management - water allocations, and PIM monitoring and evaluation;
       Training on site supervision methods;
       Support to the preparation of the operation and maintenance modalities of the dam and
        irrigation systems and specific advice on operations and maintenance of canal systems by
        the Irrigation Management Company (IMC) and beneficiary groups;
       Support to the development of monitoring and reporting tools and mechanisms of
        exploitation and operation, service provision and their effectiveness.
Data collection on surface and underground waters through systematic collection, the treatment
of information and the water monitoring in terms of quality and quantity as well as data
management and mapping are other important issues. The project will enhance the existing BTC
project VIE 07 034 11 through the provision of funds for the construction of 13 river gauging
stations including water depth chart recorders and flow measurement equipment for station
calibration. The provision of equipment will be supported by comprehensive training in O&M of
the equipment; the collating, recording and analysis of the data obtained; and the systems for
managing water resources on a Provincial basis.
DoNRE, as the responsible agency for water resource management in the province, will play the
lead role in this component of the project supported by TA and consultants engaged by the
project. However, significant cooperation and coordination will be required with MoNRE, DARD,
the IMC and Dept of Statistics to obtain additional data required (rainfall and evaporation,
reservoir level, dam discharges, irrigation offtake quantities etc) to fully analyse and model the
water resource situation in the province and to develop action plans and appropriate integrated
operational strategies. The following table lists the stakeholders that will benefit from the different
types of training.

Data collection                              PPC, DoNRE, Department of Statistics, DARD

Master plan preparation                      PPC, DPC, DoNRE, DARD, DoC, DPI, PMUs

Exposure to innovative sector                PPC, DPC, DONRE, DARD, DoC, DPI, pCERWASS,
development                                  PMUs

Contract / Project management & site         DARD, DoC, PMUs
supervision

Management, operations &                     Irrigation Management Company, community groups
maintenance                                  and beneficiaries / farmers

Project and performance monitoring,          DoNRE, DARD, DPC,            community     groups    and
reporting and evaluation                     beneficiaries / farmers




DTF VIE 08 037 11                                                                                   19
6.2.3           Drainage and wastewater
The selection of the towns has been based on the availability of an overall development Master
Plan for the towns and a basic design for sanitation of the concerned towns.
a)       Khanh Hai town
After extensive discussion with Provincial agencies it was agreed to propose a core drainage
scheme for Khanh Hai aimed at alleviating the frequent flooding problems in specific areas of the
town caused by rainstorms. A drawing in the annexes presents the layout and scope of the
drainage works proposed for implementation under this project that will include:
Storm water drainage system with a total length of about 6100 m – comprising 5500m of
drainage pipe with diameters 600mm to 1000mm and 614m of box culvert 1.5m x 1.5m;
         Manholes and access chambers for maintenance;
         Three outlet structures from the drainage system to the Tri Thuy River;
         Road reinstatement and curb improvements.
Prior to detailed design of the works, a drainage and wastewater master plan must be developed
and approved to ensure that the works constructed under this project properly integrate with
longer-term investments for drainage and future wastewater services.
It is anticipated that a second phase drainage and wastewater project will be undertaken when
the river embankment works and centre town internal road development works have been
completed. During the development of these embankment and road works, easements must be
allocated to the 2nd phase wastewater collection / interception system.
b)       Phuoc Dan town
Earlier sections of this report have outlined the existing conditions prevailing in the town
particularly relating to drainage and sanitation issues and a rationale has been developed for the
need to address wastewater pollution and frequent flooding in the town. During the formulation
mission it was agreed that there was an urgent need to improve the drainage and sanitation
conditions in the town and that a combined drainage and wastewater system was appropriate for
implementation.
A map presented in the annexes gives the layout and scope of the drainage and wastewater
collection works proposed for implementation under this project that will include:
         Tertiary drains / sewers and associated laneway improvements with a total length of
          approximately 14,000 m – drainage pipes minimum diameter 300 mm;
         Storm water drainage system with a total length of about 6,840 m – comprising of
          drainage pipes with diameters 400mm to 1500mm;
         Manholes and access chambers for maintenance;
         Five combined drainage / sewer overflow and outlet structures to the Lu River;
         Gravity interceptor sewers comprising about 1400 m of 800 mm and 280 m of 400 mm
          polyethelene pipeline;
         Rising main sewer – 750 m of 200 mm polyethelene pipeline;
         Two pump stations;
         Wastewater treatment plant with capacity of 2.000m3/d.
c)       Global strategy for Ninh Thuan province in term of wastewater and drainage
In order to ensure the integration and sustainability of the wastewater and drainage project
components, comprehensive, synchronous and coordinated measures will be applied, including




DTF VIE 08 037 11                                                                               20
management institution, human resource reinforcement for operation and maintenance,
appropriate charging mechanisms, coherent, as well as effective awareness raising campaigns.
d)       Awareness raising strategy
The inclusion of community consultation, project and public health awareness raising programs,
and active community participation in urban services improvement projects, integrated with the
provision of those services, such as drainage and wastewater, has provided proven
enhancement to the main investment projects. At the outset, it is necessary to determine the
implementation arrangements for developing, coordinating and managing the community activity
components and to provide training and support for implementing the programs.
Since the proposed works for Phuoc Dan are extensive and include improvements to both the
drainage system and the establishment of a wastewater collection and treatment scheme, it is
appropriate that this is complemented with a comprehensive community awareness and activities
program. It has been agreed that a Community Management Committee (CMC) will be
established by the Phuoc Dan TPC to develop and guide the community programs with the Town
Women‟s Union managing day-to-day activities.
In Khanh Hai, where the proposed project is less extensive, only project awareness raising and
socio-economic baseline survey activities will be undertaken.
Awareness programs would be designed to make all stakeholders aware of the project, its scope
and aims and to complement the infrastructure activities with communication activities designed
to improve environmental health at the household level, enhance the benefits of water supplies
through improved household sanitation, promote participatory and consultative processes for all
residents including women and poor households. The objectives of the communications program
will include:
         Informing the public about the schemes, construction and operational issues and their
          implications;
         Gaining public support and understanding for the improvement initiatives;
         Motivate households to install/improve their toilet facilities;
         Facilitate communities to organize themselves for local improvements including
          community toilets and improved school sanitation facilities;
         Information sharing;
         Improve knowledge of households in basic health, hygiene and sanitation.
During the Inception Phase, the TA and consultants will develop a comprehensive training
program with the CMC and the TWU to undertake the community awareness and community
infrastructure activities. Topics of training are expected to include:
         Project orientation for community awareness and infrastructure activities (CAIA);
         Knowledge, attitudes and practices (KAP) surveys on hygiene practices and socio-
          economic baseline surveys;
         Objectives and procedures for community participatory planning and consultations;
         Methods and tools for community mobilization and participation;
         Objectives and procedures for sanitation credit scheme (SCS) implementation;
         School sanitation and activities program approach and implementation;
         Household sanitation systems – technical and operations and maintenance;
         Health awareness – linkage between clean water, improved sanitation, and health;
         Monitoring and evaluation of CAIA



DTF VIE 08 037 11                                                                                 21
e)        Capacity building of the related agencies
For sustainable development of the sector it is important to enhance the local agency capacities
in planning, implementing, managing and maintaining drainage and sanitation systems and
facilities. An in-depth capacity development and training needs assessment will be conducted
during the inception phase of the project with the participation of District PC and agencies, DoC
and IPMU in order to prepare a comprehensive training program to assist the relevant agencies
in the implementation of the project, and on completion, the management operations and
maintenance of the facilities.
It is anticipated that capacity development of the agencies given responsibility for the drainage
and wastewater facilities will include training in a variety of areas and the provision of some O&M
equipment. The training program and support provided by TA and consultants engaged under the
project will cover the following topics:
          Company organisation and mandate, structure, reporting mechanisms, roles and
           responsibilities, levels of authority;
          Human resources management – training, staffing, job descriptions;
          Administration and financial management – pay roll, accounting, budgeting;
          Community consultation and customer services management;
          Asset management and O&M – plans, manuals and budgets;
          Service connections – planning, registration and installation;
          Household sanitation systems – technical and O&M;
          Health awareness – linkage between clean water, sanitation, health;
          Occupational health and safety; and
          Private sector participation in urban services delivery
In addition the project will purchase some miscellaneous O&M equipment such as grass cutter,
road cutter, concrete vibrator, dewatering pump, electric welder, small generator, jackhammer &
compressor, and small tools. The following table lists the stakeholders that will benefit from the
different types of training.

     Training in strategic and regional planning      PPC, DPC, DOC, PMU, O&M agency

     Exposure to innovative sector development        PPC, DPC, DOC, PMU, O&M agency

     Contract / Project management & site             PMU, O&M agency
     supervision

     Management, O&M                                  O&M agency

     Project and performance monitoring,              PMU, O&M agency
     reporting and evaluation




DTF VIE 08 037 11                                                                               22
7. INTERVENTION FRAMEWORK

7.1                 OVERALL OBJECTIVE
The overall objective of the Project is: “to improve living environment and socio-economic
development in Ninh Thuan Province”. The programme will contribute to poverty reduction by (1)
enhancing the quality of public service delivery, particularly in the water sector, (2) promoting the
economic development including agricultural production and (3), improving of sanitation and the
living conditions and quality of life for the local people in the project areas.

7.2                 SPECIFIC OBJECTIVE
The specific objective of the Project is: “to improve sanitation and water management and
services in Ninh Thuan Province.”

7.3                 EXPECTED RESULTS AND ACTIVITIES
The first major expected result of the project will be to enhance the management capacity of the
local authorities notably in the fields of financial management and procurement with regard to
improved coordinated integration of water resources management into the SEDP Master Plan
2011 – 2020 and the efficient management of projects and programmes in the water sector. Links
will be set up with:
       MPI, in relation to introducing bottom up approaches to the preparation of the SEDP
        2011-2020;
       MoNRE in relation to integrated Water Resource Management;
       MoHA in relation to capacity building and PAR;
       MARD in relation to agriculture and rural development, particularly irrigation schemes;
       MoC in relation to the construction of physical infrastructure projects and;
       Donor funded projects within these areas.
Secondly, the project will aim at improving the socio-economic situation of the population of Ninh
Thuan Province by introducing a comprehensive and integrated approach to water resource
management and in particular:
    1. Improving the socio-economic situation of the population of the Bac Ai district by
       increasing the agricultural production through a more efficient exploitation and use of the
       water resources of the Cho Mo stream and the interconnected dam system, irrigating
       directly 156ha and indirectly two other dams in Phuoc Chinh commune and surrounding
       areas hereby turning the existing one crop field with low productivity into two - crop field
       with high productivity. Furthermore, this system will also contribute to minimizing flooding
       in the downstream areas of the Cho Mo stream and the Cai Phan Rang River notably in
       Phan Rang town hereby reducing damages and improving the living and environmental
       conditions of the population in the project area;
    2. Contributing to the solution of the problem of environmental pollution caused by stagnant
       rain and waste water in Khanh Hai and Phuoc Dan towns; minimizing epidemic diseases
       caused by factors such as stagnant water and discharge of untreated wastewater,
       contributing by doing so to increasing the living standards of the concerned population.
The project will start with an inception phase when the necessary conditions for successful
implementation will be addressed. These will in particular concentrate on setting up the overall
management and coordination mechanisms for sustainable water resource management. In
particular a data base and monitoring system shall be set up within the first 6 months of the


DTF VIE 08 037 11                                                                                 23
project and an overview of the legal rights and responsibilities of the individual bodies shall be
carried in cooperation with DOHA as soon as possible after completion of a stakeholder analysis.
7.3.1 Result 1: Improved coordination and planning mechanisms
Result 1: Improved coordination and planning mechanismsin water resource management at
provincial, district and commune levels.
The first result will be to strengthen the capacity of the organisations to carry out the
sustainable planning and management of the water resources in Ninh Thuan Province
through the establishment of improved province wide and local coordination and
monitoring mechanisms.
This result area responds to major institutional needs:
       Lack of clarity in responsibilities of different institutional stakeholders involved in water
        resources management, e.g.DARD/DoNRE;
       Lack of coordination between institutional stakeholders involved in water resource
        management;
       Lack of effective data management and analysis;
       Lack of participatory planning mechanisms.
The institutional strengthening shall be in close alignment with the PAR Master Programme for
Ninh Thuan Province. In this respect the requirements of grass root participation should be given
special consideration. The building up of base line data for implementation monitoring shall be a
precondition for implementation and is an important activity of the Inception Phase. Coordination
with the BTC Project “Strengthening of Planning and Budgeting Reform at Central and
Decentralised Level VIEO7O331, 2007-20130” will be imperative.
1.1.    Identification and analysis of the legal framework defining roles, mandates and
        responsibilities of institutional stakeholders and of institutional needs
This activity shall be carried out in the Inception phase. It will be the responsibility of DoHA and
will seek to identify the legal mandates and responsibilities between DARD and DoNRE in the
water sector that should be clarified through the next water law foreseen for 2010. It will be
conducted with the assistance of national legal consultants, with the participation of DARD and
DoNRE. The analysis shall also investigate the duties and responsibilities of the district and
commune levels in water resource management e.g. data collection of water samples and
reporting to upper levels etc. The final report shall be approved by the Provincial People‟s
Committee.
It will then identify the gaps in provincial legislation, overlaps and inconsistencies in roles and
responsibilities of institutional stakeholders at provincial district and commune levels. The
identification of grass root rights and duties in relation to the water sector, e.g. impact of the
Grass Root Democracy Decree, will also be conducted. This activity shall be set up with the
assistance of national legal consultants and be the responsibility of DoHA, who will work closely
with DARD and DoNRE.
1.2.    Support to clarification of roles and responsibilities of institutional stakeholders
        and the development of institutional coordination mechanisms
This activity shall be carried out in the Inception Phase. This activity follows naturally from the
above two activities and seeks to set up new mechanisms to close the gaps identified in the
analysis of the roles and responsibilities of the stakeholders in relation to the identified needs.
This will assist the administration in developing local legislation to support the sustainability of
new coordination mechanisms, procedures etc., e.g. when and where shall consultation activities
be carried out with local citizens. It shall be conducted with the assistance of national legal
consultants and be the responsibility of DoHA, who will work closely with DARD and DoNRE. It is



DTF VIE 08 037 11                                                                                 24
expected that the Provincial Anti-corruption Committee shall be consulted in order to secure the
clarity and transparency of the new coordination mechanisms.
1.3.    Support to improved water resource management planning through improved data
        management and improved planning mechanisms
In order to plan and subsequently measure progress a data base must be set up to determine the
current status. A system to systematically measure progress in relation to this starting point must
also be set up. MoNRE have developed a data base set up with the assistance of the SEMLA
Vietnam Sweden Cooperation Programme on Strengthening Environmental Management and
Land Administration in Vietnam ( www.semla.org.vn ). This data base has been implemented in a
number of provinces, including Phu Yen Dong Ngai and Binh Dinh in the south of Vietnam. This
should be investigated in the inception phase as both software, implementation modalities can be
highly relevant, while coordinating with the BTC project in MoNRE.
The database will be located at DoNRE, who will be responsible for all data entry and data
analysis and reporting. Support will be given to DoNRE with equipment, skilled staff and training.
The data management will enable better planning and coordination. Participatory planning
mechanisms shall be introduced in order to secure the active participation of local citizens,
citizens groups and local interests such as tourism, industry and trade, mass organisations.
Particular attention will be paid to introducing bottom up planning approaches the views of poor
or other disadvantaged groups, including women and ethnic minorities.
The improved planning mechanisms supported by reliable data will lead to a better and more
effective prioritisation of planned investments. These will include drainage and waste water
investments.
1.4.    Provincial Comprehensive Planning for Drainage and Waste Water
Special requirements for the improved planning of the drainage and wastewater sectors should
be integrated into the overall planning and management of provincial water resources. This
improved approach should result in an effective prioritisation of investments, improved living
conditions for the local citizens and improve the environmental protection of water resources.
Integration of grass root   level participation in the planning process shall be established in order
that the drainage and       wastewater sectors can be satisfactorily integrated into the Water
Resources Master Plan,      the development plan for the coastal area and the development plan of
Phan Rang-Thap Cham         city to the year 2025 and ultimately the SEDP planning of Ninh Thuan
Province.
Further more, this activity will favor the development of a more comprehensive and global vision
of the wastewater management of the different districts town around Phan Rang-Thap Cham city
that could in the long run lead to the creation of a large urban region.
7.3.2 Result 2: Improved public service delivery system
Result 2: Improved public service delivery system in water resource management through
stakeholders capacity development:
The second result will be of strengthening the capacity of the local authorities province wide
to manage the water resources of Ninh Thuan Province through support to developing the
integration of water resources management into the overall administration of all levels of
Local Government, thus leading to an improved public service delivery system in its
broadest context.
A thorough investigation of the stakeholders in this process will be a precondition of
implementation that will be followed by a systematic strengthening of their capacity. The capacity
building will wherever possible utilise national, regional or local training institutions. It will however
be necessary to utilise international experts, in building up the training strategy and training
programmes.



DTF VIE 08 037 11                                                                                      25
This result area aims at improving capacity at provincial and lower levels of the government and
where relevant also the local citizens. The capacity development area of the Project is designed
to ensure that the various organisations and individuals involved in the project will have the
necessary competence (skills, knowledge, attitude, behaviour, experience, etc.) to support (i) the
provincial level in policy and institutional development and (ii) the provincial and district levels in
implementation of policies and legislation with regard to Integrated Water Resource
Management.
After the inception phase described in the annexes, a full scale HRD programme will in particular
focus on relevant staff in provincial institutions (especially DoNRE and its district and commune
sections) and the PMUs for investment projects associated with the Project. This programme will
not only aim at strengthening the technical skills necessary to implement technical activities, but
also assist the current staff in the identified institutions into taking a unified and comprehensive
approach to water resource management generally and in managing specific investments in
particular. Awareness raising should be integrated into the capacity building and training
programme, as well as more general and conceptual training on water resource management
concepts and approaches.
Constant evaluation of the quality and impact of the training courses and programmes shall be an
integral part of the training strategy. Special events, such as workshops, seminars, etc, will be
held periodically to share information, knowledge and learning directly among stakeholders, and
with other parties that have similar interests.
2.1.         Support to identification of Stakeholders (Stakeholder Analysis)
In order to establish an effective management and planning of the water resources in Ninh Thuan
Province a comprehensive analysis of the various stakeholders needs to be carried out in the
Inception Phase. Stakeholder analysis is a process of systematically gathering and analysing
qualitative information to determine whose interests should be taken into account when
developing and/or implementing a policy or programme.
A stakeholder mapping should be carried out in order to establish stakeholder priorities. The
interests of grass root levels should in particular be supported so that bottom up planning
approaches can be implemented into the overall water resource management and SEDP
planning of the Ninh Thuan Province and to monitoring and evaluating the water resource
investments carried out by all levels of government. This activity shall be the responsibility of
DoNRE in cooperation with DARD, DPI and DoHA.
2.2.         Capacity Assessment of the Stakeholders
In the context of the Project capacity building shall be defined as: “The combined efforts to
support the development of knowledge, competence and well-functioning of organisations and
institutions. Capacity building therefore not only includes specific skill training through classroom
training and on-the-job-training, but also building general knowledge and attitudes2[1], coaching,
joint learning, as well as ensuring that qualified staff, and adequate facilities and equipment
necessary for these activities are available”.
During the Inception phase the overall capacity of the institutions and agencies shall be drawn up
and a Training Needs Assessment carried out for all stakeholder groups. Based on the TNA a
comprehensive training strategy shall be carried out and training plans drawn up and agreed. The
TNA shall be carried out by using different supplementary methods that include questionnaires,
workshops and direct interviews. This activity shall be the responsibility of DONRE with the
assistance of international and national consultants. It is important that the training strategy is
approved by the Provincial People‟s Committee.
    2.3.     Identify Capacity Building Organisations (CBO)



2   General knowledge and attitude building also refer to enhancing understanding for broader socio-economic issues, such as equity and gender.



DTF VIE 08 037 11                                                                                                                                 26
This activity shall be carried out during the Inception Phase and is the responsibility of DoHA in
cooperation with the local stakeholders.
In order to build up a sustainable capacity development, the use of Vietnamese training providers
shall be encouraged as much as possible. Therefore the availability, capacity, and potential of
Vietnamese Institutions that can provide training and other capacity building services relevant to
the project shall be investigated at national and provincial levels, particularly within Ninh Thuan
Province. The identified Capacity Building Organisation (CBO) will be contracted to lead and
implement the capacity building activities. Capacity Building Organisations can be Universities,
Ministries, central agencies, local vocational and political schools. In some cases it may be
necessary to carry out capacity building exercises to upgrade the identified CBOs. e.g. local
political schools.
2.4.    Prepare and carry out budgeted Capacity Building Programmes and schedule
Training programmes shall be agreed with the relevant training providers and partnership training
contracts agreed. e.g. MoNRE have 3 regional vocational schools for DoNRE staff using modern
training methodologies. These would be well suited for training provincial, district and commune
officials.
An important aspect of the training programmes shall be economic feasibility. The training
programmes agreed with the individual CBOs will naturally be more expensive during the
duration of the Project. Intensive training will be needed to build up the capacity to an acceptable
standard to carry out project activities. However it is the intention that after closure of the Project
the CBOs will continue to cooperate with the provincial authorities in order to maintain an
acceptable level of competence of the local officials.
It is imperative that the quality and relevance of the training is continuously monitored and
evaluated. Therefore standardised and systematic evaluation of the training is carried out. DoHA
shall be assisted by international and local consultants to conduct this activity.
The capacity building will consist of training covering broad fields of activity. During the whole
duration of the project the capacity building activities shall be carried out in agreement with the
approved training strategy. The training activities will not only consist of formal training courses. A
variety of capacity building activities shall be considered such as coaching, learning by doing,
national study tours etc. where appropriate. Much of the initial training will need to be directed
towards the stakeholders involved in the planned investments related to this project viz. irrigation,
drainage and sanitation. However this project not only aim at strengthening the technical skills
necessary to implement technical activities, but also at integrating the provincial authorities into a
unified approach to water resource management through a more general and conceptual training
on water resource and environmental management concepts and approaches. This should
include management training and training in coordination methodologies and techniques. It is
expected that the introduction of management programmes will be necessary for key officials in
leading positions.
Of particular importance will be the training that will be needed to given to local citizens in order
that they can carry out their responsibilities in relation to participatory planning methods and
monitoring of local investments. e.g. organising meetings, basic report writing and state
management etc.
So as to carry out effective training the use of modern training techniques should be supported
wherever possible.
2.5.    Improvement of the public service delivery in the water sector
Water supply is in this context understood as a public service and in the final analysis it is
naturally the intention that the project will support Ninh Thuan Province in delivering water to the
various users. In general terms this means improved quality of water, an equitable and adequate
distribution of the limited water resources amongst the competing users such as agriculture,



DTF VIE 08 037 11                                                                                   27
tourism, industry and trade etc. and also the overriding planning priorities identified in the SEDP
and sector plans and budgets
The systematic planning should lead to a more cost effective use of water and improved
prioritisation of investments and should also be used to address the special needs of
disadvantaged groups.
User feedback mechanisms providing usable data for further service improvement should be
systematically used in order to ensure that the measures taken are adequate or misdirected.
2.6.    Capacity building on public procurement and in financial management
As revealed by the analysis of the activities of other ODA projects applying NEX, capacity
building are required on public procurement and sound financial management of the agencies in
charge of the proper execution of the project. Such types of training will therefore be provided to
MCDU, PMUs and other related agencies involved in the execution of ODA projects in the
province (MoF, DMI, treasury).
7.3.3 Result 3: Improved River Basin Management
The third result will be to improve river basin management in Ninh Thuan Province,
concentrating on the O Cam complex of dams and river systems, through enhancing
capacity of Provincial agencies to manage the river basin water resources in sustainable
manner, constructing O Cam dam, ancillary facilities, and irrigation offtakes and branch
canals, implementing community irrigation activities and enhancing O&M capacity.
3.1.    Enhance capacity of Provincial agencies to manage the river basin water resources
        in sustainable manner
This activity will enhance the existing BTC project VIE 07 034 11 through the provision of funds
for the construction of 13 river gauging stations including water depth chart recorders and flow
measurement equipment for station calibration. The provision of equipment will be supported by
comprehensive training in operations and maintenance of the equipment; the collating, recording
and analysis of the data obtained; and the systems for managing water resources on a Provincial
basis. DoNRE, as the responsible agency for water resource management in the province, will
play the lead role in this component of the project supported by TA and consultants engaged by
the project. However, significant cooperation and coordination will be required with MoNRE,
DARD, the IMC and Dept of Statistics to obtain additional data required (rainfall and evaporation,
reservoir level, dam discharges, irrigation offtake quantities etc) to fully analyse and model the
water resource situation in the province and to develop action plans and appropriate integrated
operational strategies.
3.2.    Development of appropriate EIA
The project will compare the standard EIA on reservoirs conducted so far within the provinces
and will compare them with the international best practice. Previous EIA of different dams and
reservoirs within the province will be revised as an exercise to assess and improve their
methodology. The revision should be based on proper data collection and real hydrological
analysis. Similarly, a comprehensive study of the inter-related network of O Cam, Phuoc Truong
and Cho Mo reservoirs will be conducted in opposition to previous studies that considered them
as individual entities, while properly studying their down-stream environmental impact. The
project will than define how the appropriate mitigation measures should be implemented. In this
regards, it will give recommendation to the local authorities on selecting areas and method for the
on-going GoV forestation program.
3.3.    Construct O Cam dam and ancillary facilities
This activity includes the design, appraisal and approvals including all site investigation surveys;
preparation of bidding plans, NCB bid and contract documents; calling and evaluation of bids and
award of contract; construction management, supervision and commissioning. The dam and
ancillary structures will include the following items:


DTF VIE 08 037 11                                                                                28
           The O Cam main dam and spillway located about 1 km downstream from the existing O
            Cam diversion weir with crest length of 243m, a maximum height of 34.5m and stirage
            capacity of approximately 8.57 million m³ of water.
           A saddle dam with a total length of 560 m and a maximum height of 24 m.
           Two outlet structures; one beneath the main dam discharging flows to the Cho Mo
            Stream providing water to a new weir offtake structure and irrigation canals
            commanding 156 ha of new agricultural land as well as providing supplementary water
            for the Cho Mo dam, and one beneath a saddle dam discharging flows to the Ngang
            Stream to provide water to existing weir offtakes and canal for about 58 ha of land as
            well as supplementary water for the Phuoc Trung dam.
3.4.       Construct irrigation offtakes and main and branch canals
This activity covers all preparation, design, tender and construction process as for the dam. It is
expected that a separate contract would be let for the irrigation works. Irrigation works will include
a new weir offtake from the O Cam Stream, main irrigation canal with a length of 3.3 km and 10
branch canals with a total length of about 6 km.
3.5.       Prepare and implement community irrigation activities to support the national
           Participatory Irrigation Management (PIM) approach
This activity, supporting the national PIM approach, is aimed at promoting greater participation
from the community in creating more effective and efficient irrigation systems and procedures. It
involves providing the farming community, through establishing appropriate water user groups,
with opportunity to participate in the planning, design and construction of the hydraulic works and
also the management and O&M of the system.
It is envisaged that the MCDU with support from TA and consultants, district authorities, such as
the District Farmers Union (DFU), and the IMC would work with allocated beneficiaries to develop
a series of community irrigation activities and prepare a capacity building program. This program
would be integrated with the IMC training plan and would include aspects of the PIM approach,
PIM action plan development, budgeting, implementation, water demand management, crop
alternatives, cropping pattern design, user group contribution to O&M of canal systems, and
canal hydraulic system management. For the O Cam stream beneficiaries, the capacity building
and activities programs would be implemented during construction of the irrigation system and in
the early months of development of the irrigation land as water becomes available. For the Ngang
stream beneficiaries, who already have allocated land and some existing irrigation facilities, the
activities can be undertaken somewhat earlier and focus in the first instance on the improvement
/ renovation of the existing facilities using the PIM approach.
3.6.       Enhance the capacity of the Irrigation Management Company (IMC) to operate and
           maintain the completed investment works
The provincial Irrigation Management Company (IMC) under DARD will be responsible for the
day-to-day management, operations and maintenance of the O Cam dam and irrigation facilities
constructed under the project.
The MCDU with TA and consultant support will assess the capacity requirements of the agency
and staff, assess the capacity of staff nominated to be responsible for the facilities and develop a
comprehensive capacity building and training program. One member of the IMC will be
designated as an APMU member and will participate in all aspects of sub-project implementation
and will be responsible for liaison between the IMC and APMU and ensure staff of IMC are
available for training when required. The training program will be implemented during project
construction and commissioning to ensure that the IMC staff participate and are fully trained
ready to take over the facilities from the construction contractors. The capacity building aims to
enhance the long-term sustainability of IMC. It will cover orientation for community irrigation
activities and the PIM approach, consultation and awareness raising and community contribution
to O&M, water demand management, canal hydraulic system management, O&M of canal


DTF VIE 08 037 11                                                                                  29
systems, management information systems, and asset management systems.             Asset
management will assist LMC to manage asset inventories, prepare O&M plans and guidelines,
and budget for appropriate asset maintenance.
7.3.4 Result 4: Improved Health and Living Environment in Phuoc Dan
This result will contribute to improved health and living environment in Phuoc Dan through
improvement / construction of tertiary drainage and combined network and associated
laneways and septic tank connections, selection of the management and O&M agency for
drainage and wastewater facilities in the town and provision of capacity building to ensure
effective management.
4.1     Prepare and implement a socio-economic baseline survey
The aim of this activity is to obtain baseline data on household socio-economic conditions, water
usage, household income, willingness to pay for wastewater services, sanitation facilities and
condition, hygiene knowledge, attitudes and practices, health status, etc. that can be compared
with a similar survey that will be undertaken after completion of the investment project and
community awareness program. The MCDU and TWU with TA and consultant support will
develop an appropriate and standard questionnaire and prepare a system for data gathering,
data recording, data analysis and reporting. The implementation of the survey will be managed by
the TWU.
The baseline socio-economic survey will be carried out during the inception phase using a valid
sampling method, a standard interview form and trained interviewers (environmental motivators).
Households for interview shall be selected by a random sampling technique from a list of
households in each ward of the town. The sample will be at least five percent of the households
in each ward. CD PMU and consultant social specialists will oversee the survey and assist with
analysis and reporting. On completion of the project a similar survey will be undertaken in order
to evaluate the social achievements of the project. En faire une activité à part pour l'ensemble du
projet
4.2     Prepare and implement a survey of laneways, tertiary drains and septic tanks
This activity will be undertaken in part by the design consultants for the investment project and in
part by data gatherers (environmental motivators) engaged through the Town Women‟s Union
and trained by the project capacity building programs. The surveys will be undertaken
concurrently.
Design consultants will be required as part of their terms of reference to fully survey the location,
width, length and condition of all laneways where drainage / wastewater sewers are required for
the collection network. This information will form part of the bills of quantities for bidding the
works to local contractors. Information from the septic tank surveys will be required to note where
existing tanks require connection to the sewer. Blank connections will be installed for households
that do not yet have septic tanks.
The CMC / TWU assisted by MCDU and TA will prepare a septic tank questionnaire for all
households or neighborhood groups to complete. It would be appropriate to record the data on an
area and laneway basis for ease of cross-reference to the laneway surveys and also for
development of a database of those households without improved toilet facilities. This database
will be useful in developing improved sanitation promotion campaigns.
4.3     Improve / construct tertiary network, laneways and septic tank connections
This activity is to plan, design, prepare bid documents, award contracts to local contractors and
supervise the construction of laneway pavement improvements and tertiary drains / wastewater
collectors. The activity will require significant implementation planning and consultation with
laneway inhabitants following the comprehensive survey. The concrete paving of footpaths in
alleys will improve access for residents, assist to maintain a clean environment and facilitate solid
waste collection.



DTF VIE 08 037 11                                                                                 30
Approximately 14,000 m of concrete paved laneway and 300 mm diameter drains with access
points for inspection and maintenance and storm water inlets will be constructed. The exact
scope and length of the works will be confirmed following the comprehensive survey. The
scheduling of the works will be integrated with connection of existing septic tanks and sullage
drainage pipes from household inspection pits just inside household boundaries. (Householders
are responsible for in-property works.) For households with no septic tanks at present, a
connection pipe from drain to household boundary will be laid for future connection.
4.4     Construct combined sewer network and wastewater treatment plant
This activity includes the design, appraisal and approvals including all site investigation surveys
(geological, topographical and existing services); preparation of bidding plans, NCB bid and
contract documents; calling and evaluation of bids and award of contract; construction, contract
management, supervision and commissioning.
A new primary and secondary storm water drainage and wastewater collector network will be
constructed covering the whole of the existing urban area of Phuoc Dan with a total length of
about 6,840 m – comprising of concrete drainage pipes with diameters 400mm to 1500mm. The
drains will be designed to be self cleansing with an adequate number and size of access
chambers for inspection and maintenance, and road drain entry pits, at minimum centres in
accordance with Vietnam standards and at all low points, with clear entry for storm water and
grates above sand/silt traps.
Five combined sewer overflow (CSO) / interceptor chambers will be constructed. These
structures will intercept dry weather flow (DFW) from the network and convey it to the interceptor
sewer. Wet weather flow in excess of about twice the DWF will overflow and be discharged to the
Lu River via outlet structures. The outlet structures will comprise non-return flap valves, to
prevent ingress of river water, and penstocks for isolation of the pipes and valves for inspection
and maintenance. One pump station is required at the southernmost CSO to pump intercepted
wastewater from low elevation into a separate section of the network via a 425 m long and
100mm diameter polyethylene rising main. A second pump station is sited at the downstream end
of the collection system to pump wastewater to the treatment plant via a 750 m long and 200 mm
diameter polyethylene rising main.
The gravity interceptor sewer located along the main highway comprises polyethylene pipeline,
about 1400 m of 800 mm diameter and 280 m of 400 mm diameter pipe.
A lagoon based wastewater treatment plant with capacity of 2.000m³/d will be constructed
between the Ly River and the highway on rice paddy land. The proposed site is on the outskirts
of the town with good access and provides sufficient area for future expansion of facilities and for
required buffer zone. The plant will treat waste and discharge Type B effluent to the Lu River in
accordance with standard TCVN 5945-2005. Sludge will be dried and taken to landfill.
4.5     Select management, O&M agency for drainage and wastewater facilities in the town
        and provide capacity building to ensure effective management, O&M.
This activity assists the PPC to determine the most appropriate agency to manage, operate and
maintain the drainage and wastewater facilities constructed by the project and the existing
drainage facilities. A number of options are used in Vietnam and these have been identified in the
annexes. A series of workshops and meetings will be facilitated by the MCDU to assist the PPC
evaluate the options available, define the most appropriate agency and approve its establishment
together with mandate for operation, organisational structure, staffing, operational budgets and
the like. The formulation team recommended the establishment of a Provincial URENCO to be
responsible for drainage and wastewater facilities throughout the province – this agency would
therefore be responsible for facilities in Phuoc Dan and Khanh Hai as well as the capital city of
Phan Rang. Whoever, such decision will be taken during the inception phase, after an in-depth
analysis.




DTF VIE 08 037 11                                                                                31
Once established, the MCDU with TA and consultant support will assess the capacity
requirements of the agency and staff, assess the capacity of nominated staff and develop a
comprehensive capacity building and training program. One member of the O&M agency will be
designated as an IPMU member and will participate in all aspects of sub-project implementation
and will be responsible for liaison between the two agencies and ensure staff of the O&M agency
are available for training when required. The training program will be implemented during project
construction and commissioning to ensure that the O&M agency staff participate and are fully
trained ready to take over the facilities from the construction contractors. The capacity building
aims to provide for the long-term sustainability of the selected agency. It will cover administrative
and financial management, management information systems, asset management systems, and
provision of miscellaneous O&M equipment. Asset management will assist the agency to
manage asset inventories, prepare O&M plans and guidelines, and budget for appropriate asset
maintenance. Representative of the existing URENCO in charge of the facilities in Phan Rang
should be included in this training program.
7.3.5 Result 5: Improved Community Awareness and Infrastructure
This result will promote hygiene behavior change and ensure that as much wastewater as
possible is directed to the new wastewater collection system through proper awareness
raising.
It will complement the major infrastructure works being undertaken by the project in Result 4.
Activities proposed for the Community Awareness and Infrastructure Activities (CAIA) program
include: (i) establish a Community Management Committee (CMC) in Phuoc Dan under TPC and
provide capacity building to CMC and Town's Women's Union, (ii) engage the community and
promote participation, (iii) prepare and implement project & sanitation/health linkages and
awareness program, (iv) establish and manage a Sanitation Credit Scheme (SCS) for septic
tanks and connections, (v) community based sanitation - improve primary school sanitation
facilities and construct public toilets at appropriate community locations – bus stations, markets.
5.1     Establish a CMC in Phuoc Dan under TPC and provide capacity building to CMC
        and Town's Women's Union
The PPC has agreed that for guidance and direction of the proposed CAIA program in Phuoc
Dan a Community Management Committee (CMC) should be established under the TPC and that
the TWU should undertake day-to-day management of the program. The Provincial Women‟s
Union has significant experience in the development and implementation of awareness
campaigns and is currently implementing a SCS program. This experience will be utilised in the
capacity building program and in providing ongoing advice to the town agencies. This activity
includes capacity building to the Community Management Committee, the Town Women‟s Union
and at least one representative from the IPMU to ensure coordination of the programs with the
major investment works.
Initial project orientation workshops will be held to fully explain the scope of the investment
project and how the CAIA program would link with it. Key links are the socio-economic and septic
tank surveys, to determine where existing tanks are to be connected to tertiary sewers and the
location of households with unimproved toilet facilities; potential locations for community toilets;
and household consultation requirements for smooth implementation of the laneways
improvements contracts.
The capacity building program aims to ensure sustainable management of the CAIA program.
Training will cover: methods and tools for community mobilization and participation; program
planning and budgeting to enable the CMC to plan, scope and cost the awareness activities;
health awareness – linkage between clean water, improved sanitation, and health;
communication skills; construction, operation, maintenance of septic tanks; management skills
training including bookkeeping and accounting, computer software programs, management
reporting, and supervision for the SCS program. Analytical skills will be enhanced through
training in gender awareness, community development, resettlement, socio-economic surveying,



DTF VIE 08 037 11                                                                                 32
monitoring and evaluation. The Project will also supply computer hardware and software, and
public awareness equipment.
5.2     Engage the community and promote participation
This activity promotes community participation in sanitation improvements. It includes the
following three programs:
         Hygiene and environmental awareness program;
         Sanitation credit scheme (SCS) for primarily poor households;
         Community based sanitation works.
The promotion activities are designed to improve environmental health at the household and
community level. They aim at maximizing community participation and ownership through (i)
information sharing; (ii) consultation, ensuring a two-way flow of information between the CMC,
TWU, IPMU and communities; (iii) collaboration, involving shared decision making; and (iv)
empowering community groups by transferring control for decisions and actions.
Information and consultation activities will include: (i) project orientation workshops for community
groups (ii) Knowledge, Attitudes and Practices (KAP) survey on current hygiene practices and
baseline survey; (iii) review of effective communication channels and strategies used by district,
provincial, and international donor projects; (iv) preparation of a communication strategy for the
effective dissemination of information on relevant water, sanitation and hygiene themes; (v)
consultation on infrastructure sitting and design, infrastructure needs, and land acquisition; (vi)
capacity development in community consultation, communication and gender sensitivity; (vii)
review of existing hygiene and sanitation promotion methods and materials in the Province (viii)
capacity development in health and hygiene promotion; (ix) production and distribution of
technical guidelines, and health promotion materials for use by communities, mass organizations,
schools, and government agencies.
5.3     Prepare and implement project & sanitation/health linkages and awareness
        activities
This activity consists of a program of education, information and public relations that aims to:
raise the community‟s awareness of the relationships between water, sanitation, hygiene
practices and health; raise awareness in the protection of the environment and conservation of
urban environmental infrastructure; and motivate households to connect and pay for
environmental sanitation services. Awareness will also cover tariffs, cost recovery and economic
benefits of sanitation improvements, and inform households about financial assistance available
through the Project. Activities include: training town authorities in health education; mobilizing a
motivator network; purchasing materials and equipment; and carrying out awareness campaigns,
publicity, and public events.
5.4     Establish and manage a Sanitation Credit Scheme (SCS) for septic tanks and
        connections
Households will be encouraged to construct or upgrade household toilets with septic tanks and
connect to the sewer system. The CMC committee and TWU‟s SCS group will focus on
designated poor households in the town; identify households without any or proper sanitary
facilities, through the septic tank survey; and, inform them of the Project provisions for financial
and technical assistance to construct hygienic toilet facilities. Selection criteria will be developed
to evaluate household applications for loans.
The Sanitation Credit Scheme will provide loans, technical advice and training to help low income
households improve their sanitation facilities, including toilets, septic tanks, and connection of
household sullage and septic tank effluent to public drains. The scheme will operate as a




DTF VIE 08 037 11                                                                                  33
revolving fund3 and is expected to develop about 2,000 septic tanks over the project period and
be a sustainable process beyond that period, completing more septic tanks or being used for
other CMC approved community sanitation requirements. It is proposed that septic tank
coverage should also be encouraged through legislative changes requiring existing households
and businesses to replace pit latrines with pour flush toilets/septic systems in high and medium
density areas, and also through the enforcement of existing legislation making septic tanks
compulsory for new building construction.
5.5        Community based sanitation - improve primary school sanitation facilities and
           construct public toilets
The Community Based Sanitation program will provide funding, technical advice and training for
environmental sanitation improvements in response to community demands. The CMC will
facilitate education department, including teacher and student groups, community groups, and
neighborhoods to select locations and plan the implementation, and then manage the design and
construction of sanitation improvements using appropriate local consultants and contractors. The
program aims to improve the participation of the community in urban sanitation, and develop
community self-reliance. Eligible community projects for financing should target poor areas and
schools and will include:
Improved or new toilets with septic tanks and wash basins at upto six schools, specifically
designed for primary school children and taking account of gender differences and teachers
needs;
Four public toilets at clinics, public residential areas, parks, bus stations and markets provided
that there is strong community demand for such facilities. Arrangements for operating and
maintaining the facilities in clean and convenient conditions must be agreed prior to construction.
7.3.6 Result 6: Improved Living Environment in Khanh Hai
The sixth result will be to improve the living environment for the inhabitants of Khanh Hai
town through awareness raising, construction/ improvement of new / existing trunk
drainage to relieve flooding problems in accordance with a combined sewer master plan,
and capacity building of selected agency for management and O&M.
After extensive discussion with Provincial agencies it was agreed that the project would
concentrate on alleviating the frequent flooding problems in specific areas of the town caused by
rainstorms through the provision of trunk drainage along existing road alignments. A figure in
annexes presents the layout and scope of the drainage works proposed. This work will represent
Phase 1 of a combined drainage and wastewater interception scheme. This approach aims to
ensure that the investment will be economically efficient, and sustainable in terms of cost
recovery and O&M.
6.1        Prepare and implement project awareness and orientation workshops
This activity is required to ensure that district and ward authorities and community groups are
fully aware of the project objectives, scope, layout and impacts on the community. Participatory
meetings and workshops facilitated by the MCDU will be held to discuss design and construction
aspects of the work including communications strategy and coordination requirements, access to
land and impact on nearby households, other developments / projects / construction in the project
area, environmental concerns and mitigation measures, traffic management during construction
and the like.
6.2        Construct new / improved existing trunk drainage to relieve flooding problems in
           accordance with combined sewer master plan
This activity includes the design, appraisal and approvals including all site investigation surveys
(geological, topographical and existing services); preparation of bidding plans, NCB bid and

3Discussions with the Phan Rang Women’s Union indicated the following conditions would be suitable for the revolving fund: (i) loan for septic tanks
not less than 3 million VND/hh, (ii) repayment period: 24 to 30 months; (iii) interest rate of about 0.3 to 0.5% pm to cover management costs.



DTF VIE 08 037 11                                                                                                                               34
contract documents; calling and evaluation of bids and award of contract; site supervision and
commissioning. It will consist of trunk drainage works in existing main roads and in roads that are
planned for construction in the immediate future.
A storm water drainage system will be constructed with a total length of about 6100m –
comprising 5500m of concrete drainage pipe with diameters 600mm to 1000mm and 614m of box
culvert 1.5m x 1.5m with low flow channel. The drains will be designed to be self cleansing with
an adequate number and size of access chambers for maintenance, and road drain entry pits, at
minimum centres in accordance with Vietnam standards and at all low points, with clear entry for
storm water and grates above sand traps. The drains will discharge to the Tri Thuy River through
outlet structures comprising non-return flap valves, to prevent ingress of river water, and
penstocks for isolation of the pipes and valves for maintenance. The box culvert will discharge to
an existing lined open channel prior to discharge to the river through an outlet structure. The
existing drain will be rehabilitated as needed to include a low flow channel and to ensure self-
cleansing operation.
6.3     Select management, operations & maintenance agency for drainage facilities in the
        town and provide capacity building to ensure effective management, O&M
This activity would be undertaken at the same time as Activity 5 in Result 4 and comprises the
same tasks and approach.
7.3.7 Result 7: Improved awareness on water use
Result 7: Improved awareness on water use and established exchange networks with other
projects:
Apart from a few informed persons at central levels of government there is generally a lack of
knowledge and awareness amongst local officials and citizens of the issues and challenges
relating to the planning and management of water resources.
This result area aims at systematically reinforcing the awareness of officials at all levels
and citizens to understand the more general and conceptual approaches to water resource
management and to the need for systematic awareness raising in connection with
infrastructure investment projects while favoring the exchange of experience with the
national administration level and the donor community.
7.1     Awareness raising on water use, hygiene and environmental issues
In line with the project activities, communication campaigns on household water use will be
developed where the drainage system will be built, on agriculture water use where the irrigation
schemes will be constructed and general understanding of the need for sensible and efficient use
of water resources throughout the province.
This activity will be in line with planned investments of the water resources master plan. It will be
developed in cooperation with civil society and mass organisations; women and farmers are
interesting target groups as it comes to water use, so cooperation can be established with the
women‟s union and the farmer‟s union. For example, farmer can be encouraged to grow less
water consuming crops (like rice). Civil society organisations and media can cooperate with
provincial departments to develop campaigns, instruments and materials.
To achieve this, awareness activities will be conducted in order that officials at commune levels
will be able to advise and understand the wishes, needs and complaints of local citizens, mass
organisations etc.
7.2     Active exchange of information and experiences with central level authorities and
        other ODA projects in infrastructure, water management and governance
In line with the Paris Declaration and Hanoi core statement on aid effectiveness, to increase the
efficiency of aid and to consolidate efforts in two target sectors, this activity will focus on the




DTF VIE 08 037 11                                                                                   35
development of a learning network of related projects nation-wide through active exchange of
information and experiences.
The Project will document the lessons learned and include central government ministries in follow
up, so that positive results could serve as model or inspire necessary changes to national
regulation. The PMU will involve the line ministry like MONRE, MARD and MOHA to participate
when it drafts the work plans, and invite them for workshops, as well as for MTR & FE meetings.
As part of project IT support, the project will support DoNRE to design its website, having in mind
the idea, among other objectives, of facilitating the exchange of best practice cases drawn from
similar projects. This will eventually be accessible by other donor projects in other Provinces on a
reciprocal basis. The development of such communication tool will contribute to the setting up of
coordination mechanisms and support vertical and horizontal coordination between project
stakeholders. Not least the website can function as a source of information for private citizens. It
should be made accessible through the commune one-stop shops. This should not be a “stand
alone” activity but should be considered alongside other communication and awareness activities
such as local TV, radio, billboards, loudspeakers etc.

7.4                 INDICATORS AND MEANS OF VERIFICATION
The indicators and means of verification can be found in the logical framework. In order to be
able to evaluate the impact of the project outputs, a baseline survey shall be realised during the
inception phase. It will consist as much as possible of the collection of existing data for which the
evolution could be regularly assessed.
TNA should be based on agency self-evaluation as the results are often better accepted, while
the needs better targeted. It should therefore have the form of a survey, with ITA support for its
design and interpretation.

7.5                 DESCRIPTION OF BENEFICIARIES
7.5.1 Capacity development
The beneficiaries of the Public Administration Reform in the Project include all the provincial
departments involved in the Project implementation as well as District, Town, Ward and
Commune officials. Furthermore the local citizens and mass organisations involved in project
activities will be direct beneficiaries of the Project. In principle all the citizens of Ninh Thuan
Province will benefit from the integrated management of water resources in Ninh Thuan Province.
7.5.2 Water resource management
Beneficiaries of the O Cam reservoir and irrigation scheme will include all the inhabitants of
Phuoc Chinh commune and the surrounding areas of Bac Ai district with a total of about 600
households - 3,000 people. The total area of agricultural land to be irrigated directly from the
reservoir is about 214 ha, and indirectly up to a further 400 ha. Higher productivity will be
achieved through the community irrigation and capacity development activities supporting the
PIM approach.
The inhabitants of towns and villages downstream from the reservoir complex will also benefit
from reduced flooding of flood prone areas as the dams will attenuate peak flows. Similarly, they
will benefit from the overall environmental improvement of the rivers always maintained with a
minimum flow. The overall population of Ninh Thuan will benefit from the more effective
management of the water resources in the province as a result of improved monitoring of rivers,
reservoir levels and water usage, data management and analysis.
Staff members of the IMC will benefit from capacity development in management, operations and
maintenance of the completed facilities and the farmers will indirectly benefit from the IMC
improved capacity to provide the irrigation service.



DTF VIE 08 037 11                                                                                 36
7.5.3 Drainage and sewerage
The beneficiaries of the drainage sub-component include all the inhabitants of Khanh Hai town,
which has a current population of about 19,000 people, estimated to grow to about 30,000 people
in 2025. Specifically, some 5,800 people (1,100 households) will benefit from reduced flooding
which causes damage to houses, business premises, property, crops, loss of access to schools
and public services, damage to roads, disruption to traffic and adverse health impacts. In
addition, the significant number of tourists coming to the area will benefit from improved access
during wet periods and a cleaner environment.
The beneficiaries of the drainage and wastewater sub-component include all the inhabitants of
Phuoc Dan town, which has a current population of about 24,500 people, estimated to grow to
about 30,000 people by 2020. In addition, about 19,000 people (3,800 households) will benefit
from reduced flooding which causes damage to houses, business premises, property, crops, and
loss of access to schools and public services. All the inhabitants of the town will benefit from the
community awareness and infrastructure activities program. Specifically, approximately 50% of
the population will have the opportunity to benefit from the SCS to improve their household
sanitation facilities, the users of parks, bus stations and markets will have the convenience of
clean and close-by toilet facilities and some 3,000 primary school children will benefit from clean
toilet facilities at school and have the opportunity to participate in health awareness activities
such as quizzes and painting competitions.
In addition, members of the Community Management Committee, Town Women‟s Union and
environmental motivators will benefit from the capacity development programs and be able to use
the skills learned in other donor or government funded awareness and hygiene programs.
Staff members of the O&M agency will benefit from capacity development in management,
operations and maintenance of the completed facilities enabling them to undertake their work
more effectively.

7.6                 RISKS AND ASSUMPTIONS
  Item                   Comments                         Level    Mitigation measures

  Implementation risks

  Existing data not      As the project is highly         Medium   Capacity building of the
  accurate, up-to-date   related to the availability of            technical staff of the related
  and/or made            data, importance of the                   departments.
  available              access to reliable data and
                                                                   As a result of Prime‟s Minister
                         exchange of information
                                                                   decision 16/2007
                         should be stressed. The
                                                                   environmental and water
                         SEMLA Programme
                                                                   resource monitoring
                         funded by Sida has
                                                                   equipment have been installed
                         established a NRE data
                                                                   in each DoNRE
                         management system
                         managed by MONRE that
                         could be a reference.

  Disagreement on        Divergence of opinion may        High     Exposure to good international
  parameters,            occur between project                     and national practice by the
  standards,             experts and local                         TA team within MCDU and
  technology,            authorities regarding these               support from consultants could
  methodology related


DTF VIE 08 037 11                                                                                   37
  Item                    Comments                       Level    Mitigation measures
  to the assessments      issues                                  convince the local authorities

  Geological/naturals     Technical constraints may      Low      Comprehensive site
  constraints             occur due to unforeseen                 investigations and monitoring
                          geotechnical/ natural                   will mitigate these risks
                          conditions, such as water
                          quality, soil permeability
                          foundation conditions at
                          dam sit etc

  Chances to              A large number of official     Medium   By carefully monitoring the
  introduce new           standards are normalizing               project and by retaining the
  concepts in             the design of investment                right of no objection at key
  integrated water        projects, which reduce the              stages in the approval
  resource and            possibility of experimenting            process, BTC could deploy
  infrastructure          alternative technologies.               technical assistance within
  projects in the water                                           MCDU in a strategic manner
                          The concept of IWRM in
  sector reduced due                                              and positively influence the
                          Vietnam is not widely
  to the application of                                           project
                          known or understood
  FC

  Delays in               Design program affected,       High     Framework of RAPs adopted
  undertaking land        changes in the scope or                 by PPC. Workshop procedures
  acquisition and         extent of works and                     with PSC and PMUs and
  resettlement and        disruption during                       monitor continuously during
  compensation            construction                            land acquisition /
  aspects or obtaining                                            compensation phase
  approvals

  Lack of effective       Potential to cause design      High     MCDU to have mandate to
  provincial              changes during                          facilitate cross agency
  mechanisms for          construction phase                      coordination. Participation and
  planning and            resulting in cost increases             cooperation of local agencies
  coordinating urban      and construction delays                 in project orientation programs
  development                                                     and workshops
  activities

  Construction            Loss of life or worker         Medium   Undertake OHS training
  incidents               injury. Delay in                        workshops with PMUs prior to
                          construction works                      construction and contractors at
                                                                  commencement of physical
                                                                  works. Erect clear safety
                                                                  signs. Use site safely manual
                                                                  and appoint site safety officer

  Prolonged or severe     Construction delays            High     Construct in-ground elements
  wet season,             possibly leading to                     during dry seasons as much
  flooding, or cyclone    extension of project                    as possible
                          completion date

  Unforeseen              Need for change to project     Medium   Establish Environmental
  environmental           scheme designs.                         Management and Monitoring
                                                                  framework and ensure EMPs


DTF VIE 08 037 11                                                                                  38
  Item                    Comments                       Level    Mitigation measures
  impacts.                Construction delays                     implemented by each
                                                                  contractor. Assess/monitor
                                                                  conditions throughout project

  Institutional risks

  Unclear distribution    Current overlaps of            Medium   Clear mandates and division of
  of tasks and            responsibilities among the              tasks and responsibilities is
  responsibilities        different agencies lead to              expected from new decrees.
  betweens various        loss of time and unclear                Exposure to international best
  institutions that       situation. Despite new                  practice, clearer decrees may
  relate to the project   decrees, ambiguous                      clarify the administrative
                          arrangements may                        organization, while training
                          continue                                programs will strengthen the
                                                                  defined agencies in charge of
                                                                  the Program execution
                                                                  modalities. DOHA will assist in
                                                                  this with an analysis and
                                                                  clarification of legal rights and
                                                                  responsibilities of different
                                                                  agencies at the start of the
                                                                  project. New Water Law
                                                                  should clarify responsibilities in
                                                                  relation to Water Resource
                                                                  Management and new
                                                                  Planning Law in relation to
                                                                  Bottom up planning techniques

  Lack of Provincial      The vertical Vietnamese        Medium   The MCDU will have a key role
  leadership for          administration does not                 in coaching the stakeholders
  coordinating the        favor horizontal                        on the importance of local
  project                 coordination on geographic              coordination that will have a
                          areas or transversal issues             benefit for all parties. Intensive
                                                                  capacity building of PMUs will
                                                                  occur during the Inception
                                                                  Phase

  Reluctance of the       Intermediate administrative    Medium   Exposure to examples of
  PPC to consider the     levels in Vietnam remain                successful experiences might
  involvement of the      reluctant to develop public-            promote interest
  private sector          private partnerships

  Delay in defining the   Important that members of      Medium   Options for infrastructure
  management,             the management and O&M                  management that have been
  operations and          company are seconded as                 identified during the
  maintenance             part-time members of the                formulation mission will be
  agency for              IPMU to be involved                     analysed in detail during
  wastewater and          throughout the                          Inception Phase and decision
  drainage                implementation of the                   implemented by PPC
  infrastructure in       project and participate in
  Phuoc Dan and           the capacity development
  Khanh Hai               training programs



DTF VIE 08 037 11                                                                                 39
  Item                     Comments                       Level    Mitigation measures

  Difficulties to assign   5 management alternatives      Medium   Extended exposure to
  a specific agency to     have been developed in                  alternative solutions that will
  manage the               different towns of Vietnam.             be part of the capacity
  sewerage and             The local authorities might             development exercise of the
  drainage networks        found difficult to take a               inception phase should give to
                           decision, while not                     the authorities the necessary
                           perceiving fully the pro and            information to take a decision
                           con't                                   in due time.

  Management risks

  Timely access to         Improved environmental     Medium       The MCDU will set-up
  data                     condition and water                     communication channels
                           resources management                    among partner agencies while
                           will depend on the smooth               a platform of dialogue should
                           cooperation with key                    be set up
                           stakeholders in exchanging
                           information. Reluctance to
                           share data will reduce the
                           efficiency of the program.

  Delays in approvals      The various detail design   Medium      Close contact with the PPC
                           and studies foreseen within             and the related Ministries
                           the project should be                   through the BTC projects with
                           approved at the provincial              MPI and MoNRE as well as
                           level. However, some                    the RR team should facilitate
                           changes may occur in the                the procedures
                           future due to new
                           procedure modalities under
                           discussion requiring a
                           higher decision level,
                           which in turn may cause
                           delays.

  Limited interest for     The necessity for society to Low        Changes of mentality on these
  environmental and        adopt a more                            issues require a long-term
  awareness raising        environmental friendly                  commitment. Highlighting-
  issues and               behavior as well as interest            environmental issues to
  innovative               in alternative approaches               decision makers and exposing
  alternatives             that may go in                          them to alternative solutions of
                           contradiction with                      both technical issues and O &
                           construction standards                  M modalities is important.
                                                                   Contacts and networking
                                                                   within Vietnam should bring
                                                                   new ideas up-front.

  Unnecessary              Provinces are now              Low      The MCDU, in coordination
  interference             responsible for both                    with PPC, may play a decisive
                           planning and                            role in strengthening the
                           implementation; however                 provincial agencies and
                           some interference by the                gaining confidence in order to
                           national level may still                endorse their new



DTF VIE 08 037 11                                                                                40
  Item                    Comments                       Level    Mitigation measures
                          happen as strong                        responsibilities.
                          centralized political system
                          has a long history in
                          Vietnam.

  Lack of qualified       Related departments have       Medium   Capacity building assessment
  staff at the            a limited number of staff               will define the present skill
  Provincial and          that are not always highly              levels and will inform the PPC
  district departments    qualified. Furthermore staff            in case additional skill
                          rotation policies often                 manpower is required.
                          result in qualified staff
                                                                  Further more, the provision of
                          being promoted
                                                                  5 posts within DoNRE,
                                                                  including both present ones
                                                                  (director (already in place),
                                                                  data management specialist,
                                                                  data management technician,
                                                                  monitoring station technician
                                                                  and water resource
                                                                  management planner)
                                                                  covering project issues is a
                                                                  pre-condition to the start of the
                                                                  project

  Lack of cooperation     Different agencies, even    Medium      Consensus and dialogue being
  in the awareness        involved in the same sector             part of the decision making
  raising activities      are not used in                         process, development of a
  among the related       coordinating their action,              platform of dialogue, including
  agencies                while not being                         the none-govt agencies as well
                          professional                            as networking might be
                                                                  appreciated

  Contractors do not      Potential for significant      Medium   PMUs to carefully monitor the
  adhere to               adverse environmental                   contractor‟s performance and
  environmental           impacts and inconvenience               bring any major non-
  management plans        to communities during                   adherence of EPM to attention
  included in their       construction                            of relevant authority and the
  contracts                                                       PSC

  MCDU not provided       The different departments               Project SC will have to make
  with a clear            are keen to keep their                  sure that all appropriate
  mandate to              prerogatives                            political decision will be taken
  coordinate all
  subproject activities
  with government
  agencies

  Inadequate in-          Most of the topics covered     Low      Extensive networking within
  country training        by the program have                     Vietnam should allow
  capacity                largely been addressed in               identification of the proper
                          the past by the donors'                 trainers
                          community




DTF VIE 08 037 11                                                                                41
  Item                      Comments                        Level    Mitigation measures

  Effectiveness risks

  Low impact of the         Current annual one-shot         Medium   Involvement of TA and
  awareness                 awareness activities do not              consultants, exposure to
  campaigns                 change the local habits of               nationwide best practice and
                            the population                           implementation of well
                                                                     prepared IEC activities
                                                                     coordinated by the MCDU will
                                                                     enhance effectiveness

  Low impact of the         Training might not be           Low      Involvement of an international
  capacity                  appropriate and/or                       TAs on capacity building and
  development               sufficient to gain all the               exposure to nationwide best
  program                   required skills                          practice.
                                                                     The training will be adjusted to
                                                                     the skill level and expectation
                                                                     of the audience

  Delay in allocation       Preferable for the              Medium   Beneficiaries would be
  of O Cam                  beneficiaries to be                      available to participate in the
  commanded                 identified directly after the            National PIM approach to
  irrigable land to local   project is approved so that              enhancing effectiveness of
  farmers /                 they can be consulted on                 irrigation practices
  households                canal design issues and
                            participate in tertiary canal
                            construction activities as
                            an integrated process

  Lack of coordination      Existing weirs on Ngang         High     MCDU to coordinate with
  with National             Stream and canals need                   central, provincial and district
  Program 135 for the       rehabilitation in order to               agencies responsible for
  rehabilitation of the     ensure full effectiveness of             Program 135 and establish
  existing stream           the commanded irrigation                 funded rehabilitation program
  offtakes and canals       area and the new water
  on Ngang Stream           storage provided

  Reluctance of the         Wastewater and drainage         Medium   Wastewater and drainage
  PPC to fully              master plan for Khanh Hai                master plan approval is
  consider regional         may not be fully integrated              required prior to preparation of
  concepts and              into the Phan Rang                       detailed design for the
  planning of urban         development zone                         drainage improvements in
  infrastructure                                                     Khanh Hai.
  development for the
  greater Phan Rang
  area

  Sustainability risks

  No long-term              Preparation of the long-        Medium   The long-term strategy and
  application of the        term awareness strategy                  guidelines and the training
  awareness activities      and programs must be                     conducted should insure the
                            undertaken in participatory              technical sustainability of the


DTF VIE 08 037 11                                                                                      42
  Item                    Comments                        Level    Mitigation measures
                          manner and developed by                  intervention.
                          the agency that will
                          implement the strategy /
                          programs to ensure
                          ownership

  Monitoring and          The lack of monitoring and      Medium   Appropriate O & M modalities
  evaluation as well      evaluation as well as                    as well as monitoring tools and
  as maintenance of       maintenance of existing                  reporting as well as the
  completed               infrastructure is a problem              consolidation of financial
  infrastructure not      accounted in many                        resource should guarantee the
  applied                 developing countries due                 proper maintenance of the
                          to lack of funding and of                schemes in line with the new
                          political will                           national policy

  Local agencies and      Lack of sustainability of the   Medium   MCDU to work closely with
  organisations lack      capacity development,                    PMUs, CMC, WU, and
  sufficient time, or     training and community                   operating agencies to develop
  are unable to           participation objectives                 training programs. Develop
  provide suitably                                                 good coordination mechanism
  qualified staff, for                                             with the local agencies
  training

  Consumers/househ        Revenue collections fall        Medium   Establishment of SCS will
  olds unwilling to       below targets resulting in               encourage poor households to
  connect to new          agencies becoming                        connect. Project provides
  wastewater /            financially unviable. Poor               funds to connect from the
  drainage system at      households do not connect                tertiary sewer to the household
  the levels assumed      to the systems                           inspection box. Operator to
  in the basic design                                              adopt social responsibility
  or to pay set tariffs                                            within the Customer Services
                                                                   Dept. Commence community
                                                                   consultation, participation and
                                                                   IEC processes some months
                                                                   prior to laying tertiary
                                                                   drainage. PPCs encouraged
                                                                   approving appropriate tariff
                                                                   structures

  Contractors             Poor or unsafe site             Medium   PMU‟s
  demonstrate             management. Poor                         evaluation/prequalification of
  inexperienced           construction quality. Risk               local contractors important.
  management or           of site accidents                        Establish and maintain quality
  poor workmanship                                                 control procedures throughout
                                                                   construction phases. Provide
                                                                   construction management
                                                                   training

  O&M program does        O&M training is not             Medium   Obtain PPC/PSC agreement
  not run to schedule.    undertaken at the right                  on the provision of O&M
  Lack of manuals,        time resulting in loss of                personnel. Comprehensive
  delays in the           impact and intensifying                  O&M planning and monitoring.
  translation of the                                               Clear specifications for


DTF VIE 08 037 11                                                                               43
  Item                      Comments                     Level      Mitigation measures
  documents or              sustainability problems                 manuals and provision of
  agencies not able to                                              commissioning and start-up
  provide suitable                                                  operations training from
  personnel for O&M                                                 suppliers
  roles

  Neighborhood              Community infrastructure     Low        Commence community
  groups and schools        outputs may not be able to              consultation, participation and
  not willing to            be fully delivered                      education/awareness
  participate in the                                                processes early in the project.
  project and                                                       Encourage active participation
  contribute their skills                                           and work towards gaining
                                                                    community confidence and
                                                                    ownership of the project

  Impact of climate         The Province‟s river and     High       Clear need for the
  change on rainfall        water storage system is                 establishment of a monitoring
  patterns in the           not managed                             and data acquisition, recording
  Province                                                          and analysis program for
                                                                    management of the Provinces
                                                                    dams and overall water
                                                                    resources

  DONRE and DARD            Roles and responsibilities   Low        Undertake orientation
  (IMC) not willing to      of the two agencies needs               awareness raising workshops
  adopt improved            to be clarified at early                at early stage of the project.
  practices for             stage in project                        Assist local agencies to
  managing water                                                    develop their own
  resources on a                                                    management policies and
  Province wide basis                                               pracitices to ensure ownership

Observations both at the national and the provincial level revealed unclear boundaries and
distributions of tasks and responsibilities between institutions with regard to water management.
Fortunately, initiatives are currently underway with the drafting of new decrees to correct the
institutional imbalances. As described above, some of the project tasks will be to contribute to
clarifying the roles and responsibilities of the different departments, while developing coordination
mechanisms. Furthermore, to work more efficiently and to be able to fulfill its tasks, DoNRE will
need to be strengthened both in terms of human resources and capacity development. In order to
deal with the project outputs, at least the following functions should be fulfilled: 1 data
management specialist, 1 data management technician, 1 monitoring station technician and 1
water resource management planner. Some more specific assumptions have been described in
the logical framework.




DTF VIE 08 037 11                                                                                 44
8. RESOURCES

8.1                 FINANCIAL RESOURCES
GoV will exempt all goods, equipment and services purchased for the program from all custom
duties and taxation. The administrative procedures for tax exemption or tax and duties refund will
be assumed by the Provincial authorities.
The Value of the Vietnamese contribution for the capital investment project will be equivalent to
3.07 million euros.
The PPC will make the funds available in a timely manner. Furthermore, It will cover 100% of the
costs for land acquisition and resettlement for all the investment projects, while considering BTC
remarks in the redaction of the Resettlement Action Plans.
The PPC commits itself to respect the principle of a sound financial management. It will carry out
the project with all the care, effectiveness, efficiency, transparency and diligence required
according to the best practices in the concerned field and in conformity with the TFF.
The PPC will supply proofs for the existence and well functioning of the following elements:
    1. An effective and efficient internal control system that foresees among others:
           The quality and the validity of the financial information;
           The separation of tasks and functions;
           The double signature principle;
           The prevention of the conflicts of interests;
           A periodical evaluation of the well functioning of the internal control system.
    2. An accounting system that allows to ascertain the correct use of the funds;
    3. An external independent audit, that accomplishes its mission in compliance with auditing
       standards recognised internationally.
The PPC will bear the cost of the salaries of the Vietnamese personnel involved in the program
and premiums in conformity with the MoF issued cost norms on spending limits applicable to
programs/projects using Official Development Assistance capital sources. The project will ensure
adherence to the most recent UN-EU guidelines for financing local costs in Development
Cooperation with Vietnam.
DoNRE will provide appropriate office infrastructure and furniture for the Management and
Capacity Development Unit (MCDU) staff, with room for punctual consultants, and PPC will cover
all the running costs of the investment PMUs.
The general means of the program includes the following:
           Fees for national, international TA and consultants;
           Fees for certain members of the MCDU;
           IT equipment for each member of the MCDU and investments PMUs with consumable
            and maintenance;
           Office running costs;
           Local transportation and national airfares for TAs;
           Communication (internet, telephone, fax…);
           Other operation costs such as bank fees, advertisement for job recruitment,
            representation costs…;



DTF VIE 08 037 11                                                                              45
                  Evaluation, audits, workshops and coordination meetings.
The costs related to the recruitment of the personnel of the MCDU are related to the start of the
project. In view of facilitating the start of the project, engagements can be contracted and
expenses can be made before signature of the CMO. These expenses concern recruitment of
staff (for a maximum amount of 5,000 euro), in case the selection process could be made before
the signature of the TFF.
DPI will certify the total amount spent in accordance with Vietnamese regulations, before the
project ends.
The partner will use the financial contribution exclusively to finance the activities which allocation
is included in the following budget.
The total Belgian contribution cannot be exceeded. The budget gives the budgetary constraints
in which the project activities have to be carried out. Both parties could revise the allocation by
budgetary lines through SC meetings.
If the modification is limited to a transfer between budget lines that amounts to a maximum
variation of 10% of the initial amount of the budget line, the partner will carry out the modification
and mentions it clearly and specifically in the financial report to BTC.
The details of the Belgian and Vietnamese contribution shown in the following table have been
defined bearing in minds the following principles:
             Price and physical contingencies, estimated at a total of 10%, have been applied and
              included in the investment project costs only;
             All costs are before VN tax (As the project is supported with ODA grant funds, all
              investment and international support costs are expected to be VN tax exempt.);
             Investment costs split between BTC and GoV on 78.5% / 21.5% basis including for
              tertiary drainage, considered to be most important link in the WW system4;
             All preparation, feasibility study, detailed design, construction supervision and investment
              PMU costs are 100% counterpart costs and included in overall project cost;
             Compensation costs are considered to be 100% counterpart contribution;
             The estimated costs of resettlement and compensation derived in the Vietnamese basic
              designs may be subject to revision during negotiations with affected persons and will be
              subject to "no objection" by BTC, as part of an institutional dialogue among the parties;
             Salary costs for full time members of MCDU only are included in project cost;
             TA and consultant costs are all inclusive of air travel, accommodation and per diem;
             Result activities that are not shown as separately costed are undertaken by TA and
              consultants with PMU personnel - costs for which are included in "General Means".




4   It will be up to the investment PMU to split the invoices according to the source of funding as to guarantee VAT refunds on the Belgian contribution



DTF VIE 08 037 11                                                                                                                                     46
                                                                                                                  Financial
                                                                                            Vietnam C. Belgian C.
    Items                  BUDGET TOTAL                            Unit       Rate      Q                         Respons. %
                                                                                               Total     Total
                                                                                                                     (*)

A 01        Coordination & planning                                                               -      135.000 FC       1,4

       01 Planning & water resources awareness campaigns          lumpsum      30.000   1                 30.000

       02 surveys & data collection (KAP survey…)                 lumpsum     100.000   1                100.000

       03 Training materials                                      lumpsum       5.000   1                  5.000

A 02        Capacity assessment & development                                                     -      207.400 FC       2,1

          Training courses for Provincial and District agencies
A      01 and PMUs                                                lumpsum     197.400   1                 197.400

       02 Workshop, meeting, training materials                   lumpsum      10.000   1                  10.000

A 03        River basin water management                                                    1.767.400   4.319.610 FC     43,2

          Preparation, Detailed design, PMU costs,
       01 appraisals, supervision                                 lumpsum     458.000   1    458.000

          EIA of dams revision & improvement with mitigation
       02 measures                                                lumpsum      50.010   1                 50.010

       03 Compensation                                            lumpsum     256.000   1    256.000

          O Cam dam construction with equipment (with 10%
       04 contingency)                                            lumpsum   4.569.000   1    929.400    3.639.600

       05 Irrigation system (with 10% contingency)                lumpsum     579.000   1    124.000     455.000

       06 Training courses for operator & farmers                 lumpsum      30.000   1                 30.000


DTF VIE 08 037 11                                                                                                               47
                                                                                                               Financial
                                                                                         Vietnam C. Belgian C.
  Items                    BUDGET TOTAL                        Unit       Rate      Q                          Respons. %
                                                                                            Total     Total
                                                                                                                  (*)

       07 Workshop, meeting, training materials               lumpsum       5.000   1                   5.000

       08 Equipment for river gauging & monitoring stations    item        10.000   13                130.000

       09 Other hydrological measuring equipment              lumpsum      10.000   1                  10.000

A 04       Improved health & environment in Phuoc Dan                                     879.000    2.146.000 FC     21,5

          Preparation, D design, PMU costs, appraisals,
       01 supervision                                         lumpsum     177.000   1     177.000

       02 Compensation                                        lumpsum     146.000   1     146.000

       03 Tertiary drains & laneways construction             lumpsum     569.000   1     106.000     463.000

       04 HH connections (with 10% contingency)               lumpsum      92.000   1      20.000      72.000

          Combined sewer, interceptor & WWTP construction
       05 (with 10% cont.)                                    lumpsum   2.001.000   1     430.000    1.571.000

       06 O&M equipment                                       lumpsum      20.000   1                  20.000

       07 Training courses for operator                       lumpsum      15.000   1                  15.000

       08 Workshop, meeting, training materials               lumpsum       5.000   1                   5.000

A 05       Community infrastructure                                                            -      244.040 FC       2,4

       01 Septic Tank revolving fund                          lumpsum      83.000   1                  83.000

       02 School toilets                                       item        12.000   5                  60.000


DTF VIE 08 037 11                                                                                                            48
                                                                                                                Financial
                                                                                          Vietnam C. Belgian C.
  Items                    BUDGET TOTAL                        Unit        Rate      Q                          Respons. %
                                                                                             Total     Total
                                                                                                                   (*)

       03 Public toilets                                       item         12.000    3                 36.000

       04 Communications & education equipment               lumpsum         5.000    1                  5.000

       05 Training courses for CMC & WU                      lumpsum        20.000    1                 20.000

       06 Workshop, meeting, training materials              lumpsum         5.000    1                  5.000

       07 Support for environmental motivators               man/month            7 720                  5.040

       08 Awareness campaigns                                lumpsum        25.000    1                 25.000

       09 School activities program                          lumpsum         5.000    1                  5.000

A 06       Improved environment in Khanh Hai                                               323.550    1.157.450 FC      3,2

          Preparation, D design, PMU costs, appraisals,
       01 supervision                                        lumpsum        69.000    1     69.000

          Construction of trunk drainage system (including
       02 10% cont.)                                         lumpsum     1.377.000    1    254.550    1.122.450

       03 O&M equipment                                      lumpsum        20.000    1                 20.000

       04 Training courses for operator                      lumpsum        10.000    1                 10.000

       05 Workshop, meeting, training materials              lumpsum         5.000    1                  5.000

A 07       Awareness raising & dissemination lessons                                            -       65.000 FC       0,7

       01 workshop, meeting, study tours                     lumpsum        50.000    1                 50.000


DTF VIE 08 037 11                                                                                                             49
                                                                                                                   Financial
                                                                                             Vietnam C. Belgian C.
  Items                        BUDGET TOTAL                          Unit      Rate     Q                          Respons. %
                                                                                                Total     Total
                                                                                                                      (*)

       02 Training materials                                       lumpsum      5.000   1                   5.000

       03 Web-site establishment                                   lumpsum     10.000   1                  10.000

Z 01        General means                                                                     100.050    1.725.500           17,3

            Personnel                                                                          96.000   1.397.500

            TA & consultants                                                                            1.288.000

       01                                      International TA    man/month            24                           Regie

       02                                          National TA     man/month            56                           Regie

       03                             International Consultants    man/month            26                           FC

       04                                 National consultants     man/month            82                           FC

            CDPMU Staffing                                                              60

       05                                     Chief accountant     man/month            60                           FC

       06                              Secretary/administrator     man/month            60                           FC

       07                                            Translator    man/month            21                           FC

       08                             Project director part-time      FR                30

       09                        Full time member from DoNRE          FR                60

       10                         Full time member from DoHA          FR                60


DTF VIE 08 037 11                                                                                                                   50
                                                                                                               Financial
                                                                                         Vietnam C. Belgian C.
  Items                     BUDGET TOTAL                          Unit     Rate     Q                          Respons. %
                                                                                            Total     Total
                                                                                                                  (*)

       11                                              Driver      FR               60

Z 02        Investment                                                                      4.050      43.000 FC

       01                                  Office equipment                   450   9       4.050

       02                         IT & equipment for CDPMU       lumpsum   12.000   1                  12.000

       03                IT & equipment for investment PMUs      lumpsum    6.000   1                   6.000

       04                                         Vehicle(**)     Unit     25.000   1                  25.000

Z 03        Running costs                                                                             150.000 FC

       01                              Vehicle running costs      month       800   60                 48.000

       02                                Office running costs     month       500   60                 30.000

       03                                Local transportation     month       100   60                  6.000

       04                                    Communication        month       250   60                 15.000

       05                             National airfare travels     unit       300   50                 15.000

       06                                 Bank Transfer fees      month       100   60                  6.000

       07                              Other operation costs     lumpsum      300   60                 18.000

       08                    Steering Committee organisation     lumpsum    1.500   8                  12.000

Z 04        Monitoring, evaluation & coordination meeting                                             135.000


DTF VIE 08 037 11                                                                                                           51
                                                                                                                              Financial
                                                                                                        Vietnam C. Belgian C.
  Items                     BUDGET TOTAL                                 Unit          Rate        Q                          Respons. %
                                                                                                           Total     Total
                                                                                                                                 (*)

       01                                        Baseline survey      lumpsum           20.000     1                       20.000 FC

       02                                        Mid-term review      lumpsum           40.000     1                       40.000 Regie

       03                                       External auditing     lumpsum           10.000     5                       50.000 Regie

       04                                          Backstopping       lumpsum           10.000     1                       10.000 Regie

       05                                        Final evaluation     lumpsum           15.000     1                       15.000 Regie

            TOTAL                                                                                        3.070.000     10.000.000               100




(*) With regard to technical responsibilites, reference shall be made to point 5.3.
(**) Technical Specification of the Vehicle is presented in Annex 7.4
There is a distinction in terms of technical and financial responsibility. Both parties will share the technical responsibility over the activities, while
the financial responsibility will be either under Financial Cooperation, following Vietnamese law and procedures, either under Regie, following
Belgian law and procedures.




DTF VIE 08 037 11                                                                                                                                       52
 8.2                 HUMAN RESOURCES
 The composition of the MCDU is presented in the table below together with the qualifications
 and experience requirements for its members.
 Proposed Composition of MCDU

 Function       Staff       Time      Contracted   Funded        Recommended                Suggested
                  #      allocation      by          by          Qualification &             Role after
                                                                  Experience                  Project
                                                                                            Completion

Project              1   25 to 50%    PPC          PPC      Long- standing member of        PPC Office
Director                                                    the PPC office preferably
                                                            with project management
                                                            experience and technical
                                                            or human resources
                                                            development background.
                                                            English language
                                                            knowledge preferred and
                                                            computer use essential for
                                                            report writing. Knowledge
                                                            of ODA donor
                                                            procurement, safeguards
                                                            and project accounting
                                                            mechanisms preferred.

Vice                 1     100%       DoNRE        DoNRE    Professional engineer with      Manager or
Director -                                                  > 10 years theoretical and      Deputy
Standing                                                    practical experience in         Manager
                                                            water resources                 Branch NP
                                                            engineering and
                                                            environmental aspects of
                                                            catchment management.
                                                            English language,
                                                            computer skills and report
                                                            writing skills essential.

Vice                 1     50%        DoHA         DoHA     Experienced Officer from        Deputy
Director                                                    DoHA in the fields of public    Manager or
                                                            administration, institutional   Operations
                                                            strengthening and capacity      Manger –
                                                            development. English            BNP
                                                            language, computer skills
                                                            and report writing skills
                                                            essential.

National TA          1     100%       BTC          BTC      ODA Specialist with             Not
Capacity                                                    relevant degree > 15 years      applicable
Developme                                                   experience in ODA project
nt                                                          with capacity development
                                                            and coordination
                                                            experience. Fluent in
                                                            English, computer skills



 DTF VIE 08 037 11                                                                               53
 Function       Staff       Time      Contracted   Funded        Recommended             Suggested
                  #      allocation      by          by          Qualification &          Role after
                                                                  Experience               Project
                                                                                         Completion

                                                            and report writing.

National TA          1       As       PPC          BTC      Professional engineer with   Not
- Technical               required                          > 15 years experience in     applicable
Adviser                                                     design, construction
                                                            supervision, quality
                                                            assurance and O&M of
                                                            water related projects
                                                            including drainage and
                                                            sanitation. Fluent English
                                                            language, computer skills
                                                            and report writing
                                                            essential.

Chief                1     100%       PPC          BTC      Degree or diploma in         Chief
Accountant                                                  accounting and finance.      Accountant
                                                            Experience in project or
                                                            company accounting,
                                                            budgeting, finance
                                                            planning. Skilled in
                                                            computer use. Trained in
                                                            basic English skills and
                                                            experienced in donor
                                                            procurement procedures

Part-time            3       As       PPC          PPC      Experts from DPI, DoC        Not
experts                   required                          (Infrastructure PMU) and     applicable
                                                            DARD (Agricultural PMU)

Adm.in /             1     100%       PPC          BTC      General degree or diploma    PPC office /
Secretary                                                   with English and computer    private
                                                            skills. Some office          sector
                                                            administration experience
                                                            preferred, good
                                                            interpersonal,
                                                            communications and team
                                                            skills. English language
                                                            and computer skills
                                                            essential.

Translator /         1     100%       PPC          BTC      General degree or diploma    PPC office /
Interpretor                                                 in English with computer     private
                                                            skills. Some previous        sector
                                                            translator / interpretor
                                                            experience with ODA
                                                            project preferred, good
                                                            interpersonal,
                                                            communications and team
                                                            skills. Fluent English and




 DTF VIE 08 037 11                                                                            54
 Function       Staff       Time      Contracted   Funded        Recommended             Suggested
                  #      allocation      by          by          Qualification &          Role after
                                                                  Experience               Project
                                                                                         Completion

                                                            computer skills essential.

Driver               1     100%       PPC          PPC      Experienced (10 years        Original
                                                            minimum) driver              agency
                                                            designated by PPC office.
                                                            Some English language
                                                            advantageous.




 DTF VIE 08 037 11                                                                            55
No full-time international TA should be specifically assigned to this project as it requires a series
of competences that could be difficulty fulfilled by a single person. Instead, the strategy would be
to:
    1. Depending on the specific project requirement, provide international technical assistance
       through the existing BTC TAs available within the country assigned to other projects.
       Through these different interventions BTC expertise in capacity development, public
       administration reform, water resources management policies, engineering in reservoirs,
       wastewater networks and treatment plants design and construction follow up is already
       available in Vietnam. This human resource is partially under-used mainly due to the long
       Vietnamese administrative process that is source of project delays. They should
       therefore be able to provide short periodic input throughout the project duration for a total
       of 24man/months based on the requests of MCDU. This approach is calling for the
       development of a pool of diversified TA expertise nationwide, instead of project-based, at
       the condition that the TAs would spend the majority of their time on the field providing
       input, instead of being based in the capital while providing long-distance assistance to
       the projects.
    2. For the three first year of the project provide a long-term national technical assistant with
       a speciality in project management and capacity development to assist MCDU. His/her
       input could eventually be extended up to the end of the project, depending on the
       recommendations of the MTR. His/her main task will be to conduct on-the-job-training of
       the MCDU personnel on project management, procurement and capacity development,
       while identifying the external human resources needs (of both international TA and
       consultants) and assist the Project Directorate in coordinating their activities. He/she will
       also support the MCDU to guarantee the quality of the interventions and the progressive
       hand-over to the local authorities during the course of the project.
    3. For the first year of the project provide a long-term national technical assistant with a
       speciality in water management and engineering. His/her input will than be made of
       short-term missions throughout the project implementation for a total of 8 months,
       depending on the project needs.
    4. Provide a large series of national and international consultancy, meanly for the capacity
       development activities. A list of requirement with timing is presented in the following
       table.
The national personnel funded by the Belgian side, either under Regie (Belgian law and
procedures) or under FC (Vietnamese law and procedures) will be recruited by both BTC and
PPC.




DTF VIE 08 037 11                                                                                 56
                                                           2010                               2011              2012                              2013             2014      Total
                         Position
                                                      Q1 Q2    Q3 Q4                      Q1 Q2 Q3 Q4      Q1 Q2    Q3 Q4                     Q1 Q2 Q3 Q4      Q1 Q2 Q3 Q4   Months
       International TA
       Water resources management specialist           2   2                      1   1    1                                                                                   7
       Capacity development specialist                 3   2                      2   1        1       1                                                                      10
       Public administration specialist                2                                                                                                                       2
       Water & sanitation specialist                   2                          1   1    1                                                                                   5
       Sub-total International TA                                                                                                                                             24
       National TA
       CPMU support (Capacity development)             3   3                      3   3    3   3   3   3    3   3                     3   3                                   36
       CPMU support (Technical - drainage & WW)        3   3                      3   3        2       2        2                         2                                   20
       Sub-total National TA                                                                                                                                                  56
       International Consultants
       Project management specialist                       2                                       1                                                                           3
       Monitoring and evaluation specialist                                       2                    1                                                                       3




                                                               INCEPTION REVIEW




                                                                                                                    MID-TERM REVIEW
       Social safeguards specialist                    1   1                      1                1                                                                           4
       O&M specialist (drainage and WW)                                                                2    2                                                                  4
       Planning reform specialist                          2                                                                                                                   2
       Management specialist                                                      1                                                                                            1
       Public awareness & communications specialist        2                                                                                                                   2
       Irrigation Engineer (PIM & O&M)                                            2   1                                                   1        1                           5
       SCADA control specialist                                                       2                                                                                        2
       Sub-total International Consultants                                                                                                                                    26
       National Consultants                                                                                                                                                    0
       Monitoring and evaluation specialist                                           1    1           1    1                                                                  4
       Public administration specialist                    1                          1        1                1                                                              4
       Capacity development / trainer                  3   3                      3   3                                                                                       12
       IT / data management expert                         2                      2                                                                                            4
       Survey research expert                          1   2                                                                                                                   3

       Community development specialist                3   3                      2   2    1   1   1   1                                                                      14
       Irrigation specialist                                                                                                              3    3   2   2   1    1             12
       Planning reform specialist                          2                          1                                                                                        3

       IEC specialist                                  1   3                      2   2    2                                                                                  10
       Environmental specialist                            2                                   1       1                                                                       4
       Legal specialist                                2                                                                                                                       2
       O&M specialist                                                                                  3    3   2                     2                                       10
       Sub-total National Consultants                                                                                                                                         82
       Grand Total - TA and Consultants                                                                                                                                       188

DTF VIE 08 037 11                                                                                                                                                                     57
8.3                 MATERIAL RESSOURCES
A car will be provided by the project for local transportation of MCDU team, local and
international consultants, if required. Whenever necessary, it will be made available to the
IPMU upon specific requests. IT equipments are also foreseen for the MCDU and, to a lesser
extend, the Investment PMUs. These equipments shall complete the existing ones already
available by the teams, while answering specifically to the project needs.




DTF VIE 08 037 11                                                                        58
9. IMPLEMENTATION MODALITIES

9.1                 LEGAL FRAMEWORK AND ADMINISTRATIVE
                    RESPONSIBILITIES
The legal framework for the project is formed by the Specific Agreement, to be signed between
the Kingdom of Belgium and the Socialist Republic of Vietnam. The Technical and Financial
File (TFF) is part of this Specific Agreement.
The Vietnamese Government has designated the Provincial People’s Committee (PPC) of
Ninh Thuan Province as the project owner. The PPC is the administrative entity responsible
for the coordination, implementation and monitoring of the project, and for the Vietnamese
contribution to the project. It has financial responsibility to ensure that all the project funds
transferred to provincial accounts as financial contributions by Belgium and Vietnam are
properly used. It is also responsible for the daily management of the project activities.
The Belgian Government designates the Directorate-General for Development Cooperation
(DGDC), represented by the attaché for International Cooperation in Hanoi as the Belgian
entity responsible for the Belgian contribution to the project.
 The Belgian Technical Cooperation (BTC), represented by the Resident Representative in
Hanoi, is the Belgian entity responsible for the coordination, implementation and monitoring of
the project and more specifically the management of the Belgian contribution. More specifically
it will be responsible for the financial and technical management of the Belgian managed
budget lines, the transfer to project bank accounts, upon positive evaluation of the financial
and activity planning reports, the organization of the external audits and evaluations, as well
as the institutional dialogue around the output of these audits and evaluations. This
responsibility includes the management of the transfers of funds to the provincial treasury.
The project will adopt a combination of Belgian managed funds and financial cooperation in
the form of financial support to the province for direct implementation by the province.
The PPC of Ninh Thuan Province in collaboration with BTC will be responsible for the financial
and technical management of the funds received as financial support for the implementation.
BTC will assist PPC to guarantee the technical quality of the interventions through the revision
by technical experts of the technical documents at key stages. This implies that the technical
aspects of the intervention will be under a joint responsibility between both partners.
Notwithstanding the demarcation of responsibilities, BTC and PPC of Ninh Thuan will work in a
spirit of enhanced mutual accountability and transparency. BTC will assure advice and
guidance to Ninh Thuan whenever demanded, within the limits of the available budget for such
assistance.

9.2                 IMPLEMENTATION AND FOLLOW-UP STRUCTURES -
                    MANAGEMENT, IMPLEMENTATION AND MONITORING
                    STRUCTURES
9.2.1           Basic Principles
The project takes into account the “Hanoi Core Statement on Aid Effectiveness (June
2005)”, the Vietnamese Decree 131 of 2006 on management and utilization of ODA and the
Belgium Plan of Action on Harmonization and Alignment of 2007. The relevant stipulations are:




DTF VIE 08 037 11                                                                             59
       Donors use country systems and procedures to the maximum extent possible. Where
        use of the country system is not feasible, donors establish additional safeguards and
        measures in ways that strengthen country systems and procedures.
       Donors avoid creating parallel structures for day-to-day             management       and
        implementation of aid-financed projects and projects.
       Donors phase out paid incentives for government officials administering aid-financed
        activities, and do not establish incentives in future activities.
The project structure is integrated in the PPC office of Ninh Thuan province. A Project Steering
Committee (PSC) will guide and direct the project. The intervention has been formulated as a
single project, consisting of three investment subprojects with integrated capacity development
activities. Coordination, management and implementation of investment projects will be carried
out by two existing permanent investment Project Management Units (PMU), one in
Infrastructure, depending on DoC and the second in Agriculture, related to DARD.




A Management and Capacity Development Unit (MCDU) will be established to integrate all
capacity development activities into the project, provide day-to-day project coordination and a
formal, single point of contact, reporting function to the PSC. This temporary unit will integrate
permanent members of different departments (DoHA, DPI, DoNRE). Any of these departments
having presently a coordinating role in terms of water management, this duty will be assumed
by MCDU during the duration of the project. Therefore, this unit will directly be under the
responsibility of the PPC Office, although being based within DoNRE. It is expected that
DoNRE will carry out this coordination role after the completion of the project, as part of its
expected results.
A Community Management Committee (CMC) under the Phuoc Dan Town People‟s
Committee (TPC) will be established for managing the awareness and community
infrastructure activities in the town that will be implemented by the Town Women‟s Union.
The Irrigation Management Company (IMC), represented in the Agricultural PMU, will manage
community irrigation activities with support from the Bac Ai District Farmers Union (DFU).



DTF VIE 08 037 11                                                                              60
9.2.2 Project Steering Committee
a)       Composition of the Project Steering Committee
In view of the need to ensure adequate representation from the province in this decision-
making and guiding body, the PSC membership will include the following key members:
For Vietnam:
        The responsible vice-chairman of the PPC as chairperson;
        A representative of the Ministry of Planning and Investment (MPI);
        A representative of the Ministry of Finance (MoF);
        A representative of the Ministry of Natural Resources and Environment (MoNRE);
        Representatives from the Ninh Thuan DPI, DoF, DoNRE, DOHA;
        The Project Director and deputy vice director of MCDU, as secretariat.
For Belgium:
        The resident representative of the Belgian Technical Cooperation (BTC) or his
         delegate as co-chairperson.
Based on the agenda for a particular PSC meetings, different stakeholders will be invited to
attend such as a representative of the State Treasury of Ninh Thuan Province, of DARD and
DoC; of the Department of Health (DoH); Representatives from the District People‟s
Committees of Bac Ai, Ninh Phuoc, Ninh Hai districts; participating Town PC representatives,
participating Commune PC representatives and the Provincial Women‟s Union (WU). As there
are significant ethnic minority communities in the Bac Ai area, the Provincial Committee for
Ethnic Minorities (PCEM) will be invited to participate if required.
Other resource persons may also be invited, such as the representative(s) of relevant donors
and projects involved in the Province or persons having relevant experience in the related
fields.
b)       Responsibilities
The PSC represents the highest coordination and management level of the project. It is
responsible for providing the necessary strategic guidance to all project implementers and will
support the project management in timely manner so that project inputs and objectives can be
achieved. The PSC is the organizational, technical and financial advisor and auditor of the
project.
The PSC will assume the following responsibilities and is mandated to:
        Ensure that the roles and responsibilities of the different agencies and entities involved
         in the project are clearly defined;
        Approve the Project Inception Report and action plans;
        Provide implementation and policy guidance to all project stakeholders;
        Appraise the state of progress of the project and the achievement of its specific
         objectives;
        Approve budgeted work plans and collated project financial and progress reports
         prepared by the MCDU from individual reports prepared by IPMU and APMU;
        Based on the financial and progress reports as well as audit reports, give advice to
         BTC regarding the decision to transfer funds;




DTF VIE 08 037 11                                                                               61
        Approve reports related to the disbursement and use of project funds based on the
         collated six-monthly budgeted action plans submitted by the MCDU;
        If necessary, approve modifications of Activities, Modalities and budget realignments
         provided that such modifications do not alter the project's general and specific
         objectives nor its overall budget;
        Approve proposals related to modifications to specific objective indicators and result
         indicators;
        If necessary, seek approval of both Governments for modifications to the validity of the
         project‟s Specific Agreement, changes to Specific objectives, duration of the Specific
         Agreement and the project‟s overall budget;
        Decide on the fielding of, and approve the Terms of Reference of monitoring and
         evaluation missions, as well as appraise their recommendations;
        Ensure that annual External Audits are carried out by an accredited accounting firm
         and appraise any findings. Based on the conclusions of the audit reports, the PSC will
         eventually decide to make the audit bi-annual;
        Approve the final report and the final closure of the project.
c)       Operating Mode
It is recommended that the PSC should meet mid way through the Inception Phase
(approximately 3 months after project initiation) and again following the Inception Phase
Workshop expected to be held six months after project initiation. Thereafter, the PSC will meet
every six months. The final PSC meeting will be organised about 3 months prior to project
completion. During this meeting the draft final report will be presented for approval.
If required by special circumstances, an extraordinary PSC meeting may be held upon request
of one of its members.
Within the limitations imposed by the Specific Agreement of the project, the PSC will establish
its own internal rules and take decisions generally by consensus of the members.
The MCDU will provide the secretariat function of the PSC. The MCDU Director will propose
the agenda of the PSC and present the collated PMU reports and budgeted work plans for
approval. The financial report will provide a detailed overview of the overall state of utilization
of project funds.
Minutes of the meeting of the PSC as well as a copy of the 6-months reports will be
transmitted to all members of the PSC. They will then be transmitted to the Attaché for
International Cooperation through BTC Representation in Hanoi.
9.2.3 Project Management
a)       Overall Project Management
In accordance with the “Hanoi Core Statement on Aid Effectiveness”, and in avoidance of the
creation of parallel management structures, the investment work components of the project,
namely the construction of the O Cam dam and irrigation facilities and the drainage and
wastewater networks in Phuoc Dan and Khanh Hai, will be implemented by the existing
permanent provincial level agricultural and infrastructure PMUs respectively APMU and IPMU.
However, recognising the need for a coordinated approach to the project and to integrate
within it a focus on capacity development for all stakeholders, a Management and Capacity
Development Unit (MCDU) will be established directly under the PPC office to be responsible
for project coordination functions and capacity development activities of the project.
The Project Director, and the Vice Directors of MCDU will be nominated by the PPC. The
MCDU will comprise representatives from DoNRE (water resources management) and DoHA



DTF VIE 08 037 11                                                                               62
(capacity development / public administration reform) as Vice Directors. The first Steering
Committee will define the time allocation of each of these vice directors who will be engaged
on either a full time or part-time basis. There will also be representatives from DPI,
Infrastructure PMU (DoC) and Agricultural PMU (DARD) on a part-time as required basis.
Support to the MCDU will be provided by:
       A National TA as a Deputy Vice Director with skills in capacity building coordination
        and implementation; This position is expected to be full-time for the first three years of
        the project; handing over all his/her tasks towards the end of this period to the full-time
        DoNRE and DoHA representatives. This approach will be validated at the mid-term
        review mission.
       A national technical assistant (expected to be full time for the first year of the project
        and take on a part-time monitoring role thereafter);
       A chief accountant / financial officer (full-time);
       Support staff including administrator and translator / interpretor (both full-time).
The MCDU located at the provincial DoNRE office will assume the following responsibilities:
Administration and management
       To assure the administrative support of the PSC (secretariat, agenda, documents,
        minutes, dissemination of minutes);
       To prepare a collated Inception Report (inputs from other PMUs) for submission to the
        PSC at end of the Inception Phase – end month 6;
       To prepare the quarterly financial and activity planning reports of all the project
        activities in coordination with the investment PMUs as well as the cash-call to be
        submitted to BTC approval;
       To guarantee the proper use of funds for the capacity building component and general
        means, and will bare the final responsibility for the proper use of the funds delegated to
        IPMU/APMU;
       To review narrative progress reports and financial reports from the PMUs and compile
        into progress reports to be submitted to the PSC;
       To prepare TOR for the Mid-Term Review and other Review Missions as deemed
        required and tender for consultants;
       To prepare the annual reports and the final report;
       To facilitate the work by providing all necessary information to the external audits and
        evaluation mission and to guarantee the good execution of their recommendations;
       To follow-up all the necessary administrative procedures for tax and VAT
        exemption/refund;
       To ensure the adequate closure of the project activities, including the preparation of the
        final report at the end of the project duration.
Coordination
       To coordinate the execution of the project in accordance with the project work plans
        approved by the PSC;
       To identify learning opportunities and common approaches among projects;
       To ensure involvement of relevant departments (DPI, DoC, DARD, DoF, DoNRE,
        DoHA) and community groups in the project activities and their coordination with
        regards to water management;




DTF VIE 08 037 11                                                                               63
        To follow up and harmonize the project activities;
        To prepare an analysis of the legal rights and duties of the various stakeholders;
        To coordinate the process of amending the Water Resource Management Plan for
         Ninh Thuan Province and integrating this into the SEDP 2011-2020 – amendment and
         integration tasks to be undertaken by DoNRE in liaison with DARD. To be submitted to
         the PSC and the PPC;
        To set up new coordination mechanisms, where needed, in collaboration with DoHA in
         particular. To be submitted to the PSC and the PPC;
        To secure alignment with central authorities and institutions, in particular MPI, MoNRE,
         MoHA, and to coordinate with other related donor funded projects.
Capacity Development and awareness raising
        To be in charge of project overriding components such as the organization and
         management of capacity building activities;
        To facilitate decision-making processes for the project;
        To prepare TORs, recruit and supervise capacity building and specialist consultants;
        To prepare and update work plans and budgets for capacity building activities in close
         liaison with PMUs and submit them to the PSC;
        To promote a bottom up approach to planning and implementation activities;
        To draw up an overall awareness and communications strategy for the water sector. To
         be submitted to the PSC and the PPC;
        To draw up a capacity assessment, Training Needs Assessment (TNA) and a training
         strategy for the various stakeholders. To be submitted to the PPC;
        To draw up contracts with consultants, Capacity Building Organisations (CBOs) and
         other training providers to conduct training programs and individual training courses;
        To coordinate training and awareness activities within the IPMU and the APMU;
        To establish a standardised system of evaluating the effectiveness of training courses
         and programs;
        To set up a database and monitoring and evaluation system, including provision of
         training and equipment. To be submitted to the PSC.
The MCDU will report directly to the PSC and will work in close collaboration with the APMU
and IPMU and other agencies of PPC such as DoF, the State Treasury and BTC.
In view of the fact that a major activity of the project will be to enhance coordination
mechanisms to address overriding water resource management issues, special attention will
need to be given to developing the capacity of the MCDU and DoNRE from project
commencement and throughout the early years and to promote the coordinating mechanism
that the MCDU itself represents.
Through Project Orientation Workshops, presented by the MCDU, a thorough understanding
of the MCDU roles, responsibilities and function as a project coordination mechanism will be
introduced to all stakeholders.
b)       Investment Project Management
The construction of the O Cam dam and irrigation works will be implemented by DARD
through one of the two existing APMUs. Similarly the existing IPMU within DoC will implement
the drainage and wastewater components. Both these PMUs have significant resources and
experience in implementing investment projects. As existing PMUs, their role, mandates and



DTF VIE 08 037 11                                                                               64
responsibilities, both technical and financial, are in conformity with the Vietnamese rules and
regulations.
The IPMU Director will assign a full time subproject specific Director from his staff to carry out
the implementation. As discussed with the existing PMUs, the subproject director will be
supported by two technical staff, a finance manager and a social safeguards specialist from
the IPMU on a full time basis – a total of five full time staff able to call on the resources of
specialist IPMU staff on an as needs basis. The subproject team will be augmented by
representatives from Ninh Phuoc and Ninh Hai District agencies, Phuoc Dan and Khanh Hai
town agencies, the drainage and wastewater operators (at least one representative full time
during construction and commissioning) and the WU as required by the progress of the works.
The same approach will be adopted by the APMU for full time subproject implementation staff.
This subproject team will be augmented by representatives from Bac Ai District agencies, the
Irrigation Management Company under DARD who will manage, operate and maintain the
completed facility and the District Farmers Union.
The IPMU and APMU will undertake all tasks for complete implementation of the subprojects
liaising directly with relevant provincial line agencies and administration but reporting to the
CDPMU for coordination of reporting to the PSC and all aspects regarding the capacity
development component of the project.
Each PMU will have the following roles and responsibilities in relation to their specific
subprojects:
Financial and administrative management
       To guarantee the proper use of funds;
       To organize, coordinate and supervise the execution of the subproject in accordance
        with the project work plans approved by the PSC;
       To supervise and monitor during the preparation and construction phases;
       To adopt the application of sound practices that can meet the Vietnamese and
        international standards;
       To assure good management of the sub-project resources (material, financial and
        human);
       To ensure the financial and administrative management of the subproject as per
        agreed procedures;
       To prepare narrative progress reports and financial reports for submission to the
        MCDU;
       To prepare and update budgeted work plans;
       To prepare financial plannings;
       To prepare cash requests to submit to MCDU;
       To prepare withdrawal applications for approval by MoF, via MCDU;
       To recommend payment through an account and maintain disbursement records and
        report to MCDU;
       To prepare annual reports and a final report for the subproject and submit to the
        MCDU;
       To provide all necessary information to project auditors and evaluators;
       To ensure the adequate closure of the subproject activities, including the preparation of
        a final report at the end of the project duration.




DTF VIE 08 037 11                                                                              65
Subproject management
        To identify learning opportunities and common approaches among projects and report
         these to the MCDU;
        To ensure involvement of relevant departments (DPI, DoC, DARD, DoF, DoNRE) in the
         subproject activities;
        To monitor certain associated subproject activities such as the organization /
         management of the awareness and community infrastructure activities by the CMC and
         WU (for IPMU), and the community irrigation activities facilitated by the Irrigation
         Management Company working with relevant commune community groups and the
         District Farmers Union (DFU) (for APMU);
        To ensure adequate implementation of the day to day project activities;
        To facilitate decision-making processes for the subproject;
        Review designs prior to submission to MCDU
        To prepare the bidding plans and documents according to Vietnamese law;
        To appraise the tender evaluation reports and submit to PPC for approval;
        To pre-qualify contractors, if appropriate, and undertake contract negotiation, supervise
         the performance of contractors, certify the quality and quantity of their output, and
         authorise payments accordingly through MCDU;
        To recruit and supervise detailed design consultants, specialist consultants as
         required, suppliers and contractors;
        To review and propose adjustments to the investment subprojects for consideration at
         the PSC.
c)       Community Activities Management
Community Awareness and Infrastructure Activities – Phuoc Dan
A CMC will be established under the Phuoc Dan Town People‟s Committee to manage
community infrastructure activities designed to enhance the major drainage and wastewater
infrastructure works being constructed for the town. Activities include: (i) a hygiene and
environmental awareness program, (ii) a sanitation credit scheme (SCS) for poor households
and, and (iii) a schools sanitation and activities program. The CMC will report to the IPMU on
all project related matters.
The town WU will be responsible for daily implementation of the awareness and community
infrastructure activities. It is proposed that the CMC will be chaired by the WU, who will supply
staff for positions of chairperson, program officers, accountant and cashier. The CMC will have
authority to give direction to WU representatives at lower levels such as wards, as well as
provide coordination and planning input at the town level. A technical member from IPMU
should provide technical input and interface to the major infrastructure works of the subproject.
Other mass organizations and town agencies could also be invited to participate in the CMC
on an ad hoc basis as required.
The Provincial WU has significant experience in managing similar awareness and community
activities and will provide guidance, support and training particularly at the start of the
program. The main tasks of the CMC are to:
        Plan, implement and monitor community awareness and participation activities
         including school sanitation awareness activities coordinated with the provision of
         sanitation facilities;
        Plan and implement awareness activities and production of information, education and
         communications materials;



DTF VIE 08 037 11                                                                              66
       Coordinate the awareness program with town agencies (including health, education
        and environment divisions) and with community leaders;
       Inform and motivate communities to participate and support the subproject activities,
        particularly the tertiary drainage and laneway improvements;
       Review school sanitation proposals and liaise with IPMU to ensure they are technically
        appropriate and financially sound;
       Recommend proposals to the appropriate authority for financing and manage the
        disbursement of funds to the school authorities;
       Monitor implementation of all school sanitation activities;
       Inform households about the household sanitation credit scheme (SCS) and in liaison
        with the IPMU, promote applications in an integrated manner with construction of
        tertiary drains and laneway improvements;
       Process applications for the SCS, ensuring consistency with subproject-developed
        guidelines;
       Disburse credit and collect repayments for the SCS;
       Arrange for inspection and certification of septic tanks by the IPMU / relevant authority;
       Maintain accounts and financial records for each component activity;
       Provide a monthly report and a detailed annual report to the IPMU on community
        activities; undertake regular reviews to monitor and evaluate the implementation of
        each activity under the program.
Community Irrigation Activities – Bac Ai – O Cam irrigation areas
The Irrigation Management Company, represented in the APMU, will facilitate subproject
irrigation activities with commune level community groups, allocated to irrigation areas
commanded by the O Cam reservoir, with support from the District Farmers Union. Activities
will include: (i) implementation of a Participatory Irrigation Management (PIM) approach; (ii)
water conservation and demand management; (iii) agricultural practices appropriate for the
conditions; (iv) support for the planning, layout, design, construction and O&M of any required
tertiary canal systems – funding from government budget. The main tasks of the IMC within
APMU are to:
       Introduce and implement a PIM approach – prepare PIM action plans and budgets;
       Plan and implement conservation and demand management awareness activities and
        the production of information, education and communications materials;
       Coordinate the awareness activities with relevant commune agencies and with
        community leaders;
       Inform and motivate the concerned community groups to participate and support the
        subproject activities;
       Recommend tertiary canal proposals to the appropriate authority for financing and
        manage the disbursement of funds to the community;
       Monitor and evaluate implementation of all subproject irrigation activities;
       Inspect constructed tertiary canals and certify as appropriate;
       Maintain accounts and financial records;
       Provide a monthly report and a detailed annual report to the APMU on community
        irrigation activities.




DTF VIE 08 037 11                                                                               67
9.3                 TECHNICAL RESPONSIBILITIES
PPC and BTC are jointly responsible for the technical execution of the activities at province
level. Departments directly involved in the project are:
       DoC: technical aspects of the implementation related to the drainage and wastewater
        infrastructure;
       DARD: technical aspects of the implementation related to the construction of O Cam
        Dam and associated river offtakes and canal systems;
       DoNRE: confirmation of Environmental Impact Assessment and of environmental
        management plans of the contractors;
       DPI‟s project appraisal unit: coordinates the appraisals of the projects through the
        relevant technical departments at the province (DoC, DARD, DoNRE) and prepares
        draft recommendations for PPC approval of tender documents.
The IPMU and APMU will be responsible for engaging and managing national consultants for
supervision of all construction works and will manage the construction contracts including
certification of works for payment.
International and National TAs will provide technical support and inputs to the capacity
development programs. Independent international and national consultants will carry out
appraisals of investment projects, on behalf of BTC, and will also provide significant input to
the capacity development programs. The MCDU will be responsible for the preparation of
Terms of Reference (ToR) for all consultancy requirements.
For the investment projects and capacity development activities, BTC with the PPC will jointly
agree on the following stages:
       Technical part of the terms of References for local and international consultants;
       Technical part of the terms of references and tendering evaluation reports for any
        tender above 67,000 euros;
       Detailed design of relevant key elements prior to formal submission to DoC or DARD
        for appraisal and recommendation to PPC for approval;
       Technical supervision before disbursement;
       At the partial and final handover.
Furthermore, BTC International TA will conduct regular site visits during construction of the
investment subprojects in order to evaluate the quality of the works. In case of serious
observations, BTC can make the following transfer of the cash call conditional to the proper
execution of their remarks.
The National TA will assist MCDU in the redaction of the capacity development programs and
budgets prior to approval. The National TA of the MCDU will assist and support the investment
PMUs in review of the technical documents and will also conduct site visits in order to make
sure that construction is in line with Vietnamese guidelines and norms or international
guidelines and norms if Vietnamese ones are not available.

9.4                 FINANCIAL RESPONSIBILITIES
9.4.1 Expenses and budget
Regardless of the source of funding, all financial resources of the program will be managed
transparently and reported in accordance with the principles of joint partnership, as defined by
the Paris Declaration and respecting the rules on Public Financial Management.




DTF VIE 08 037 11                                                                            68
Provincial People‟s Committee (PPC) of Ninh Thuan and BTC are jointly responsible for
managing the funds according to the following principles:
    a)     Cost Efficiency;
    b)     Efficiency;
    c)     Economy;
    d)     Transparency;
    e)     Respect of the Vietnamese legal framework.
The expense has to be useful and opportune, and the consistency of the expense with the
budget must be checked. BTC reserves the right to consider the expense as ineligible, not
justified, or not respecting the obligations arisen by the TFF. In that case, the expenses will be
deducted from the next instalment that will go with an explicative note. In the event of the next
instalments are not paid or are not sufficient to cover the deduction of unjustified expenses,
those amounts will be reimbursed by PPC to BTC.
The eligible costs are the ones that meet the following criteria:
          They are necessary to the project;
          They are foreseen in the budget and the action plan of the project;
          They meet the principles of sound financial management, economy, cost efficiency;
          They were effectively incurred, booked in the partner‟s accounting;
          They are identifiable and controllable;
          They are supported by original supporting documents.
The management and further release of the funds will follow the Vietnamese Rules and
Regulations for ODA projects5.
Contractors will submit an expense with the supportive document to the related MCDU/ IPMU
or APMU that will check them. The payment request will then be submitted by the related
management unit to the Provincial Treasury that will control it within maximum 5 working days
based on the contractual documents. Treasury will inform the local branch of MoF about the
expense approval as well as MCDU that will authorize the Bank to release the money to the
contractor.
Expenses process
                                                       MCDU for reference (3)



                                                                                            MCDU for reference & transfer
                                                                                            of fund from main account in
                                                                                            EUR to sub-account in VN
                       A/IPMU                                                               upon request (6)
    Contractor         Submission of invoice
    Invoice            with justifications                                                  A/IPMU for payment from
    (1)                documents                       Treasury for control                 VN bank account (7)
                       (2)                             & approval (maxim 5
                                                       working days) (4)



                                                       DoF for information (5)




5The related decrees are:
1. Decree 131/2006/ND-CP dated 09/11/2006 of the government on the promulgation of Regulations on ODA use and management.
2. Circular 03/2007/TT-BKH dated 12/03/2007 of MPI, guiding the functions and organisation of ODA project/program management units
3. Decision 61/2006/QD-BTC dated 02/11/2006 of Ministry of Finance on the cost norms applied for ODA projects/programs
4. Circular 04/2007/TT-BKH dated 30/07/2007 of MPI guiding the implementation of Decree 131/2006/ND-CP




DTF VIE 08 037 11                                                                                                                    69
For expenses related to capacity building and general means, the same process will apply,
from stage (3) onwards.
9.4.2           Cash management
a) Bank account
For the budget under FC modality, the MCDU shall open bank account in EURO at the State
Bank of Vietnam or at a Commercial Bank and bank account in VND at Provincial Treasury.
       The FC bank account in EURO will have the double signature of MCDU Director and
        the project chief accountant.
       The FC bank account in VND will have the double signature of both MCDU and either
        IPMU or APMU directors. The names of the designated persons to the specific
        accounts will be communicated after signing the project.
Under no circumstances, these accounts can have a debit balance. They cannot receive
funds from other sources and cannot serve to finance other activities.
The possible interests generated by these accounts will be deducted from the expenses of the
project. There will be first and foremost used to cover the banking costs of the account.
Whenever possible, payment through bank transfer will be privileged.
b) Cash call: First transfer
From the notification of the execution agreement, a cash call can be introduced to the local
Representation of BTC. The requested amount can correspond with the needs of first six (6)
months, plus a buffer amount initially set at 10% of the needs.
This cash call will go together with a signed detailed expenses program:
       of six (6) months of activities;
       for the concerned year;
       for the components of expenses financed by the financial contribution being the subject
        of this agreement and according to the framework of the budget.
c) Cash calls : next transfers
MCDU, on behalf of PPC, will request BTC transfers of funds to the specific project account,
based upon half-yearly work-plans and budgets which will have been approved by the
Steering Committee, as well as financial reports on the utilization of the contribution. This cash
call will represent the needs of the project on an indicative duration of six months.
From the second instalment, transfers of funds will be subordinate to the justification by MCDU
of 75% of the previous cash call and 100% of the one before.
The transfer will be validated by BTC after approval by PSC and BTC of the following
documents:
       The letter requesting the transfer;
       The six-month progress report;
       The financial reports on all expenses done on all transferred funds (with a possible gap
        of the last 3 months of accounting), including the list of incomes and expenses and
        cash flow reports (bank account statements);
       The six-monthly budgeted Action Plans and list of main engagements;
       The six-monthly financial planning;




DTF VIE 08 037 11                                                                              70
        The external audit reports approved by the Steering Committee and the follow-up of
         their recommendations approved and controlled by the SC.
The updated financial planning and reporting will be joined to the request.
These cash calls will be certified by MCDU; checked and validated by BTC. The expenses that
cannot be justified shall be deducted from the next replenishment.
BTC commits itself to transfer the funds in the 30 days following the date of the request
receipt. If BTC would assess that a cash call request cannot be honoured, it will address to
the partner a letter specifying the necessary additional information that have to be sent. The
time for payment will be postponed till the registration of a cash call introduced in due form.
d) Cash call: Last transfer
The payment of the final balance will be subordinated to the fulfilment by the partner of the
obligations related to the agreement and on the babsis of the following documents:
        The letter requesting the transfer;
        The six-month progress report;
        The financial reports on all expenses done on all transferred funds (with a possible gap
         of the last 1 month of accounting), including the list of incomes and expenses and cash
         flow reports (bank account statements);
        The six-monthly budgeted Action Plans and list of main engagements;
        The six-monthly financial planning;
        The external audit reports approved by the Steering Committee.
Cash-call process
 A/IPMU – investment        MCDU – Capacity                   Belgium contribution     BTC-       Transfer to
 subprojects                development – coordination        BTC –Hanoi               Bxl        SBV/commercial
 Quarter activity report    Global Quarter activity report    Control & no-objection              bank account (EUR)
 Quarter financial report   Global Quarter financial report
 Six month financial        Global Six month financial
 planning                   planning
                                                              VN contribution          PPC/DPI/   Transfer to Treasury
                                                              Provincial Treasury      Treasury   bank account (VN)
                                                              Control & no-objection



9.4.3 Financial reporting
Every six months, MCDU on behalf of PPC will submit the following documents to BTC:
        The six-monthly progress report;
        The six-monthly financial reports including the list of incomes and expenses of the
         previous semester and cash flow reports (bank account statements);
        The six-monthly budgeted Action Plans and list of main engagements;
        The six-monthly financial planning;
On the basis of MCDU and BTC proposals, the first PSC will decide on the budget structure
and all necessary templates for the reporting on the basis of the VN budget/accounting system
and structure.
BTC may ask for additional information on the report content and/or additional documents.
The PPC will send the requested information or documents within the next 15 days following
the request.
The reports could be based on Vietnam Dong. In that case, and to draw up the reports, the
effective expenses will be converted into Euro with a conversion method approved by BTC at



DTF VIE 08 037 11                                                                                 71
the start of the project. In these financial reports, the expenses will be presented in their
original currency and in Euros.
Probative supporting documents justifying the expenses (invoices, detailed account, payment
attests), bookings, respecting the international standards will be kept by the PPC. Those files
will be archived in chronological order and will be kept at the permanent disposal of BTC and
the external auditors for a period of seven years from the date of the first payment/spending.
The PPC allows BTC to consult the supporting documents anytime.
All reports will be translated into English. They will be structured to allow the comparison
between the objectives, the results foreseen or obtained, the viewed means or get down at
work and the elements of the project budget.
The final financial report as well as the final audit report must be submitted at the latest three
(3) months after the end of the project activities implemented by the partner.
9.4.4 Management of funds under Regie
All the funds under REGIE should be managed under the BTC internal rules and regulations
that will be made available at the start of the project. The management of these funds is under
the responsibility of BTC Hanoi.
9.4.5 Audit
The PPC will share with BTC the reports that result from GoVs regular auditing procedures
and all other audit reports that would be made available by other donors.
BTC will deploy an independent, certified auditor to audit the dedicated project accounts
annually. BTC will write the Terms of Reference of the audits. The external auditor will be
affiliated to an internationally known audit firm selected by BTC. The audit reports will be
submitted to the Steering Committee who will decide on the measures to be taken, if needed.
The costs will be charged to the project. This annual external audit will:
       Check the compliance, ex-post, between payments from the specific bank account and
        the work realised on field and locally, with the supporting documents, kept by the
        partner;
       Check of the respect of the management procedures of the project including
        management of all project assets;
       Check the respect of the public procurement rules of GoV.
The partner shall set-up an action plan based on the audit recommendations to allow him to
remedy to the noticed weaknesses. The cash call will be conditioned by the settlement of
possible reserves/issues revealed by the audit mission. Both parties consult each other to
settle those reserves/issues. If after consultation no solution is found, BTC reserves the right
to postpone the next instalments.
Annual audit could take place at anytime, initiated by one or the other party.
If the annual audit is negative, or if the evaluation of experiments using similar modalities
appear to be negative, BTC is entitled to submit to the PSC a modification of the execution
modalities in order to limit the related fiduciary risks.
9.4.6 Closing
The partner commits itself to close the specific accounts at the end of the execution
agreement of the project.
The SC will agree upon the re-allocation of the funds remaining on the projects accounts. The
final financial report must be submitted in the next three (3) months after the end of project
activities and at the latest six (6) months before the end of the Specific Agreement.




DTF VIE 08 037 11                                                                              72
9.5                 PROCUREMENT MANAGEMENT
The procurement of goods for the national execution budget lines will apply Vietnamese rules
and regulations. Tenders under national execution above 67.000€ must have the approval
(„no-objection‟) from the BTC ResRep on the tender plan (including bid dossier) and on the
tender evaluation report with the positive evaluation of a legal advisor.
The procurements of services for the national execution budget lines are on co-management
in terms of responsibilities. They will apply Vietnamese rules and regulations and will follow the
national execution modalities in terms of budgeting but will require the technical non-objection
of BTC.
Other procurements of services are under Regie in financial terms but under co-management
in terms of technical responsibilities. This means that they are under the Belgian law on public
tendering but will require a double signature from both Belgian and Vietnamese partners in
terms of technical approbation.
For tenders in BTC-management above 22.000 €, a publication on the BTC website is
required. For orders above 150.000 €, notification at the OECD-DAC is required. For tenders
in BTC-management above 67.000 €, a non-objection has to be mandated by the BTC-HQ
after advice from the BTC legal advisor.

9.6                 HUMAN RESOURCES MODALITIES
Local staff members recruited for this programme will be recruited as per Vietnamese
Government rules and regulations. The selection will need to be approved by BTC prior to
employment.
International staff paid in BTC management modalities will be recruited by the BTC as per
Belgian rules and regulations. The selection will need to be approved by PPC prior to
employment. No specific technical assistant shall be recruited for this project. BTC will rather
call for the specific expertise of a series of technical assistants already present in Vietnam in
the framework of other projects.
Short-term local and international consultants related to the capacity development activities
will be recruited by the MCDU. Short-term international consultants will be recruited by the
MCDU on the basis of clear terms of references and according to the Belgian Bidding Law.
Short-term local consultants related to the investment project will be recruited by MCDU on the
basis of clear terms of references and according to the Vietnamese Bidding Law (No
61/2005/QH11, 29 November 2005). The costs for these services will be in line with the EU
cost norms on financing of local costs in ODA programs.

9.7                 REPORTING
Reports on monitoring and evaluation are scheduled as follows:

      Report           Responsible                Content                   Destination

 6-montlhy            MCDU               Financial reports            BTC/PPC
 financial report

 6-monthly         MCDU                  Progress reporting and Steering            Committee,
 activity/progress                       activity planning      attaché
 report

 6-montlhy            MCDU               Financial planning           Steering      Committee,
 financial                                                            attaché



DTF VIE 08 037 11                                                                              73
        Report          Responsible                 Content                   Destination
 planning

 Annual report        MCDU                 Progress                     BTC/Steering
                                                                        Committee, attaché

 External annual Auditing firm/GoV         Financial audit              BTC/Steering
 audit + GoV                                                            Committee, attaché
 annual audit

 MTR report           MCDU / External External Mid term review          BTC/Steering
                      consultant                                        Committee, attaché

 Final report         Program              Provisional acceptance Steering   Committee,
                      Management           of program activities  BTC and DGD

9.7.1 Baseline data
Baseline data for the indicators will be established by the MCDU at the start of the activities for
M&E purposes.
The program management will ensure that the reports, plans and documents are produced in
accordance with agreed-upon formats. Most of the reports, plans and documents will be
submitted to the Steering Committee for approval. All reports as specified in the above table
made by the Program Management, will be issued in Vietnamese and English. In case of
interpretation, the English version will always prevail.
9.7.2 Progress reports
The format of the progress reports shall comply with the harmonized reporting system agreed
between GoV and the donors (2007), in accordance with Decision No. 1248/2007/QD-BKH on
issuance of Framework for Monitoring and Evaluation of ODA programs and Projects in 2006-
2010 Period.

9.8                 MODIFICATION OF THE TFF
The present TFF may be amended by mutual consent of the parties. Careful consideration
must be given not to change the present TFF in a way that would unnecessarily change the
outcome of the intervention as originally agreed between the parties. A formal agreement by
the Belgian government is needed for the following:
        Modification of the duration of the Specific Agreement;
        Modification of the total Belgian financial contribution;
        Modification of the Specific Objectives of the intervention.
The request of the above modifications has to be approved and motivated by the Steering
Committee. The exchange of letters requesting these modifications shall be initiated by the
Vietnamese party and shall be addressed to the Belgian Embassy. The following changes to
the TFF will have to be approved by the Steering Committee:
        The execution modalities;
        The program activities and their respective budgets;
        The specific objective indicators and result indicators;
        The composition and responsibilities of the Steering Committee;




DTF VIE 08 037 11                                                                               74
       The mechanism to change the TFF.
All other changes to the TFF should be approved by the chairman of the SC or his mandated
responsible and the BTC resident representative. The adapted version of the TFF shall be
communicated to the BTC headquarters Coordination and to the Attaché for International
Cooperation (DGDC).

9.9                 MONITORING AND EVALUATION
Aside from the internal auditing procedures, external audits shall be performed on all program
accounts on annual basis (see above). If the auditing report shows that the funds are not
managed in a transparent and appropriate way, the next instalment can be suspended by the
BTC Resident Representative. The auditing reports shall be discussed in the Steering
Committee.
In addition, the project could also be subject to audits by the BTC internal audit committee or
the Belgium Court of Auditors.
9.9.1 External evaluation
An independent mid term evaluation will be undertaken after 50% completion of the project.
External short-term consultants will be recruited for this exercise. The report will be submitted
to the SC, which will take appropriate decisions on the proposed recommendations. The mid-
term evaluation can suggest revisions of the program TFF, including the logical framework or
implementation modalities. These proposed changes should be appraised by the Steering
Committee.
A final external evaluation will be conducted at the end of the project implementation. The
evaluation mission will gather the required information through direct contact with
implementers and program beneficiaries, through a review of program documents and in depth
analysis through questionnaires. The MCDU will facilitate the evaluation missions.
9.9.2 Closure of the project
A final evaluation will be organized at the end of the project. Drafting the Final Report is the
responsibility of the MCDU that could decide to hire and external consultant for this purpose.
The Final Report shall be submitted to the Steering Committee members at the final Steering
Committee meeting for approval. The report will comprise an overview of the realized activities
and include a survey of the status and opinion of a representative sample of beneficiaries
related to the impact of the Project. The final financial report of the project is also the
responsibility of the MCDU.
The Steering Committee is responsible for recommendation and approval of the final closure
of the accounts. The last Steering Committee shall decide on the destination of all program
equipment, and the remaining financial resources, if any.




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10.CROSS CUTTING THEMES

10.1                ENVIRONMENT
Water resources management being an integral part of environment issue, achieving the
program results will have a direct impact on the quality of the environment. It is important that
this impact remains positive. In this regard, the capacity development exercise on the
methodology of sound and independent EIA related to water projects such as the construction
of irrigation reservoirs and the development of a complex network of dams will help the local
authorities to understand the long-term impacts of such investments and to set-up appropriate
mitigation measures.
A first step will be the provision of monitoring tools and training on reservoirs management
foreseen by the project that will be essential to guarantee enough water down-stream.
Secondly, helping the authorities to define on objective criteria the areas where their ongoing
reforestation program should be developed will increase its efficiency. Thirdly, guiding the
preparation of Provincial Master Plans on water management, while enhancing the local
capacities and the population awareness will lead to more effective measures in controlling
and mitigating pollution of local resources. Fourthly, the project will specifically request to all
recruited consultants and staff in their ToR to give a specific attention to environmental issues.
Improved water resources planning and management will better secure the long-term,
balanced availability of water for domestic, agricultural and industrial needs. If the project will
not be able to solve all the related environmental issues, it will at least raise awareness and
will propose tools and methodology to tackle them more efficiently.

10.2                GENDER
The World Bank‟s Gender Assessment (2006) showed that Vietnam is one of the more
advanced countries with respect to gender equality and one of the worlds‟ highest economic
participation rate (83%). However, there are 4 areas where attention should be paid by the
government to increase gender equality: 1) ethnic minorities women lag behind in accessing
health and education services and economic opportunities; 2) persistent gender stereotyping
in textbooks perpetuates inequalities; 3) greater recognition is needed of the increasingly
important role played by women in agriculture; 4) progress in increasing the number of women
in decision making has been slow and inconsistent.
The National Strategy for the Advancement of Women (NSAW) was launched by the GOV in
2002 with emphasis on five key objectives: 1) Equal rights for women in labour and
employment; 2) equal rights for women in education; 3) equal rights for women in health care;
4) improved quality and efficiency of women‟s performance in political, economic, social and
cultural areas to increase the number of women candidates for leadership positions at all
levels and in all sectors and 5) strengthened capacity of the machinery for the advancement of
women.
Ninh Thuan province has expressed its commitment to increase women‟s participation in
social-economic development process as demonstrated in the Provincial SEDP 2006-2010.
Ninh Thuan is one of the provinces rolling-out successfully the NSAW. In 2005, 78.9% of the
national targets were fully completed and some indicators were achieved more than expected,
such as decrease women unemployment, decrease poor households headed by women,
increase health examination for pregnant women. Women candidates in National Assembly
and in People‟s Council accounts for 33.3% and 20.4% in 2005, respectively, which is higher
than the national average rate.
The involvement of women in participatory planning and water resources management
activities developed by the project, particularly in community awareness raising activities and




DTF VIE 08 037 11                                                                               76
sanitation credit scheme will be very important to ensure that priorities of women are taken into
account. Furthermore, training activities on farming techniques should also give a focus on the
role of women in agriculture in the ethic minority areas.

10.3                SOCIAL ECONOMY
The project will directly contribute to the rolling-out of provincial SEDP 2006-2010, PAR and
grass root democracy decree, which aims at rapid socio-economic development, sustainable
poverty reduction, greater participation of the people at all levels. Proper water resource
management will be a one of the key factors required for sustainable socio-economic
development in Ninh Thuan province. A sustainable O&M mechanism of the local scale
infrastructures will be developed by the project. Agriculture production will be secured, farming
not depending so much any more on rains. Therefore, the living conditions of the local people
will be significantly improved.
As the project will be working in mountainous areas, where the major population is from ethnic
minorities, a successful realisation of the project activities will contribute to narrow the
economic gap between the high and low lands, and eventually creating more employment
opportunities for the local people. Rural economy in the province will be developed in a more
sustainable manner. The project explicitly envisages to impact on social behaviour by
encouraging active participation in community management committee. The GoV encourages
adopting participatory and bottom-up planning, which will be introduced in the process of
master planning on water resource management. The project will also contribute to
development of a culture of transparency and local accountability through improvement in
access to information, strengthening the capacity of “one-stop-shop” mechanism and public
service delivery at district and commune levels.

10.4                CHILD RIGHTS
31% of under–five children in Ninh Thuan suffer from malnutrition, which is higher than the
national rate (25%). The main factors are poverty and lack of awareness on hygiene and
nutrition. Joining the efforts with other existing sanitation initiatives in the province, the project
will directly help the children by introducing awareness raising activities and sanitation
promotion campaigns at primary schools. Through this activity, the project will strengthen the
national movement towards achieving “national standard school” and “ keeping the
environment green, clean and beautiful”. It will develop the curriculum on clean water and
school hygiene combining theory with practice. In the meantime, the children of the project
areas will benefit from a healthier living environment.




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11.ANNEXES

11.1                LOGICAL FRAMEWORK
                            INDICATORS                              SOURCE OF VERIFICATION              ASSUMPTIONS

Overall objective: To improve living environment and socio-economic development in Ninh Thuan Province

Specific objective: To       Aspects of water resource              Next SEDP
improve sanitation and       integrated in a comprehensive
water management and         way in Province SEDP
services in Ninh Thuan
                             Output of data base and
Province
                             participatory process integrated
                             into SEDP

Result 1:                    Survey and analysis carried out        Provincial document of approval    Stakeholders willing to cooperate
                             and approved by the Provincial
Improved coordination                                                Project Progress reports           Local administration willing to
                             People‟s Committee
and planning mechanisms                                                                                  cooperate
                                                                     Data and statistics available
in water resource            Institutional needs analysis with
                                                                                                         Stakeholders willing to commit
management at provincial,    strengths and weaknesses                Progress reports
                                                                                                         resources
district and commune         produced                                Regular data reports on water
levels                                                                                                   Qualified staff available
                             Active coordination mechanisms         resources
                             set up and used to address              Provincial and District SEDPs
                             identified problems
                             Data base set up and used as
                             benchmark
                             M&E system in place and working
                             Data on the existing and ongoing
                             water projects are systematically
                             collected and monitored
                             Data and statistics incorporated in


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                           INDICATORS                                SOURCE OF VERIFICATION                  ASSUMPTIONS
                             local SEDP
                            User feedback mechanisms
                             providing usable data for further
                             service improvement

Result 2:                   Register of Stakeholders                 Provincial Reports                     Stakeholders willing to participate
                             produced and used                                                                 and cooperate
Improved public service                                               Progress Reports
delivery system in water    TNA produced and used                                                            CBOs are available and willing to
                                                                      TNA approved by the Steering
resource management                                                                                            contribute
                            Capacity Development and                 Committee
through stakeholders
                             Training Strategy produced and                                                   Sufficient capacity of local training
capacity development                                                  Capacity Development and
                             used                                                                              institutions
                                                                      Training Strategy approved by the
                            List of training providers               PPC                                     Trainers available for training in
                                                                                                               the province
                            CBO contracts signed                     CBO contracts approved by the
                                                                      Steering Committee                      Citizens motivated to participate
                            Training programmes produced
                             and used Implemented training            Training programmes
                             plans in place incorporating needs
                                                                      Training evaluation reports
                             assessment and resource
                             requirements                             Staff surveys and user feedback
                                                                      mechanisms
                            Quality of training and impact on
                             competence to develop and                Infrastructure development and
                             implement activities                     community projects carried out
                            Priority services identified in local    Citizen surveys
                             plans and budgets                        Plans and budgets approved by
                            Key constraints identified and           District and Provincial authorities.
                             measures adopted in water
                             resource management and
                             investment projects in relation to
                             water usage
                            Key pro poor water related


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                           INDICATORS                            SOURCE OF VERIFICATION             ASSUMPTIONS
                            services delivered to users on
                            time in cost effective manner
                            User feedback mechanisms
                            providing usable data for further
                            service improvement used
                            systematically


Result 3: Improved River    All provincial river gauging data    Project Inception Report / BTC    Clear mandates, tasks and
Basin Management            collated and analysed and             Aide Memoires                      responsibilities of the related
                            locations for new stations agreed                                        institutions adopted
                                                                  DONRE database
                            New gauging stations constructed                                        Adequate and accurate data
                                                                  Subproject progress reports
                            & commissioned (No.), monitoring                                         made available
                            arrangements in place and             Environment Impact Assessment
                                                                                                     Provincial institutions ready to
                            training effective                    O Cam operations reports          participate, deliver and cooperate
                            New data collated by DoNRE and
                                                                  River basin environmental         Affected persons in the O Cam
                            analysed                              management plan                    dam area suitably compensated
                            Data disseminated and used for                                          for losses
                                                                  PIM action plans
                            managing water resources in the
                                                                                                     Province provides sufficient
                            O Cam dam & river compile             Training effectiveness reports
                                                                                                     counterpart funds for project
                            O Cam river basin environmental      Subproject completion report      construction
                            management plan approved by
                                                                                                     Provincial agencies adopt pilot
                            PPC and implemented as pilot
                                                                                                     approach to improving catchment
                            project
                                                                                                     environmental management
                            O Cam dam operational and
                                                                                                     Suitable trainers available
                            providing flows as designed to
                            river system and other dams
                            Irrigable land allocated to
                            beneficiaries
                            O Cam stream weir and canal


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                       INDICATORS                              SOURCE OF VERIFICATION                 ASSUMPTIONS
                        system operational
                        PIM action plans adopted and
                        being implemented in O Cam and
                        Ngang irrigation areas

Result 4: Improved      Socio-economic baseline survey         Baseline survey report                Land made available for the
Health and Living       analysed                                                                       WWTP and affected persons
                                                                Sanitation survey report
Environment in Phuoc                                                                                   suitably compensated for losses
                        Sanitation survey of all properties
Dan                                                             Project Inception Report / BTC
                        undertaken and analysed                                                        Operator has adequate funds for
                                                                 Aide Memoires
                                                                                                       O&M
                        O&M agency established with
                                                                Subproject progress reports
                        mandate and staff                                                              Province provides sufficient
                                                                O&M agency corporate plan             counterpart funds for project
                        Length of tertiary drain and
                                                                Operation and maintenance
                                                                                                       construction
                        laneway constructed
                                                                 reports including quality of          Effective coordination between
                        Combined sewer network and
                                                                 discharge and quality of Lu River     contractors and households for
                        WWTP commissioned and
                                                                Training effectiveness reports
                                                                                                       provision of septic tank
                        operating effectively, collecting
                                                                                                       connections
                        over 70% of water consumption in        Provincial decision on tariffs for
                        the town and discharging effluent                                              All existing septic tanks connected
                                                                 wastewater / drainage
                        in accordance with standard                                                    to the drainage system
                                                                O&M agency annual financial
                        Improved quality of Lu River water                                            Willingness of PPC to transfer all
                                                                 reports and financial management
                        in dry season                            plan                                  surcharge funds to O&M agency
                        Training plan for O&M agency
                                                                Completion survey report
                        approved                                 analysing social impact of the
                        Training used effectively in            subproject
                        managing drainage and                   Subproject completion report
                        wastewater systems
                        O&M agency receiving all funds
                        from customer surcharge charges
                        Completion survey undertaken


DTF VIE 08 037 11                                                                                                                        81
                            INDICATORS                                SOURCE OF VERIFICATION                ASSUMPTIONS

Result 5: Improved           CMC and TWU CAIA                         Project Inception Report / BTC       TWU can mobilise sufficient
Community Awareness          management group established              Aide Memoires                         environmental motivator
and Infrastructure           and roles and responsibilities                                                  volunteers
                                                                       CAIA implementation plan
                             clearly defined
                                                                                                             Community willing to be engaged
                                                                       CAIA progress reports prepared
                             20 environmental motivators                                                    and to participate in CAIA
                                                                       by CMC
                             engaged and trained in interview /                                              activities
                             survey methods, data recording            TWU SCS financial accounts
                                                                                                             Community agrees on location for
                             and environmental / sanitation            Education Dept. school sanitation    four community toilet facilities
                             motivation                                improvement effectiveness report
                                                                                                             Environmental motivators
                             Training effectively used in
                                                                                                             motivate households to apply for
                             implementing CAIA
                                                                                                             improved toilet facility loans
                             Regular awareness raising
                             activities undertaken
                             500 septic tank loans arranged in
                             first year of project, 2000 loans in
                             3 years
                             Six improved school toilet facilities
                             commissioned and operating
                             Four community toilet facilities
                             operating effectively in community
                             desired locations

Result 6: Improved Living    Project orientation workshops held       Project Inception Report / BTC       Drainage and wastewater master
Environment in Khanh Hai     and all stakeholders aware of             Aide Memoires                         plan available for review
                             project scope and potential
                                                                       Subproject progress reports          Operator has adequate funds for
                             impacts
                                                                                                             O&M
                                                                       O&M agency corporate /
                             O&M agency established with
                                                                       management plan                       Province provides sufficient
                             mandate and staff
                                                                                                             counterpart funds for project
                                                                       Operation and maintenance
                             Drainage network commissioned                                                  construction
                                                                       reports
                             and operating effectively – flooded

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                            INDICATORS                            SOURCE OF VERIFICATION                 ASSUMPTIONS
                             area / depth and frequency            Training effectiveness reports        Willingness of PPC to transfer all
                             reduced                                                                      surcharge funds to O&M agency
                                                                   Provincial decision on tariffs for
                             Training used effectively in          wastewater / drainage
                             managing drainage systems
                                                                   Subproject completion report
                             O&M agency receiving funds for
                             O&M from customer surcharge
                             charges

Result 7:                    Awareness raising strategy           PC decisions                          Governmental       and       non
                             developed                                                                    governmental organizations with
Improved awareness on                                              Progress Reports
                                                                                                          sufficient experience in the field
water use and established    Regular awareness raising
                                                                   Campaign Impact Assessment            available
exchange networks with       campaigns carried out
                                                                    surveys
other projects                                                                                            Province has adequate funds to
                             Hygienic behaviours are endorsed
                                                                   Annual reports of the Urban           implement          professional
                             by the population
                                                                    Environment Companies                 awareness campaigns
                             Communities and local officials
                                                                   Campaign materials                    Authorities and mass
                             understand the different measures
                                                                   Evaluation reports
                                                                                                          organisations have the capacity
                             for protecting the environment and
                                                                                                          and motivation to participate
                             use the waste collection system       Progress reports
                                                                                                          Interest and willingness of
                             Reduction in dumping waste in
                                                                   Website                               coordination groups
                             water bodies and public areas
                                                                   Meeting minutes                       Interest and willingness of
                             Website functioning
                                                                                                          province to establish website
                             Regular   coordination meetings                                             Interest, willingness and
                             with MoNRE, MoHA, MPI and                                                    availability of related projects to
                             other relevant central agencies                                              participate
                             Coordination meetings with Like
                             Minded Donor Group (LMDG)
                             Coordination meetings with BTC
                             Projects
                             Learning networks with related


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                    INDICATORS              SOURCE OF VERIFICATION   ASSUMPTIONS
                     projects established




DTF VIE 08 037 11                                                                  84
N°                  ACTIVITIES                                                                                  MEANS               COST
                                                                                                                                    (Euro)

R1                  Activity 1.1: Identification and analysis of the legal framework defining roles and         National TA &       0.135
                    responsibilities and identification of institutional needs                                  support TA
Improved
coordinatio          Identification of the legal mandates and responsibilities between DARD and DoNRE in the   International and
n/ planning           water sector, as well as of the district and commune levels.                              national
mechanism                                                                                                       consultants
s in water           Identification of the legislation gaps, overlaps and inconsistencies in roles and
resource              responsibilities
managemen           Activity 1.2: Support to clarification of roles and responsibilities
t at
provincial           Set up of efficient participatory planning systems based on effective analysis and
level                 interpretation of collected data
                    Activity 1.3 Improved data management and planning mechanisms
                     Set up of a data base with systematic evaluation progress with appropriate software
                     Based on proper data collection and analysis improved planning mechanisms to be set up
                    Activity 1.4: Support to improved water resource management planning
                     Set up of a Provincial comprehensive planning for drainage and wastewater around Phan
                      rang – Thap Cham including all the surrounding towns

R2                  Activity 2.1: Support to identification of stakeholders                                     National TA &       0.207
                                                                                                                support TA
Improved             Survey of all related stakeholders and Set up of a Training Need Assessment
public                                                                                                          International and
service              Stakeholder mapping to establish priorities                                               national
delivery            Activity 2.2: Capacity assessment of stakeholders                                           consultants
system
through              Draw up of the capacity of the agencies.
capacity             Based on the TNA, comprehensive training strategy to be carried out
developmen
                    Activity 2.3: Identication of CBOs


DTF VIE 08 037 11                                                                                                                            85
t                    Identification and selection of most appropriate Capacity Building Organisations
                    Activity 2.4: Prepare and carry out budgeted capacity building programmes and
                    schedule
                     Preparation of training plans incorporating needs assessment and resource requirements
                     Development and implementation of training to develop competence of all the stakeholders
                      on participatory planning and implementation of community infrastructure projects
                    Activity 2.5: Improvement of the public service delivery in the water sector
                     Systematic planning leading to a more cost effective use of water and improved
                      prioritisation of investments
                     Development and use of feedback mechanisms
                    Activity 2.6: Capacity building on public procurement and in financial management
                     Provision of training in public procurement, financial management of the MCDU, PMUs and
                      related agencies

Result 3            Activity 3.1: Enhance capacity to manage the river basin water resources                     National TA &      6.087
                                                                                                                 support TA
Improved             Construction of 13 river gauging stations
River Basin                                                                                                      Agricultural PMU
Managemen            Comprehensive training in O&M of equipment
                                                                                                                 National design
t                   Activity 3.2: Development of appropriate EIA                                                 consultants
                     Evaluation of existing EIA related to reservoirs and irrigation schemes compared to        Support staff
                      worldwide best practice
                                                                                                                 Consultants
                     Development of an appropriate methodology for future EIA applied to the 3 reservoirs
                      system of O Cam as a case study                                                            Trainers

                     Implementation of the mitigation measures described in the EIA                             Farmers Union
                                                                                                                 Irrigation
                    Activity 3.3: Construct O Cam dam and ancillary facilities
                                                                                                                 Management
                     Design, implementation, supervision and commissioning of O Cam dam                         Company
                    Activity 3.4: Construct irrigation offtakes and main and branch canals



DTF VIE 08 037 11                                                                                                                           86
                     Design, implementation, supervision and commissioning of irrigation works
                    Activity 3.5: Prepare and implement community irrigation activities to support the
                    national PIM approach
                     Supporting national PIM approach
                     Promoting community participation in planning, design, construction and O&M of hydraulic
                      works
                     Training in crop alternatives
                    Activity 3.6: Enhance capacity of the Irrigation Management Company
                     Assessment of the capacity of IMC
                     Development and implementation of a comprehensive training program

Result 4            Activity 4.1: Prepare & implement socio-economic baseline survey                             National TA &        3.025
Improved                                                                                                         support TA
Health and           HH socioeconomic & water baseline data
                                                                                                                 Infrastructure PMU
Living              Activity 4.2: Prepare and implement survey of laneways, tertiary drains and septic
Environmen          tanks                                                                                        National design
t in Phuoc                                                                                                       consultants
Dan                  Laneways survey by consultants & WU
                                                                                                                 Local contractors
                    Activity 4.3: Improve / construct tertiary drainage and wastewater network
                                                                                                                 Consultants
                     Design, implementation, supervision and commissioning of laneways, tertiary drains &       Trainers
                      wastewater collectors
                                                                                                                 O&M agency
                    Activity 4.4: Construct combined sewer network and WWTP and commission
                     Design, implementation, supervision and commissioning of primary and secondary storm
                      water drainage and wastewater collector as well as a lagoon based wastewater treatment
                      plant
                    Activity 4.5: O&M agency selected for drainage and wastewater facilities with capacity
                    building
                     Assistance to PPC to select the most appropriate agency to manage, operate and maintain


DTF VIE 08 037 11                                                                                                                             87
                      the drainage and wastewater facilities
                     Capacities needs assessment of the select agency, development and implementation of a
                      comprehensive training program

Result 5            Activity 5.1: Establish CMC in Phuoc Dan and provide capacity building to CMC and               National TA &        0.244
Improved            Town's WU                                                                                       support TA
Community
                     Set up of a CMC under the TPC with daily management undertaken by TWU                         Infrastructure PMU
Awareness
and                  Capacity building activities of the CMC, the TWU and representatives of the IPMU in           CMC & Town
Infrastructur         investment work programs coordination, community mobilization and participation,              Women‟s Union
e in Phuoc            planning and budgeting, awareness raising activities…                                         Local small
Dan                                                                                                                 contractors
                     Supply of computer hardware and software and public awareness equipment
                                                                                                                    Consultants
                    Activity 5.2: Engage community and promote participation
                                                                                                                    Trainers
                     Promotion of community participation through hygiene and environmental awareness
                      program, sanitation credit scheme, community based sanitation works through information
                      sharing, consultation, collaboration and empowerment of community groups
                    Activity 5.3: Prepare and implement Project & Sanitation/Health linkages awareness
                    program
                     Set up of an awareness raising program targeting the communities and local authorities
                      related to water, sanitation, hygiene practices, health as well as the financial aspects
                      related to the project (water tariffs, costs recovery and economic benefits).
                    Activity 5.4: Establish and manage a Sanitation Credit Scheme for septic tanks and
                    connections
                     Promote households to construct or upgrade toilets with septic tanks connected to the
                      sewer system through identification of poor households without proper sanitary facilities
                      and inform them about the project.
                     Development of a sanitation credit scheme providing loans, technical advice and training to
                      low income households
                    Activity 5.5: Improve primary school sanitation facilities and construct public toilets at



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                    community locations
                     Provision of funding, technical advice and training for environmental sanitation
                      improvements based on community demands

Result 6            Activity 6.1: Prepare and implement project awareness workshops                                  National TA &        1.481
Improved                                                                                                             support TA
Living               Information sharing about project to ward authorities and community groups
                                                                                                                     Infrastructure PMU
Environmen          Activity 6.2: Construct new / improve existing trunk drainage in accordance with
t in Khanh          master plan                                                                                      National design
Hai                                                                                                                  consultants
                     Design, implementation, supervision and commissioning of trunk drainage works in
                      existing roads and immediate future roads                                                      Local contractors
                                                                                                                     Consultants
                    Activity 6.3: Select management, O&M agency for drainage facilities in the town with
                    capacity building                                                                                Trainers
                     Assistance to PPC to select the most appropriate agency to manage, operate and maintain        O&M agency
                      the drainage and wastewater facilities
                     Capacities needs assessment of the select agency, development and implementation of a
                      comprehensive training program

R7                  Activity 7.1: Awareness raising on water resource management/participatory planning              National TA &        0.65
                    and communication                                                                                support TA
Improved
awareness            Set up of efficient communication tools for the local authorities with regards to integrated   International and
on water              and comprehensive water resource management and participatory planning of investment           national
use and               projects                                                                                       consultants
networking
                     Set up of efficient awareness campaigns targeting the beneficiary households related to
                      proper used of water resources within the province
                    Activity 7.2 Active exchange of information and experiences with other BTC projects
                     Enhancing the links with central policy related to water management and more specifically
                      with MoNRE (BTC project – VIE07034 – and with MPI – BTC project VIE07703311.
                      Regular meetings with MONRE, MOHA, MPI and other relevant central agencies
                     Coordination with LMDG strengthened


DTF VIE 08 037 11                                                                                                                                 89
                     Set up of feedback and communication tools, including a website




DTF VIE 08 037 11                                                                       90
11.2                IMPLEMENTATION CALENDAR
                                             Main Activities                          Year           2010                       2011                       2012                       2013                       2014
                                                                                     Month 1 2 3 4 5 6 7 8 9 10 11 12 1 2 3 4 5 6 7 8 9 10 11 12 1 2 3 4 5 6 7 8 9 10 11 12 1 2 3 4 5 6 7 8 9 10 11 12 1 2 3 4 5 6 7 8 9 10 11 12
                      Result 1 - coordination and planning m echanism s
                        identification of legal framew ork, roles & responsibilities
                        support to clarification of roles & responsibilities
                        improved data management & planning mechanisms
                        Provincial comprehensive planning for drainage and WW
                      Result 2 - im proved public service delivery, capacity developm ent
                        identification of stakeholders
                        Capacity assessment
                        Identification of CBOs
                        Preparation of capacity building program
                        improvement of public service delivery
                        Capacity building on public procurement
                      Result 3 - Im proved river basin m anagem ent
                        Enhance capacity to manage the river basin w ater resources
                        Development of appropriate EIA
                        Improve river basin environmental management
                        Construct O Cam dam and ancillary facilities
                           Basic design, appraisal and approval                                  Assumed complete by start 2010 - task undertaken follow ing approval in principle of project and funding in August 2009
                           Compensation and site clearance
                           Bid & implement investigation, studies, detailed design and approvals
                           Tender process and aw ard of LCB contract
                           Construction and commissioning
                           Operations & Maintenance                                                                                                                                                                                                          Continues
                        Construct irrigation offtakes and main canals
                           Compensation and site clearance
                           Bid & implement investigation, studies, detailed design and approvals
                           Tender process and aw ard of LCB contract
                           Construction and commissioning
                           Operations & Maintenance                                                                                                                                                                                                          Continues
                        Prepare and implement community irrigation activities to support PIM
                        Capacity building of IMC
                      Result 4 - Im proved health and living environm ent in Phuoc Dan
                        Prepare & implement socio-economic baseline survey
                        Prepare and implement survey of lanew ays, tertiary drains and STs
                        Construct tertiary drainage/w astew ater netw ork and lanew ays
                           Investigation, studies, detailed design and approvals
                           Tender process and aw ard of LCB contract
                           Construction and commissioning
                           Septic tank connections                                                                                                                                                   Continues
                        Construct combined sew er netw ork, WWTP and, commission
                           Compensation and site clearance
                           Investigation, studies, detailed design and approvals
                           Tender process and aw ard of LCB contract
                           Construction and commissioning
                           Operations & Maintenance - w arranty period (12 months)                                                                                                                                                                     Continues
                        Select management, O&M agency for drainage / WW
                        Provide capacity building to ensure effective management, O&M.
                      Result 5 - Im proved com m unity aw areness and infrastructure
                        Establish CMC in Phuoc Dan under TPC
                        Engage community and promote participation
                        Prepare and implement project & sanitation/health linkages aw areness
                        Establish and manage an SCS for septic tanks and connections                                                                                                                 Continues
                        Improve school sanitation facilities and construct public toilets
                      Result 6 - Im proved living environm ent in Khanh Hai
                        Prepare and implement project aw areness w orkshops
                        Review drainage and w astew ater Master Plan                                   It is assumed that a comprehensive drainage and WW master plan w ill be developed follow ing approval in principle of project and funding in August 2009
                        Construct new trunk drainage
                           Compensation and site clearance
                           Bid & implement investigation, studies, detailed design and approvals
                           Tender process and aw ard of LCB contract
                           Construction and commissioning
                           Operations & Maintenance - w arranty period (12 months)                                                                                                                                                                        Continues
                        Select management, O&M agency for drainage w ith capacity building
                      Result 7 - Aw areness raising & dissem ination of lessons
                        Aw areness raising on w ater resource management
                        Active exchange of information




DTF VIE 08 037 11                                                                                                                                                                                                                                                        91
11.2.1 Expenses chronogram


                                                                          year 1       year 2    year 3      year 4       year 5       Total

                                    BUDGET TOTAL
A 01        Coordination & planning
       01   Planning & water resources awareness campaigns                    30.000                                                        30.000
       02   surveys & data collection                                        100.000                                                       100.000
       03   Training materials                                                 5.000                                                        5.000
A 02        Capacity assessment & development                                                                                                  -
A    01     Training courses for P & D agencies and PMUs                     197.400                                                       197.400
     02     Workshop, meeting, training materials                             10.000                                                        10.000
A 03        River basin water management                                                                                                       -
     01     Preparation, D design, PMU costs, appraisals, supervision                                                                          -
     02     EIA of dams revision & improvement with mitigation measures       50.010                                                        50.010
     03     Compensation                                                                                                                       -
            O Cam dam construction with equipment (with 10%
       04   contingency)                                                               1.091.880 1.455.840      909.900      181.980     3.639.600
       05   Irrigation system (with 10% contingency)                                                            432.250       22.750       455.000
       06   Training courses for operator & farmers                                                              21.000        9.000        30.000
       07   Workshop, meeting, training materials                                                                 3.500        1.500        5.000
       08   Equipment for river gauging & monitoring stations                130.000                                                       130.000
       09   Other hydrological measuring equipment                            10.000                                                        10.000
A 04        Improved health & environment in Phuoc Dan                                                                                         -
       01   Preparation, D design, PMU costs, appraisals, supervision                                                                          -
       02   Compensation                                                                                                                       -

       03 Tertiary drains & laneways construction                                       231.500 208.350          23.150                    463.000

       04 HH connections (with 10% contingency)                                                  36.000          36.000                        72.000
          Combined sewer, interceptor & WWTP construction (with 10%
       05 cont.)                                                                        785.500 706.950          78.550                  1.571.000


DTF VIE 08 037 11                                                                                                                          92
                                                                          year 1       year 2    year 3   year 4       year 5       Total

                                  BUDGET TOTAL
     06 O&M equipment                                                                                         10.000       10.000           20.000
     07 Training courses for operator                                                                          7.500        7.500           15.000
     08 Workshop, meeting, training materials                                                                  2.500        2.500           5.000
A 05    Community infrastructure                                                                                                               -

       01 Septic Tank revolving fund                                                      24.900 41.500       16.600                        83.000

       02 School toilets                                                                  24.000 33.000        3.000                        60.000

       03 Public toilets                                                                         28.800        7.200                        36.000

       04 Communications & education equipment                                             2.500 2.500                                      5.000

       05 Training courses for CMC & WU                                                   10.000 10.000                                     20.000

       06 Workshop, meeting, training materials                                            2.500 2.500                                      5.000

       07 Support for environmental motivators                                             2.520 2.520                                      5.040

       08 Awareness campaigns                                                  5.000       5.000 5.000         5.000        5.000           25.000

       09 School activities program                                                        2.500 2.500                                      5.000
A 06      Improved environment in Khanh Hai                                                                                                    -
       01 Preparation, D design, PMU costs, appraisals, supervision                                                                            -

       02   Construction of trunk drainage system (including 10% cont.)      224.490    841.838 56.123                                1.122.450
       03   O&M equipment                                                                20.000                                          20.000
       04   Training courses for operator                                                10.000                                          10.000
       05   Workshop, meeting, training materials                                         5.000                                          5.000
A 07        Awareness raising & dissemination lessons                                                                                       -


DTF VIE 08 037 11                                                                                                                       93
                                                                       year 1       year 2      year 3   year 4       year 5       Total

                               BUDGET TOTAL
       01 workshop, meeting, study tours                                   25.000      25.000                                              50.000

     02 Training materials                                                  2.000       2.000 1.000                                        5.000
     03 Web-site establishment                                                         10.000                                              10.000
Z 01    General means                                                                                                                         -
        Personnel                                                                                                                             -
        TA & consultants                                                                                                                      -
                                                  International TA
       01                                                                 225.000      50.000 25.000                                   300.000
                                                       National TA
       02                                                                  60.000      40.000 40.000                                   140.000
                                         International Consultants
       03                                                                 340.000    100.000 60.000          20.000                    520.000
                                              National consultants
       04                                                                 188.000      56.000 48.000         32.000        4.000       328.000
            CDPMU Staffing                                                                                                                 -
                                                 Chief accountant
       05                                                                   9.600       9.600 9.600           9.600        9.600           48.000
                                           Secretary/administrator
       06                                                                   6.000       6.000 6.000           6.000        6.000           30.000
                                                         Translator
       07                                                                  18.000       9.000 1.500           1.500        1.500           31.500
       08                                 Project director part-time                                                                          -
       09                          Full time member from DoNRE                                                                                -
       10                           Full time member from DoHA                                                                                -
       11                                                     Driver                                                                          -
Z 02        Investment                                                                                                                        -
       01                                       Office equipment                                                                              -
       02                             IT & equipment for CDPMU             12.000                                                          12.000


DTF VIE 08 037 11                                                                                                                      94
                                                                          year 1       year 2    year 3    year 4       year 5       Total

                              BUDGET TOTAL
       03                       IT & equipment for investment PMUs             6.000                                                         6.000
       04                                                   Vehicle           25.000                                                         25.000
Z 03        Running costs                                                                                                                       -
                                                Vehicle running costs
       01                                                                      9.600       9.600 9.600          9.600        9.600           48.000
                                                 Office running costs
       02                                                                      6.000       6.000 6.000          6.000        6.000           30.000
                                                 Local transportation
       03                                                                      1.200       1.200 1.200          1.200        1.200           6.000
                                                      Communication
       04                                                                      3.000       3.000 3.000          3.000        3.000           15.000
                                               National airfare travels
       05                                                                      9.000       1.500 1.500          1.500        1.500           15.000
                                                  Bank Transfer fees
       06                                                                      1.200       1.200 1.200          1.200        1.200           6.000
                                                Other operation costs
       07                                                                      3.600       3.600 3.600          3.600        3.600           18.000
                                     Steering Committee organisation
       08                                                                      3.000       1.500 3.000          1.500        3.000           12.000
Z 04      Monitoring, evaluation & coordination meeting                                                                                         -
       01                                           Baseline survey           20.000                                                         20.000
                                                    Mid-term review
       02                                                                                        40.000                                      40.000
                                                   External auditing
       03                                                                     10.000      10.000 10.000        10.000       10.000           50.000
       04                                             Backstopping                        10.000                                             10.000
       05                                           Final evaluation                                                        15.000           15.000
          TOTAL
                                                                           1.745.100 3.414.838 2.861.783    1.662.850      315.430    10.000.000



DTF VIE 08 037 11                                                                                                                        95
11.2.2 Inception phase
Beside the general baseline survey that is required to define the original conditions before the
start of the project and the capacity assessment activities described in the text, some activities
should be specifically conducted during the inception phase.
During the Inception Phase, capacity development will focus on orientation of government
agency and PMU personnel on:
        (i)      community consultation and awareness raising,
        (ii)     understanding the need for strategic planning of drainage and wastewater
                 systems and facilities,
        (iii)    understanding the purpose, scope, methods and analysis of data collection for
                 social and household surveys,
        (iv)     approaches to monitoring environmental impacts and mitigating against adverse
                 impacts,
        (v)      approaches to land acquisition and compensation aspects to avoid potential
                 implementation delays,
        (vi)     the need for coordination and cooperation between all stakeholders,
        (vii)    institutional approaches to the management, O&M of sanitation facilities with in
                  intent to determine the agencies that will be established to undertake these
                  responsibilities in Khanh Hai and in Phuoc Dan, and
        (viii)   planning for future investments in the sector.
This will be followed by targeted training for the PMU in advanced project management and
monitoring and evaluation to assist personnel in implementing the project to time and budget.
Regarding Result 1, it will be necessary at the commencement of the Inception Phase to
undertake a detailed stakeholder analysis to identify the various roles, responsibilities and
interests there are in Integrated Water Resource Management in Ninh Thuan Province. This
analysis will be supplemented by an analysis of the legal framework and rights and duties of
the institutions involved. The reviewing of EIA and EMP submissions to DoNRE will also be
conducted during this period.
Considering Result 2, The Inception Phase of the Project will focus on identifying the relevant
stakeholders, developing a Capacity Building and Training Strategy and identifying the
availability, capacity and potential of relevant Capacity Building Organisations to carry out the
training and other capacity building services relevant to the Project. It will also include raising
the awareness of the relevant leaders and implementers at provincial district and commune
levels. Special attention will be given to building up the capacity of the project leadership of the
Project PMUs.
Regarding result 4 tasks during the Inception Phase will include: (i) assessment of the final
basic design and approval to proceed to detailed design, (ii) consultation between district and
ward authorities and design engineers / DoC facilitated by MCDU, and organisation of project
awareness and orientation workshops, (iii) identifying representatives from the district and the
O&M agency to work with the IPMU, (iv) checking framework and implementation procedures
for land acquisition and compensation for affected persons, (v) development of a
communications and coordination strategy between the district authorities and across the line
departments to ensure smooth design appraisal and approval procedures and coordination of
activities during construction, (vi) prepare and implement a socio-economic baseline survey,
(vii) prepare and implement a survey of all laneways, tertiary drains and septic tanks, (viii)
select the management, operations & maintenance agency for drainage and wastewater
facilities, undertake a capacity assessment of the agency and its staff and prepare an
appropriate capacity development plan.



DTF VIE 08 037 11                                                                                96
Concerning Result 5, tasks during the Inception Phase will include: (i) establish the CMC and
define its function, roles and responsibilities, reporting mechanisms etc. and mobilise the TWU
to manage the CAIA program, (ii) assess the skills and capacity of the CMC and TWU,
prepare comprehensive capacity building program and implement initial training for awareness
raising and SCS program, (iii) identify volunteers, about 20 Environmental Motivators (EM),
through the TWU, to undertake the social surveys to be undertaken under Result 4, and be
involved in promotion of the SCS program, (iv) CMC / TWU workshops and discussions with
Provincial Women‟s Union and Education Dept. to develop options and schedule for
awareness raising campaigns and school activities, (v) identification of about six primary
schools for implementation of the schools sanitation improvement program, (vi) establish a
SCS team under the TWU with equipment and operational systems, open bank account and
obtain project funds, (vii) start discussions with district authorities and community groups to
determine demand and potential locations for community toilet facilities and arrangements for
O&M.
As for Result 6, tasks during the Inception Phase will include: (i) review of the land use
development master plan in conjunction with a specific drainage and wastewater interceptor
scheme for the town that has been considered in the regional context of Khanh Hai‟s
immediate proximity to Phan Rang6, (ii) assessment of the final basic design and confirmation
that the works proposed are consistent with the master plan, and approval to proceed to
detailed design, (iii) consultation between district and ward authorities and design engineers /
DoC facilitated by MCDU, and organisation of project awareness and orientation workshops,
(iv) identifying representatives from the district and the O&M agency to work with the IPMU, (v)
checking framework and implementation procedures for land acquisition and compensation for
affected persons, (vi) reviewing EIA and EMP submissions to DoNRE, (vii) development of a
communications and coordination strategy between the district authorities and across the line
departments to ensure smooth design appraisal and approval procedures and coordination of
activities during construction, and (viii) select the management, operations & maintenance
agency for drainage and wastewater facilities, undertake a capacity assessment of the agency
and its staff and prepare an appropriate capacity development plan.




6   Approval of the specific drainage and wastewater masterplan by the PPC is required prior to progressing Phase 1 works to detailed design




DTF VIE 08 037 11                                                                                                                              97
11.3                TERMS OF REFERENCES OF LONG-TERM TECHNICAL
                    ASSISTANTS AND MCDU MEMBERS
11.3.1            Project coordinator
1.        Objectives
The Capacity Development of Water Management and Services in Ninh Thuan Province
(CDWMS) has as its General Objective “To improve living environment and socio economic
development in Ninh Thuan Province” and a Specific Objective “to improve sanitation and
water management and services in Ninh Thuan Province”
The Project will commence activities at the beginning of 2010 and have a duration of 5 years
with an:
         1. Inception phase of 6 months
         2. Implementation phase of 36 months and an
         3. Operation and Maintenance phase of 18 months.
2.        Tasks
The Project Director (PD) will function on a part time basis of up to 50% as the leader of the
Management Capacity Development Unit (MCDU) during the life of the Project and be
responsible for ensuring that the tasks of the MCDU, as described in the TFF, are carried out
smoothly and in a timely fashion.
In particular the Project Director will refer to the Project Steering Committee (PSC) and ensure
that the members are well informed of project progress and are adequately supplied with
sufficient information to carry out their decision making responsibilities. The Project Director
will feed back to the MCDU any changes in policy or direction that the PSC may wish to carry
out within the Project framework.
Duty station: Phan Rang and environs, Province of Ninh Thuan – Vietnam
Duration of the assignment: 60 months.
Reporting to the Chairman of the PSC the Project Director shall:
         Provide overall leadership of the MCDU and coordinate the operations of the
          Infrastructure PMU within the DOC the Agricultural PMU within DARD;
         Ensure sufficient capacity building for the 3 PMUs so that they can carry out their
          duties effectively;
         Cooperate with the International and National TA in developing plans for TA utilisation
          and supervise and facilitate the work of the TA staff;
         Supervise the management and implementation of the CDWMS;
         Supervise the development of Strategic and Annual Plans of Operation and Budgets of
          the Project components;
         Develop work plans and budgets for Project Management;
         Ensure in particular the coordination of PAR and capacity development aspects of the
          CDWMS into water resources management and the investment activities;
         Ensure that new coordination mechanisms are coordinated and approved by the
          relevant provincial authorities;
         Supervise the preparation of quarterly and annual progress reports of the CDWMS;




DTF VIE 08 037 11                                                                             98
        Supervise the monitoring and evaluation of the Project implementation;
        Analyse and consolidate monitoring reports and prepare recommendations to the PSC;
        Organise bi-annual PSC meetings;
        Prepare the contents and agenda of the PSC meetings;
        Be responsible for regular communication with BTC on the management and
         supervision of Project implementation;
        Act on behalf of the Chairman of the PSC when authorised, and report back to the
         Chairperson on actions taken;
        Ensure the setting up of an effective operation and maintenance of a website for
         sharing of information;
        Ensure the capturing and integration of lessons learnt and experience drawn in the
         implementation of project activities under the components;
        Ensure coordination and exchange of experiences between the Project PMUs;
        Recruit international consultants according to proper terms of references together with
         BTC;
        Recruit national consultants according to proper terms of references together with
         BTC;
        Enter into employment contracts and commercial contracts for fulfilling the task of the
         MCDU for consultancy and or training providers;
        Be account-holder for the accounts;
        Implement other duties as assigned by the PSC Chairperson and or BTC;
        Be proactive in securing alignment with central authorities and institutions, in particular
         MPI, MONRE, MOHA, MOHA, BTC and other related donor funded projects and in
         particular the LMDG;
        Arrange regular MCDU normally on a monthly basis or more frequently if deemed
         necessary;
        Guarantee the setting up of appropriate coordination mechanisms among Provincial
         agencies in charge of the water management;
        Guarantee the project focus on the cross cutting issues, especially environmental
         protection, throughout its implementation and activities.
3.       Reporting
The Project Director shall discuss and agree with the Chairperson of the PSC on the form and
frequency of reporting. Besides periodic progress and financial reports on the CDWMS the PD
shall provide the following reports:
        An Inception Report six months after commencement of the Project including
         assessments on the effectiveness of the PMU operations and, if needed, proposing
         options for improving the structures, systems and procedures;
        Prepare consolidated and coordinated quarterly and annual progress reports for the
         CDWMS including recommendations with justification for improving the effectiveness of
         the CDWMS;
        Prepare financial reports in accordance with the requirements of BTC and the
         Provincial authorities;




DTF VIE 08 037 11                                                                                99
        A Final report summarising the results of the Project including lessons learnt,
         conclusions and recommendation on how the achievements of the Project can be
         sustained;
        Any other reports as requested by the Chairperson of the PSC or BTC.
4.       Qualifications
     The Project Director shall be a high ranking member of the Office of the People‟s
     Committee Office, preferably with a project management experience, and technical or
     human resources development background, including good communication and
     coordination skills, English language knowledge, computer use being considered essential.
     Knowledge and experience of ODA donor procurement, safeguards and project accounting
     mechanisms is preferred.




DTF VIE 08 037 11                                                                         100
11.3.2 National Technical Assistant
1.       Tasks
The National Technical Assistant will support the Management Capacity Development Unit
(MCDU) during the three first years of the Project and be responsible under the leadership of
the Project Director for ensuring that the tasks of the MCDU, as described in the TFF, are
carried out smoothly and in a timely fashion. He/she will assist the Project director and vice
directors in their different duty as an on-the-job training, aiming at transferring all
responsibilities to the local partner after 3 years.
The National Technical Assistant (NTA) supports the PD and the SVPD (Water Resources)
and the VPD (Capacity Building) in Project implementation. More specifically, s/he has to
assist the Project Director to ensure the coherence and unity of the Project. S/he will work and
collaborate closely with the PMUs and the International and the technical National TA. The
NTA shall ensure the smooth integration of the various stages and activities deployed. S/he
ensures the adequate liaison with the TA and ensures the PMUs are regularly briefed about
the progress of the Project. S/he supports the day-to-day management of the Project under
the overall supervision of the PD and in close cooperation with the SVPD, the VPD and TA.
Duty station: Phan Rang and environs, Province of Ninh Thuan – Vietnam. Duration of the
assignment: 36 months, that could be extended, depending on the recommendations of the
MTR. Reporting to BTC and the PD, the NTA shall:
        Oversee the project activities under the direction of the PD and the PMUs and in close
         cooperation with the TA;
        Provide support to the PMU in daily management of the project;
        Prepare in collaboration with the PD, the SVPD, the VPD and TA, the Project progress
         reports;
        Maintain close relationships with relevant provincial departments and agencies and
         Ninh Thuan PPC;
        Assist in identification of key national stakeholders and local stakeholders for the
         project;
        Supervise the contracting of international and local technical consultancy in close
         collaboration with the PMU and TA;
        Supervise the contracting of Capacity Building Organisations and other training
         providers in close collaboration with the PMUs and TA;
        Coordinate with the PD the preparation of project work plans in cooperation with the
         PMUs and TA;
        Assist the PD to act as a secretary of the PSC;
        Assume the financial management of the Belgian contribution to the project;
        Assist the PD to supervise the preparation of regular financial reports for the Belgian
         contribution;
        Assist the PD to assure timely replenishment of the project account;
        Coordinate and facilitate the financial audit for the Belgian contribution;
        To further improve the integrated character of the project, s/he should participate in any
         network on PAR and integrated water resource management in Viet Nam (together
         with the relevant representatives of the PMUs and the TA when possible);
        Participate in the preparation of quarterly and annual progress reports of the CDWMS;




DTF VIE 08 037 11                                                                              101
       Participate in the monitoring and evaluation of the Project implementation;
       Coordinate the building up a Natural Resource and Environment (NRE) data base in
        coordination with the nationwide NRE data base set up and managed by MoNRE;
       Analyse and consolidate monitoring reports and prepare recommendations to the PSC;
       Assist in the preparation of reports for PSC meetings;
       Assist in the preparation of the contents and agenda of the PSC meetings;
       Participate in regular communication with other provincial departments, districts, towns
        and communes on the management and running of Project implementation;
       Participate in the setting up of an effective O&M of a website for sharing of information;
       Ensure the capturing and integration of lessons learnt and experience drawn in the
        implementation of project activities;
       In cooperation with the VPD and the PD contribute to a smooth running of coordination
        and cooperation between the IPMU and the APMU and register exchanges of
        experience between both Project PMUs and MCDU;
       Participate in the recruitment process of international technical consultancy together
        with BTC and PPC;
       Participate in the recruitment process of national technical consultancy;
       Contribute to recruitment of Capacity Building Organisations to carry out Project
        training programmes;
       Implement other duties as assigned by the Project Director and or BTC;
       Be proactive in securing alignment with central authorities and institutions, in particular
        MPI, MoNRE, MoHA, MARD, MOC and to coordinate with other related donor funded
        projects and in particular the LMDG in relation to integrated water resources
        management;
       Participate in all CDPMU meetings;
       Guarantee the project focus on the cross cutting issues, especially environmental
        protection, throughout its implementation and activities.
  2.    Reporting
The NAVD shall assist the PD in the preparation of periodic progress reports and financial
reports on the CDWMS. In particular the NAVD shall assist the PD in preparing:
       An Inception Report six months after commencement of the Project including
        assessments on the effectiveness of the PMU operations and, if needed, proposing
        options for improving the structures, systems and procedures;
       Consolidated and coordinated quarterly and annual progress reports for the CDWMS
        including recommendations with justification for improving the effectiveness of the
        CDWMS;
       Financial reports in accordance with the requirements of BTC and the Provincial
        authorities.
       A Final report summarising the results of the Project including lessons learnt,
        conclusions and recommendation on how the achievements of the Project can be
        sustained.
       Any other reports as requested by the MCDU, PSC or BTC.
  3.    Qualifications



DTF VIE 08 037 11                                                                              102
       Relevant degree for the job or equivalent professional experience;
       At least 15 years of relevant working experience ;
       Minimum of five years of project management experience (planning activities, finance,
        administration):
       Have a broad technical knowledge of the project‟s area of intervention;
       Have in depth knowledge of the Logical Framework Approach;
       Have excellent interpersonal skills and a proven track record of managing technical
        inputs from a range of part time consultants and experts;
       Be fluent in written and spoken English and Vietnamese;
       Excellent computer skills and report writing skills are essential;
       Good communication and coordination skills.




DTF VIE 08 037 11                                                                        103
11.3.3          Vice Project Director – Capacity Building (PAR)
1. Tasks
The Vice Project Director (VPD) will function on a full time basis as a vice director of the
Management Capacity Development Unit (MCDU) during the life of the Project and be
responsible under the leadership of the Project Director for ensuring that the tasks of the
MCDU, as described in the TFF, are carried out smoothly and in a timely fashion.
Duty station: Phan Rang and environs, Province of Ninh Thuan – Vietnam
Duration of the assignment: 60 months.
Reporting to the PD the VPD shall:
       Provide overall leadership in respect of all the capacity building aspects of the Project;
       Coordinate the operations of the MCDU, the Infrastructure PMU within the DoC and the
        Agricultural PMU within DARD especially within the framework of the PAR Programme
        for Ninh Thuan Province and within the capacity development activities of the Project;
       Ensure sufficient capacity development of both PMUs and MCDU so that they can
        carry out their duties effectively especially in relation to the coordination of technical
        matters and building up the more generic skills of the PMUs;
       Ensure sufficient capacity development of the Project stakeholders so that they can
        carry out their responsibilities effectively especially in relation to the coordination of
        technical matters and building up more generic skills and awareness;
       Secure the legality and legal framework of coordination mechanisms set up to facilitate
        project coordination;
       Integrate the institutional strengthening, organisational development and human
        resource development into the PAR Programme for Ninh Thuan Province;
       Cooperate with the International and National TA in developing plans for TA inputs and
        supervise and facilitate the work of the TA staff in relation to capacity building issues;
       Supervise the management and implementation of the CDWMS in relation to Capacity
        development in its broadest sense;
       In cooperation with the Standing Vice Project Director (SVPD) supervise the
        development of Strategic and Annual Plans of Operation and Budgets of the Project
        components;
       In cooperation with the SVPD develop work plans and budgets for Programme
        Management;
       In cooperation with the SVPD ensure that the particular requirements of the PAR are
        incorporated into the development of the water sector in Ninh Thuan Province;
       Participate in the preparation of quarterly and annual progress reports of the CDWMS;
       Participate in the monitoring and evaluation of the Project implementation;
       Ensure that modern training methodologies and curricula are integrated into the
        training programmes of the stakeholders;
       Ensure systematic and standardised evaluation of training inputs;
       Analyse and consolidate monitoring reports and prepare recommendations to the PSC;
       Assist in the preparation of reports for PSC meetings;




DTF VIE 08 037 11                                                                              104
       Assist in the preparation of the contents and agenda of the PSC meetings;
       Participate in regular communication with other provincial departments, districts, towns
        and communes on the management and running of Project implementation;
       Participate in the setting up of an effective O&M of a website for sharing of information;
       Ensure the capturing and integration of lessons learnt and experience drawn in the
        implementation of project activities;
       In cooperation with the SVPD and the PD contribute to a smooth running of
        coordination and cooperation between the IPMU and the APMU and register
        exchanges of experience between both Project PMUs and MCDU;
       Participate in the recruitment process of international technical consultancy together
        with BTC;
       Participate in the recruitment process of national technical consultancy;
       Contribute to recruitment and contracting of Capacity Building Organisations and other
        training providers to carry out Project training programmes;
       Implement other duties as assigned by the Project Director;
       Be proactive in securing alignment with central authorities and institutions, in particular
        MONRE, MOHA, MPI, MARD and MOC. Particular attention will need to be paid to the
        influence of the new Water Law on the organisational aspects of the Project and the
        provincial administration of water resources management in Ninh Thuan Province;
       Be proactive in securing links with other donor funded PAR projects in cooperation with
        the SVPD and with other donor funded water resource projects and the LMDG;
       Participate in all MCDU meetings;
       Work in alignment with the provincial anti-corruption Committee;
       Guarantee the project focus on the cross cutting issues, especially environmental
        protection, throughout its implementation and activities.
2. Reporting
The VPD shall assist the PD in the preparation of periodic progress reports and financial
reports on the CDWMS. In particular the SVPD shall assist the PD in preparing:
       An Inception Report six months after commencement of the Project including
        assessments on the effectiveness of the PMU operations and, if needed, proposing
        options for improving the structures, systems and procedures;
       Consolidated and coordinated quarterly and annual progress reports for the CDWMS
        including recommendations with justification for improving the effectiveness of the
        CDWMS;
       Financial reports in accordance with the requirements of BTC and the Provincial
        authorities;
       A Final report summarising the results of the Project including lessons learnt,
        conclusions and recommendation on how the achievements of the Project can be
        sustained;
       Any other reports as requested by the CDPMU, PSC or BTC.
3. Qualifications




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       The VPD shall be a high ranking official of the DoHA of Ninh Thuan Province with 10 -
        15 years all round theoretical and practical experience in PAR and capacity building in
        the public sector, with project management experience.
       English language, computer skills and report writing skills are essential.
       Good communication and coordination skills
       Knowledge and experience of working in donor-funded projects is an advantage.




DTF VIE 08 037 11                                                                          106
11.3.4           Standing Vice Project Director – Water Resources Management
1.       Tasks
The Standing Vice Project Director (SVPD) will function on a full time basis as the vice director
of the Management Capacity Development Unit (MCDU) during the life of the Project and be
responsible under the leadership of the Project Director for ensuring that the tasks of the
MCDU, as described in the TFF, are carried out smoothly and in a timely fashion.
In particular the SVPD will, in the absence of the PD, function as PD of the MCDU and carry
out his/her duties as described in the TOR for the PD.
Duty station: Phan Rang and environs, Province of Ninh Thuan – Vietnam
Duration of the assignment: 60 months.
Reporting to the PD the SVPD shall:
         Provide overall leadership and coordination of the Project with special focus on the
          operations of the Infrastructure PMU within the DoC and the Agricultural PMU within
          DARD, especially within the framework of the overall water resource management
          aspects of the Project;
         Be authorised account-holder for the accounts
         Ensure that sufficient capacity building for both PMUs and MCDU so that they can
          carry out their duties effectively especially in relation to technical matters;
         Cooperate with the International and National TA in developing plans for TA utilisation
          and supervise and facilitate the work of the TA staff in relation to technical issues;
         Supervise the management and implementation of the CDWMS in relation to Water
          Resource Management;
         In cooperation with the Vice Project Director (VPD) supervise the development of
          Strategic and Annual Plans of Operation and Budgets of the Project components;
         In cooperation with the VPD develop work plans and budgets for Programme
          Management;
         In cooperation with the VPD ensure that the particular needs of the water sector are
          incorporated into the PAR and capacity building aspects of the Project;
         Participate in the preparation of quarterly and annual progress reports of the CDWMS;
         Participate in the monitoring and evaluation of the Project implementation;
         Ensure the building up a Natural Resource and Environment (NRE) data base in
          coordination with the nationwide NRE data base set up and managed by MONRE;
         Analyse and consolidate monitoring reports and prepare recommendations to the PSC;
         Assist in the preparation of reports for PSC meetings;
         Assist in the preparation of the contents and agenda of the PSC meetings;
         Participate in regular communication with other provincial departments, districts, towns
          and communes on the management and running of Project implementation;
         Participate in the setting up of an effective operation and maintenance of a website for
          sharing of information;
         Ensure the capturing and integration of lessons learnt and experience drawn in the
          implementation of project activities;




DTF VIE 08 037 11                                                                             107
         In cooperation with the VPD and the PD contribute to a smooth running of coordination
          and cooperation between the IPMU and the APMU and register exchanges of
          experience between both Project PMUs and MCDU;
         Participate in the recruitment process of international technical consultancy together
          with BTC;
         Participate in the recruitment process of national consultancy assistance;
         Contribute to recruitment and contracting of Capacity Building Organisations to carry
          out Project training programmes.
         Implement other duties as assigned by the Project Director;
         Be proactive in securing alignment with central authorities and institutions, in particular
          MPI, MoNRE, MoHA, MARD, MOC, and to coordinate with other related donor funded
          projects and in particular the LMDG in relation to integrated water resources
          management;
         Participate in all MCDU meetings;
         Guarantee the project focus on the cross cutting issues, especially environmental
          protection, throughout its implementation and activities;
2.       Reporting
The SVPD shall assist the PD in the preparation of periodic progress reports and financial
reports on the CDWMS. In particular the SVPD shall assist the PD in preparing:
         An Inception Report six months after commencement of the Project including
          assessments on the effectiveness of the PMU operations and, if needed, proposing
          options for improving the structures, systems and procedures;
         Consolidated and coordinated quarterly and annual progress reports for the CDWMS
          including recommendations with justification for improving the effectiveness of the
          CDWMS.
         Financial reports in accordance with the requirements of BTC and the Provincial
          authorities.
         A Final report summarising the results of the Project including lessons learnt,
          conclusions and recommendation on how the achievements of the Project can be
          sustained.
         Any other reports as requested by the MCDU, PSC or BTC.
3.       Qualifications
         The SVPD shall be a professional engineer with 10 - 15 years all round theoretical and
          practical experience in water resources engineering and environmental aspects of
          catchment management;
         The SVPD shall preferably be a high-ranking member of the DoNRE of Ninh Thuan
          Province, with project management experience;
         English language, computer skills and report writing skills are essential;
         Good communication and coordination skills;
         Knowledge and experience of working in donor-funded projects is an advantage.




DTF VIE 08 037 11                                                                                108
11.3.5          National Technical Assistant – Water Resources Management
1. Tasks
The national technical assistant will provide advice, support and assistance to the
Management Capacity Development Unit (MCDU), Project Management Units (PMU) and
relevant provincial and district departments and agencies for the implementation of the project
on all technical aspects. He/she will work as a team with the National Assistant Vice Director
(NAVD) and specialist consultants engaged by the MCDU and provide technical guidance and
insight to assist them in producing qualitative project results. He/she will work with and assist
the NAVD to prepare training needs assessments on technical aspects, capacity building
programs and also to provide capacity development through on the job training. He/she will
also be expected to provide some support to managerial tasks of the NAVD – but not a major
role in direct management.
The national technical adviser will provide advice throughout all phases of the investment
projects – inception phase studies and project preparation, project planning, design and
documentation (including detailed design reviews and assistance with preparation of bid
documents), bidding and evaluation, construction management and control, supervision and
commissioning and project progress monitoring and effectiveness evaluation.
Duty station: Phan Rang and environs, Province of Ninh Thuan – Vietnam
Duration of the assignment: 20 months in 3 input periods. (12 months at project
commencement followed by 2 further 4 month inputs to suit the project program and progress)
Specific tasks will include:
       Advice and assistance on the review of town and sector master plans to ensure that
        investment projects accord with these;
       Review of basic / detailed designs, drawings, bid documents and cost estimates for the
        investment projects including assistance to the PMUs in writing ToRs for local design
        and construction supervision consultancies, preparing specifications and bid
        documents for construction of investment works and equipment supply, advice during
        bid evaluation, contract award and implementation of investment projects;
       Identification of specialist consultant needs and assistance with preparation of
        technical aspects of ToRs and tenders for engagement of consulting firms and
        individual national/international consultants;
       Technical evaluation of offers for selection of consultancies or individuals and
        supervision of consulting firms / individual consultants‟ technical inputs providing
        project implementation advice and support;
       Assist in the preparation of project programs and action plans;
       Provide advice and support to the PMUs during site supervision of the investment
        projects;
       Assist in preparation of ToR for needs assessments, training, studies, study tours,
        assess offers, follow up assignments and their technical quality;
       Ensures completion and technical quality of all assessments;
       Provide technical guidance and capacity development (on the job training) to MCDU
        and PMU team members and to relevant provincial and district level agencies;
       Assist in development of projects planning, coordination, implementation and
        M&E/reporting frameworks and monitor progress of investment projects for monthly
        reporting to the PSC;
       Assist in coordination of technical aspects with similar projects in the region;



DTF VIE 08 037 11                                                                            109
       Assist NAVD to support the PMUs in preparing environment awareness raising
        strategies;
       Follow-up the setting up of the O & M modalities of the investment projects.
2. Reporting
The national technical assistant shall assist the Project Director (PD) in the preparation of
periodic progress reports and financial reports on the CDWMS. In particular he/she shall assist
the PD in preparing:
       An Inception Report six months after commencement of the Project including
        assessments on the effectiveness of the PMU operations and, if needed, proposing
        options for improving the structures, systems and procedures;
       Consolidated and coordinated quarterly and annual progress reports for the CDWMS
        including recommendations with justification for improving the effectiveness of the
        CDWMS.
3. Qualifications
       A degree in engineering, preferably specializing in water resources, irrigation, drainage
        / wastewater systems is essential with a proven track record of at least 15 years
        experience in design, construction supervision, quality assurance and O&M of water
        related projects, including 5 years within the development context;
       Experience in public health awareness raising, institutional capacity building and on the
        job training would be a significant asset;
       Fluent English language, planning, computer skills and report writing is essential with
        experience in writing technical specifications and terms of references an advantage.




DTF VIE 08 037 11                                                                            110
11.3.6          Administrator / Secretary
Report directly to the Director / standing Vice Director of MCDU and work in close cooperation
with all MCDU members including international and national technical assistants and
consultants engaged to assist with project implementation and capacity development activities.
Duty station: Phan Rang and environs, Province of Ninh Thuan – Vietnam
Duration of the assignment: 60 months.
He/she will undertake the following tasks:
       Provide secretarial services to the Directorate and MCDU staff including word
        processing and data entry; reception and telephone; filing; photocopying; report
        preparation; preparation of letters, Emails and faxes in English and Vietnamese
        languages; minor translation and interpretation; making appointments for team
        members;
       Organize and maintain the office filing system, library and reference system for
        publications and project documents;
       Be Project Cashier;
       Assist the Directorate to establish, equip and maintain the MCDU office in a neat and
        tidy fashion;
       Arrange and assist with project workshops, lunches and dinners, including preparing
        workshop venue, materials and equipment; arranging refreshments and meals at local
        restaurants; issuing invitations; greeting and registering participants and attending on
        workshop participants.
       Arrange to meet visitors arriving and departing from Phan Rang airport;
       Obtain quotations for supply of office equipment and furniture and arrange for
        purchase, delivery and installation;
       Assist the Chief Accountant to maintain and monitor office running costs;
       Arrange for the purchase and collection of documents and publications in Ninh Thuan
        as required by the Director;
       Register all incoming and outgoing documents and correspondence;
       Assist the Director to prepare reports to the PSC;
       Develop and maintain an asset register for the MCDU;
       Purchase stationary and consumables and pay bills. Monitor and replenish office
        supplies;
       Make travel and accommodation arrangements for national and international trips and
        visits to other provinces and district towns. Obtain quotations for transport, make
        bookings, purchase airfares and pay for hire cars;
       Arrange international and domestic courier services and domestic freight services;
       Assist international technical assistants and consultants to obtain visa extensions,
        including liaison with GoV agencies;
       Assist with communication and liaison with the Ninh Thuan government agencies as
        required by the Director;
       Arrange office cleaning and security services;
       Any other relevant tasks required by the Director.




DTF VIE 08 037 11                                                                            111
11.3.7          Translator / Interpreter
Report directly to the Director / standing Vice Director of CDPMU and work in close
cooperation with all MCDU members including international and national consultants engaged
to assist with project implementation and capacity development activities.
Duty station: Phan Rang and environs, Province of Ninh Thuan – Vietnam
Duration of the assignment: 36 months.
He/she will undertake the following tasks:
       Perform the role of interpreter (Vietnamese/English) at workshops and meetings
        between international TAs, international consultants, Provincial Government and/or
        local Government agencies and/or other project stakeholders;
       Assist in making preparations for meetings, particularly with regard to document
        preparation, including capacity development / training modules, using WORD, EXCEL
        or POWERPOINT software;
       Prepare minutes of meetings in English and Vietnamese language as required;
       Assist in collecting project data;
       Attend field visits and site inspections with international TA and consultants as
        required.
       Participate in field surveys with MCDU staff and consultants as required;
       Translate documents and reports into English and Vietnamese language by computer
        (using WORD and EXCEL) or by hand as necessary;
       Prepare summaries of Vietnamese language documents and reports as required;
       Assist MCDU staff and consultants generally with interpretation and translation;
       Assist MCDU staff and consultants generally with report preparation and computing;
       ;Provide advice to international consultants on Vietnamese culture and protocol;
       Coordinate the work of other translators engaged to provide inputs to reports or other
        documents, as necessary;
       Undertake quality reviews of translated Vietnamese documents to ensure that they are
        accurate, properly formatted, and do not contain significant mistakes;
       Undertake general office duties including photocopying and report production;
       Undertake any other relevant tasks requested by the MCDU Director.




DTF VIE 08 037 11                                                                          112
11.4                VEHICLE TECHNICAL SPECIFICATION
4WD STANDARD STATION WAGON
The vehicle shall be new, un-used, not more than 12 month from date of manufacture.
General Specifications:
       Left-hand-drive
       Number of doors: 5
       Number of seats: minimum 7
       Colour: optional
Engine:
       Fuel type: Gasoline
       Engine displacement: minimum 2.0 l – maximum 3.5 l
       Fuel tank capacity: 90 litres
       Emission: minimum Euro 2
Transmission:
       Manual minimum 5 speed
       Part-time 4WD
Safety Equipment
       Minimum electrical airbags driver & front passenger
       Side impact bars
       ABS brake system
       Individual seat belts for all passengers
Standard equipment
       Tilt & Power Steering
       Power Windows
       Retractable door mirrors
       Central Power locking
       Alarm/Theft protection
       Air-conditioner front/rear
       Rear defogger




DTF VIE 08 037 11                                                                     113
      11.5                BASIC DESIGN REVIEW
      A1 - O Cam Reservoir and Canal Systems

No.        Recommendation from Basic Design                     Action Prior to and during Formulation Mission              Comment / Action by Project
                      Review

       A sound technical assessment of the                O Cam dam design engineers have completed their                   The cost of rehabilitating the
       recommended alignment options should be            assessment of alignment options. The recommended alignment        existing Ngang Stream offtakes
       completed, specifically considering issues         upstream on the O Cam Stream permits the transfer of water        and canals is not included within
       such as the technical design, construction         from the proposed O Cam storage into the Phuoc Trung              the project. However, there will
       methodology and fill materials, before             catchment to: (i) command approximately 58ha of existing          be assistance through the
       progressing to detailed design                     irrigation area with existing off-take weirs and canals on the    project‟s adoption of the national
                                                          Ngang Stream (some in need of rehabilitation); and, (ii)          Participatory Irrigation
                                                          supplement flow into the Phuoc Trung reservoir to secure the      Management (PIM) approach
                                                          yeild for its irrigation area and also compensation flows         and the national Program 135 to
                                                          downstream from the dam. The construction methodology             assist farmers to rehabilitate
                                                          would be similar to that used for the Phuoc Trung dam currently   offtakes and canals.
                                                          under construction. This approach is acceptable.

       The dam foundation design should be                O Cam dam design engineers comfirmed that the clay core           Confirm suitability of foundation
       revised, particularly to consider the need for     would be founded on a sound and impermeable rock foundation       (sign off by designers) prior to
       clay-core grouting at the cut-off trench.          as determined from geological site investigations and as          placement of clay core
                                                          experienced on the Phuoc Trung site                               materials.

       An open spillway should be considered as a         Although an open spillway might be considered as a safer          The gated spillway approach is
       more safe and economic alternative to the          approach the use of gates maximises the live storage for the      acceptable.
       current design.                                    height of dam. Gated spillways are being used on all the other
                                                          dams in the area.

       Suitable borrow pits need to be identified as      O Cam dam design engineers have determined that the borrow        Re-check sufficiency and
       soon as possible prior to commencement of          pits currently being used for construction of the Phuoc Trung     quantity of fill materials on
       detailed design to ensure sufficient material is   dam are the best source of suitable quality and quantity fill     completion of the Phuoc Trung
       available for the dam construction. Fill           materials for O Cam dam. Basic design costs have been             dam.
       transportation options should be considered        increased to reflect the additional transport distance to these


      DTF VIE 08 037 11                                                                                                                              114
No.        Recommendation from Basic Design                    Action Prior to and during Formulation Mission                  Comment / Action by Project
                      Review
       concurrently.                                    borrow areas.

       Consideration should be given to alternative     The site of the O Cam mainstream offtake and primary canals            Basic design layout of the
       irrigation channel options (canals, pipelines,   will be finalised during detailed design. The Bac Ai district          canals appears appropriate.
       combination of both) to ensure the system is     authorities were consulted at feasibility study stage and will be
       suitable for the topography.                     further consulted during detailed design.

       Engage farmers in discussion about the new       It is understood that some 600 households (3000 persons) will          The process for allocation of
       dam and irrigation systems at an early stage     benefit from the irrigation areas to be directly served by the O       new irrigation land by the District
       of detailed design.                              Cam reservoir. Land is already allocated to households served          authorities is unclear but needs
                                                        by the existing Ngang Stream system to be augmented by O               to be undertaken as soon as
                                                        Cam. According to Bac Ai District authorities, no allocation of        works approval is obtained so
                                                        land has been undertaken for the area on the O Cam Stream              that beneficiaries can be
                                                        downstream from the dam.                                               involved with the project process
                                                                                                                               and the participatory activities
                                                                                                                               envisaged.

       The next steps in the project sequencing         There are 10 households using 12 ha of irrigable land within the       The R&C process should
       should be clarified as soon as possible to       O Cam reservoir area that will be inundated. There are no              commence as soon as approval
       determine when a full compensation plan will     permanent dwellings just temporary shelters. On approval of            to proceed with the project is
       be developed.                                    the dam works the following process will be undertaken by              obtained. CD PMU to assist in
                                                        district authorities: (i) survey of affected person‟s assets,          coordination of process to
                                                        compensation action plan prepared and costs confirmed – 2              ensure no delays to start of
                                                        months; (ii) disclosure of survey and plan – 3 months; (iii)           construction
                                                        payment (possibly land for land) to affected persons.

       The next steps in the project sequencing         To be undertaken in accordance with Vietnamese requirements            CD PMU will assist in
       should be clarified as soon as possible to       and guidelines. A full EIA will be required but will be very similar   coordination of the process to
       determine when a full EIA and EMP will be        to those completed for current dams under construction. The            ensure no delays to start of
       developed.                                       contractor EMP will also be similar to those already being             construction
                                                        implemented. Direct environmental issues should not delay
                                                        construction.



      DTF VIE 08 037 11                                                                                                                                  115
No.        Recommendation from Basic Design                   Action Prior to and during Formulation Mission                Comment / Action by Project
                      Review

       A cost/benefit analysis of the project should   During discussions with the dam designers it was confirmed           The need for an integrated
       be undertaken prior to detailed design.         that the O Cam storage is required to significantly enhance          approach to the operation of
                                                       flows to the Cho Mo and Phuoc Trung reservoirs to enable             these dams to ensure efficiency
                                                       these dams to provide the expected yield to their commanded          of water resource use and
                                                       irrigation areas and also to ensure adequate compensation            adequacy of environmental
                                                       flows downstream. The O Cam storage would be utilised –              flows downstream has been
                                                       approximately 40% for direct irrigation, about 40% to Cho Mo         highlighted during the mission.
                                                       storage and about 20% to Phuoc Trung storage. With this              The project will therefore include
                                                       operational arrangement the O Cam dam has a cost / benefit           a component to assist DONRE
                                                       ratio, based on cost per ha of irrigation area, similar to that of   and the IMC (DARD) in the
                                                       the Cho Mo reservoir and significantly better than the Phuoc         monitoring and management of
                                                       Trung dam. (See Table A1)                                            data and water resources
                                                                                                                            throughout the Province. This is
                                                       Figure A1 presents the layout of the three dams and how they
                                                                                                                            particularly important in the
                                                       interact.
                                                                                                                            event that the Province will soon
                                                       The O Cam dam construction is essential and a priority               have some 23 dams and
                                                       investment to ensure proper operations of Cho Mo and Phuoc           storages with respective
                                                       Trung storages and to provide adequate compensation flows            irrigation areas to manage
                                                       downstream of these dams.                                            effectively and efficiently.

       Assessment of the ongoing management            No management, operations and maintenance costs were                 The project will include capacity
       costs of the dam and irrigation system should   estimated in the basic design. The Irrigation Management             building for the IMC and will
       be made.                                        Company (IMC) under DARD will provide this service.                  assist in determining long-term
                                                                                                                            budgets and operational
                                                                                                                            procedures for managing the full
                                                                                                                            complement of the Province‟s
                                                                                                                            dams.

       Engagement of an international consultant to    The need for this will be assessed by the APMU and CD PMU            Sufficient budget and flexibility
       provide advice to the APMU during project       at project commencement and during the implementation phase          has been provided within the
       implementation should be considered.            depending on issues that may arise.                                  project to provide such specialist
                                                                                                                            assistant if required.


      DTF VIE 08 037 11                                                                                                                              116
No.        Recommendation from Basic Design                  Action Prior to and during Formulation Mission               Comment / Action by Project
                      Review

       A detailed training plan should be further    Agreement by Provincial authorities that the Project needs to        Training needs assessment to
       developed as the project continues.           provide significant capacity development (CD) to provincial and      be undertaken at project
                                                     district agencies in overall water resources and river basin         commencement and suitable
                                                     management; river and dam system monitoring, data collection         CD program developed and
                                                     and analysis; operations and maintenance; engagement with            implemented.
                                                     beneficiaries.

      A2 - Phuoc Dan and Khanh Hai Drainage and Sanitation Systems

No. Recommendation from Basic Design                Action Prior to and during Formulation Mission                        Comment / Action by Project
    Review

       A thorough options assessment should be      Design consultants for both Phuoc Dan and Khanh Hai towns             For Khanh Hai town, the
       undertaken to identify the most suitable     reassessed the options for drainage and wastewater services           formulation team recommends
       drainage and wastewater system before the    following the GHD review of initial feasibility studies and           that core drainage works only
       detailed design phase commences.             provided amended basic design reports and drawings to the             should be constructed under this
                                                    formulation team. Both consultants now recommend dry                  project along existing roads, or
                                                    weather flow interception (DWFI) systems for each town rather         coordinated with major road
                                                    than separate drainage and sewerage systems. The Ninh Thuan           improvements, to alleviate
                                                    PPC has accepted this approach.                                       frequent flooding problems in
                                                                                                                          specific areas of the town.
                                                    It was further determined during the formulation mission that:
                                                                                                                          Figure A2 presents the
                                                    (i)       The drainage / wastewater system for Khanh Hai would        investment works
                                                          require further development at the planning and strategy        recommended. Prior to detailed
                                                          level to ensure compatability with the long term Master Plan    design of the works a drainage
                                                          for Khanh Hai and the potential for incorporation of            and wastewater master plan
                                                          wastewater services within the regional development for         must be developed and
                                                          Phan Rang and environs. In addition, an easement for the        approved to ensure that the
                                                          location of the potential interceptor sewer along the soon to   works constructed under this
                                                          be constructed river embankment needs to be reserved, the       project properly integrate with
                                                          layout of secondary drainage needs to be developed to suit      longer-term investments for
                                                          redevelopment of the road system within the town and a          drainage and wastewater


      DTF VIE 08 037 11                                                                                                                           117
No. Recommendation from Basic Design                Action Prior to and during Formulation Mission                              Comment / Action by Project
    Review
                                                           revised location for the WWTP needs to be confirmed. The             services. Costs included in this
                                                           state of town development is not conducive to the                    project have been adjusted to
                                                           development of a long-term wastewater collection system at           suit this recommendation. The
                                                           this time. The town has water supply coverage of about 80%           Ninh Thuan PPC accepted this
                                                           and is increasing. The vast majority of wastewater soaks             recommendation.
                                                           into the sandy soils either via a septic tank or directly – little
                                                           wastewater was observed in any of the existing drains.
                                                           Frequent flooding in specific town areas caused by rain
                                                           storms remains as issue to be addressed in the short term.
                                                    (ii)            In Phuoc Dan, the WWTP could be better located to           The Phuoc Dan system was
                                                           avoid significant resettlement and compensation and the              redesigned during the mission
                                                           final interception pump station could be moved to reduce the         period to adopt team
                                                           length of deep sewer and reduce operation costs; (iii)               recommendations and costs
                                                           interceptor sewers should be HDPE rather than concrete;              were adjusted to suit. Figure A3
                                                           (iv) tertiary sewers must form an integral part of the               presents the proposed works
                                                           collection system and be constructed in parallel with the            after redesign.
                                                           primary and secondary collection system and treatment
                                                           facilities. The town has water supply coverage of about 80%
                                                           and is increasing. It is imperative on environmental health
                                                           grounds to collect and transport the wastewater produced
                                                           by households away from the urban areas. This is more
                                                           important than treatment hence the requirement for tertiary
                                                           drainage to be incorporated into the overall collection
                                                           system.

    An assessment of how many households are        This recommendation referred to the separate sewer system.                  Experience from the current
    likely to connect to the wastewater system      However, it is equally important for an interception system                 BTC project in Binh Thuan has
    should be undertaken and the budget for         although connection costs from septic tank to tertiary sewer /              shown that laneway
    household connections should be increased       drain will be less. During the formulation mission it was agreed            improvements should not be
    to allow for subsidisation by the government,   that the project will include the construction of tertiary drains /         constructed through community
    especially for the poor households.             sewers by contractor as part of the overall collection network.             participation if the work needs to
                                                    Construction of these drains will be coordinated with                       be coordinated with contracted


   DTF VIE 08 037 11                                                                                                                                     118
No. Recommendation from Basic Design                Action Prior to and during Formulation Mission                       Comment / Action by Project
    Review
                                                    improvements in laneway pavement and construction /                  work. Tertiary sewers must be
                                                    connection of new septic tanks, through a credit scheme, and         constructed by contract and
                                                    connection of existing septic tanks.                                 eventually owned by the town or
                                                                                                                         manager / operator for O&M.

    The assumptions and values used in              Design consultants confirmed that they will check population         Proposed WWTP capacity of
    determining the total daily wastewater flow     projections for the towns taking account of the broader regional     2000m3/d for Phuoc Dan is
    should be verified to ensure the system is      development of the Phan Rang – Thap Cham area during                 appropriate. The WWTP facility
    designed for the correct flows before           detailed design in order to confirm the location and capacity of     for Khanh Hai would not be
    proceeding with detailed design.                WWTP facilities capable of expansion for future needs.               constructed within this project.

    Plans should be developed to raise the          Provincial authorities accepted the formulation team                 The PPC accepted the
    awareness of community members of the           recommendation to engage the overall community in the project        formulation team
    expected benefit of connecting to the system,   and promote community awareness and participation. It was            recommendation that a
    assess their willingness-to-connect and         agreed that the project would: (i) prepare and implement project     Community Management
    encourage their participation in the scheme.    and sanitation/health linkages awareness programs, (ii)              Committee (CMC) at the town
    If the DWFI system is selected, awareness       establish and manage a sanitation credit scheme (SCS) for            level would coordinate the
    raising plans should also address the use       construction of septic tanks and connections, (iii) improve          awareness raising programs
    and management of septic tanks, as well as      primary school sanitation facilities and implement a schools         and community activities
    funding for new installations.                  environmental health activities program, and (iv) construct public   including the SCS and that the
                                                    toilets at appropriate community locations.                          Women‟s Union would manage
                                                                                                                         the day to day activities.

    Engagement with the community to develop        In the case of the DWFI system the formulation team has              It is essential that as many
    an understanding of their attitudes and         recommended that: (i) a SCS be established to assist poor            households as possible connect
    willingness-to-connect should be undertaken     households to construct and connect septic tanks, and (ii) a         to the collection system to
    as soon as possible. It should be clarified     health promotion program be established to ensure that               provide the expected
    who or which organization will assist the       households with existing septic tanks are connected to the           environmental and health
    community to undertake household                tertiary drainage/sewerage as construction of these                  benefits and to provide sufficient
    connections and the proposed method for         drainage/sewerage proceeds. Households would be required to          wastewater to the WWTP to
    managing and controlling the household          pay for materials and labour for such connections up to              ensure effective treatment.
    connections should be detailed.                 inspection chamber, inside households bounderies. The
                                                    Women‟s Union (WU) of the town would manage these


   DTF VIE 08 037 11                                                                                                                              119
No. Recommendation from Basic Design                  Action Prior to and during Formulation Mission                        Comment / Action by Project
    Review
                                                      programs through a Community Management Committee
                                                      established under the Town People‟s Committee.

    Management, operations and maintenance            During the Inception Phase of the project, the provincial             The formulation team has
    responsibilities for drainage and wastewater      authorities will determine the agency that will be responsible for    identified 5 options that are in
    services needs to be resolved at an early         management, operations and maintenance of the drainage and            common usage throughout
    project stage so that planning for training and   wastewater systems. O&M costs have been estimated in the              Vietnam. Provincial authorities
    capacity building can be undertaken.              basic design but these estimates will need to be reviewed and         will evaluate these options
    Households would only be responsible for          reassessed in detail by O&M agency once confirmed by the              during Inception and
    facilities within the fence line.                 PPC.                                                                  recommend agencies for O&M.
                                                                                                                            Table A2 presents the options
                                                                                                                            identified together with
                                                                                                                            advantages and disadvantages.

    There should be close coordination between        The formulation team has recommended the establishment of a           The PPC has confirmed the
    the road construction project and the             Capacity Development (CD) PMU that will assist the                    need for a CD PMU to provide a
    drainage project for Khanh Hai.                   Implementation (I)PMU to coordinate drainage investment               coordinated approach to the
                                                      activities with other provincial and town agencies responsible for    project.
                                                      adjacent projects.

    The TCVN 5945-2005 standard for Type B            The formulation team also recommends the use of this standard
    effluent should be applied, as proposed by        for the wastewater effluent from the proposed WWTPs. This is
    the consultants, even though the wastewater       because phosphorus and nitrogen removal cannot be achieved
    is classified as domestic wastewater.             without increasing the capital and operational costs significantly.

    The characteristics of the raw wastewater         Further sampling of wastewater from Phuoc Dan will be required
    should be verified and compared with typical      during detailed design to ensure proper design of the WWTP
    values for domestic wastewater.                   process.

    Alternative process designs should be             The revised basic design for Phuoc Dan WWTP has evaluated             The revised process design is
    considered and evaluated. For the given flow      two process options applicable to a DWFI system, undertaken a         considered acceptable but
    rate of 2000 m3/day, the lagoons should be        suitable evaluation and increased detention time from 9.5 days,       needs to be confirmed following



   DTF VIE 08 037 11                                                                                                                                120
No. Recommendation from Basic Design                Action Prior to and during Formulation Mission                      Comment / Action by Project
    Review
    larger to achieve a longer detention time.      in previous design process, to 16 days.                             further wastewater sampling.

    Sludge removal, future land requirements        These aspects of design are not covered in sufficient detail in     Approval of design documents
    and buffer zones should be addressed in the     the basic design documents and will need to be fully addressed      will be contingent on these
    basic design.                                   during detailed design.                                             aspects being fully covered.
                                                                                                                        BTC “no objection” refers.

    The next steps in the project sequencing        The Vietnamese process for preparing and implementing               Costs in the project estimate are
    should be clarified as soon as possible to      resettlement and compensation (R&C) action plans will be            considered to be very rough and
    determine when a full resettlement and          adopted. These plans and the revised cost estimates should be       will need to be revised following
    compensation plan will be developed and         developed in parallel with detailed design so as not to delay       R&C surveys of affected
    costed.                                         construction works.                                                 persons. BTC will require a “no
                                                                                                                        objection” procedure with
                                                                                                                        respect to the R&C plans.

    The next steps in the project sequencing        To be undertaken in accordance with Vietnamese requirements         A full EIA will be required for the
    should be clarified as soon as possible to      and guidelines. The IPMU will be tasked with monitoring             investment projects and each
    determine when full EIAs and EMPs will be       adherence to environmental procedures by design consultants         contractor will be required to
    developed and costed.                           and contractors.                                                    prepare and implement an EMP.

    The capacity of households to pay for the       Currently, households with water supply connections are billed a    The project will promote a
    wastewater collection and treatment service     surcharge of 10% of the water use charge for                        customer service mentality to
    should be assessed and included in the          drainage/wastewater service. The basic design considers a           service providers such that
    financial analysis, as well as an assessment    financial plan covering the next 30 years with this surcharge       householders will be prepared to
    of how the shortfall in management costs will   rising from 10% to 35%. Full cost recovery is not achieved within   pay for the service and reduce
    be funded.                                      this period.                                                        government subsidy over a
                                                                                                                        shorter period of time.

    Training plans should continue to be            The formulation team has proposed a comprehensive capacity          The CD PMU will coordinate all
    developed with close involvement from the       development program to be integrated into the project. Training     capacity development activities.
    PPC, while the detailed design is prepared.     needs assessments will be completed during the inception
                                                    phase and the program developed based on the findings.



   DTF VIE 08 037 11                                                                                                                              121
                         Table A2 – Institutional arrangement options for O&M of Urban Drainage/Sewerage systems in Ninh Thuan

No         Proposed options                              Advantages                                     Disadvantages                    Being applied in

                                        Technical aspects of O&M for both water            The Provincial Water Supply Company in      Is now applied in Binh
                                        supply and sewerage are similar, therefore         Ninh Thuan has been equitised and is not    Duong province only.
     Provincial Water Supply,           high efficiency in staffing skills and using the   interested in taking on further
                                                                                                                                       Used to be the
     Drainage / Sewerage and            mobile assets and tools for O&M activities.        responsibilities.
                                                                                                                                       approach in several
     Environment Company                Efficient billing and collection system for   An Urban Environment Company                     other provinces but
                                        revenue as one bill can collect both water    (URENCO) was established in Phan Rang –          the solid waste
                                        and wastewater tariffs.                       Thap Cham to undertake responsibility for        management and
1    (Responsible for provision                                                       drainage and solid waste management,             general urban
     water supply,                      The company can enter into performance
                                                                                      including septic tank pump out and dump          services component
     drainage/sewerage and solid        contracts with units of the Municipality/Town
                                                                                      site management within the Town – this           has now been taken
     waste management services          (asset owners) as required by Decree 88/CP
                                                                                      entity has now been equitised and the Viet       over by an Urban
     for all urban centres in the       or with private entities
                                                                                      Ninh Company established to provide              Public Works Unit
     province.)                         Larger organisation, therefore attracting     performance based services to the Town.          under each provincial
                                        more professional people to work for the      The company is only providing partial            / district town
                                        company                                       services at this point in time.                  administration

     Provincial water supply and        Technical aspects for both water and               The Provincial water supply company in      Bac Ninh, Vinh Long,
     drainage / sewerage                sewerage are similar, therefore high               Ninh Thuan has been equitised and is not    Tra Vinh, Bac Lieu,
     company                            efficiency in staffing skills and using the        interested to take on the additional        Dong Thap etc….
                                        mobile assets and tools for O&M activities.        responsibility for sewerage.
      (Responsible for provision                                                                                                       This approach is
     water supply and drainage /        Efficient billing and collection system for        Drainage O&M aspects are somewhat           similar to that used in
     sewerage services for all          revenue as one bill can collect both water         different – more aligned with solid waste   many western
     urban centres in the province.     and wastewater tariffs.                            management. Since solid waste               countries but
2
     At present these companies                                                            management is now generally managed by      generally wastewater
                                        The company can enter into performance
     tend to be responsible for                                                            a separate entity to water supply, it is    systems are separate
                                        contracts with municipalities (asset owners)
     services only in the provincial                                                       possible in the future that as more         and in this case the
                                        as required by Decree 88/CP
     town – however, government                                                            wastewater systems are constructed,         stormwater drainage
     is now promoting a more            Larger organisation, therefore attracting          separate sewers or interceptor sewers may   is managed by a
     province wide approach.            more professional people to work for the           be managed by a water supply and            separate authority
                                        company                                            sewerage company, and stormwater            under the
     In Vietnam where there is                                                             drainage would be separated out for


     DTF VIE 08 037 11                                                                                                                               122
No         Proposed options                             Advantages                                     Disadvantages                     Being applied in
     currently no distinction                                                           management by a separate entity –              municipality.
     between sewerage and                                                               potentially the entity responsible for solid
     drainage, both these services                                                      waste and environment.
     are managed by the same
     entity. )

                                        These units are being established in all town   Does not comply with the national policy on    Kien Giang has
                                        municipalities of Ninh Thuan province.          wastewater management (Decree 88/CP            established UPWMUs
                                                                                        and implementation circular of MOC), as        for each urban area
                                        A small unit has already been established
                                                                                        both decrees and circulars above are           within the province
                                        under the Town PC for Phuoc Dan drainage
                                                                                        promoting performance-based contracts
                                        system. No entity is responsible for drainage
                                                                                        with an economic entity.
     Urban Public Works                 in Khanh Hai as yet.
     Management Boards / Units )                                                        No clear distinction between asset owners
                                        The Viet Ninh Company has been
                                                                                        and service providers.
                                        established in Phan Rang to provide
                                        performance-based services to the Town for      Requires more investment on
     (Established as
                                        some elements of solid waste management         drainage/sewerage O&M vehicles, tools,
     administration units under
3                                       and drainage and sewerage system –              laboratories, as each district town needs at
     municipal authorities,
                                        heading in the direction promoted by            least one set of these assets, low capacity
     responsible for management
                                        government.                                     utilization of equipment and human
     and operation of all urban
                                                                                        resources.
     infrastructure facilities in the   This Company has the potential to service
     municipalities other than          certainly Khanh Hai and perhaps Phuoc Dan       Very often these units have insufficient
     water supply)                      as well since it is close by. There is also     funds for O&M of drainage/sewerage
                                        potential for this company to head towards      systems.
                                        providing services to urban centres in the
                                                                                        Billing and collection of surcharge by the
                                        whole province in accordance with
                                                                                        water supply company with revenue
                                        Government‟s directives – see below.
                                                                                        transferred to the provincial state treasury
                                                                                        rather than the UPW unit.

     Provincial Urban Environment       All urban public services (except water         Complication in company management, as         Hai Duong, Vinh, Soc
4    Company (URENCO); Urban            supply) are under one service provider.         company covers many urban services. Very       Trang (provincial
     Public Works Management            District towns distant from the Provincial      often, the drainage/sewerage service is        town only at this
     Companies; or Urban                Town would be serviced by a branch unit /


     DTF VIE 08 037 11                                                                                                                                 123
No         Proposed options                            Advantages                                    Disadvantages                      Being applied in
     Infrastructure Management         office of the company or outsourced through    neglected.                                      stage) etc…
     and Environment Services          a performance contract.
                                                                                      Parallel billing and collection system with     In Buon Me Thuot the
     Companies.
                                       Company operates under the Enterprise          water supply.                                   separate sewer
     (Responsible for                  Law;                                                                                           system is managed
     management of all urban                                                                                                          by such a company
                                       Clear distinction between asset owner and
     infrastructure, such as                                                                                                          but responsibility for
                                       service providers, therefore they can enter
     drainage sewerage,                                                                                                               overall services has
                                       into performance contracts
     road/streets, green                                                                                                              not spread to other
     plantation, parks, street         Requires less investment on                                                                    urban centres in the
     lighting, solid waste             drainage/sewerage O&M vehicles, tools,                                                         province.
     management, cemetery and          laboratories, high capacity utilization of
                                                                                                                                      Da Nang adopts this
     funeral services etc              equipment and human resources than
                                                                                                                                      approach although it
     progressing towards               separate entities under each town.
                                                                                                                                      is a City.
     providing these services in all   Recommended as the approach to be
     urban centres of the province.    adopted by Ninh Thuan Province as it
                                       accords with Government directives and
                                       future long-term strategy.

     City drainage/sewerage            More focus on drainage and sewerage            Parallel billing and collection system with     Cities, such as Hanoi,
     company.                          service provision, as it is only area on       water supply company to the same                HaiPhong, HCMC, Ba
                                       business;                                      customers or have to request water              Ria-Vung Tau
     (Responsible for provision of
                                                                                      company to collect wastewater tariff on their
     drainage/sewerage services        Bigger economic scale, attracting more
5                                                                                     behalf
     within the city. The other        qualified professional people to work for
     urban and environment             company;                                       Applicable to major cities with extensive
     services are provided by                                                         drainage and sewerage systems.
                                       High utilization of mobile assets, tools and
     different urban infrastructure
                                       equipment                                      Not appropriate for Ninh Thuan.
     management companies)




     DTF VIE 08 037 11                                                                                                                              124
11.6              INSTITUTIONAL ARRANGEMENT OPTIONS FOR O&M OF SEWERAGE SYSTEMS
#           Proposed options                                   Advantage                                      Disadvantage                 Applied in

                                         Technical aspects for O&M both water and                   Provincial Water supply company in    Many western
                                         drainage/sewerage are similar, therefore high              Ninh Thuan has been equitized and     counties
                                         efficiency using the mobile assets and tools for O&M       the company may not interested to
    Provincial Water Supply and                                                                                                           Bac Ninh,
                                         activities;                                                take more responsibilities
    Drainage/Sewerage company                                                                                                             Can Tho, Tra
                                         Easy and high efficiency for billing and collecting the                                          Vinh etc…
                                         revenue as one bill can collect both water and
1                                        wastewater tariffs;
    (responsible for provision water
    supply and drainage/sewerage         The company can enter to a performance contract
    service for all urban centers in     with municipalities (asset owners) as required by
    the province)                        Decree 88/CP
                                         Bigger economic scale, therefore attracting more
                                         professional people to work for company

                                         Technical aspects for both water and sewerage are          Provincial Water supply company in    Has not been
                                         similar, therefore high efficiency using the mobile        Ninh Thuan has been equitzed and      applied in
                                         assets and tools for O&M activities;                       the company may not interested to     Vietnam
                                                                                                    take more responsibilities;
    Provincial water supply and          Easy and high efficiency for billing and collecting the
    sewerage company                     revenue as one bill can collect both water and             Applicable for separate drainage
                                         wastewater tariffs                                         and sewerage system only;
2                                        The company can enter to a performance contract            For combined systems, the
    (responsible for provision water     with municipalities (asset owners) as required by          company only responsible from
    supply and sewerage service for      Decree 88/CP                                               interceptors, pumping stations and
    all urban centers in the province)                                                              treatment plants;
                                         Bigger economic scale, therefore attracting more
                                         professional people to work for company                    Need to arrange for another entity
                                                                                                    responsible for O&M of drainage
                                                                                                    system

3 Urban Public Works                     Being arranged in all municipalities of Ninh Thuan         Do not compliance with the national


FR –VIE 0803701 – Ninh Thuan                                                                       125
#           Proposed options                                 Advantage                                       Disadvantage                   Applied in
    Management Board                    province                                                  policies on wastewater management
                                                                                                  (decree 88/CP and implementation
                                                                                                  circular of MoC);
    (as a administration unit under
                                                                                                  Not clear linkage between asset
    municipalities authorities,
                                                                                                  owners and service providers;
    responsible for management and
    operation of all urban                                                                        Need more investment on
    infrastructure facilities in the                                                              drainage/sewerage O&M vehicles,
    municipalities)                                                                               tools, laboratories, as each district
                                                                                                  town need at least one set of those
                                                                                                  assets, but low capacity utilization;
                                                                                                  Very often these units do not have
                                                                                                  enough fund for O&M of
                                                                                                  drainage/sewerage system

                                        All urban public services (except water supply) are       Complication in company                  Hai Duong,
    Urban Public Works                  under one service provider;                               management, as company covers            Vinh, Soc
    Management company                                                                            many urban services. Very often,         Trang etc…
                                        Company operates under enterprise law;
                                                                                                  the drainage/sewerage service is
  (responsible for management of
                                        Clearer distinguish between asset owners and service      neglected;
4 all urban infrastructure, such as     providers, therefore they can enter to a performance
  road/streets, green plantation,                                                                 Need more investment on
                                        contracts
  parks, street lighting, solid waste                                                             drainage/sewerage O&M vehicles,
  management, cemetery and                                                                        tools, laboratories, as each district
  funeral services etc…)                                                                          town need at least one set of those
                                                                                                  assets, but low capacity utilization;

    Provincial drainage/sewerage        More focus on drainage and sewerage service               Parallel billing and collection system   Big cities,
    company,                            provision, as it is only area on business;                with water supply company to the         such as
                                                                                                  same customers or have to request        Hanoi,
5 (responsible for provision of         Bigger economic scale, attracting more qualified
                                                                                                  water company to collect                 HaiPhong,
  drainage/sewerage service in all      professional people to work for company;
                                                                                                  wastewater tariff on their behalf        HCMC, Ba
  urban centers of the province         High utilization of mobile assets, tools and equipment                                             Ria-Vung Tau



FR –VIE 0803701 – Ninh Thuan                                                                     126
FR –VIE 0803701 – Ninh Thuan   127
11.7              MAPS AND DRAWINGS OF THE INVESTMENT PROJECTS
   11.7.1 Cam reservoir




FR –VIE 0803701 – Ninh Thuan                                     128
   11.7.2 Khan Hai drainage system




FR –VIE 0803701 – Ninh Thuan         129
   11.7.3 Phuoc Dan combined sewer system




FR –VIE 0803701 – Ninh Thuan                130

								
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