Offer Letter Sample Format

							                                                                                            F. LADDER FACULTY PROMOTIONS
                                                                                            Documents and Deadlines for 2006-07

                                                                                        DOCUMENTS NEEDED
                             Faculty                          Yale             All        Evaluation  Evaluation                 Letter              Letters          Dept
  LADDER RANKS             Appointment        Full           Format           Major           of          of                   Requesting               of           Faculty       SEND TO                  DEADLINE
                             Form♣            CV               CV            Writings     Teaching    Research                 Evaluation           Evaluation        Vote
TO PROFESSOR:
   From Associate                1             14               14             1*            14                 14               14 copies        14 copies**          1        Anita DePalma                   21
Professor with Tenure                       (double-      (double-sided)                   (double-          (double-       Sample letter and Six to eight letters               Office of FAS         calendar days before
                                             sided)         plus send                       sided)            sided)         list of recipients (minimum) from                   Appointments          Tenure Appointments
                                                         electronically to                                                                       outside Yale.                     Warner 316           Committee meets
                                                         Anita Depalma                    Materials        1,000 - 1500                             Send all                      (1 Hillhouse)
   From Associate                                                                            that               word             14 copies         responses                    plus 1 complete
  Professor on Term                                                                      demonstrate        statement       Sample letter and        from all                  package of these
or Assistant Professor                                                                   candidate's        from Chair       list of recipients      stages.                   mat'ls to cognizant
                                                                                           teaching          regarding        for each stage                                    dean (except All         ***Appointments
                                                                                            record            research                                                          Major Writings).         meeting date info
TO ASSOCIATE PROFESSOR WITH TENURE:
    From Associate              1              14               14             1*            N/A               N/A               14 copies         14 copies**         1                                        21
  Professor on Term                         (double-      (double-sided)                                                    Sample letter and Six to eight letters                 as above            calendar days before
or Assistant Professor                       sided)         plus send                                                        list of recipients  (minimum) from                                        Tenure Appointments
                                                         electronically to                                                    for each stage       outside Yale.                                        Committee meets
                                                         Anita Depalma                                                                               Send all
                                                                                                                                                responses from                                           ***Appointments
                                                                                                                                                    all stages.                                          meeting date info
TO ASSOCIATE PROFESSOR ON TERM:
    From Assistant              1              14              14              1*            N/A               N/A               14 copies          14 copies**        1         Anita DePalma         Dept notifies Exec Asst
      Professor                             (double-      (double-sided)                                                    Sample letter and       Five letters                  Office of FAS        to Dean of Yale College
                                             sided)                                                                          list of recipients   (minimum) from                  Appointments          as soon as dept votes
                                                                                                                                                    outside Yale                    Warner 316       promotion in order to meet
                                                                                                                                                                                   (1 Hillhouse)      Term Appts Cte meeting
                                                                                                                                                                                 plus 1 complete              schedule
                                                                                                                                                                                package of these
                                                                                                                                                                                  mat'ls to Dean
                                                                                                                                                                               Salovey (except All
                                                                                                                                                                                 Major Writings).
TO ASSISTANT PROFESSOR:
    From Lecturer               1               1              N/A             N/A           N/A               N/A                             1                      N/A       Anita DePalma                   N/A
     Convertible                            (double-                                                                          Verification of PhD received from                  Office of FAS
                                             sided)                                                                                 degree-granting institution.                Appointments
                                                                                                                                                                                  Warner 316
                                                                                                                                                                                 (1 Hillhouse)
♣Signature required must be authentic chair's signature (no rubber stamp, no substitution).
*In addition, 14 collated sets of five selected writings (single-sided copies).
**Letters should NOT be double sided. Letters should be translated into English.
***The date of the Tenure Appointments Committee meeting is coordinated by the department chair and the dean chairing the appointments committee.
    If the candidate is a member of the Yale faculty, materials MUST include: candidate's summary statistical teaching evaluations for the past three years and may also include sample comments from individual
      students derived from the teaching evaluations.
          This is not necessary for departments in the Biological Sciences, Humanities, and Social Sciences. For departments in the Physical Sciences and Engineering, statement consists of two parts: Part I
            explains to non-specialists the scope, significance and unique distinction of the candidate's research. Part II should offer supporting evidence of the candidate's stature, e.g. citation rates, grant support,
             reviews, positions of leadership, prizes, and invitations to important conferences in the field.
             Dates for Term Appointments meetings will be set in advance.
May 1st is the latest date for submission of recommendations to appoint effective 2007-08 because the final meeting of the Tenure Appointments Committee must
   take place before Commencement.
The Dean of the Graduate School is the Chair of the Tenure Appointments Committees for the Humanities and Social Sciences.
The Dean of Yale College is the Chair of the Tenure Appointments Committees for the Physical Sciences & Engineering, and for the Biological Sciences.
The Dean of Yale College is the Chair of the Term Appointments Committee.
Contact Information:     Anita DePalma     432-8027    anita.depalma@yale.edu
                         KC Carter         432-2902    kc.carter@yale.edu
                         Diane Hovey       432-2733    diane.hovey@yale.edu
                         Julie Buchanan    785-6567    julia.buchanan@yale.edu (for Biological Sciences)

 1491ffbc-9f25-46cc-a710-3763faea3708.xls:lhayes                                                                                                                                                                                  09/01/06