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					                                 Department of Environmental Protection




           State of Florida
Department of Environmental Protection

    Park Project Management and Tracking
               System (PPMTS)

                                Test Scripts




                  Compiled By: Kyra Infotech
               Publication Date: May 8, 2011
                        Version: V1.0




Test Scripts
                        Office of Technology and Information
                        Services/Division of Recreation & Parks

                   Document Revision History
    Date             Author            Version    Description of Revision
 07/01/2010       Darlene Long             V1.0         Initial Draft




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                                      Office of Technology and Information
                                      Services/Division of Recreation & Parks

                                             Table of Contents

1   Introduction .................................................................................................................. 4
2   Manage Needs ............................................................................................................ 6
  2.1    View and Delete Needs........................................................................................ 6
  2.2    Create/Edit Needs .............................................................................................. 11
3 Manage Plans ............................................................................................................ 17
  3.1    Create New Plan / Manage Plan Maintenance ................................................. 17
4 Manage Projects ........................................................................................................ 21
  4.1    View Projects...................................................................................................... 21
  4.2    Create/Edit Projects ........................................................................................... 25
  4.3    Project Closeout ................................................................................................. 35
5 Encumbrances ........................................................................................................... 40
  5.1    View Encumbrances .......................................................................................... 40
  5.2    Create/Edit Encumbrances ................................................................................ 44
  5.3    Funding Reassignment ...................................................................................... 52
6 Expenditures .............................................................................................................. 55
  6.1    View Expenditures ............................................................................................. 55
  6.2    Create/Edit Expenditures ................................................................................... 60
  6.3    Funding Adjustments ......................................................................................... 65
7 Manage Admin Code Tables ..................................................................................... 68
  7.1    Manage Expense Type Codes........................................................................... 68
  7.2    Manage Encumbrance Type Codes .................................................................. 72
  7.3    Manage Project Status Codes ........................................................................... 76
  7.4    Manage Vendors ................................................................................................ 79
  7.5    Manage Use Area Type Codes.......................................................................... 82
  7.6    Manage Use Area Subtype Codes .................................................................... 85
  7.7    Manage OCA Codes .......................................................................................... 89
  7.8    Manage DRP Office Codes................................................................................ 92
  7.9    Import TPMS Projects ........................................................................................ 95
  7.10 Manage Parks .................................................................................................... 98
  7.11 Manage Items, Item Types, and Item Subtypes .............................................. 111
  7.12 Manage User DRP Org Units........................................................................... 121
  7.13 Manage Category Fundings............................................................................. 124
  7.14 Administer Project Fundings ............................................................................ 129
8 Reports..................................................................................................................... 132
  8.1    Execute and Review PPMTS Reports ............................................................. 132
  8.2    Report Testing Chart for PPMTS ..................................................................... 136
Appendix A..................................................................................................................... 145




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                          Office of Technology and Information
                          Services/Division of Recreation & Parks

1      Introduction
    Section 1 includes the document purpose (subsection 1.1), the author(s) (subsection
    1.2), the reading/usage tips (subsection 1.3), the machine requirements (subsection
    1.4), and the testing instructions (subsection 1.5).

    1.1 Document Purpose

         The purpose of this document is to provide test scripts that will allow users to
         ensure that the system operates as described in the PPMTS Screens
         Prototype document and satisfies the requirements gathered in the
         Requirements Traceability Matrix.

    1.2 Author(s)

         Darlene Long, Project Manager, Kyra Infotech Inc.

    1.3 Reading/Usage Tips

         This section provides the reader several suggestions to make reading this
         document easier. For further clarification of any information contained in this
         document, please refer to the User Role Matrix (v3.1), Appendix A, and/or the
         Test Plan.

     This section contains the machine requirements and general testing instructions for
    completing the testing scenarios outlined in this document.

    1.4 Machine Requirements

         Test cases are valuable because they are repeatable and reproducible under
         similar environments. To this end, please ensure the machine you are using for
         testing meets the following minimum requirements:
            (1) Windows XP, 2002
            (2) Internet Explorer 7.0 (preferred web browser)

         Additionally, please ensure to clear your web browser’s cache and history prior
         to testing.

    1.5 Testing Instructions

         All test scenarios should be executed in the order in which they appear in this
         document. Some test scenarios are dependent upon the successful execution
         of another scenario. This creates a constraint on the successive test scenario,
         and will be identified as such in the constraints section of the test scenario. If a
         test scenario fails for any reason, proceed to the next feasible scenario. In
         certain situations you may be required to skip multiple scenarios.



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                          Services/Division of Recreation & Parks

         Certain test scenarios apply to more than one system role. For these test
         scenarios, the tester will execute the test scenario while logged in as a role of
         his/her choice. If a test scenario under this specific condition should fail, the
         tester should note the role that he/she was logged in as when the test failed.

         The Testers will follow the Test Cases to the best of their ability. They are
         encouraged to test more situations and conditions on the PPMTS screens, as
         time allows.




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                                       Recreation & Parks

2         Manage Needs
    Section 2, View Needs Screen, contains the tests scenarios to validate the View Needs and Delete Needs functionality and the
    Create/Edit Needs functionality.

    2.1      View and Delete Needs

                                                     PPMTS Test Scenario

                                                                  Test Scenario
Test Scenario ID:            TUC01-2.1                                                    View and Delete Needs
                                                                  Name:

Requirements Tested:      UC1-1 through                           Test Phase:             Acceptance

Date Prepared:            07/01/2010

Objective:                To view Needs and delete Needs

                          Tester is logged on as any role (Park User, Multi Park User, District User, BDC User, BDC Project
Set Up:                   Manager, BNCR User, BOS User, Biologists, Planner, View Only User) (The Admin User can perform any
                          tasks allowed to any user by PPMTS)

Constraints:              none


 Step #                           Action                                                 Expected Results
             User navigates to the View and Delete Needs
     1.
             screen.                                              PPMTS filters and displays a Needs grid based on user’s roles


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                                      Recreation & Parks

 Step #                            Action                                                     Expected Results
           [Default view for Park User and Multi-Park User will       and permissions.
           be the Needs associated with their assigned park.
           Default view for District User and Biologist will be the
           Needs associated with their assigned district.
           Default view for BDC Project Manager, BDC User,
           BNCR User and BOS User will be the Needs
           associated with their assigned office.
           Default view for Planner, Admin User, and View Only
           User will display no Needs.]
           User selects Needs parameters from one or more
     2.    filter criteria selection controls, and selects Search     PPMTS refreshes and populates the Needs grid with the data
           Needs button.                                              based on selected parameters.
           User selects various Needs parameters that are not         PPMTS deactivates controls for Create, Edit and Delete of Needs
     3.    associated with the User’s assigned organizational         not assigned to the User’s organizational unit (bureau, district, or
           unit. (repeat step 3 several times)                        park)
           User selects various combinations of the District,         PPMTS controls drop down selections as specified.
           Park, and Bureau parameters.
     4.
           [The District and Park selection controls are related
           such that the Park drop down displays an
           alphabetical listing of only the Parks within the
           selected District.]
     5.    User selects Clear Form button.                            PPMTS clears parameter values and no Needs are displayed.
           User selects Needs parameters from one or more
           filter criteria selection controls, selects Search Needs   Grid columns displayed are: Description, Quantity/Unit, Total
     6.    button, and observes the columns displayed in the          Estimated Cost, Use Area/Structure/RMZone, Priority Ranking,
           Needs Grid to determine accuracy, and readability.         Funded Project Number, Management Plan, Percent Complete,
                                                                      Created By, Year Required, and Actions.

     7.
           User observes the default sort order for the Needs,        The default sort for the Needs listed in the Needs Grid on the



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                                      Recreation & Parks

 Step #                             Action                                                   Expected Results
           and clicks on grid columns and observes if data sorts      View Needs screen is as specified.
           correctly, and all row data remains with their original
           rows.                                                      [ PPMTS shall provide the ability to resort the list of Needs in
                                                                      ascending or descending order by each column by selecting the
           [Group by Item Type with groupings in alphabetical         desired column header. Columns containing text information
           order by Item Type Name, Sub-grouped by Use Area           must be sorted alphabetically. Columns containing numeric
           with sub-groupings in alphabetical order by Use Area       information must be sorted numerically. PPMTS shall reverse
           Name, Needs listed in ascending alphabetical order         the sort order each time the user selects a header on the grid.]
           by Need Description.]

           User observes the number of Needs in the grid. If          PPMTS displays as many grid rows as possible for the screen
     8.    there are more than 25 Needs selected, then Page #         size. Page # links are created at the bottom of the page if the
           links appear at the bottom of the screen. User tests       rows of Needs in the grid exceed 25.
           these scenarios.

           User selects the Delete function, which will only          PPMTS displays a Delete message confirmation with “OK” or
     9.    appear beside Needs rows that are able to be               “Cancel” choices. See Role Matrix 3.1 (see Appendix A) for a
           deleted by the user.                                       detailed explanation of which roles are allowed to Delete Needs.

    10.    User selects “Cancel”.                                     The Needs grid remains unchanged.

    11.                                                               PPMTS executes a physical delete in the database and removes
           User selects “OK” to confirm the delete.
                                                                      the Need from the Needs grid.
                                                                      See Role Matrix 3.1 (see Appendix A) to determine if the user
           User selects the Description hyperlink to bring up the     role is allowed to Edit Needs. Needs data appears in Create/Edit
    12.                                                               Screen [This action is tested in the Create/Edit Needs Test
           Needs data in the Create/ Edit Screen. [This edit
           capability will only be available to those roles allowed   Case].



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                                     Recreation & Parks

 Step #                           Action                                                   Expected Results
           to edit the Need.]

           User selects the Create New Need button to bring up      A blank Create/Edit screen appears if the user has permission to
    13.    a blank Create/Edit Needs screen. [The Create New        create a new Need. [This action is tested in the Create/Edit
           Need button will only be visible for the roles allowed   Needs Test Case].
           to create a new Need for the organizational unit.]



    14.    User should look at appearance and navigation for        Screen appearance and navigation are as requested and comply
           this screen, and determine if it is satisfactory.        with DEP Standards.




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                                                            Results

Verification Procedure         Verify that search process is accurate based on parameters, and that buttons are functional.

Actual Outcome

                                                            Sign Off

Pass/Fail                                                         Date

Tester




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                                           Recreation & Parks

          2.2     Create/Edit Needs

                                                           PPMTS Test Scenario

                                                                        Test Scenario
Test Scenario ID:                 TUC02-2.2                                                    Create/Edit Needs
                                                                        Name:

Requirements Tested:          UC2-1 through                             Test Phase:            Acceptance

Date Prepared:                07/02/2010

Objective:                    To create new Needs and edit existing Needs

                              Tester is logged on as any role (Park User, Multi Park User, District User, BDC User, BDC Project
Set Up:                       Manager, BNCR User, BOS User, Biologists, Planner) (The Admin User can perform any tasks allowed to
                              any user by PPMTS).

Constraints:                  Successful execution of Test Scenario “View and Delete Needs”


 Step #                                 Action                                                Expected Results

                Edit Needs

                User navigates to the Create/Edit Needs screen by
     1.                                                                 PPMTS displays the Create/Edit Needs screen filled with data for
                selecting the Description link for a Need on the grid
                                                                        the Need selected. Only Active Needs can be edited.
                of the View Needs screen.




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 Step #                           Action                                                 Expected Results

           Only the Planner Role is able to view the Plan Name
           field on the screen, but cannot edit it. Only the      PPMTS only displays the Plan Name and Management Plan
     2.    Planner Role is able to view and edit the              Indicator to the Planner User Role, on only let the Management
           Management Plan Indicator checkbox. User will test     Plan Indicator be edited.
           this role’s ability to edit.

           All other User Roles (Park User, Multi Park User,
           District User, BDC User, BDC Project Manager,
           BNCR User, BOS User, Biologists, Planners) may
           edit the following fields: Item Type, Item Sub-Type,
     3.                                                           PPMTS allows these fields to be edited by any of the specified
           Item Name, Description, Quantity, Total Est. Cost,
                                                                  User roles.
           Cultural Site, Use Area, Structure, RMZone,
           Additional Notes, Priority Ranking (Park or District
           depends on Need selected), and Percentage
           Complete. User will test these edit capabilities.

           User attempts to edit or remove the following data
                                                                  PPMTS does not allow the following data fields to be edited:
           fields: Park/Bureau, Unit Price and Unit
                                                                  Park/Bureau, Unit Price and Unit Measurement (based on Item
     4.    Measurement (based on Item Name selected), Date
                                                                  Name selected), Date Created, ADA Compliance (originates from
           Created, ADA Compliance (originates from TPMS),
                                                                  TPMS), Building # (dependant on Structure selected), and
           Building # (dependant on Structure selected), and
                                                                  Existing Notes.
           Existing Notes.

           User can edit the Item Type, Item Sub-Type, and
           Item Name according to their relationship: Item Type   PPMTS controls the data available in the drop down lists based
     5.
           selection from drop down of all active Item Types.     on the selection of the related field.
           Item Sub-Type displays a table driven selection list
           filtered by the Item Type that was selected. Item


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                                      Recreation & Parks

 Step #                            Action                                                   Expected Results
           Name displays a table driven selection list filtered by
           the Item Sub-Type that was selected. User selects
           various choices for these data fields to see how the
           relationships affect the data.

                                                                     PPMTS saves the changes in the database, confirms the Save
     6.    User can save any changes made to the edited
                                                                     function, and returns to the same Create/Edit Needs screen for
           Needs data by selecting the Save button.
                                                                     the next action.

           The User can add Additional Notes, but cannot edit
     7.    Existing Notes. Upon Saving the data, the Additional      PPMTS displays the Additional Notes appended to the Existing
           Notes will be appended to the Existing Notes              Notes upon saving this Need.
           separated by a slash (/).

           The User can edit the Total Est. Cost, and select
           Save. This overrides the calculated value ((Unit
                                                                     PPMTS allows the override of the calculated Total Est. Cost. If
     8.    Price + Contingency Fee + SDP Fee) X Quantity =
                                                                     the Quantity or Unit Price (based on Item Name) is changed,
           Total Est. Cost). If the User edits the Quantity and
                                                                     PPMTS will recalculate the Total Est. Cost.
           selects the Save button, the Total Est. Cost will be
           recalculated.

                                                                     PPMTS changes the Priority Rankings within Park or District
           A Park User can change the Park Priority Ranking of
     9.                                                              rankings for the other active Needs for the same Park/District and
           the Need or a District User can change the District
                                                                     Item Type without generating gaps or duplicates. The ranking
           Priority ranking. User selects the Save button.
                                                                     limits are 1-99, and null.

    10.
           User edits some of the data, and selects the Close        PPMTS prompts the user to save the data with “OK” or “Cancel”



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                                     Recreation & Parks

 Step #                           Action                                                  Expected Results
           button before saving the data.                          choices.

                                                                   The Needs data is saved, a confirmation is displayed, and the
    11.    User selects “OK”.                                      system navigates back to the View Needs screen. Any newly
                                                                   edited record will appear at the top of the Needs grid.

    12.                                                            The screen is closed without saving the data, and the system
           (Repeat step 10) User selects “Cancel”.
                                                                   navigates back to the View Needs screen.

           Create Needs

           User selects the Create New Need button, which is
    13.    displayed if the User Role is allowed to create a new   PPMTS opens a blank Create/Edit Needs screen with the
           Need for the organizational unit selected on the View   associated Park/Bureau data filled in.
           Needs screen.

           The User is required to enter the following fields to
           create a new Need: Item Type, Item Sub-Type, Item
                                                                   PPMTS creates a new Need if all the data entered conforms to
    14.    Name, Description, and Total Est. Cost. The Total
                                                                   the internal data edits. A message is displayed for missing or
           Est. Cost is calculated when a Quantity is entered
                                                                   incorrect data that the user must correct.
           and a Unit Price exists for the Item Name selected.
           User then selects Save button.

    15.    The User selects Close button if the new Need is        PPMTS navigates back to the View Needs screen. Any newly
           correct.                                                created record will appear at the top of the Needs grid.

    16.
           User edits some of the data, and selects Close          PPMTS prompts the user to save the data with “OK” or “Cancel”


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                                     Recreation & Parks

 Step #                           Action                                               Expected Results
           button before saving the data.                       choices.

                                                                If “OK”, the Needs data is saved, a confirmation is displayed, and
    17.    User selects “OK” to save the data.                  the system navigates back to the View Needs screen. Any newly
                                                                created record will appear at the top of the Needs grid.

    18.    (Repeat step16) User selects “Cancel” to discard     If “Cancel”, the screen is closed without saving the data, and the
           the data.                                            system navigates back to the View Needs screen.

           While User is creating a new Need, he decides to
    19.                                                         PPMTS clears all entered data from the Create New Need form,
           clear the screen and begin again. User selects the
                                                                and leaves the form open for data re-entry.
           Clear Form button.

    20.    User should look at appearance and navigation for    Screen appearance and navigation are as requested and comply
           this screen, and determine if it is satisfactory.    with DEP Standards.




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                                    Recreation & Parks

                                                           Results

Verification Procedure         Verify that all data changes and newly created Needs were successful

Actual Outcome

                                                           Sign Off

Pass/Fail                                                        Date

Tester




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                                      Recreation & Parks

3         Manage Plans
    Section 3, Manage Plan Screens, contains the tests scenarios to validate the Create New Plan and the Manage Plan
    Maintenance functionality.

    3.1      Create New Plan / Manage Plan Maintenance

                                                    PPMTS Test Scenario

                                                                 Test Scenario          Create New Plan / Manage Plan
Test Scenario ID:              TUC08-3.1                         Name:                  Maintenance

Requirements Tested:     UC8-1 through                           Test Phase:            Acceptance

Date Prepared:           07/06/2010

Objective:               Creating a new Plan for a Park. Managing the existing Plan.


Set Up:                  Tester is logged on as Planner Role. (The Admin User can perform any tasks allowed to any user by
                         PPMTS)

Constraints:             Successful execution of Test Scenario “Create/Edit Needs”.


 Step #                            Action                                              Expected Results

             Create New Plan




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                                     Recreation & Parks

 Step #                           Action                                                 Expected Results


     1.                                                           PPMTS displays the Create New Plan screen with all fields
           User navigates to the Create New Plan screen.
                                                                  blank.

                                                                  PPMTS validates the new Plan Name, and displays an alert
           User selects a District and Park from the drop down
     2.                                                           message if there is already a draft Plan for this Park. Otherwise,
           list, and then enters a Plan Name, and selects the
                                                                  PPMTS navigates to the View and Delete Needs screen and
           Save button.
                                                                  displays a confirmation message.

           [PPMTS will display the View and Delete Needs
           screen with the District, Park, and Plan Name that     PPMTS opens the Create/Edit Needs screen with the District,
           was created in the Create New Plan screen.] User       Park and Plan name already filled in. Entry of a New Need
     3.    can create a New Need for this New Plan at this time   should be the same as in Create/Edit Needs test case for the
           by clicking on Create New Need button and              Planner role. [This screen was tested in Create/Edit Needs Test
           continuing as previously tested in Create/Edit Needs   Case].
           test case.

           While User is creating a new Plan, he decides to
    4.                                                            PPMTS clears all entered data from the Create New Plan form,
           clear the screen and begin again. User selects the
                                                                  and leaves the form open for data re-entry.
           Clear Form button.

           Manage Plan


    5.     User navigates to the Management Plan                  PPMTS displays the Management Plan Maintenance screen with
           Maintenance screen.                                    no data filled in the form.

     6.
           User selects a District and associated Park from the   PPMTS displays the approved Plan with the ARC approval date



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                                     Recreation & Parks

 Step #                           Action                                                 Expected Results
           drop down lists. He selects an approved Plan name      and the Needs for that Plan in the Needs grid.
           from the drop down list containing both draft and
           approved Plans for the Park.

           User wants to correct approved Plan name. He           PPMTS displays the Needs for that Plan in the Needs grid. A
     7.    enters the new name in the New Plan name field,        confirmation message is displayed telling the User that this
           and selects the Save button.                           Management Plan is approved and Needs can no longer be
                                                                  added or deleted.

           While User is managing a Plan, he decides to clear
     8.                                                           PPMTS clears all entered data from the Management Plan
           the screen and begin again. User selects the Clear
                                                                  Maintenance form, and leaves the form open for data re-entry.
           Form button.

           User selects a District and associated Park from the
                                                                  PPMTS displays the Needs for that Plan in the Needs grid. A
           drop down lists. He selects a draft Plan name from
     9.                                                           confirmation message is displayed telling the User that this
           the drop down. He enters the new Plan Name and
                                                                  Management Plan is approved and Needs can no longer be
           ARC Approved Date, and he selects the Save
                                                                  added or deleted.
           button.

           User observes the number of Needs in the grid. If      PPMTS displays as many grid rows as possible for the screen
    10.    there are more than 25 Needs selected, then Page #     size. Page # links are created at the bottom of the page if the
           links appear at the bottom of the screen. User tests   rows of Needs in the grid exceed 25.
           these scenarios.

    11.    User should look at appearance and navigation for      Screen appearance and navigation are as requested and comply
           this screen, and determine if it is satisfactory.      with DEP Standards.




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                                                             Results

                               Verify that a new Plan is created. Verify that Needs can be added to the Plan, and that it can be
Verification Procedure
                               approved.

Actual Outcome

                                                            Sign Off

Pass/Fail                                                         Date

Tester




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                                       Recreation & Parks

4         Manage Projects
    Section 4, Manage Projects, contains the tests scenarios to validate the View Projects, Create/Edit Projects, Project Linking, and
    Project Closeout functionality.

    4.1      View Projects

                                                      PPMTS Test Scenario

                                                                    Test Scenario
Test Scenario ID:             TUC03-4.1                                                      View Projects
                                                                    Name:

Requirements Tested:      UC3-1 through                             Test Phase:              Acceptance

Date Prepared:            07/26/2010

Objective:                To view Projects

                          Tester is logged on as any role (Park User, Multi Park User, District User, BDC User, BDC Project
Set Up:                   Manager, BNCR User, BOS User, Biologists, Planner) (The Admin User can perform any tasks allowed to
                          any user by PPMTS).

Constraints:              Successful execution of Test Scenario “Create/Edit Needs”




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                                      Recreation & Parks

 Step #                            Action                                                    Expected Results
           User navigates to the View Projects screen.
            [Default view for Park User and Multi-Park User will
           be the Projects associated with their assigned park.
           Default view for District User and Biologist will be the
           Projects associated with their assigned district.
    1.     Default view for BDC Project Manager, BDC User,            PPMTS filters and displays a Project grid based on user’s role
           BNCR User and BOS User will be the Projects                and permissions
           associated with their assigned office.

           Default view for Planner, Admin User, and View Only
           User will display no Projects.]

           User selects Projects parameters from one or more
    2.                                                                PPMTS refreshes and populates the Projects grid with the data
           filter criteria selection controls, and selects Search
                                                                      based on selected parameters.
           Project button
                                                                      PPMTS do not allow for Create and Edit of Projects not assigned
           User selects various Projects parameters that are          to the User’s organizational unit (bureau, district, or park)
    3.     not associated with the User’s assigned
           organizational unit. (repeat step 3 several times)
           User selects various combinations of the District,         PPMTS controls drop down selections as specified.
           Park, and Bureau parameters.

    4.     [The District and Park selection controls are related
           such that the Park drop down displays an
           alphabetical listing of only the Parks within the
           selected District.]
    5.     User selects Clear Form button.                            PPMTS clears parameter.
    6.     User selects Projects parameters from one or more          Grid columns displayed are: Project Number, Internal Number,



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 Step #                           Action                                                    Expected Results
           filter criteria selection controls, selects Search       Project Name, Park/Bureau, Linked Needs Count, Project
           Project button, and observes the columns displayed       Allotment, Project Balance and Project Manager
           in the Projects Grid to determine accuracy, and
           readability.
           User clicks on the Linked Needs Count hyperlink to       PPMTS displays a pop-up window with all the Needs listed in the
    7.     view all the Needs for the selected Project in a pop-    Needs Grid that are linked to a project.
           up window
           User observers the default sorts order for the           The default sort for the Project listed in the Projects Grid on the
    8.     Projects. [Group by Project Number in ascending          View Projects screen is as specified.
           order and internal number in ascending order.]
           User observes the number of Projects in the grid. If     PPMTS displays as many grid rows as possible for the screen
           there are more than 25 Projects selected, then Page      size. Page # links are created at the bottom of the page if the
    9.
           # links appear at the bottom of the screen. User         rows of Projects in the grid exceed 25.
           tests these scenarios.
           User selects the Project Number hyperlink to bring       See Role Matrix 3.1 (Appendix A) to determine if the user role is
           up the Project data in the Create/ Edit Screen. [This    allowed to Edit Projects. Projects data appears in Create/Edit
    10.
           edit capability will only be available to those roles    Screen [This action is tested in the Create/Edit Projects Test
           allowed to edit the Project.]                            Case].
           User selects the Create New Project button to bring      A blank Create/Edit screen appears if the user has permission to
           up a blank Create/Edit Project screen. [The Create       create a new Project. [This action is tested in the Create/Edit
    11.    New Project button will only be visible for the roles    Projects Test Case].
           allowed to create a new Project for the organizational
           unit.]

    12.    User should look at appearance and navigation for        Screen appearance and navigation are as requested and comply
           this screen, and determine if it is satisfactory.        with DEP Standards.




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                                                              Results

Verification Procedure         Verify that all Projects are viewed correctly, and all buttons work correctly.

Actual Outcome

                                                             Sign Off

Pass/Fail                                                           Date

Tester




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                                         Recreation & Parks

   4.2       Create/Edit Projects

                                                        PPMTS Test Scenario

                                                                       Test Scenario
Test Scenario ID:              TUC04-4.2                                                      Create/Edit Projects
                                                                       Name:

Requirements Tested:        UC4-1 through                              Test Phase:            Acceptance

Date Prepared:              07/12/2010

Objective:                  To create new projects and edit existing Projects.

                            Tester is logged on as specific roles (District User, BDC User, BDC Project Manager, BNCR User, BOS
Set Up:
                            User) (The Admin User can perform any tasks allowed to any user by PPMTS).

Constraints:                Successful execution of Test Scenario “View Projects”


 Step #                              Action                                                  Expected Results

              Create/Edit Projects, Details Tab

              User navigates to the Create/Edit Projects screen by
      1.                                                               PPMTS displays the Create/Edit Projects screen filled with data
              selecting the Project Number link for a Project on the
                                                                       for the Project selected. Only open Projects can be edited.
              grid of the View Projects screen.




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 Step #                            Action                                                   Expected Results

            User Roles (District User, BDC User, BDC Project
            Manager, BNCR User, BOS User) may edit the
            following fields on the Details Tab: Project Name,
                                                                    PPMTS allows these fields to be edited by any of the specified
      2.    Project Manager, ADA Compliance Indicator, BDC
                                                                    User roles.
            Oversight Indicator, Project Status, Target Bid Date,
            Phase Due Date, and Close Date. User will test
            these edit capabilities.

            User updates some fields and decides he wants to
      3.                                                            PPMTS restores the fields that were changed on the screen back
            reset the data back to the original values before his
                                                                    to the original values that were previously saved.
            changes. He selects the Clear Form button.

                                                                    PPMTS saves the changes in the database, confirms the Save
      4.    User makes changes to the Project detail data and
                                                                    function, and returns to the same Create/Edit Projects screen for
            applies these changes by selecting the Save button.
                                                                    the next action.


      5.    User edits some of the data, and selects the Close      PPMTS prompts the user to save the data with “OK” or “Cancel”
            button before saving the data.                          choices.

                                                                    PPMTS displays a confirmation message, saves the data, and
      6.    User selects “OK”.                                      navigates back to the Details Tab on the View Projects screen.
                                                                    Any newly edited record will appear at the top of the Project grid.


      7.                                                            The screen is closed without saving the data, and the system
            (Repeat step 5) User selects “Cancel”.
                                                                    navigates back to the Details Tab on the View Projects screen.




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                                     Recreation & Parks

 Step #                           Action                                                 Expected Results

            Create/Edit Projects, Needs Tab
                                                                 PPMTS validates the data entered, updates the Percent
            User navigates to the Needs Tab on the Create/Edit   Complete in the database, and displays the save
      8.    Projects screen. If the Percent Complete is less     confirmation message.
            than 100%, he enters a percent in the New Percent
            Complete field, and selects the Save button.


      9.    User edits some of the Percent Complete data, and    PPMTS prompts the user to save the data with “OK” or “Cancel”
            selects the Close button before saving the data.     choices.

                                                                 The Project data is saved, a confirmation is displayed, and the
      10.   User selects “OK”.                                   system navigates back to the Details Tab on the Create/Edit
                                                                 Projects screen.

                                                                 The screen is closed without saving the data, and the system
      11.   (Repeat step 9) User selects “Cancel”.               navigates back to the Details Tab on the Create/Edit Projects
                                                                 screen.

            Linking Needs
                                                                 PPMTS navigates to the Project Linking screen with the filter
      12.   User selects the Link Needs button on the Needs      criteria defaulted to match the District and Park or Bureau for the
            Tab of the Create/Edit Projects screen.              selected project.

            User selects Clear Form button on Project Linking    PPMTS clears all selection criteria from the form, so that User
      13.
            screen.                                              may select new criteria.



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 Step #                            Action                                                   Expected Results

            User changes selection criteria (District, Park,
            Bureau) based on their User Role, [see Role Matrix       PPMTS displays all the active Needs associated with the
      14.
            3.1, Projects, (Appendix A)], and selects Search         selected search criteria.
            Needs button.

            User reviews results on the screen including
      15.   currently linked Needs and unlinked Needs for            PPMTS displays the Link button once there are selected Needs.
            accuracy. User selects Link To Need checkbox
            beside each Need for the project linking.

                                                                     PPMTS links the Project to those Needs, displays a confirmation
      16.   User selects the Link button on the bottom of the grid
                                                                     message, displays those Needs on the List of Currently Linked
            to link the Project to certain checked Needs.
                                                                     Needs, and removes them from the Needs grid.

                                                                     PPMTS checks for unlinked Needs that have been marked,
      17.   User selects the Close button.                           prompts User if they want to link them, and navigates to the
                                                                     Needs Tab on the Create/Edit Projects screen.

            Create/Edit Projects, Create Funding Tab


      18.   User navigates to the Funding Tab of the Create/Edit     PPMTS displays the Create Funding form and grid for data entry
            Projects screen.                                         and editing.
                                                                     PPMTS checks for previous Category-Yr/EO combinations, and
            User enters the Category –Yr, EO, Amount, and            validates the amount entered to be greater than zero and less
      19.   optional Notes to create a new Project Funding, and      than Category-Yr/EO allotment balance. The sum of all project
            selects the Save button.                                 funding and adjustments amounts should be less than or equal



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 Step #                            Action                                                  Expected Results
                                                                    to the funding allocation for a given Category-Yr/EO. If
                                                                    validations are successful, a confirmation message displays and
                                                                    the new Project Funding appears as the first row of the grid.

                                                                    PPMTS advises the User to select another Category-Yr/EO
      20.   User enters a previous Category-Yr/EO combination,      funding source, or navigate to the Funding Adjustments Tab and
            and selects the Save button.                            enter a Funding Adjustment. [See Funding Adjustment Test
                                                                    Case]

            User enters an amount for the Funding that exceeds
      21.                                                           PPMTS alerts the User that this exceeds the allotment balance
            the funding allocation for the given Category-Yr/EO,
                                                                    for the Category-Yr/EO, and the Funding is not saved.
            and selects the Save button.


      22.   User selects the Category-Yr link for the Funding       PPMTS displays data in the Funding form on the screen, and a
            row that he wants to edit.                              Notes box appears.

                                                                    PPMTS saves the Notes, the Project Funding information
      23.   User enters notes in the Notes field, and selects the
                                                                    appears on the first row of the grid, and the User remains on the
            Save button.
                                                                    Funding Tab of the Create/Edit Projects screen.

                                                                    PPMTS checks for any unsaved edits, displays a confirmation
      24.   User selects the Close button.                          message, and navigates to the Details Tab on the Create/Edit
                                                                    Projects screen.

            Create/Edit Projects, Funding Adjustments Tab

      25.
            User navigates to the Funding Adjustment Tab on         PPMTS displays the Create Funding Adjustments form and grid



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 Step #                            Action                                                   Expected Results
            the Create/Edit Projects screen.                        for data entry and editing.
                                                                    PPMTS validates the amount entered to be greater than zero
            User enters the Category –Yr, EO, Adjusted Amount,      and less than Category-Yr/EO allotment balance. The sum of all
            and optional Notes to create a new Project Funding      project funding and adjustments amounts should be less than or
      26.   Adjustment, and selects the Save button.                equal to the funding allocation for a given Category-Yr/EO. If
                                                                    validations are successful, a confirmation message displays and
                                                                    the new Project Funding Adjustment appears as the first row of
                                                                    the grid.

            User enters an amount for the Funding Adjustment        PPMTS alerts the User that this exceeds the allotment balance
      27.   that exceeds the funding allocation for the given       for the Category-Yr/EO, and the Funding Adjustment is not
            Category-Yr/EO, and selects the Save button.            saved.


      28.   User selects the Category-Yr/EO link for the Funding    PPMTS displays data in the Funding Adjustment form on the
            Adjustment row that he wants to edit.                   screen, and a Notes box appears.

                                                                    PPMTS saves the Notes, the Project Funding Adjustment
      29.   User enters notes in the Notes field, and selects the   information appears on the first row of the grid, and the User
            Save button.                                            remains on the Funding Adjustments Tab of the Create/Edit
                                                                    Projects screen.

                                                                    PPMTS checks for any unsaved edits, displays a confirmation
      30.   User selects the Close button.                          message, and navigates to the Details Tab on the Create/Edit
                                                                    Projects screen.

            Create New Project




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                                      Recreation & Parks

 Step #                            Action                                                   Expected Results

                                                                    PPMTS validates whether the User has permission to create a
            User [District User, BDC User, BOS User, and
                                                                    new project for the selected criteria. [See Role Matrix 3.1,
      31.   BNCR User can create a Project] selects the             Projects, (Appendix A)] PPMTS opens a blank Create/Edit
            Create New Project button on the View Projects          Projects screen with the associated District/Bureau data filled in
            screen.                                                 if permissions are valid.

            User changes selection criteria on the View Projects    PPMTS validates whether the User has permission to create a
      32.   screen to organizational units that he is not           new project for the selected criteria. [See Role Matrix 3.1,
            associated with, and clicks Create New Project.         Projects, (Appendix A)]. If permissions are not valid, an error is
                                                                    displayed and the Create New Projects button is hidden.

            The User is required to enter the following fields to
                                                                    PPMTS creates a new Project if all the data entered conforms to
      33.   create a new Project: Project Number, Internal
                                                                    the internal data edits. A message is displayed for missing or
            Number, Project Name, Project Manager, Category-
                                                                    incorrect data that the user must correct.
            Yr, EO, and Amount. User then selects Save button.

                                                                    PPMTS displays a Link Needs reminder message, if the Project
      34.   The User selects Close button if the new Project is
                                                                    is not linked to at least one Need. The User can select “OK” or
            correct.
                                                                    “Cancel” when asked if he wants to link the Project to a Need.


      35.                                                           PPMTS opens the Project Linking screen to allow the User to link
            The User selects “OK”.
                                                                    the Project to Needs. [See Create/Edit Projects Step 13]

                                                                    PPMTS closes the Create/Edit Projects screen, and navigates to
      36.   (Repeat Step 34) The User selects “Cancel”.             the View Projects screen. The new Project is displayed as the
                                                                    first row in the grid.



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 Step #                            Action                                                   Expected Results

            While User is creating a new Project, he decides to
      37.                                                            PPMTS clears all entered data from the Create New Projects
            clear the screen and begin again. User selects the
                                                                     form, and leaves the form open for data re-entry.
            Clear Form button.

            User is creating a New Project by filling in the         PPMTS finds the Project/Internal Number matches another
      38.   required fields, but selects a Project/Internal number   Project. A message is displayed directing the User to change
            that matches another Project, and selects the Save       the number or edit the existing project. The Create New Project
            button.                                                  screen is open to change the new Project/Internal Number.

            User is creating a New Project by filling in the         PPMTS populates the Project manager Selection list based on
      39.   required and optional fields. User should observe        the organizational unit for the Project and the Allow BDC
            how the Project Manager selection list is populated.     Oversight Indicator.

                                                                     PPMTS populates the Org Code field by these conditions:
                                                                          If a single park has been selected for the Project or if the
                                                                          Project has been linked to one or more Needs that all
                                                                          belong to a single Park then the Organization Code for that
                                                                          Park should be displayed.
            User is creating a New Project by filling in the              If a District has been selected but no Park has been
      40.   required and optional fields. User should observe             selected or the Project is linked only to Needs for a single
            how the Org code field is populated.                          District Office, then the Organization Code for that District
                                                                          Office should be displayed.
                                                                          If the Project has been linked to Needs from multiple
                                                                          organizational units or if the project is not linked to any
                                                                          Park needs and no Park has been selected, then the
                                                                          Organization Code of the office to which the User is
                                                                          associated at the time the Project is will be displayed.



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 Step #                           Action                                                 Expected Results




            User is creating a New Project by filling in the       PPMTS validates the amount entered to be greater than zero
            required fields. User selects the Category –Yr and     and less than Category-Yr/EO allotment balance. If validations
      41.
            EO, enters Amount and Notes to the Funding for a       are successful, a confirmation message displays and the new
            new Project, and selects the Save button.              Project appears as the first row of the grid.

            User enters an amount for the Funding that exceeds     PPMTS alerts the User that this exceeds the allotment balance
      42.   the funding allocation for the given Category-Yr/EO,   for the Category-Yr/EO, and the User is still on the Create
            and selects the Save button.                           Projects screen.


      43.   User should look at appearance and navigation for      Screen appearance and navigation are as requested and comply
            this screen, and determine if it is satisfactory.      with DEP Standards.




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                                                              Results

Verification Procedure         Verify that all new Projects are created correctly, and existing projects are edited correctly.

Actual Outcome

                                                             Sign Off

Pass/Fail                                                           Date

Tester




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                                         Recreation & Parks


         4.3    Project Closeout

                                                        PPMTS Test Scenario

                                                                      Test Scenario
Test Scenario ID:               TUC05-4.3                                                    Project Closeout
                                                                      Name:

Requirements Tested:        UC5-1 through                             Test Phase:            Acceptance

Date Prepared:              07/15/2010

Objective:                  To Close a Project with all Needs completed, amended or explained.


Set Up:                     Tester is logged on as specific roles ( District User, BDC User, BDC Project Manager, BNCR User, BOS
                            User) (The Admin User can perform any tasks allowed to any user by PPMTS).

Constraints:                Successful execution of Test Scenario “Create/Edit Projects”


 Step #                              Action                                                  Expected Results

               User navigates to the Create/Edit Projects screen,     PPMTS performs validations, and if the project can be
               Details Tab by selecting the Project Number link for   successfully closed, a confirmation message will be displayed on
    1.         a Project on the grid of the View Projects screen.     the Create/Edit Projects screen, Details Tab. The User will be
               The User changes the Project Status drop down to       directed to select the Close button to navigate back to the View
               “closed” , selects a Close Date, and selects the       Projects screen, where the Project will no longer be displayed.



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                                     Recreation & Parks

 Step #                           Action                                                  Expected Results
            Save button.

            The User changes the Project Status drop down to
                                                                   PPMTS displays an error message indicating the User must
    2.      “closed”, selects a Close Date, and selects the Save
                                                                   adjust the balances, restores the Project Status to “Open”, and
            button for a Project where the Project Balance and
                                                                   the Closed Date to blank.
            Encumbrance Balance are not both equal to zero

            The User changes the Project Status drop down to
                                                                   PPMTS navigates to the Needs Tab of the Project Closeout
    3.      “closed”, selects a Close Date, and selects the Save
                                                                   screen, where the User has several options for satisfying the
            button for a Project, whose Needs are not all 100%
                                                                   Needs. [See steps 4 through 12]
            completed.
                                                                   PPMTS will display an error message (“[ADA Need/Needs]
            The User is trying to close a Project where an ADA
                                                                   cannot be made 100% as there are incomplete remedial
            Need is not 100% complete because the system           actions in TPMS system. Please contact ADA
    4.      has determined it has incomplete remedial actions      Administration before you make an ADA Need as 100%
            in the TPMS system. User must remedy by                complete”).
            contacting ADA Administration.


            User is trying to close a Project with an ADA Need
                                                                   PPMTS navigates to the Unfinished Need screen, Explanation
            that is not 100% complete, but has no incomplete
    5.                                                             Tab with the default text “ADA need retired in TPMS” filled in the
            remedial actions in the TPMS System. The User
                                                                   Existing Explanation field. An Additional Explanation field is
            selects the Explanation Action on the grid beside
                                                                   displayed.
            that Need.

    6.      User enters the Additional Explanation of why the      PPMTS displays a confirmation message and the default text
            Project can be closed with this ADA Need not 100%      with the Additional Explanation appended to it. User will select



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                                     Recreation & Parks

 Step #                           Action                                                Expected Results
            complete, and selects the Save button.               the Close button to navigate back to the Needs Tab of the Project
                                                                 Closeout screen.

            As the User enters the Additional Explanation of
    7.      why the Project can be closed with this Need not     PPMTS clears the Additional Explanation field, and User can re-
            100% complete, he decides to start over. User        enter information.
            selects the Clear Form button.

    8.      User is trying to close a Project with a non-ADA     PPMTS displays the Actions of New Amended and Explanation
            Need that is not 100% complete.                      on the grid beside that Need.


    9.      User selects the Explanation Action on the grid      PPMTS navigates to the Unfinished Need screen, Explanation
            beside that Need.                                    Tab with an Explanation field to be filled in.

            User enters the Explanation of why the Project can   PPMTS displays the confirmation message. User will select the
    10.     be closed with this Need not 100% complete, and      Close button to navigate back to the Needs Tab of the Project
            selects the Save button.                             Closeout screen.

                                                                 PPMTS navigates to the New Amended screen, New Amended
    11.     (Repeat step 8) User selects the New Amended
                                                                 Tab, and displays the New Need information based on the old
            Action on the grid beside that Need.
                                                                 Incomplete Need.

            User modifies some of the fields on the New
                                                                 PPMTS validates the data, displays a confirmation message, and
    12.     Amended Need (New Percent Complete, Quantity,
                                                                 the User selects the Close button to navigate back to the Needs
            total Est. Cost, maybe Structure/Building, Notes),
                                                                 Tab of the Project Closeout screen.
            and selects the Save button.




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 Step #                           Action                                               Expected Results
                                                                PPMTS performs the validation. If all the incomplete needs have
                                                                not been provided with either an explanation or create new
            User has not resolved all incomplete Needs on the   amended need, while closing the Needs tab or the Project Details
    13.     Project Closeout screen, Needs Tab, and selects     screen the system will display a warning alert message. PPMTS
            the Save button.                                    navigates to the Create/Edit Projects screen, Details Tab, and
                                                                resets the Project Status to “Open” and the Close Date to blank.

                                                                PPMTS performs the validation, and displays a confirmation
            User has resolved all incomplete Needs on the
    14.                                                         message that the project can now be closed. User navigates to
            Project Closeout screen, Needs Tab, and selects
                                                                the Create/Edit Projects screen, Details Tab, updates Project
            the Save button.
                                                                Status to “Closed”, enters the Close Date , and saves the Project.

            User should look at appearance and navigation for
    15.                                                         Screen appearance and navigation are as requested and comply
            these screens, and determine if they are
                                                                with DEP Standards.
            satisfactory.




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                                                            Results

                               Verify that all Projects are closed correctly, and any incomplete Needs are handled through an
Verification Procedure
                               Amended Need or Explanation.

Actual Outcome

                                                            Sign Off

Pass/Fail                                                         Date

Tester




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                                        Recreation & Parks

5         Encumbrances
    Section 5, contains the test scenarios to validate the View Encumbrances, Create/Edit Encumbrances, and Manage Funding
    Reassignment screens.

    5.1      View Encumbrances

                                                      PPMTS Test Scenario

                                                                    Test Scenario
Test Scenario ID:             TUC06-5.1                                                   View Encumbrances
                                                                    Name:

Requirements Tested:       UC6-1 through                            Test Phase:           Acceptance

Date Prepared:             07/15/2010

Objective:                 To view Encumbrances

                           Tester is logged on as any role (Park User, Multi Park User, District User, BDC User, BDC Project
Set Up:                    Manager, BNCR User, BOS User, Biologists, Planner, View Only User) (The Admin User can perform any
                           tasks allowed to any user by PPMTS).

Constraints:               Successful execution of Test Scenario “Create/Edit Projects”


 Step #                             Action                                                Expected Results
             User navigates to the View Encumbrances screen.
    1.
             [Default view for Park User and Multi-Park User will   PPMTS filters and displays a Encumbrance grid based on user’s



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                                      Recreation & Parks

 Step #                           Action                                                  Expected Results
           be the Encumbrances for the selected                    role and permissions
           Project/Internal number associated with their
           assigned park.
           Default view for District User will be the
           Encumbrances for the selected Project/Internal
           Number associated with their assigned district.
           Default view for BDC User, BNCR User and BOS
           User will be the Encumbrances for the selected
           Project/Internal number associated with their
           assigned office.

           Default view for Planner, Biologist, BDC Project
           Manager, Admin User, and View Only User will
           display no Encumbrances.]

           User selects Encumbrances parameters from one or
    2.                                                             PPMTS refreshes and populates the Encumbrances grid with the
           more filter criteria selection controls, and selects
                                                                   data based on selected parameters.
           Search Encumbrances button
                                                                   PPMTS do not allow for Create, Edit and Funding Reassignment
           User selects various Encumbrances parameters that       of Encumbrances not assigned to the User’s organizational unit
    3.     are not associated with the User’s assigned             (bureau, district, or park)
           organizational unit. (repeat step 3 several times)
           User would be able to see Funding Reassignment          PPMTS do not allow Funding Reassignment of Encumbrances
    4.     button only if one Encumbrance Payment exists for       that does not match condition.
           at least one Encumbrance
           User selects various combinations of the District,      PPMTS controls drop down selections as specified.
           Park, and Bureau parameters.
    5.
           [The District and Park selection controls are related


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 Step #                            Action                                                   Expected Results
           such that the Park drop down displays an
           alphabetical listing of only the Parks within the
           selected District.]
    6.     User selects Clear Form button.                           PPMTS clears parameter.
           User selects Encumbrances parameters from one or          Grid columns displayed are: Encumbrance Number, Description,
           more filter criteria selection controls, selects Search   Vendor Name, Encumbrance Allotment, Encumbrance Balance
    7.     Encumbrances button, and observes the columns
           displayed in the Encumbrances Grid to determine
           accuracy, and readability.
           User observers the default sorts order for the            The default sort for the Encumbrance listed in the Encumbrances
    8.     Encumbrances. [Group by Vendor Name in                    Grid on the View Encumbrances screen is as specified.
           ascending order.]
           User observes the number of Encumbrances in the           PPMTS displays as many grid rows as possible for the screen
           grid. If there are more than 25 Encumbrances              size. Page # links are created at the bottom of the page if the
    9.
           selected, then Page # links appear at the bottom of       rows of Encumbrances in the grid exceed 25.
           the screen. User tests these scenarios.
           User selects the Encumbrance Number hyperlink to          See Role Matrix 3.1, Appendix A, to determine if the user role is
           bring up the Encumbrance data in the Create/ Edit         allowed to Edit Encumbrance. Encumbrance data appears in
    10.
           Screen. [This edit capability will only be available to   Create/Edit Screen [This action is tested in the Create/Edit
           those roles allowed to edit the Encumbrances.]            Encumbrances Test Case.]
           User selects the Create New Encumbrance button to         A blank Create/Edit screen appears if the user has permission to
           bring up a blank Create/Edit Encumbrance screen.          create a new Encumbrance. [This action is tested in the
    11.    [The Create New Encumbrance button will only be           Create/Edit Encumbrances Test Case.]
           visible for the roles allowed to create a new
           Encumbrance for the organizational unit.]

    12.    User should look at appearance and navigation for         Screen appearance and navigation are as requested and comply
           this screen, and determine if it is satisfactory.         with DEP Standards.




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                                                            Results

Verification Procedure         Verify that all Encumbrances are viewed correctly.

Actual Outcome

                                                            Sign Off

Pass/Fail                                                        Date

Tester




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   5.2       Create/Edit Encumbrances

                                                      PPMTS Test Scenario

                                                                    Test Scenario
Test Scenario ID:             TUC06-5.2                                                    Create/Edit Encumbrances
                                                                    Name:

Requirements Tested:       UC6-1 through                            Test Phase:            Acceptance

Date Prepared:             07/15/2010

Objective:                 To Create/Edit Encumbrances

                           Tester is logged on as any role (Park User, Multi Park User, District User, BDC User, BNCR User, BOS
Set Up:
                           User ) (The Admin User can perform any tasks allowed to any user by PPMTS).

Constraints:               Successful execution of Test Scenario “View Encumbrances”


 Step #                            Action                                                 Expected Results

Create Encumbrances

             User [Park User, Multi Park User, District User, BDC   PPMTS validates whether the User has permission to create a
    1.       User, BOS User, and BNCR User can create               new encumbrances for the selected criteria. [See Role Matrix
             Encumbrances] selects the Create New                   3.1, Projects, Appendix A] PPMTS opens a blank Create/Edit
             Encumbrances button on the View Encumbrances           Encumbrances screen with the associated Project/Internal



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 Step #                            Action                                                  Expected Results
           screen.                                                 number data filled in if permissions are valid.

           User changes selection criteria on the View             PPMTS validates whether the User has permission to create a
    2.     Encumbrances screen to organizational units that he     new encumbrance for the selected criteria. [See Role Matrix 3.1,
           is not associated with, and selects the Create New      Projects, Appendix A]. If permissions are not valid, an error is
           Encumbrance button.                                     displayed and the Create New Encumbrance button is hidden.

           The User is required to enter the following fields to
           create a new Encumbrance: Encumbrance Type,             PPMTS creates a new Encumbrance if all the data entered
    3.     OCA, Encumbrance Number, Description, Vendor            conforms to the internal data edits. A message is displayed for
           Name, Category-Yr, EO and Amount. User then             missing or incorrect data that the user must correct.
           selects Save button

     4.    The User selects Close button if the new                PPMTS displays a reminder message, “Do you want to save the
           Encumbrance is correct.                                 data?” Press “Ok” to Save or “Cancel” to return
                                                                   The Encumbrance data is saved, a confirmation is displayed, and
    5.     The User selects “Ok”                                   the system navigates to the View Encumbrances screen. Any
                                                                   newly edited record will appear at the top of the Project grid.
                                                                   PPMTS closes the Create/Edit Encumbrances screen without
    6.     (Repeat step 4) User selects “Cancel”                   saving the data, and navigates to the View Encumbrances
                                                                   screen.

           While User is creating a new Encumbrance, he            PPMTS clears all entered data from the Create New
    7.     decides to clear the screen and begin again. User       Encumbrance form, and leaves the form open for data re-entry.
           selects the Clear Form button.
           User is creating a New Encumbrance by filling in the    PPMTS validates the amount entered to be greater than or equal
    8.     required fields. User selects the Category –Yr and      to zero and less than Category-Yr/EO allotment for the project. If
           EO, enters Amount and Notes to the Funding for a        validations are successful, a confirmation message displays and


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 Step #                            Action                                                    Expected Results
           new Encumbrance, and selects the Save button.              the new Encumbrance data is saved and returns to the Edit
                                                                      Encumbrances Details screen with the newly created record.

           User enters an amount for the Funding that exceeds         PPMTS alerts the User that this exceeds the allotment balance
    9.     the funding allocation for the given Category-Yr/EO,       for the Category-Yr/EO, and the User is still on the Create
           and selects the Save button.                               Encumbrances screen.
Edit Encumbrances

           User navigates to the Create/Edit Encumbrance
    10.    screen by selecting the Encumbrance Number link            PPMTS displays the Create/Edit Encumbrances screen filled with
           for an Encumbrance on the grid of the View                 data for the Encumbrance selected.
           Encumbrances screen.
           User Roles (Park User, Multi Park User, District           PPMTS allows these fields to be edited by any of the specified
           User, BDC User, BNCR User, and BOS User) may               User roles.
           edit the following fields on the Details Tab:
    11.
           Encumbrance Type, OCA, Encumbrance Number,
           Task Number, Description, Vendor Name, and
           Additional Note. User will test these edit capabilities.

           Following fields on the Details Tab would not be
    12.                                                               PPMTS does not allow these fields to be edited by any of the
           editable: Project/Internal Number, Encumbrance
                                                                      user.
           Allotment and Encumbrance Balance.

           User updates some fields and decides he wants to
    13.                                                               PPMTS restores the fields that were changed on the screen back
           reset the data back to the original values before his
                                                                      to the original values that were previously saved.
           changes. He selects the Clear Form button.

    14.
           User makes changes to the Encumbrance detail data          PPMTS saves the changes in the database, confirms the Save



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 Step #                          Action                                                  Expected Results
           and applies these changes by selecting the Save        function, and returns to the same Create/Edit Encumbrance
           button.                                                screen for the next action.

    15.    User edits some of the data, and selects the Close     PPMTS prompts the user to save the data with “Ok” or “Cancel”
           button before saving the data.                         choices.

                                                                  The Encumbrance data is saved, a confirmation is displayed, and
                                                                  the system navigates back to the View Encumbrances screen.
    16.    User selects “Ok”
                                                                  Any newly edited record will appear at the top of the
                                                                  Encumbrance grid.

                                                                  The screen is closed without saving the data, and the system
    17.    (Repeat step 15) User selects “Cancel”
                                                                  navigates back to the View Encumbrances screen.

Encumbrances-(Funding Tab)

    18.    User navigates to the Funding Tab of the Create/Edit   PPMTS displays the Create Funding form and grid for data entry
           Encumbrances screen.                                   and editing.
                                                                  PPMTS checks for previous Category-Yr/EO combinations, and
           User enters the Category –Yr, EO, Amount, and          validates the amount entered to be greater than or equal to zero
           optional Notes to create a new Project Funding, and    and less than Category-Yr/EO allotment balance. The sum of all
           selects the Save button.                               encumbrance funding and adjustments amounts should be less
    19.
                                                                  than or equal to the project funding allocation for a given
                                                                  Category-Yr/EO. If validations are successful, a confirmation
                                                                  message displays and the new Encumbrance Funding appears
                                                                  as the first row of the grid.




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 Step #                           Action                                                 Expected Results

                                                                   PPMTS advises the User to select another Category-Yr/EO
    20.    User enters a previous Category-Yr/EO combination,      funding source, or navigate to the Funding Adjustments Tab and
           and selects the Save button.                            enter a Funding Adjustment. [See Funding Adjustment Test
                                                                   Case]

           User enters an amount for the Funding that exceeds
    21.                                                            PPMTS alerts the User that this exceeds the allotment balance
           the funding allocation for the given Category-Yr/EO,
                                                                   for the Category-Yr/EO, and the Funding is not saved.
           and selects the Save button.

    22.    User selects the Category-Yr link for the Funding row   PPMTS displays data in the Funding form on the screen, and an
           that he wants to edit.                                  Additional Notes box appears.


    23.    User enters notes in the Notes field, and selects the   PPMTS updates the Notes, and the updated Funding source
           Save button.                                            appears as the first row of the grid.

                                                                   PPMTS displays a confirmation message, and upon selecting
    24.    User selects the Close button.                          “Ok”, PPMTS save record and navigates to the Details Tab on
                                                                   the Create/Edit Encumbrance screen.
                                                                   PPMTS clears all entered data from the screen and leaves the
    25.    User selects Clear Form button.
                                                                   form open for data entry.

Encumbrances- (Funding Adjustments Tab)

    26.    User navigates to the Funding Adjustment Tab on         PPMTS displays the Create Funding Adjustments form and grid
           the Create/Edit Encumbrances screen.                    for data entry and editing.




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 Step #                           Action                                                 Expected Results
                                                                   PPMTS validates the amount entered does not exceed the
           User enters the Category –Yr/EO, Adjusted Amount,       remaining Project Balance for a given Category-Yr/EO. If
    27.    and optional Notes to create a new Encumbrance          validations are successful, a confirmation message displays and
           Funding Adjustment, and selects the Save button.        the new Encumbrance Funding Adjustment appears as the first
                                                                   row of the grid.

           User enters an amount for the Funding Adjustment        PPMTS alerts the User that this exceeds the remaining Project
    28.    that exceeds the remaining Project Balance for the      Balance for the Category-Yr/EO, and the Funding Adjustment is
           given Category-Yr/EO, and selects the Save button.      not saved.


    29.    User selects the Category-Yr/EO link for the Funding    PPMTS displays data in the Funding Adjustment form on the
           Adjustment row that he wants to edit.                   screen, and an Additional Notes box appears.


    30.    User enters notes in the Notes field, and selects the   PPMTS updates the existing Notes, and the updated Funding
           Save button.                                            Adjustment appears as the first row of the grid.

                                                                   PPMTS displays a confirmation message, and upon selecting
    31.    User selects the Close button.                          “Ok”, PPMTS save record and navigates to the Details Tab on
                                                                   the Create/Edit Encumbrance screen.
                                                                   PPMTS clears all entered data from the screen and leaves the
    32.    User selects Clear Form button.
                                                                   form open for data entry.

Encumbrances – (Payments Tab)

    33.    User navigates to the Payments Tab on the               PPMTS displays the Create Payments form and grid for data
           Create/Edit Encumbrances screen.                        entry and editing.




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 Step #                           Action                                               Expected Results
                                                                 PPMTS validates the amount entered should not be equal to zero
           User enters the Category –Yr/EO, Amount, and          and does not exceed the Encumbrance Balance for a given
    34.    optional Invoice Number, Payment Date, Date Sent      Category-Yr/EO. If validations are successful, a confirmation
           to Project Manager to create a new Encumbrance        message displays and the new Encumbrance Payments appears
           Payments, and selects the Save button.                as the first row of the grid.

           User enters an amount for the Payments that           PPMTS alerts the User that this exceeds the Encumbrance
    35.    exceeds the Encumbrance Balance for the given         Balance for the Category-Yr/EO, and the Payments are not
           Category-Yr/EO, and selects the Save button.          saved.

    36.    User selects the Category-Yr/EO link for the          PPMTS displays data in the Payments form on the screen, and
           Payments row that he wants to edit.                   Cleared Flair checkbox appears.


    37.    User selects Cleared Flair checkbox and selects the   PPMTS updated record with Cleared Flair checked and the
           Save button.                                          updated Payments appear as the first row of the grid.

                                                                 PPMTS displays a confirmation message, and upon selecting
    38.    User selects the Close button.                        “Ok”, PPMTS save record and navigates to the Details Tab on
                                                                 the Create/Edit Encumbrance screen.
                                                                 PPMTS clears all entered data from the screen and leaves the
    39.    User selects Clear Form button.
                                                                 form open for data entry.

General

    40.    User should look at appearance and navigation for     Screen appearance and navigation are as requested and comply
           this screen, and determine if it is satisfactory.     with DEP Standards.




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                                                           Results

                               Verify that all new Encumbrances are created correctly and existing encumbrances are edited
Verification Procedure
                               correctly.

Actual Outcome

                                                           Sign Off

Pass/Fail                                                        Date

Tester




7aab6965-3f20-4ee7-8d4c-ea01914a37d8.doc                                                                          Page 51 of 154
                                       Office of Technology and Information Services/Division of
                                       Recreation & Parks

   5.3       Funding Reassignment

                                                    PPMTS Test Scenario

                                                                  Test Scenario
Test Scenario ID:             TUC06-5.3                                                  Funding Reassignment
                                                                  Name:

Requirements Tested:      UC6-1 through                           Test Phase:            Acceptance

Date Prepared:            07/15/2010

Objective:                To perform Funding reassignment

                          Tester is logged on as any role (District User, BDC User, BNCR User, BOS User) (The Admin User can
Set Up:
                          perform any tasks allowed to any user by PPMTS).

Constraints:              Successful execution of Test Scenario “Create/Edit Encumbrances”


 Step #                            Action                                                Expected Results

             User [District User, BDC User, BOS User, and         PPMTS validates whether the User has permission to perform
             BNCR User can perform Funding reassignment]          Funding reassignment for the selected criteria. [See Role Matrix
    1.                                                            3.1, Encumbrances, Appendix A] PPMTS opens a Funding
             selects the perform Funding reassignment button on
             the View Encumbrances screen.                        Reassignment form and grid with data for editing if permissions
                                                                  are valid.




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 Step #                          Action                                                Expected Results


    2.     User selects a new Category-Yr/EO value for one or   PPMTS refreshes and display updated Encumbrance Balance for
           more Encumbrance Payment                             the affected Category-Yr/Eos
                                                                PPMTS validates that none of the selected changes in the
                                                                Category-Yr/EO would result in a negative Encumbrance
           User selects a new Category-Yr/EO value for one or   Balance for any Category-Yr/EO and finds that no negative
    3.     more Encumbrance Payment and selects the Save        balances result from the selected changes. If validations are
           button                                               successful, a confirmation message displays, and returns to the
                                                                same Funding Reassignment screen for the next action.

                                                                PPMTS displays a confirmation message, and upon selecting
    4.     User selects the Close button.                       “Ok”, PPMTS save record and navigates to the View
                                                                Encumbrances screen.
                                                                PPMTS restores the fields that were changed on the screen back
    5.     User selects Clear Form button.
                                                                to the original values that were previously saved.




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                                                            Results

Verification Procedure         Verify that all Funding Reassignment are working correctly.

Actual Outcome

                                                            Sign Off

Pass/Fail                                                         Date

Tester




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                                       Recreation & Parks

6         Expenditures
    Section 6, contains the test scenarios to validate the View Expenditures, Create/Edit Expenditures, and Funding Adjustments
    screens.

    6.1      View Expenditures

                                                     PPMTS Test Scenario

                                                                   Test Scenario
Test Scenario ID:            TUC07-6.1                                                    View Expenditures
                                                                   Name:

Requirements Tested:      UC7-1 through                            Test Phase:            Acceptance

Date Prepared:            07/15/2010

Objective:                To view Expenditures

                          Tester is logged on as any role (Park User, Multi Park User, District User, BDC User, BDC Project
Set Up:                   Manager, BNCR User, BOS User, Biologists, Planner, View Only User) (The Admin User can perform any
                          tasks allowed to any user by PPMTS).

Constraints:              Successful execution of Test Scenario “Create/Edit Projects”




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                                      Recreation & Parks

 Step #                           Action                                                   Expected Results
           User navigates to the View Expenditures screen.
            [Default view for Park User and Multi-Park User will
           be the Expenditures for the selected Project/Internal
           number associated with their assigned park.
           Default view for District User will be the Expenditures
           for the selected Project/Internal Number associated
           with their assigned district.
           Default view for BNCR User and BOS User will be           PPMTS filters and displays a Expenditure grid based on user’s
    1.
           the Expenditures for the selected Project/Internal        role and permissions
           number associated with their assigned office.
           Default view for BDC User will be the Expenditures
           for the select Project/Internal number associated with
           their assigned office and all Open Projects having
           BDC Oversight indicator set to True
           Default view for Planner, Biologist, Admin User, and
           View Only User will display no Expenditures.]

           User selects Expenditures parameters from one or
    2.                                                               PPMTS refreshes and populates the Expenditures grid with the
           more filter criteria selection controls, and selects
                                                                     data based on selected parameters.
           Search Expenditures button.
                                                                     PPMTS do not allow for Create, Edit, Delete and Funding
           User selects various Expenditures parameters that         Reassignment of Expenditures not assigned to the User’s
    3.     are not associated with the User’s assigned               organizational unit (bureau, district, or park)
           organizational unit. (repeat step 3 several times)
           User would be able to see Funding Reassignment            PPMTS do not allow Funding Reassignment of Expenditure that
    4.     button only if one Expenditure Payment exists for at      does not match condition.
           least one Expenditure.
           User selects various combinations of the District,        PPMTS controls drop down selections as specified.
    5.
           Park, and Bureau parameters.



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 Step #                            Action                                                   Expected Results

           [The District and Park selection controls are related
           such that the Park drop down displays an
           alphabetical listing of only the Parks within the
           selected District.]
    6.     User selects Clear Form button.                           PPMTS clears parameter.
           User selects Expenditure parameters from one or           Grid columns displayed are: Vendor Name, Description, Expense
           more filter criteria selection controls, selects Search   Type, Category-Yr/EO, Payment Amount, Payment Date,
    7.     Expenditures button, and observes the columns             Cleared Flair and Actions
           displayed in the Expenditures Grid to determine
           accuracy, and readability.
           User observers the default sorts order for the            The default sort for the Expenditure listed in the Expenditures
           Expenditures. [Group by Category-Yr/EO in                 Grid on the View Expenditures screen is as specified.
    8.
           ascending order and Payment Date in descending
           order.]
           User observes the number of Expenditures in the           PPMTS displays as many grid rows as possible for the screen
           grid. If there are more than 25 Expenditures              size. Page # links are created at the bottom of the page if the
    9.
           selected, then Page # links appear at the bottom of       rows of Expenditures in the grid exceed 25.
           the screen. User tests these scenarios.
           User selects the Expenditures Number hyperlink to         See , 3.1, Appendix A to determine if the user role is allowed to
           bring up the Expenditure data in the Create/ Edit         Edit Expenditure. Expenditure data appears in Create/Edit
    10.
           Screen. [This edit capability will only be available to   Screen [This action is tested in the Create/Edit Expenditures Test
           those roles allowed to edit the Expenditure.]             Case.]
           User selects the Create New Expenditure button to         A blank Create/Edit screen appears if the user has permission to
           bring up a blank Create/Edit Expenditure screen.          create a new Expenditure. [This action is tested in the
    11.    [The Create New Expenditure button will only be           Create/Edit Expenditures Test Case.]
           visible for the roles allowed to create a new
           Expenditure for the organizational unit.]




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 Step #                             Action                                           Expected Results

           User selects the Delete function, which will only    PPMTS displays a Delete message confirmation with “OK” or
    12.    appear beside Expenditure rows that are able to be   “Cancel” choices. See Role Matrix 3.1, Appendix A, for a
           deleted by the user.                                 detailed explanation of which roles are allowed to Delete
                                                                Expenditure.

    13.    User selects “Cancel”.                               The Expenditure grid remains unchanged.


    14.    (Repeat step 12) User selects “OK” to confirm the    PPMTS executes a physical delete in the database and removes
           delete.                                              the Expenditure from the Expenditure grid.


    15.    User should look at appearance and navigation for    Screen appearance and navigation are as requested and comply
           this screen, and determine if it is satisfactory.    with DEP Standards.




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                                                             Results

Verification Procedure         Verify that all Expenditures are viewed correctly, and button functionality works correctly.

Actual Outcome

                                                             Sign Off

Pass/Fail                                                          Date

Tester




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                                       Recreation & Parks

   6.2       Create/Edit Expenditures

                                                       PPMTS Test Scenario

                                                                  Test Scenario
Test Scenario ID:             TUC07-6.2                                                   Create/Edit Expenditure
                                                                  Name:

Requirements Tested:      UC7-1 through                           Test Phase:             Acceptance

Date Prepared:            07/16/2010

Objective:                To Create/Edit Expenditure

                          Tester is logged on as any role (Park User, Multi Park User, District User, BDC User, BNCR User, BOS
Set Up:
                          User ) (The Admin User can perform any tasks allowed to any user by PPMTS).

Constraints:              Successful execution of Test Scenario “View Expenditures”


 Step #                           Action                                                 Expected Results

Create Expenditures

             User [Park User, Multi Park User, District User,     PPMTS validates whether the User has permission to create a
    1.       BDC User, BOS User, and BNCR User can                new expenditures for the selected criteria. [See Role Matrix 3.1,
             create Expenditures] selects the Create New          Projects, Appendix A] PPMTS opens a blank Create/Edit
             Expenditures button on the View Expenditures         Expenditures screen with the associated Project/Internal number



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                                     Recreation & Parks

 Step #                           Action                                                     Expected Results
           screen.                                                  data filled in if permissions are valid.

           User changes selection criteria on the View              PPMTS validates whether the User has permission to create a
    2.     Expenditures screen to organizational units that he is   new expenditure for the selected criteria. [See Role Matrix 3.1,
           not associated with, and clicks Create New               Expenditures, Appendix A]. If permissions are not valid, an error
           Expenditure.                                             is displayed and the Create New Expenditure button is hidden.

           The User is required to enter the following fields to
                                                                    PPMTS creates a new Expenditure if all the data entered
    3.     create a new Expenditure: Expense Type, Category-
                                                                    conforms to the internal data edits. A message is displayed for
           Yr/EO, OCA, Payment Amount, Vendor Name, and
                                                                    missing or incorrect data that the user must correct.
           Payment Date. User then selects Save button


    4.     The User selects Close button if the new                 PPMTS displays a reminder message, “Do you want to save the
           Expenditure is correct.                                  data?” Press “Ok” to Save or “Cancel” to return
                                                                    The Expenditure data is saved, a confirmation is displayed, and
    5.     The User selects “Ok” .                                  the system navigates to the View Expenditures screen. Any
                                                                    newly edited record will appear at the top of the Expenditure grid.
                                                                    PPMTS closes the Create/Edit Expenditure screen without
    6.     (Repeat step 4) User selects “Cancel”.
                                                                    saving the data, and navigates to the View Expenditures screen.

           While User is creating a new Expenditure, he             PPMTS clears all entered data from the Create New Expenditure
    7.     decides to clear the screen and begin again. User        form, and leaves the form open for data re-entry.
           selects the Clear Form button.
           User is creating a New Expenditure by filling in the     PPMTS validates the amount entered exceeds the available
           required fields. User selects the Expense Type,          Project Balance for the selected Category-Yr/EO. If validations
    8.     Category –Yr/EO, OCA, Payment Amount, Vendor             are successful, a confirmation message displays and the new
           Name and Payment Date for a new Expenditure, and         Expenditure data is saved and returns to the Edit Expenditure
           selects the Save button.                                 Details screen with the newly created record.


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 Step #                            Action                                                 Expected Results

           User enters a Payment amount that exceeds the           PPMTS alerts that the User Payment amount entered exceeds
    9.     available Project Balance for the selected Category-    the available Project Balance for the selected Category-Yr/EO,
           Yr/EO, and selects the Save button.                     and the User is still on the Create Expenditures screen.
Edit Expenditure

           User navigates to the Create/Edit Expenditure
    10.    screen by selecting the Description link for an         PPMTS displays the Create/Edit Expenditure screen filled with
           Expenditure on the grid of the View Expenditures        data for the Expenditure selected along with Add Another button.
           screen.
           User Roles (Park User, Multi Park User, District        PPMTS allows these fields to be edited by any of the specified
           User, BDC User, and BNCR User) may edit the             User roles.
           following fields on the Expenditures Tab: Expense
    11.    Type, Category-Yr/EO, OCA, Invoice Number,
           Payment Amount, Vendor Name, Payment Date,
           Description and Cleared Flair. User will test these
           edit capabilities.

                                                                   PPMTS displays the Create/Edit Expenditure screen filled with
    12.    User selects Add Another button in the Create/Edit      data for Expense Type, Category-Yr/EO, and OCA with the save
           Expenditure screen.                                     record by the user immediately before the selection of the “Add
                                                                   Another” button leaving other fields blank.

           User updates some fields and decides he wants to
    13.                                                            PPMTS restores the fields that were changed on the screen back
           reset the data back to the original values before his
                                                                   to the original values that were previously saved.
           changes. He selects the Clear Form button.

    14.
           User makes changes to the Expenditure detail data       PPMTS saves the changes in the database, confirms the Save



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                                    Office of Technology and Information Services/Division of
                                    Recreation & Parks

 Step #                          Action                                                Expected Results
           and applies these changes by selecting the Save      function, and returns to the same Create/Edit Expenditure screen
           button.                                              for the next action.

    15.    User edits some of the data, and selects the Close   PPMTS prompts the user to save the data with “Ok” or “Cancel”
           button before saving the data.                       choices.

                                                                The Expenditure data is saved, a confirmation is displayed, and
    16.    User selects “Ok”.                                   the system navigates back to the View Expenditure screen. Any
                                                                newly edited record will appear at the top of the Expenditure grid.

                                                                The screen is closed without saving the data, and the system
    17.    (Repeat step 15) User selects “Cancel”.
                                                                navigates back to the View Expenditures screen.

General

    18.    User should look at appearance and navigation for    Screen appearance and navigation are as requested and comply
           this screen, and determine if it is satisfactory.    with DEP Standards.




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                                     Recreation & Parks




                                                             Results

Verification Procedure         Verify that all new Expenditures are created correctly and existing expenditures are edited correctly.

Actual Outcome

                                                             Sign Off

Pass/Fail                                                          Date

Tester




7aab6965-3f20-4ee7-8d4c-ea01914a37d8.doc                                                                              Page 64 of 154
                                       Office of Technology and Information Services/Division of
                                       Recreation & Parks

   6.3       Funding Adjustments

                                                     PPMTS Test Scenario

                                                                  Test Scenario
Test Scenario ID:             TUC07-6.3                                                   Funding Adjustment
                                                                  Name:

Requirements Tested:      UC7-1 through                           Test Phase:             Acceptance

Date Prepared:            07/16/2010

Objective:                To perform Funding adjustment

                          Tester is logged on as any role (District User, BDC User, BNCR User, BOS User) (The Admin User can
Set Up:
                          perform any tasks allowed to any user by PPMTS).

Constraints:              Successful execution of Test Scenario “Create/Edit Expenditures”


 Step #                            Action                                                Expected Results

             User [District User, BDC User, BOS User, and         PPMTS validates whether the User has permission to perform
             BNCR User can perform Funding adjustments]           Funding adjustments for the selected criteria. [See Role Matrix
    1.                                                            3.1, Expenditures, Appendix A] PPMTS opens a Funding
             selects the Funding adjustments button on the View
             Expenditures screen.                                 Adjustments form and grid with data for editing if permissions are
                                                                  valid.




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                                     Office of Technology and Information Services/Division of
                                     Recreation & Parks

 Step #                          Action                                               Expected Results


    2.     User selects a new Category-Yr/EO value for one or   PPMTS refreshes and display updated Project Balance for the
           more Expenditure Payment.                            affected Category-Yr/EOs
                                                                PPMTS validates that none of the selected changes in the
                                                                Category-Yr/EO would result in a negative Project Balance for
                                                                any Category-Yr/EO and finds that no negative balances result
           User selects a new Category-Yr/EO value for one or   from the selected changes. If validations are successful, a
    3.     more Expenditure Payment and selects the Save        confirmation message displays, and returns to the same Funding
           button.                                              Adjustments screen for the next action. If not successful, a
                                                                message is displayed, and the User remains on the Funding
                                                                Adjustments screen.

                                                                PPMTS displays a confirmation message, and upon selecting
    4.     User selects the Close button.                       “Ok”, PPMTS save record and navigates to the View
                                                                Expenditures screen.

                                                                The screen is closed without saving the data, and the system
    5.     (Repeat step 4) User selects “Cancel”.
                                                                remains on the Funding Adjustments screen.
                                                                PPMTS restores the fields that were changed on the screen back
    6.     User selects Clear Form button.
                                                                to the original values that were previously saved.




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                                    Recreation & Parks




                                                             Results

Verification Procedure         Verify that all Funding Adjustments are working correctly.

Actual Outcome

                                                            Sign Off

Pass/Fail                                                         Date

Tester




7aab6965-3f20-4ee7-8d4c-ea01914a37d8.doc                                                    Page 67 of 154
                                      Office of Technology and Information Services/Division of
                                      Recreation & Parks


7         Manage Admin Code Tables
    Section 7, Manage Admin Code Tables section tests the managing of Expense Type Codes, Encumbrance Type Codes, Project
    Status Codes, Vendors, Use Area Type Codes, Use Area Subtype Codes, OCA Codes, and DRP Offices.

    7.1      Manage Expense Type Codes

                                                    PPMTS Test Scenario

                                                                  Test Scenario
Test Scenario ID:           TUC10-7.1                                                   Manage Expense Type Codes
                                                                  Name:

Requirements Tested:     UC10-1 through                           Test Phase:           Acceptance

Date Prepared:           07/16/2010

Objective:               To View and Create/Edit Expense Type Codes

Set Up:                  Tester is logged on as specific role ( Admin User)

Constraints:             None


Step
                                 Action                                                  Expected Results
  #

    1.
          User navigates to the Manage Expense Type Codes            PPMTS displays the Expense Type Codes for the selected



7aab6965-3f20-4ee7-8d4c-ea01914a37d8.doc                                                                        Page 68 of 154
                                        Office of Technology and Information Services/Division of
                                        Recreation & Parks

Step
                                    Action                                                     Expected Results
  #
          screen from the Admin Menu Tab. User enters                   criteria in the grid in alphabetical order by the Description.
          parameters and selects the Search Expense Type Codes
          button.

          The User selects the “Delete” Action in the grid beside the   PPMTS displays an alert message asking the User if he wants
    2.    row that is able to be deleted. (Expense type Codes that      to delete this code with “OK” or “Cancel” choices. If “OK”, the
          have never been associated)                                   Expense Type Code is deleted

          User enters Description in the entry form. Begin Date is      PPMTS validates the data and displays a confirmation
    3.    System Date but may be changed to a prior or a future         message. New Expense Type Code then is displayed on the
          date. User selects the Save button.                           grid.


    4.    User begins entering data into the entry form, but then       PPMTS clears all data from the entry form, and User may re-
          selects the Clear Form button.                                enter data.


    5..   User selects an Expense Type Code to edit by clicking the
                                                                        PPMTS displays the Expense Type Code in the entry grid.
          Description link.

                                                                        PPMTS validates the information, displays a confirmation
    6.    User edits the Description and selects the Save button.       message, and the Expense Type Code appears in the first row
                                                                        on the grid.

    7.    User attempts to edit the Begin Date.                         PPMTS does not allow this field to be edited.

    8.    User enters a Discontinue Date so the Expense Type Code       PPMTS validates the date is after the Begin Date, displays a
          will no longer be available for use, and selects the Save     confirmation message, and the Expense Type Code appears


7aab6965-3f20-4ee7-8d4c-ea01914a37d8.doc                                                                                   Page 69 of 154
                                      Office of Technology and Information Services/Division of
                                      Recreation & Parks

Step
                                  Action                                                 Expected Results
  #
         button.                                                  in the first row of the grid if the Search value was “All”.

    9.   User should look at appearance and navigation for this   Screen appearance and navigation are as requested and
         screen, and determine if they are satisfactory.          comply with DEP Standards.




7aab6965-3f20-4ee7-8d4c-ea01914a37d8.doc                                                                             Page 70 of 154
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                                    Recreation & Parks




                                                            Results

Verification Procedure         Verify that all Expense Type Codes were created and edited correctly.

Actual Outcome

                                                           Sign Off

Pass/Fail                                                        Date

Tester




7aab6965-3f20-4ee7-8d4c-ea01914a37d8.doc                                                               Page 71 of 154
                                         Office of Technology and Information Services/Division of
                                         Recreation & Parks


   7.2       Manage Encumbrance Type Codes

                                                        PPMTS Test Scenario

                                                                        Test Scenario
Test Scenario ID:              TUC10-7.2                                                        Manage Encumbrance Type Codes
                                                                        Name:

Requirements Tested:        UC10-1 through                              Test Phase:             Acceptance

Date Prepared:              07/16/2010

Objective:                  To View, Create/Edit, Delete and Inactivate Encumbrance Type Codes

Set Up:                     Tester is logged on as specific role ( Admin User)

Constraints:                None


Step
                                     Action                                                      Expected Results
 #

          User navigates to the Manage Encumbrance Type Codes              PPMTS displays the Encumbrance Type Codes for the
    1.    screen from the Admin Menu Tab. User enters parameters           selected criteria in the grid in alphabetical order by the
          and selects the Search Encumbrance Type Codes button.            Description.

    2.
          The User selects the “Delete” Action in the grid beside the      PPMTS displays an alert message asking the User if he


7aab6965-3f20-4ee7-8d4c-ea01914a37d8.doc                                                                                    Page 72 of 154
                                       Office of Technology and Information Services/Division of
                                       Recreation & Parks

Step
                                    Action                                                  Expected Results
 #
         row that is able to be deleted. (Encumbrance type Codes       wants to delete this code with “OK” or “Cancel” choices. If
         that have never been associated)                              “OK”, the Encumbrance Type Code is deleted

         User enters Description in the entry form. Begin Date is      PPMTS validates the data and displays a confirmation
    3.   System Date but may be changed to a prior or a future date.   message. New Encumbrance Type Code then is displayed
         User selects the Save button.                                 on the grid.

    4.   User begins entering data into the entry form, but then       PPMTS clears all data from the entry form, and User may re-
         selects the Clear Form button.                                enter data.


    5.   User selects an Encumbrance Type Code to edit by clicking     PPMTS displays the Encumbrance Type Code in the entry
         the Description link.                                         grid.

                                                                       PPMTS validates the information, displays a confirmation
    6.   User edits the Description and selects the Save button.       message, and the Encumbrance Type Code appears in the
                                                                       first row on the grid.

    7.   User attempts to edit the Begin Date.                         PPMTS does not allow this field to be edited.

                                                                       PPMTS validates the date is after the Begin Date, displays a
         User enters a Discontinue Date so the Encumbrance Type
    8.                                                                 confirmation message, and the Encumbrance Type Code
         Code will no longer be available for use, and selects the
                                                                       appears in the first row of the grid if the Search value was
         Save button.
                                                                       “All”.

    9.
         User should look at appearance and navigation for this        Screen appearance and navigation are as requested and



7aab6965-3f20-4ee7-8d4c-ea01914a37d8.doc                                                                               Page 73 of 154
                                      Office of Technology and Information Services/Division of
                                      Recreation & Parks

Step
                                   Action                                    Expected Results
 #
        screen, and determine if they are satisfactory.   comply with DEP Standards.




7aab6965-3f20-4ee7-8d4c-ea01914a37d8.doc                                                        Page 74 of 154
                                    Office of Technology and Information Services/Division of
                                    Recreation & Parks


                                                            Results

Verification Procedure         Verify that all Encumbrance Type Codes were created, edited, deleted and inactivated correctly.

Actual Outcome

                                                            Sign Off

Pass/Fail                                                        Date




7aab6965-3f20-4ee7-8d4c-ea01914a37d8.doc                                                                           Page 75 of 154
                                         Office of Technology and Information Services/Division of
                                         Recreation & Parks

   7.3       Manage Project Status Codes

                                                        PPMTS Test Scenario

                                                                        Test Scenario
Test Scenario ID:              TUC10-7.3                                                       Manage Project Status Codes
                                                                        Name:

Requirements Tested:        UC10-1 through                              Test Phase:            Acceptance

Date Prepared:              07/26/2010

Objective:                  To View, Create/Edit, Delete and Inactivate Project Status Codes

Set Up:                     Tester is logged on as specific role ( Admin User)

Constraints:                None


Step
                                    Action                                                      Expected Results
 #

          User navigates to the Manage Project Status Codes screen
    1.                                                             PPMTS displays the Project Status Codes for the selected
          from the Admin Menu Tab. User enters parameters and
                                                                   criteria in the grid in alphabetical order by the Description.
          selects the Search Project Status Codes button.

    2.    The User selects the “Delete” Action in the grid beside the     PPMTS displays an alert message asking the User if he wants
          row that is able to be deleted. (Project Status Codes that      to delete this code with “OK” or “Cancel” choices. If “OK”, the



7aab6965-3f20-4ee7-8d4c-ea01914a37d8.doc                                                                                  Page 76 of 154
                                       Office of Technology and Information Services/Division of
                                       Recreation & Parks

Step
                                   Action                                                   Expected Results
 #
         have never been associated)                                  Project Status Code is deleted

         User enters Description in the entry form. Begin Date is     PPMTS validates the data and displays a confirmation
    3.   System Date but may be changed to a prior or a future        message. New Project Status Code then is displayed on the
         date. User selects the Save button.                          grid.


    4.   User begins entering data into the entry form, but then      PPMTS clears all data from the entry form, and User may re-
         selects the Clear Form button.                               enter data.


    5.   User selects a Project Status Code to edit by clicking the
                                                                      PPMTS displays the Project Status Code in the entry grid.
         Description link.

                                                                      PPMTS validates the information, displays a confirmation
    6.   User edits the Description and selects the Save button.      message, and the Project Status Code appears in the first row
                                                                      on the grid.

    7.   User attempts to edit the Begin Date.                        PPMTS does not allow this field to be edited.

         User enters a Discontinue Date so the Project Status Code    PPMTS validates the date is after the Begin Date, displays a
    8.   will no longer be available for use, and selects the Save    confirmation message, and the Project Status Code appears in
         button.                                                      the first row of the grid if the Search value was “All”.

    9.   User should look at appearance and navigation for this       Screen appearance and navigation are as requested and
         screen, and determine if they are satisfactory.              comply with DEP Standards.




7aab6965-3f20-4ee7-8d4c-ea01914a37d8.doc                                                                              Page 77 of 154
                                     Office of Technology and Information Services/Division of
                                     Recreation & Parks




                                                             Results

Verification Procedure         Verify that all Project Status Codes were created, edited, deleted and inactivated correctly.

Actual Outcome

                                                             Sign Off

Pass/Fail                                                          Date

Tester




7aab6965-3f20-4ee7-8d4c-ea01914a37d8.doc                                                                              Page 78 of 154
                                         Office of Technology and Information Services/Division of
                                         Recreation & Parks


   7.4       Manage Vendors

                                                        PPMTS Test Scenario

                                                                        Test Scenario
Test Scenario ID:              TUC10-7.4                                                       Manage Vendors
                                                                        Name:

Requirements Tested:        UC10-1 through                              Test Phase:            Acceptance

Date Prepared:              07/26/2010

Objective:                  To View, Create/Edit, Delete and Inactivate Vendors

Set Up:                     Tester is logged on as specific role ( Admin User)

Constraints:                None


Step
                                    Action                                                     Expected Results
 #

          User navigates to the Manage Vendors screen from the
    1.                                                                   PPMTS displays the Vendors for the selected criteria in the grid
          Admin Menu Tab. User enters parameters and selects
                                                                         in alphabetical order by the Vendor Name.
          the Search Vendors button.

    2.
          The User selects the “Delete” Action in the grid beside the    PPMTS displays an alert message asking the User if he wants


7aab6965-3f20-4ee7-8d4c-ea01914a37d8.doc                                                                                 Page 79 of 154
                                       Office of Technology and Information Services/Division of
                                       Recreation & Parks

Step
                                   Action                                                  Expected Results
 #
         row that is able to be deleted. (Vendors that have never    to delete this code with “OK” or “Cancel” choices. If “OK”, the
         been associated)                                            Vendor is deleted

         User enters Vendor Name in the entry form. Begin Date is
    3.                                                               PPMTS validates the data and displays a confirmation
         System Date but may be changed to a prior or a future
                                                                     message. New Vendor Name is displayed on the grid.
         date. User selects the Save button.

    4.   User begins entering data into the entry form, but then     PPMTS clears all data from the entry form, and User may re-
         selects the Clear Form button.                              enter data.


    5.   User selects a Vendor to edit by clicking the Vendor Name
                                                                     PPMTS displays the Vendor in the entry grid.
         link.

    6.                                                               PPMTS validates the information, displays a confirmation
         User edits the Vendor Name and selects the Save button.
                                                                     message, and the Vendor appears in the first row on the grid.

    7.   User attempts to edit the Begin Date.                       PPMTS does not allow this field to be edited.

                                                                     PPMTS validates the date is after the Begin Date, displays a
    8.   User enters a Discontinue Date so the Vendor will no
                                                                     confirmation message, and the Vendor appears in the first row
         longer be available for use, and selects the Save button.
                                                                     of the grid if the Search value was “All”.

    9.   User should look at appearance and navigation for this      Screen appearance and navigation are as requested and
         screen, and determine if they are satisfactory.             comply with DEP Standards.




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                                    Recreation & Parks




                                                             Results

Verification Procedure         Verify that Vendors were created, edited, deleted and inactivated correctly.

Actual Outcome

                                                            Sign Off

Pass/Fail                                                         Date

Tester




7aab6965-3f20-4ee7-8d4c-ea01914a37d8.doc                                                                      Page 81 of 154
                                        Office of Technology and Information Services/Division of
                                        Recreation & Parks


   7.5       Manage Use Area Type Codes

                                                        PPMTS Test Scenario

                                                                    Test Scenario
Test Scenario ID:              TUC10-7.5                                                    Manage Use Area Type Codes
                                                                    Name:

Requirements Tested:       UC10-1 through                           Test Phase:             Acceptance

Date Prepared:             07/26/2010

Objective:                 To View, Create/Edit, Delete and Inactivate Use Area Type Codes

Set Up:                    Tester is logged on as specific role ( Admin User)

Constraints:               None


Step #                        Action                                                   Expected Results


    1.    User navigates to the Manage Use Area Type        PPMTS displays all the Use Area Type Codes in the grid in alphabetical
          Codes screen from the Admin Menu Tab.             order by the Use Area Type Name.

          The User selects the “Delete” Action in the
    2.                                                      PPMTS displays an alert message asking the User if he wants to delete
          grid beside the row that is able to be deleted.
                                                            this code with “OK” or “Cancel” choices. If “OK”, the Use Area Type Code
          (Use Area Type Codes that have never been


7aab6965-3f20-4ee7-8d4c-ea01914a37d8.doc                                                                             Page 82 of 154
                                      Office of Technology and Information Services/Division of
                                      Recreation & Parks

Step #                       Action                                                     Expected Results
         associated)                                       is deleted

         User enters Use Area Type Name, Description
    3.   in the entry form. Begin Date is System Date      PPMTS validates the data and displays a confirmation message. New
         but may be changed to a prior or a future date.   Use Area Type Code then is displayed on the grid.
         User selects the Save button.


    4.   User begins entering data into the entry form,
                                                           PPMTS clears all data from the entry form, and User may re-enter data.
         but then selects the Clear Form button.


    5.   User selects a Use Area Type Code to edit by
                                                           PPMTS displays the Use Area Type Code in the entry grid.
         clicking the Use Area Type Name link.

    6.   User edits the Use Area Type Name,                PPMTS validates the information, displays a confirmation message, and
         Description and selects the Save button.          the Use Area Type Code appears in the first row on the grid.

    7.   User attempts to edit the Begin Date.             PPMTS does not allow this field to be edited.

                                                           PPMTS checks to see if any active User Area Sub Types exist with the
         User enters a End Date so the Use Area Type       selected Use Area Type. If not, the system discontinues Use Area Type,
    8.   Code will no longer be available for use, and     and displayed it on the first row of the grid, if the Use Area Type of All is
         selects the Save button.                          displayed. If there are any active Use Area Sub Types, an alert message
                                                           is displayed.

         The User selects a Use Area Type for editing      PPMTS reactivates a Use Area Type by removing the Discontinue Date,
    9.
         that has been discontinued, and clears the        and the Use Area is displayed on the grid.
         Discontinue date field. He selects the Save


7aab6965-3f20-4ee7-8d4c-ea01914a37d8.doc                                                                                 Page 83 of 154
                                       Office of Technology and Information Services/Division of
                                       Recreation & Parks

Step #                        Action                                                   Expected Results
          button.

          User should look at appearance and
    10.                                                    Screen appearance and navigation are as requested and comply with
          navigation for this screen, and determine if
                                                           DEP Standards.
          they are satisfactory.




                                                              Results

Verification Procedure           Verify that all Use Area Type Codes were created, edited, deleted and inactivated correctly.

Actual Outcome

                                                              Sign Off

Pass/Fail                                                           Date

Tester




7aab6965-3f20-4ee7-8d4c-ea01914a37d8.doc                                                                               Page 84 of 154
                                      Office of Technology and Information Services/Division of
                                      Recreation & Parks

   7.6       Manage Use Area Subtype Codes




                                                    PPMTS Test Scenario

                                                                  Test Scenario
Test Scenario ID:           TUC10-7.6                                                      Manage Use Area Sub Type Codes
                                                                  Name:

Requirements Tested:     UC10-1 through                           Test Phase:              Acceptance

Date Prepared:           07/26/2010

Objective:               To View, Create/Edit, Delete and Inactivate Use Area Sub Type Codes

Set Up:                  Tester is logged on as specific role ( Admin User)

Constraints:             None


Step #                           Action                                                    Expected Results

          User navigates to the Manage Use Area Sub Type screen
                                                                     PPMTS displays the Use Area Sub Types for the selected
    1.    from the Use Area Type Codes Tab. User enters
                                                                     criteria in the grid in alphabetical order by the Use Area Sub
          parameters and selects the Search Use Area Sub Type
                                                                     Type Id.
          Codes button.



7aab6965-3f20-4ee7-8d4c-ea01914a37d8.doc                                                                              Page 85 of 154
                                      Office of Technology and Information Services/Division of
                                      Recreation & Parks

Step #                             Action                                                    Expected Results

         The User selects the “Delete” Action in the grid beside the   PPMTS displays an alert message asking the User if he wants
    2.   row that is able to be deleted. (Use Area Sub Type Codes      to delete this code with “OK” or “Cancel” choices. If “OK”, the
         that have never been associated)                              Use Area Sub Type Code is deleted

         User selects Use Area Type Name and enters Use Area
                                                                       PPMTS validates the data and displays a confirmation
    3.   Sub Type Name, Description in the entry form. Begin Date
                                                                       message. New Use Area Sub Type Code then is displayed on
         is System Date but may be changed to a prior or a future
                                                                       the grid.
         date. User selects the Save button.

    4.   User begins entering data into the entry form, but then       PPMTS clears all data from the entry form, and User may re-
         selects the Clear Form button.                                enter data.


    5.   User selects a Use Area Sub Type Code to edit by              PPMTS displays the Use Area Sub Type Code in the entry
         clicking the Use Area Sub Type Name link.                     grid.

                                                                       PPMTS validates the information, displays a confirmation
    6.   User edits the Use Area Sub Type Name, Description and
                                                                       message, and the Use Area Sub Type Code appears in the
         selects the Save button.
                                                                       first row on the grid.

    7.   User attempts to edit the Begin Date.                         PPMTS does not allow this field to be edited.

         User wants to re-assign and Use Area Type Name to a
         different Use Area Type Name. User selects Use Area           PPMTS validates the edit, and displays an alert message that
    8.   Sub Type Name link on the grid moving the data to the         the Use Area Type Name will be re-assigned with “OK” and
         entry area. He selects a different Use Area Type Name         “Cancel” options
         from the drop down list, and select the Save button



7aab6965-3f20-4ee7-8d4c-ea01914a37d8.doc                                                                               Page 86 of 154
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                                      Recreation & Parks

Step #                             Action                                                  Expected Results

                                                                    PPMTS re-assigns the Use Area Type to the new Use Area
    9.    The User selects “OK” to confirm the change.              Type in the database, displays a confirmation message, and
                                                                    displays the Use Area Sub Type on the first row of the grid.


    10.   (Repeat step 8) The User selects “Cancel” to cancel the   PPMTS restores the Use Area Type Name and remains on the
          change.                                                   entry grid for further edits.

                                                                    PPMTS checks to see if any active User Area Sub Types exist
                                                                    with the selected Use Area Type. If not, the system
          User enters a End Date so the Use Area Type Code will
    11.                                                             discontinues Use Area Type, and displayed it on the first row
          no longer be available for use, and selects the Save
                                                                    of the grid, if the Use Area Type of All is displayed. If there are
          button.
                                                                    any active Use Area Sub Types, an alert message is
                                                                    displayed.

          The User selects a Use Area Type for editing that has
    12.                                                             PPMTS reactivates a Use Area Type by removing the End
          been discontinued, and clears the End date field. He
                                                                    Date, and the Use Area is displayed on the grid.
          selects the Save button.


    13.   User should look at appearance and navigation for this    Screen appearance and navigation are as requested and
          screen, and determine if they are satisfactory.           comply with DEP Standards.




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                                                            Results

Verification Procedure         Verify that all Use Area Sub Type Codes were created, edited, deleted and inactivated correctly.

Actual Outcome

                                                            Sign Off

Pass/Fail                                                         Date

Tester




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   7.7       Manage OCA Codes

                                                       PPMTS Test Scenario

                                                                        Test Scenario
Test Scenario ID:              TUC10-7.7                                                       Manage OCA Codes
                                                                        Name:

Requirements Tested:       UC10-1 through                               Test Phase:            Acceptance

Date Prepared:             07/26/2010

Objective:                 To View, Create/Edit, Delete and Inactivate OCA Codes

Set Up:                    Tester is logged on as specific role ( Admin User)

Constraints:               None


Step
                                    Action                                                      Expected Results
 #

          User navigates to the Manage OCA Codes screen from the
    1.                                                                    PPMTS displays the OCA Codes for the selected criteria in
          Admin Menu Tab. User enters parameters and selects the
                                                                          the grid in alphabetical order by the OCA Number.
          Search OCA Codes button.

    2.    The User selects the “Delete” Action in the grid beside the     PPMTS displays an alert message asking the User if he wants
          row that is able to be deleted. (OCA Codes that have never      to delete this code with “OK” or “Cancel” choices. If “OK”, the


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Step
                                   Action                                                  Expected Results
 #
         been associated)                                            OCA Code is deleted

         User enters OCA Number, OCA Title in the entry form.
    3.                                                               PPMTS validates the data and displays a confirmation
         Begin Date is System Date but may be changed to a prior
                                                                     message. New OCA Code then is displayed on the grid.
         or a future date. User selects the Save button.


    4.   User begins entering data into the entry form, but then     PPMTS clears all data from the entry form, and User may re-
         selects the Clear Form button.                              enter data.


    5.   User selects an OCA Code to edit by clicking the OCA
                                                                     PPMTS displays the OCA Code in the entry grid.
         Number link.

                                                                     PPMTS validates the information, displays a confirmation
    6.   User edits the OCA Number, OCA Title and selects the
                                                                     message, and the OCA Code appears in the first row on the
         Save button.
                                                                     grid.

    7.   User attempts to edit the Begin Date.                       PPMTS does not allow this field to be edited.

                                                                     PPMTS validates the date is after the Begin Date, displays a
    8.   User enters a Discontinue Date so the OCA Code will no
                                                                     confirmation message, and the OCA Code appears in the first
         longer be available for use, and selects the Save button.
                                                                     row of the grid if the Search value was “All”.

    9.   User should look at appearance and navigation for this      Screen appearance and navigation are as requested and
         screen, and determine if they are satisfactory.             comply with DEP Standards.




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                                                            Results

Verification Procedure         Verify that all OCA Codes were created, edited, deleted and inactivated correctly.

Actual Outcome

                                                            Sign Off

Pass/Fail                                                         Date

Tester




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   7.8       Manage DRP Office Codes

                                                        PPMTS Test Scenario

                                                                       Test Scenario
Test Scenario ID:               TUC10-7.8                                                     Manage DRP Office Codes
                                                                       Name:

Requirements Tested:        UC10-1 through                             Test Phase:            Acceptance

Date Prepared:              07/26/2010

Objective:                  To View, Create/Edit, Delete and Inactivate DRP Office Codes

Set Up:                     Tester is logged on as specific role ( Admin User)

Constraints:                None


Step
                                            Action                                                    Expected Results
 #

          User navigates to the Manage DRP Office screen from the Admin Menu           PPMTS displays the DRP Office for the selected
    1.    Tab. User enters parameters and selects the Search DRP Office button.        criteria in the grid in alphabetical order by the
                                                                                       DRP Office Name.

    2.                                                                                 PPMTS displays an alert message asking the
          The User selects the “Delete” Action in the grid beside the row that is
                                                                                       User if he wants to delete this code with “OK” or


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Step
                                          Action                                                    Expected Results
 #
         able to be deleted. (DRP Office that have never been associated)            “Cancel” choices. If “OK”, the DRP Office is
                                                                                     deleted

         User enters required field DRP Office Name and may add other optional
                                                                                     PPMTS validates the data and displays a
    3.   fields like Office Short Name, Organization, and Cost Estimate Multiplier
                                                                                     confirmation message. New DRP Office then is
         in the entry form. Begin Date is System Date but may be changed to a
                                                                                     displayed on the grid.
         prior or a future date. User selects the Save button.

    4.   User begins entering data into the entry form, but then selects the Clear   PPMTS clears all data from the entry form, and
         Form button.                                                                User may re-enter data.


    5.                                                                               PPMTS displays the DRP Office in the entry
         User selects a DRP Office to edit by clicking the DRP Office Name link.
                                                                                     grid.

                                                                                     PPMTS validates the information, displays a
    6.   User edits the DRP Office Name and other optional fields and selects the
                                                                                     confirmation message, and the DRP Office
         Save button.
                                                                                     appears on the grid.

    7.   User attempts to edit the Begin Date.                                       PPMTS does not allow this field to be edited.

                                                                                     PPMTS validates the date is after the Begin
    8.   User enters a Discontinue Date so the Project Status Code will no longer    Date, displays a confirmation message, and the
         be available for use, and selects the Save button.                          DRP Office appears in the first row of the grid if
                                                                                     the Search value was “All”.

    9.
         User should look at appearance and navigation for this screen, and          Screen appearance and navigation are as


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Step
                                           Action                                                     Expected Results
 #
         determine if they are satisfactory.                                           requested and comply with DEP Standards.




                                                                Results

Verification Procedure            Verify that all DRP Offices were created, edited, deleted and inactivated correctly.

Actual Outcome

                                                                Sign Off

Pass/Fail                                                             Date

Tester




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   7.9       Import TPMS Projects

                                                         PPMTS Test Scenario

                                                                        Test Scenario
Test Scenario ID:               TUC11-7.9                                                         Import TPMS Projects
                                                                        Name:

Requirements Tested:        UC11-1 through                              Test Phase:               Acceptance

Date Prepared:              07/27/2010

Objective:                  To import TPMS projects

Set Up:                     Tester is logged on as specific role ( Admin User or District User)

Constraints:                None


Step #                                   Action                                                      Expected Results

          User navigates to the Import TPMS Projects screen from the
                                                                                PPMTS displays the TPMS projects for the selected
          Admin Menu Tab. User enters parameters and selects the
    1.                                                                          criteria in the grid which is marked with PPMTS
          Search TPMS Projects button. [Default criteria for District User
                                                                                transfer indicator to Yes and have all required
          would be their assigned District office. Default criteria for Admin
                                                                                information to create and ADA need.
          User would be District 1].

    2.
          User selects the Import ADA Needs into PPMTS button on the            PPMTS insert the selected TPMS projects as ADA


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Step #                                 Action                                                   Expected Results
         bottom of the grid to link the checked TPMS projects.                 needs in the PPMTS and displays a confirmation
                                                                               message.

    3.   User begins entering data into the entry form, but then selects the   PPMTS clears all data from the entry form, and User
         Clear Form button.                                                    may re-enter data.


    4.   User should look at appearance and navigation for this screen,        Screen appearance and navigation are as requested
         and determine if they are satisfactory.                               and comply with DEP Standards.




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                                                             Results

Verification Procedure         Verify that import of TPMS projects work correctly.

Actual Outcome

                                                            Sign Off

Pass/Fail                                                         Date

Tester




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   7.10      Manage Parks

                                                     PPMTS Test Scenario

                                                                   Test Scenario
Test Scenario ID:            TUC12-7.10                                                    Manage Parks
                                                                   Name:

Requirements Tested:      UC12-1 through                           Test Phase:             Acceptance

Date Prepared:            07/19/2010

                          To create new Parks, modify Park, Use Areas, Resource Management Zones, and Structures, and to
Objective:
                          merge and split Use Areas

Set Up:                   Tester is logged on as specific role (Admin User).

Constraints:              none

 Step #                            Action                                                  Expected Results

             Search and create Parks, Use Areas, and Resource
             Management Zones

     1.      User navigates to the Manage Parks screen from the    PPMTS displays the list of Parks in the grid in alphabetical order.
             Admin Menu Tab. User selects the Search Parks



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           button.


     2.    User selects a District ID on the Manage Parks          PPMTS displays the list of Parks in the grid in alphabetical order
           screen, and User selects the Search Parks button.       for that District only.

           User selects a District ID on the Manage Parks
     3.    screen, then he selects a Park from the drop down,      PPMTS displays the Park selected as a row in the grid.
           and selects the Search Parks button.

     4.    User selects various Status values from the drop        PPMTS displays the list of Parks in the grid in alphabetical order
           down, and then selects the Search Parks Button.         for that Status only.

           User selects the Create New Park button, and
                                                                   PPMTS validates the information, displays a warning message
     5.    selects District Id, fills in the Unit Id, Park Name,
                                                                   informing the User that he must create a least one Use Area, and
           selects Park Classification, and can change the
                                                                   displays “OK” or “Cancel” options.
           default Begin Date. User selects the Save button.


     6.                                                            PPMTS saves the Park data, and the Resource Management
           The User indicates “OK” to create a Use Area.
                                                                   Zone Tab and Use Area Tab appear on the screen.

     7.                                                            PPMTS remains on the Manage Parks screen and the data is not
           (repeat step 5) User selects “Cancel”.
                                                                   saved.

           While User is creating a new Park, he decides to
     8.                                                            PPMTS clears all entered data from the Create New Park form,
           clear the screen and begin again. User selects the
                                                                   and leaves the form open for data re-entry.
           Clear Form button.

     9.    The User enters optional fields such as Park            PPMTS validates the information, displays a warning message
           Common Name, Organization Code, and Description         informing the User that he must create a least one Use Area.


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           along with the required fields [see step 5]. User     [see steps 5-7]
           selects the Save button.

    10.    (repeat steps 5-6) [User has navigated to the Use
                                                                 PPMTS is on the Manage Parks screen, Use Area Tab
           Area Tab to create a Use Area for the new Park]

           User creates a new Use Area for the new Park by
           entering a Use Area Name, the Begin Date (default
                                                                 PPMTS validates data, and if correct, a confirmation message is
    11.    is System Date), and at least one selected Use Area
                                                                 displayed, and the new Use Area is displayed on the first row of
           Type and related Use Area Subtype (User selects
                                                                 the Use Area grid.
           Add button to add each Use Area Type/Subtype to
           the Use Area list). User selects the Save button.

           While User is creating a new Use Area, he decides
    12.                                                          PPMTS clears all entered data from the Create New Use Area
           to clear the screen and begin again. User selects
                                                                 form, and leaves the form open for data re-entry.
           the Clear Form button.

    13.    [User navigates to the Resource Management Zone
                                                                 PPMTS is on the Manage Parks screen, RM Zone Tab.
           Tab to create an RM Zone for the new Park]

           User navigates to the Resource Management Zone
           Tab for the new Park to create a new RM Zone by       PPMTS validates data, and if correct, a confirmation message is
    14.    adding the required RM Zone Name and Begin Date       displayed, and the new RM Zone is displayed on the first row of
           (default is System Date). User selects the Save       the RM Zone grid.
           button.

           While User is creating a new RM Zone, he decides
    15.                                                          PPMTS clears all entered data from the Create New RM Zone
           to clear the screen and begin again. User selects
                                                                 form, and leaves the form open for data re-entry.
           the Clear Form button.



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           Edit Parks

           User navigates to the Park Details Tab on the
           Manage Parks screen. User selects a Park Name              PPMTS saves the Park prior name in the database, confirms the
    16.    link in the grid to display the Park data in the entry     Save function, and the Park is displayed on the first row of the
           form. User changes the Park Name, and selects the          Park grid.
           Save button.

           [see step 16] User selects a Park for editing and
                                                                      PPMTS validates data, and if correct, a confirmation message is
    17.    edits the Park Common Name, Org Code,
                                                                      displayed, and the Park is displayed on the first row of the Park
           Description, and Park Classification. He selects the
                                                                      grid.
           Save button.

           User selects a Park for editing, and selects the           PPMTS checks for open projects associated with the Park. If
           Inactivated date, fills in the Inactivated Reason. He      none are found, PPMTS inactivates all RM Zones, Use Areas
    18.    selects the Save button.                                   and Structures associated with the Park and displays the
                                                                      confirmation message. Inactivated Park information is displayed
                                                                      on the first row of the grid, if the Park Status of All is displayed.

           User selects a Park for editing, and selects the           PPMTS checks for open projects associated with the Park. If
    19.    Inactivated date, fills in the Inactivated Reason. (this   found, a warning message is displayed informing the User that
           park has open associated projects) He selects the          he must close any open Projects. The Inactivated Date and
           Save button.                                               Reason are Removed from the entry form.

           User navigates to the Park Details Tab on the              PPMTS finds all the related Use Areas, Structures, and RM
           Manage Parks screen with Inactivated Parks                 Zones linked to the Park and reactivates them. A successful
    20.
           displayed in the grid. (search with Park Status of         reactivation message is displayed. The Park will display on the
           Inactive) User selects a Park Name link in the grid to     grid when a status of All is selected on the search.
           display the Park data in the entry form. User



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           removes the Inactivated Date and Inactivated
           Reason, and selects the Save button.

           Edit Resource Management Zones

           User navigates to the Resource Management Zone       PPMTS displays the selected RM Zone information in the entry
    21.    Tab for the Park, selects the RM Zone Name link on   area, and the RM Zone Name, Description, and Begin and End
           the grid for the RM Zone he wants to edit.           Dates may be edited.

                                                                PPMTS validates the information, displays a confirmation
    22.    User edits some of the RM Zone information, and
                                                                message, and the RM Zone is displayed on the first row of the
           selects the Save button.
                                                                RM Zone grid.

                                                                PPMTS validates the End Date, displays a confirmation
    23.    (repeat step 21) User enters an End Date, and
                                                                message, and the Inactivated RM Zone does not appear on the
           selects the Save button.
                                                                grid, since the default status is Active.


    24.    User changes the RM Zone Status to Inactive at the   PPMTS changes the grid selection to show all Inactivated RM
           top of the screen. User selects the Search button.   Zones.

                                                                PPMTS inactivates the RM Zone by updating the End date with
    25.    User inactivates an RM Zone by selecting the
                                                                the System Date. The Inactivated RM Zone will not appear on
           Inactive link on the grid.
                                                                the grid for the Active Status selection.

           (repeat step 21) User starts entering changes, but
    26.                                                         PPMTS restores the original data for that RM Zone in the entry
           then decides to start over. He selects the Clear
                                                                form.
           Form button.




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           Edit Use Areas

                                                                  PPMTS displays the selected Use Area information in the entry
           User navigates to the Use Area Tab for the Park,
    27.                                                           area, and the Use Area Name, Description, and Begin and End
           selects the Use Area Name link on the grid for the
                                                                  Dates, and Inactivated Reason may be edited. Use Area Types
           Use Area he wants to edit.
                                                                  and Subtypes may be added or deleted.

                                                                  PPMTS saves the Use Area prior name in the database, confirms
    28.    User edits the Use Area Name, and selects the Save
                                                                  the Save function, and the Use Area is displayed on the first row
           button.
                                                                  of the Use Area grid.

                                                                  PPMTS validates the information, displays a confirmation
    29.    User edits some of the other Use Area information,
                                                                  message, and the Use Area is displayed on the first row of the
           and selects the Save button.
                                                                  Use Area grid.

           (repeat step 27) User selects Use Area Type from
                                                                  PPMTS displays each Use Area Type and Subtype combination
           the drop down and a corresponding Use Area
                                                                  as it is added to the screen. PPMTS then saves this data that is
    30.    Subtype, and selects the Add button. This is
                                                                  associated with the Use Area, and displays a confirmation
           repeated a few times for different combinations of
                                                                  message. The edited Use Area is displayed on the first row of
           Use Area Types and Subtypes. User selects the
                                                                  the grid.
           Save button.

           (repeat step 27) User selects the Use Area Type
                                                                  PPMTS un-associates the Use Area Types and Subtypes from
    31.    and corresponding Subtype he wants to remove from
                                                                  the Use Area, displays a confirmation message. The edited Use
           the list on the entry form. He selects the Save
                                                                  Area is displayed on the first row of the grid.
           button.

    32.                                                           PPMTS validates the Inactivated Date and Reason, updates any
           (repeat step 27) User enters an Inactivated Date and
                                                                  associated Structures with the End Date, displays a confirmation


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           Reason, and selects the Save button.                   message, and the Inactivated Use Area does not appear on the
                                                                  grid, since the default status is Active.

    33.    User changes the Use Area status to Inactive at the    PPMTS changes the grid selection to show all Inactivated Use
           top of the screen. User selects the Search button.     Areas.


    34.    User selects an Inactivated Use Area by selecting
                                                                  PPMTS displays the Inactivated Use Area data on the entry form.
           the Use Area name on the grid.

                                                                  PPMTS will reactivate the Use Area and all associated
    35.    User removes the Inactivated Date and the
                                                                  Structures, and display a successful reactivation message. The
           Inactivated Reason, and selects the Save button.
                                                                  Use Area does not appear in the grid if the Status is Inactive.

           (repeat step 27) User starts entering changes, but
    36.                                                           PPMTS restores the original data for that Use Area in the entry
           then decides to start over. He selects the Clear
                                                                  form.
           Form button.

           Manage Structures

                                                                  PPMTS displays the Manage Structures screen with the Park
    37.    User selects the Manage Structures button on the
                                                                  and Use Area Names filled in at the top, and a default Status of
           Use Area Tab of the Manage Parks screen.
                                                                  Active.

           User enters the Structure Name, Building #, Begin      PPMTS validates the information and saves it, displays a
    38.    Date (defaults to System Date), and selects the Save   confirmation message, and the new Structure is displayed on the
           button.                                                first row of the Structures grid.

    39.                                                           PPMTS clears any entered data from the entry form.
           User selects the Clear Form button when entering



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           data in the entry form.


    40.    User selects the Structure Name link on the Manage
                                                                   PPMTS displays the Structure data in the entry form for editing.
           Structures grid to display data for editing.

           User edits some of the data on the Structure entry
    41.                                                            PPMTS prompts the user to save the data with “OK” or “Cancel”
           form, and selects Close button before saving the
                                                                   choices.
           data.

    42.                                                            If “OK”, the Structure data is saved, a confirmation message is
           User selects “OK” to save the data.
                                                                   displayed, and the system navigates back to the Use Area Tab.

                                                                   If “Cancel”, the Manage Structures screen is closed without
    43.    (repeat step 41) User selects “Cancel” to discard the
                                                                   saving the data, and the system navigates back to the Use Area
           data.
                                                                   Tab.

    44.    (repeat step 40) User edits some of the data and        PPMTS validates and saves the data, and the edited Structure is
           selects the Save button.                                displayed as the first row on the Structures grid.

           (repeat step 40) User enters an End Date and End        PPMTS validates and saves the data, displays an inactivation
    45.    Reason for the selected Structure, and selects the      confirmation message, and the Structure is removed from the
           Save button.                                            grid showing only Active Structures.

           The User changes the Status to “Inactive” on the
    46.                                                            PPMTS displays the inactive Structures in the grid, showing the
           Manage Structures screen, and selects the Search
                                                                   inactivated Structure. [step 45]
           button.

    47.    (repeat step 40) User selects a new Use Area Name
                                                                   PPMTS displays and alert message verifying that the User wants
           from the drop down to relocate the Structure, and


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           selects the Save button.                               to modify the Use Area Name, with “OK” and “Cancel” options.


    48.                                                           PPMTS updates the Use Area Name and displays a confirmation
           User selects “OK” option.
                                                                  message. The Structure is no longer displayed in the grid.

           To check on the Structure relocation, User navigates   PPMTS displays the Use Area Tab on the Manage Parks screen.
    49.    to the new Use Area by selecting Close, then           Then PPMTS displays the Manage Structures screen for the new
           selecting the Manage Structures Action for the new     Use Area where the relocated Structure should appear in the
           Use Area on the grid.                                  grid.

    50.    (repeat step 47) User selects “Cancel” option.         PPMTS performs no action and remains on the same screen.

           Merge Use Areas

           User selects a Use Area Name link from the grid on
    51.                                                           PPMTS displays the selected Use Area to be merged on the
           the Use Area Tab of the Manage Parks screen. This
                                                                  entry form.
           Use Area is to be merged with a second Use Area.

                                                                  PPMTS displays a Merge Use Area screen showing the
    52.    User selects the Merge button.                         Structures associated with the Use Area to be merged on the
                                                                  screen.

           User selects the Merge Date (defaults to System
    53.    Date), enters the Merge Reason, and selects the        PPMTS displays the Structures associated with the Use Area to
           Use Area Name from the drop down to choose the         be merged into and the Use Area Description.
           Use Area to be merged into.

    54.                                                           PPMTS inactivates the selected Structures from the merging Use
           User selects the Structures to be merged into the
                                                                  Area, and inserts them in the persisting Use Area. PPMTS


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           persisting Use Area. User selects the Save button.      prompts the User if he wants to inactive the merged Use Area
                                                                   with “OK” or “Cancel” options.

                                                                   PPMTS navigates to the Use Area Tab in the Manage Parks
    55.    User selects “OK”.                                      screen and populates the Inactivated Date field with the System
                                                                   Date and the Inactivated Reason with a default message.


    56.    User may edit the Inactivated Date and/or Reason,       PPMTS validates and saves the Use Area data, and the
           or just select the Save button.                         inactivated Use Area does not appear on the active Status grid.

    57.                                                            PPMTS does not inactivate the merging Use Area, and remains
           (repeat step 54) User selects “Cancel.
                                                                   on the Merge Use Area screen.

                                                                   PPMTS prompts the user to save the data with “OK” or “Cancel”
    58.    Use selects Close button on the Merge Use Area
                                                                   choices, if there are remaining Structures that have not been
           screen.
                                                                   transferred to the persisting Use Area.

                                                                   If “OK”, the Structure data is inactivated and inserted in the
    59.    User selects “OK” to save the data.                     persisting Use Area, a confirmation message is displayed, and
                                                                   the system navigates back to the Use Area Tab.

    60.    (repeat step 58) User selects “Cancel” to discard the   If “Cancel”, the Merge Use Area screen is closed without saving
           data.                                                   the data, and the system navigates back to the Use Area Tab.

    61.    (repeat step 53) User decides data entered is not       PPMTS clears the data from the Merge Use Area screen, and
           correct, and selects the Clear Form button.             restores any defaulted data.

           Split Use Areas



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           (repeat step 11 to create a new Use Area) User
           selects an existing Use Area Name link from the grid
    62.                                                            PPMTS displays the existing Use Area to be split on the entry
           on the Use Area Tab of the Manage Parks screen.
                                                                   form.
           This Use Area is to be split so its Structures can be
           added to the new Use Area.

    63.                                                            PPMTS displays a Split Use Area screen with data to be entered
           User selects the Split button.
                                                                   about the new Use Area.

           User selects the Split Date (defaults to System
    64.    Date), enters the Split Reason, and selects the Use     PPMTS displays the Structures associated with the Use Area to
           Area Name from the drop down to choose the new          be split and the Use Area Description.
           Use Area to receive the Structures.

                                                                   PPMTS inactivates the selected Structures from the splitting Use
    65.    User selects the Structures to populate the newly       Area, and inserts them in the new Use Area. PPMTS displays a
           created Use Area. User selects the Save button.         confirmation message, and remains on the Split Use Area
                                                                   screen.

                                                                   PPMTS prompts the user to save the data with “OK” or “Cancel”
    66.    Use selects Close button on the Split Use Area
                                                                   choices, if there are Structures that have not been transferred to
           screen.
                                                                   the new Use Area.

                                                                   If “OK”, the Structure data is inactivated and inserted in the new
    67.    User selects “OK” to save the data.                     Use Area, a confirmation message is displayed, and the system
                                                                   navigates back to the Use Area Tab.

    68.
           (repeat step 66) User selects “Cancel” to discard the   If “Cancel”, the Split Use Area screen is closed without saving the



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           data.                                                 data, and the system navigates back to the Use Area Tab.


    69.    (repeat step 64) User decides data entered is not     PPMTS clears the data from the Split Use Area screen, and
           correct, and selects the Clear Form button.           restores any defaulted data.

    70.    User should look at appearance and navigation for     Screen appearance and navigation are as requested and comply
           these screens, and determine if it is satisfactory.   with DEP Standards.




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                                                            Results

                               Verify that all data Parks, RM Zones, Use Areas and associated Structures are correctly created,
Verification Procedure
                               edited, inactivated and reactivated. Verify that Use Areas are successfully merged and split.

Actual Outcome

                                                            Sign Off

Pass/Fail                                                        Date

Tester




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   7.11      Manage Items, Item Types, and Item Subtypes

                                                    PPMTS Test Scenario

                                                                  Test Scenario            Manage Items, Item Types, and Item
Test Scenario ID:            TUC13-7.11                           Name:                    Subtypes

Requirements Tested:     UC13-1 through                           Test Phase:              Acceptance

Date Prepared:           07/23/2010

Objective:               To view, create, edit, delete, discontinue, and reactivate Items, Item Types and Item Subtypes

Set Up:                  Tester is logged on as specific role (Admin User or BDC Project Manager).

Constraints:             none



 Step #                           Action                                                  Expected Results

             Search and Create Items

             Admin User or BDC Project Manager navigates to
     1.      the Manage Items screen from the Admin Menu Tab.     PPMTS displays the list of Items in the grid in alphabetical order.
             User selects the Search Items button.




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 Step #                           Action                                                  Expected Results

           Admin User or BDC Project Manager selects an Item
     2.                                                           PPMTS displays the list of Items in the grid in alphabetical order
           type Name on the Manage Items screen, and User
                                                                  for that Item Type only.
           selects the Search Items button.

           Admin User or BDC Project Manager selects an Item
     3.    Type Name on the Manage Items screen, then he          PPMTS displays the list of Items in the grid in alphabetical order
           selects an Item Subtype Name from the drop down,       for that Item Type/Item Subtype only.
           and selects the Search Items button.

           Admin User or BDC Project Manager selects various
     4.                                                           PPMTS displays the list of Items in the grid in alphabetical order
           Status values from the drop down, and then selects
                                                                  for that Status only.
           the Search Items Button.

           Admin User or BDC Project Manager creates a new
           Item by selecting Item Type Name and Item Subtype
           Name from the drop down lists, filling in the Item     PPMTS validates the information, and if there is an existing Item
     5.    Name, Description (optional),Unit Price, selecting     with the same Item name, prompts the User to change the Item
           Unit from the drop down list, and changing the         Name. Otherwise, the new Item is saved.
           default Begin Date if desired. User selects the Save
           button.

           The Admin User or BDC Project Manager changes
     6.                                                           PPMTS allows User to change the Item Name, and saves it if it
           the Item Name if a duplicate exists. He selects the
                                                                  passes the validation.
           Save button.

     7.    While Admin User or BDC Project Manager is
                                                                  PPMTS clears all entered data from the entry form, and leaves
           creating a new Item, he decides to clear the screen


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 Step #                             Action                                                   Expected Results
           and begin again. User selects the Clear Form              the form open for data re-entry.
           button.

           Edit and Delete Items

           Admin User selects an Item Name link in the grid to
                                                                     PPMTS validates data. If the Item type Name or Item Subtype
     8.    display the Item data in the entry form. User updates
                                                                     Name has been updated, the System displays an alert message
           the fields including Item Name, Item Type, and Item
                                                                     with the “OK” or “Cancel” option.,
           Subtype, and selects the Save button.

           Admin User intentionally updated the Item Type            PPMTS validates all updates, and if correct, a confirmation
     9.    Name or Item Subtype Name, and selects the “OK”           message is displayed, and the Item is displayed on the first row
           option.                                                   of the Item grid.

           (repeat step 8) Admin User didn’t want to update the
    10.                                                              PPMTS restores the Item data and returns the User to the
           Item Type Name or Item Subtype Name, and selects
                                                                     Create/Edit Items entry form.
           “Cancel” option.

           BDC Project Manager User selects an Item Name
           link to display the Item in the entry form for editing.
                                                                     PPMTS validates data, and if correct, a confirmation message is
    11.    User can edit all data except the Item Type Name,
                                                                     displayed, and the Item is displayed on the first row of the Item
           Item Subtype Name, and Unit. He can update the
                                                                     grid.
           Begin Date to a later date. He selects the Save
           button.

    12.    Admin User selects an Item for editing, and enters        PPMTS discontinues an Item by updating the Discontinue Date,
           the Discontinue date. He selects the Save button.         and the Item is displayed on the first row of the grid, if the Item



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                                     Recreation & Parks

 Step #                           Action                                                    Expected Results
                                                                   Status of All is displayed.

           Admin User selects an Item for editing that has been
    13.                                                            PPMTS reactivates an Item by removing the Discontinue Date,
           discontinued, and clears the Discontinue date field.
                                                                   and the Item information is displayed on the first row of the grid.
           He selects the Save button.

           Admin User selects the Delete action beside an Item
    14.                                                            PPMTS displays an alert message with an option of “OK” or
           in the grid. The Delete action is only visible if the
                                                                   “Cancel” to confirm the delete or not.
           Item was never associated with any Need.


    15.                                                            PPMTS deletes the Item, displays a confirmation message, and
           Admin User selects the “OK” option.
                                                                   the Item is no longer on the grid.

    16.    (repeat step 14) Admin User selects the “Cancel”        PPMTS displays a cancel delete message, and the Item remains
           option.                                                 in the grid.

           Search and Create Item Types                            [Admin User Only]

           The User navigates to the Manage Item
    17.                                                            PPMTS displays the list of active Item Type Codes in the grid in
           Type/Subtype Code screen from the Admin Menu
                                                                   alphabetical order.
           Tab, and selects the Item Types Tab.

    18.    The User selects various Status values from the drop    PPMTS displays the list of Items in the grid in alphabetical order
           down.                                                   for that Status only.

    19.
           The User creates a new Item Type code by filling in     PPMTS validates the information, and if there is an existing Item



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                                     Recreation & Parks

 Step #                           Action                                                    Expected Results
           the Item Type Name, and changing the default Begin       Type Name, prompts the User to change the Item Type Name.
           Date if desired. User selects the Save button.           Otherwise, the new Item Type Code is saved.

                                                                    PPMTS allows User to change the Item Type Name, and saves it
    20.    The User changes the Item Type Name, and selects
                                                                    if it passes the validation. The new Item Type is displayed on the
           the Save button.
                                                                    first row of the grid.

           While the User is creating a new Item Type Code, he
    21.                                                             PPMTS clears all entered data from the entry form, and leaves
           decides to clear the screen and begin again. User
                                                                    the form open for data re-entry.
           selects the Clear Form button.

           Edit and Delete Item Types                               [Admin User Only]

           The User selects an Item Type Name link in the grid
           to display the Item Type data in the entry form. User
                                                                    PPMTS validates data. If the Item Type Name has been updated
    22.    edits the Item Type Name, and may modify the
                                                                    and a duplicate name exists, the System displays an alert
           Begin Date as long as it is the current date or later.
                                                                    message.
           Prior dates may not be updated. He selects the Save
           button.

                                                                    PPMTS validates the data, displays a confirmation message,
    23.    The User changes the duplicate Item Type Name,
                                                                    saves the data, and the Item Type Code is displayed on the first
           and selects the Save button.
                                                                    row of the grid.

           The User selects an Item Type for editing, and           PPMTS checks to see if there are any active Item Subtypes
    24.    enters the Discontinue date. He selects the Save         associated with the Item Type. If not, the System discontinues
           button.                                                  an Item Type, and displays it on the first row of the grid, if the



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 Step #                           Action                                                   Expected Results
                                                                   Item Type Status of All is displayed. If there are any active Item
                                                                   Subtypes, an alert message is displayed.

           [The User receives the message that there are
    25.    existing Item Subtypes, and he cannot discontinue       PPMTS remains on the Item Type Tab and does not save the
           the Item Type, until he discontinues the associated     data until corrected.
           Item Subtypes.]

           The User selects an Item Type for editing that has
    26.                                                            PPMTS reactivates an Item Type by removing the Discontinue
           been discontinued, and clears the Discontinue date
                                                                   Date, and the Item Type is displayed on the first row of the grid.
           field. He selects the Save button.

           The User selects the Delete action for an Item Type
           in the grid. The Delete action is only visible if the
    27.                                                            PPMTS displays an alert message with an option of “OK” or
           Item Type was never associated with any Item
                                                                   “Cancel” to confirm the delete or not.
           associated with any Need, and there are no Item
           Subtypes associated with the Item Type.

    28.                                                            PPMTS deletes the Item Type, displays a confirmation message,
           The User selects the “OK” option.
                                                                   and the Item Type is no longer displayed on the grid.


    29.    (repeat step 27) The User selects the “Cancel”          PPMTS displays a cancel delete message, and the Item Type
           option.                                                 remains in the grid.

           Search and Create Item Subtypes                         [Admin User Only]

    30.
           The User navigates to the Manage Item                   PPMTS displays the list of active Item Subtype Codes in the grid


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                                     Recreation & Parks

 Step #                           Action                                                   Expected Results
           Type/Subtype Code screen from the Admin Menu           in alphabetical order.
           Tab, and selects the Item Subtypes Tab. He selects
           the Search Item Subtypes button.

           The User selects Item Type Names and Item              PPMTS displays correctly the list of active Item Subtype Codes in
    31.    Subtype Names from the drop down lists, and            the grid in alphabetical order correctly based on the selected
           selects Search Item Subtypes button.                   parameters.

    32.    The User selects various Status values from the drop   PPMTS displays the list of Items in the grid in alphabetical order
           down.                                                  for that Status only.

           The User creates a new Item Subtype code by
           selecting the Item Type Name from the drop down        PPMTS validates the information, and if there is an existing Item
    33.    list, filling in the Item Subtype Name, and changing   Subtype Name, prompts the User to change the Item Subtype
           the default Begin Date if desired. User selects the    Name. Otherwise, the new Item Subtype Code is saved.
           Save button.

                                                                  PPMTS allows User to change the Item Subtype Name, and
    34.    The User changes the Item Subtype Name, and
                                                                  saves it if it passes the validation. The new Item Subtype is
           selects the Save button.
                                                                  displayed on the first row of the grid.

           While the User is creating a new Item Subtype Code,
    35.                                                           PPMTS clears all entered data from the entry form, and leaves
           he decides to clear the screen and begin again.
                                                                  the form open for data re-entry.
           User selects the Clear Form button.

           Edit and Delete Item Subtypes                          [Admin User Only]




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                                     Recreation & Parks

 Step #                           Action                                                  Expected Results

           The User selects an Item Subtype Name link in the
           grid to display the Item Subtype data in the entry
                                                                  PPMTS validates data. If the Item Subtype Name has been
    36.    form. User edits the Item Subtype Name, and may
                                                                  updated and a duplicate name exists, the System displays an
           modify the Begin Date as long as it is the current
                                                                  alert message.
           date or later. Prior dates may not be updated. He
           selects the Save button.

                                                                  PPMTS validates the data, displays a confirmation message,
    37.    The User updates the duplicate Item Subtype Name,
                                                                  saves the data, and the Item Subtype Code is displayed on the
           and selects the Save button.
                                                                  first row of the grid.

           The User wants to re-assign an Item Subtype to a
           different Item Type. User selects the Item Subtype
    38.                                                           PPMTS validates the edit, and displays an alert message that the
           Name link on the grid moving the data to the entry
                                                                  Item Subtype will be re-assigned with “OK” and “Cancel” options.
           area. He selects a different Item Type from the drop
           down list, and selects the Save button.

           The User selects “OK” to confirm the change.           PPMTS re-assigns the Item Subtype to the new Item Type in the
    39.                                                           database, displays a confirmation message, and displays the
                                                                  Item Subtype on the first row of the grid.

    40.    (repeat step 38) The User selects “Cancel” to cancel   PPMTS restores the Item Type Name and remains on the entry
           the change.                                            grid for further edits.

           The User selects an Item Subtype for editing, and      PPMTS checks to see if there are any active Items associated
    41.
           enters the Discontinue date. He selects the Save       with the Item Subtype. If not, the System discontinues an Item
                                                                  Subtype, and displays it on the first row of the grid, if the Item


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 Step #                           Action                                                   Expected Results
           button.                                                  Subtype Status of All is displayed. If there are any active Items
                                                                    an alert message is displayed.

           [User receives the message that there are existing
    42.                                                             PPMTS remains on the Item Subtype Tab, and does not save the
           Items, and he cannot discontinue the Item Subtype,
                                                                    data until corrected.
           until he edits or removes the associated Items.]

           The User selects an Item Subtype for editing that        PPMTS reactivates an Item Subtype by removing the
    43.    has been discontinued, and clears the Discontinue        Discontinue Date, and the Item Subtype is displayed on the first
           date field. He selects the Save button.                  row of the grid.

           The User selects the Delete action for an Item
    44.    Subtype in the grid. The Delete action is only visible   PPMTS displays an alert message with an option of “OK” or
           if the Item Subtype was never associated with any        “Cancel” to confirm the delete or not.
           Need.

                                                                    PPMTS deletes the Item Subtype, displays a confirmation
    45.    The User selects the “OK” option.                        message, and the Item Subtype is no longer displayed on the
                                                                    grid.

    46.    (repeat step 44) The User selects the “Cancel”           PPMTS displays a cancel delete message, and the Item Subtype
           option.                                                  remains in the grid.

    47.    User should look at appearance and navigation for        Screen appearance and navigation are as requested and comply
           these screens, and determine if it is satisfactory.      with DEP Standards.




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                                                            Results

                               Verify that all Items, and their associated Item Types and Item Subtypes can be viewed, created,
Verification Procedure
                               edited, deleted, and discontinued correctly.

Actual Outcome

                                                            Sign Off

Pass/Fail                                                         Date

Tester




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                                       Recreation & Parks

   7.12      Manage User DRP Org Units

                                                      PPMTS Test Scenario

                                                                    Test Scenario
Test Scenario ID:             TUC14-7.12                                                   Manage User DRP Org Units
                                                                    Name:

Requirements Tested:      UC14-1 through                            Test Phase:            Acceptance

Date Prepared:            07/27/2010

Objective:                To View and Create/Edit User DRP Org Unit

Set Up:                   Tester is logged on as specific role ( Admin User)

Constraints:              None


Step #                               Action                                                   Expected Results

          Admin navigates to the Manage User DRP Org Units screen
    1.    from the Admin Menu Tab and provides at least one search        PPMTS displays all the users’ information in the grid.
          criteria and selects the Search Users button.

                                                                          PPMTS validates if assigned role is matching existing
    2.    Admin clicks on the User Name link in the grid to assign user
                                                                          DRP-OU. If validation is successful, then all the
          DRP-OU.
                                                                          information would be loaded in the data entry grid.




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Step #                                Action                                                   Expected Results


    3.    Admin selects a User Name link where the assigned role is        PPMTS displays a mismatch message and instructs the
          not matching existing DRP-OU for the selected user.              Admin to input the end date to inactivate the user record.

                                                                           PPMTS displays District and Park fields for Park User and
    4.    Admin check to verify that based on the user roles, the DRP
                                                                           Multi- Park User while for District, Bureau and Biologists
          Office, District and Parks fields are made visible.
                                                                           user DRP Office would be displayed.


    5.                                                                     PPMTS save the record and displays confirmation
          Admin fills in the information and selects Save button.
                                                                           message and updated record is displayed in the grid.


    6.    Admin selects the User name link in the grid for the user that   PPMTS displays the Add Another Park button for user who
          is assigned to a Multi-Park User role.                           is assigned as Multi-Park User role.

    7.                                                                     PPMTS displays confirmation message to save record
          Admin selects “Add Another Park” button.
                                                                           with “OK” and “Cancel” option.

                                                                           PPMTS saves a record and displays all the information of
    8.    If “Ok” is selected.                                             the Multi-park User previously selected allowing Admin to
                                                                           assign another park.

                                                                           PPMTS would clear park information and allow Admin to
    9.    (Repeat step 7) If “Cancel” is selected.
                                                                           select another park.

    10.   Admin begins entering data into the entry form, but then         PPMTS clears all data from the entry form, and User may
          selects the Clear Form button.                                   re-enter data.




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                                                            Results

Verification Procedure         Verify that View and Create/Edit User DRP Org Unit work correctly.

Actual Outcome

                                                           Sign Off

Pass/Fail                                                        Date

Tester




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                                      Recreation & Parks

   7.13      Manage Category Fundings

                                                    PPMTS Test Scenario

                                                                 Test Scenario
Test Scenario ID:           TUC15-7.13                                                   Manage Category Funding
                                                                 Name:

Requirements Tested:     UC15-1 through                          Test Phase:             Acceptance

Date Prepared:           07/27/2010

Objective:               To View and Create/Edit Category Funding, Allotments, Adjustments and Modify Appropriation

Set Up:                  Tester is logged on as specific role ( Admin User, Accounting Admin, District User and Bureau User)

Constraints:             None




Step #                       Action                                                   Expected Results

View Category Fundings

          User navigates to the Manage Category Funding     PPMTS displays data for Appropriation Categories, Allotments and
   1.
          screen from the Admin Menu Tab. User selects      Adjustments section on the Mange Category Funding screen. [Default
          the Search Funding button. [Default view for      view for District User and Bureau User will be view only mode and


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Step #                          Action                                                    Expected Results
         District User and Bureau User will be view only].       create New button would not be displayed. Default view for Admin
                                                                 User and Accounting Admin will be in the edit mode and create New
                                                                 button would be displayed.]

Create Appropriation Categories

         The User is required to enter the following fields to
         create a new Appropriation Categories: Year,            PPMTS creates a new Appropriation Categories if all the data entered
    2.   Category, Expansion Option, Fund, Current               conforms to the internal data edits. A message is displayed for
         Appropriation and Category Description. User            missing or incorrect data that the user must correct.
         then selects Save button.


    3.                                                           PPMTS displays warning message and navigates to the View
         The User selects Cancel button.
                                                                 Category Fundings.


    4.   User begins entering data into the entry form, but      PPMTS clears all data from the entry form, and User may re-enter
         then selects the Clear Form button.                     data.

Edit Appropriation Categories


    5.   The User would edit only notes fields and then
                                                                 PPMTS save the data and displays confirmation message.
         selects Save button.

    6.                                                           PPMTS displays warning message and navigates to the View
         The User selects Cancel button.
                                                                 Category Fundings.




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Step #                          Action                                                   Expected Results


    7.    User begins entering data into the entry form, but   PPMTS clears all data from the entry form, and User may re-enter
          then selects the Clear Form button.                  data.

Category Allotment

          User enters the DRP Office and Amount to create      PPMTS validates to check the unallocated appropriation balance for a
    8.    a new Category Allotment, and selects the Save       specific Category-Yr/EO may never be less than zero. If validations are
          button. [DRP Offices dropdown would show DRP         successful, confirmations message displays and the newly added
          Office with the Organization Code].                  Category Allotment would be visible in the grid .


    9.                                                         PPMTS displays warning message and navigates to the View
          The User selects Cancel button.
                                                               Category Fundings.

Category Adjustment

          User enters the DRP Office and Adjustment
                                                               PPMTS validates to check the negative category adjustments that
          Amount to create a new Category Adjustments,
    10.                                                        would make a category allotment balance less than zero. If validations
          and selects the Save button. [DRP Offices
                                                               are successful, confirmations message displays and the newly added
          dropdown would show DRP Office with the
                                                               Category Adjustment would be visible in the grid.
          Organization Code].


    11.   User click on the Edit link in the Category          PPMTS display all the information in the data grid with only notes field
          Adjustment grid.                                     as editable.

    12.   User input notes field and click save button         PPMTS save the record and display confirmation message.




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Step #                         Action                                                  Expected Results


    13.                                                      PPMTS displays warning message and navigates to the View
          The User selects Cancel button.
                                                             Category Fundings.

Modify Appropriation


    14.                                                      PPMTS displays a section where user can input the adjustment
          User clicks the Mange Appropriation button.
                                                             amount and reason.

                                                             PPMTS validates to check the amount will not result in the current
    15.   User enters Adjustment amount and the Reason
                                                             appropriation amount less than zero. If validation is successful, then
          to modify appropriation and selects save button.
                                                             confirmation message displays.


    16.                                                      PPMTS displays warning message and navigates to the Edit
          The User selects Cancel button.
                                                             Appropriation Categories.




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                                                           Results

                               Verify that View and Create/Edit Category Funding, Allotments, Adjustments and Modify
Verification Procedure
                               Appropriation work correctly.

Actual Outcome

                                                           Sign Off

Pass/Fail                                                        Date

Tester




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   7.14      Administer Project Fundings

                                                         PPMTS Test Scenario

                                                                       Test Scenario
Test Scenario ID:               TUC16-7.14                                                     Administer Project Funding
                                                                       Name:

Requirements Tested:        UC16-1 through                             Test Phase:             Acceptance

Date Prepared:              07/27/2010

Objective:                  To administer project funding

Set Up:                     Tester is logged on as specific role ( Admin User, Accounting Admin, District User, Bureau User)

Constraints:                None


Step
                                             Action                                                    Expected Results
 #

          User navigates to the Manage Project Funding screen from the Admin
          Menu Tab. User selects the Search Funding button. [DRP Office search
    1.                                                                                   PPMTS displays all the Projects for the
          criteria would be visible to Admin User and Accounting Admin while for
                                                                                         selected criteria in the grid.
          District and Bureau Users it would default to their assigned district office
          and bureau].




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Step
                                             Action                                                 Expected Results
 #

                                                                                      PPMTS displays the Administer Project
    2.   User click on the Project/Internal number link in the grid. [Editable link
                                                                                      Funding screen filled with data for the
         would be visible only if Project Category-Yr/EO Balance is zero]
                                                                                      Project/Internal number selected.

                                                                                      PPMTS would populate the Project Title for
    3.   User selects “Move to Project/Internal Field” in the Administer Project      selected Project/Internal Number and disable
         Funding screen                                                               the Transfer to DRP Reserve checkbox in the
                                                                                      Administer Project Funding screen.

                                                                                      PPMTS would disable the Transfer to DRP
    4.   User selects “Move to DRP Reserve” in the Administer Project Funding
                                                                                      Reserve checkbox in the Administer Project
         screen.
                                                                                      Funding screen.

                                                                                      PPMTS would perform check and saves the
    5.   User enter Transfer Amount , select Move to Project/Internal number and
                                                                                      changes in the database, and display
         clicks Save button
                                                                                      confirmation message.


    4.   User begins entering data into the entry form, but then selects the Clear    PPMTS clears all data from the entry form, and
         Form button.                                                                 User may re-enter data.




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                                                             Results

Verification Procedure         Verify that Administer Project Funding work correctly.

Actual Outcome

                                                            Sign Off

Pass/Fail                                                         Date

Tester




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8          Reports
      Section 9, Reports, contains the testing process to execute and review the accuracy and functionality of the PPMTS Reports.

8.1        Execute and Review PPMTS Reports

                                                       PPMTS Test Scenario

                                                                      Test Scenario
Test Scenario ID:               TUC09-8.1                                                   Reports
                                                                      Name:

Requirements Tested:        UC9-1 through                             Test Phase:           Acceptance

Date Prepared:              07/21/2010

Objective:                  To execute and review all PPMTS Reports

                            Tester is logged on as any role (Park User, Multi Park User, District User, BDC User, BDC Project
Set Up:                     Manager, BNCR User, BOS User, Biologists, Planner, View Only User) (The Admin User can perform any
                            tasks allowed to any user by PPMTS)

Constraints:                None


Step #                                Action                                                  Expected Results

      1.    User navigates to the Reports link on the Main Menu and       PPMTS displays the Report Description page.



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Step #                                Action                                                   Expected Results
          selects it.

    2.    User selects a Report from the Report Description page.          PPMTS displays the Parameter Screen for that Report.


    3.                                                                     PPMTS executes the Report for those parameters and
          User enters parameters and selects Submit button.
                                                                           displays the results on the screen.

    4.    User reviews the accuracy of the Report data, parameter
                                                                           [visual review by User]
          choices, Report appearance, sorting and grouping.


    5.    User updates the Report Testing Chart with results of the test
                                                                           [manual action by User]
          for this Report.


    6.                                                                     PPMTS displays the Print dialog box for the User to enter
          User selects the Print button.
                                                                           the desired parameters for printing, and report prints.


    7.                                                                     PPMTS provides the options of exporting the Report to MS
          User selects the Export To button.
                                                                           Word and MS Excel. Report is exported as directed.

    8.    User selects the Back indicator.                                 PPMTS returns to the Parameter Screen.


    9.    User updates the Report Testing Chart with results of the
                                                                           [manual action by User]
          navigation buttons.

    10.   [repeat steps 3-9 until all parameters have been tested]         PPMTS repeats Report generation for various parameters.




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Step #                               Action                                                 Expected Results

          User tests removing data entered by entering parameter
    11.                                                                  PPMTS clears all data entered on the Parameter Screen,
          values on the Parameter Screen, and selecting Clear Form
                                                                         and displays the cleared entry form.
          button.

    10.   User selects the Close button.                                 PPMTS navigates back to the Report Description page.


    11.                                                                  PPMTS executes each report selected for multiple
          [repeat steps 2-12 until all Reports have been tested]
                                                                         parameter choices.

    12.   User updates Testing Chart with any additional observations.   [manual action by User]




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                                                             Results

                               Verify that all Reports execute correctly for all parameters, and the data reported is accurate and
Verification Procedure
                               displayed in an appropriate manner.

Actual Outcome

                                                             Sign Off

Pass/Fail                                                          Date

Tester




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8.2      Report Testing Chart for PPMTS
         Fill in the information below for each report indicating if the functionality, accuracy, and navigation is satisfactory, and mark as
         Pass or Fail.




      Pass or Fail            Report Sub Menu           Reports                    Parameters                   Report Columns / Fields
      Mark Below

      Pass or Fail            ITEMS                     Items List Report          By item type, item           Items, description, unit, unit
                                                                                   subtype                      price

                                                                                   [group by: type,
                                                                                   subtype]

      Parameters, Grouping, and Sorting Results

      Report Accuracy and Appearance

      Navigation Buttons Results

      Pass or Fail            NEEDS                     Requested Items            By plan indicator,           District priority, park
                                                        Report                     item type, item              priority, description, notes,
                                                                                   subtype, item                quantity, unit, total
                                                                                                                estimated cost, %


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                                                                                             complete
                                                                    [group by: type,
                                                                    subtype]

   Parameters, Grouping, and Sorting Results

   Report Accuracy and Appearance

   Navigation Buttons Results

   Pass or Fail           NEEDS                Summary              By summary               Description, quantity, unit,
                                               Reports – Park       type(park, district,     estimated cost, notes
                                               Summary              statewide), plan
                                                                    indicator, item type
                                                                    [group by: park, type]

   Parameters, Grouping, and Sorting Results

   Report Accuracy and Appearance

   Navigation Buttons Results

   Pass or Fail           NEEDS                Summary              By summary               Park, total cost estimate
                                               Reports – District   type(park, district,
                                               Summary              statewide), plan
                                                                    indicator, item type
                                                                    [total by: park]




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   Parameters, Grouping, and Sorting Results

   Report Accuracy and Appearance

   Navigation Buttons Results

   Pass or Fail           NEEDS                Summary            By summary                District, total cost estimate
                                               Reports –          type(park, district,
                                               Statewide          statewide), plan
                                               Summary            indicator, item type
                                                                  [total by: district]

   Parameters, Grouping, and Sorting Results

   Report Accuracy and Appearance

   Navigation Buttons Results

   Pass or Fail           NEEDS                Needs List by      By plan indicator,        Description, use area/RM
                                               Bureau, District   district, park, bureau,   zone, notes, on plan,
                                               or Park Report     item type, item           priority, % complete, fiscal
                                                                  subtype, item             year requested, quantity,
                                                                                            estimated cost
                                                                  [group by: type,
                                                                  subtype]

   Parameters, Grouping, and Sorting Results




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   Report Accuracy and Appearance

   Navigation Buttons Results

   Pass or Fail           NEEDS                Prioritized Needs   By district, park, plan   District priority, park
                                               List Report         indicator, item type,     priority, description, use
                                                                   priority type, priority   area/RM zone, notes, on
                                                                   range [group by: type,    plan, % complete,
                                                                   park, priority by type]   estimated cost

   Parameters, Grouping, and Sorting Results

   Report Accuracy and Appearance

   Navigation Buttons Results

   Pass or Fail           NEEDS                ADA Compliance      By district, park,        District, park, description,
                                               Needs Report        bureau, plan              total estimated cost, %
                                                                   indicator [total by:      complete
                                                                   park]

   Parameters, Grouping, and Sorting Results

   Report Accuracy and Appearance

   Navigation Buttons Results




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   Pass or Fail           PROJECTS             Closed Projects          By bureau / district        Park name, project #,
                                               Report                                               internal #, description, date
                                                                        [total by: park]            closed, archive box
                                                                                                    number, total expenditure

   Parameters, Grouping, and Sorting Results

   Report Accuracy and Appearance

   Navigation Buttons Results

   Pass or Fail           PROJECTS             Open Projects            By district, park,          Park name, project #,
                                               Report                   bureau                      internal #, description, date
                                                                                                    closed, archive box
                                                                        [total by: project # /      number, total expenditure
                                                                        internal #]

   Parameters, Grouping, and Sorting Results

   Report Accuracy and Appearance

   Navigation Buttons Results

   Pass or Fail           PROJECTS             Project Detail           By project number,           (check the information in
                                               Report                   internal number             the shaded rows below)

   Report Detail                               Park Name, Project Total, Project Balance, Project #, Internal #, Description,



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                                               Project Status, Project Manager, Organization Code, Date Entered, Budget
                                               Entity, Date Closed, Archive Box #

   Project Categories                          category-year, EO, fund, project allotment, project balance, notes, date entered

   Project Category Adjustments                category-year, date, amount, notes

   Encumbrances                                number, task assignment, vendor, description, original amount, adjusted
                                               amount, spent, balance, notes

   Encumbrance Adjustments                     category-year, encumbrance #, task #, amount, date, notes

   Encumbrance Payments                        Encumbrance #, task #, vendor, invoice #, category-year, EO, pay date, cleared
                                               FLAIR

   Expenditures                                Expense type, category-year, OCA, invoice #, amount, vendor, pay date,
                                               description, cleared FLAIR

   Project Closeout                            Need description, park, % complete

   Parameters, Grouping, and Sorting Results

   Report Accuracy and Appearance

   Navigation Buttons Results

   Pass or Fail           PROJECTS             ADA Compliance           By district / bureau        Project #, internal #, park



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                                               Projects Report                             name, project description,
                                                                 [total by: project # /
                                                                                           date closed, project total,
                                                                 internal #]
                                                                                           project balance

   Parameters, Grouping, and Sorting Results

   Report Accuracy and Appearance

   Navigation Buttons Results

   Pass or Fail           PROJECTS             Project Status    By district / bureau      Park name, project
                                               Report                                      description, district, project
                                                                 [total by: project # /    #, internal #, funding
                                                                 internal #]               amount, project manager,
                                                                                           work phase, phase due
                                                                                           date

   Parameters, Grouping, and Sorting Results

   Report Accuracy and Appearance

   Navigation Buttons Results

   Pass or Fail           FUNDING              Category List     By year                   Category ID, category
                                               Report                                      description, line item, EO,
                                                                 [total by: category ID]   fund, allotment

   Parameters, Grouping, and Sorting Results



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   Report Accuracy and Appearance

   Navigation Buttons Results

   Pass or Fail           FUNDING              Project             By year, bureau          Project #, internal #, park
                                               Allocation Report                            name, project description,
                                                                   [total by: project # /   project allotment,
                                                                   internal #]              encumbrance payment,
                                                                                            encumbrance balance,
                                                                                            expenditures, project
                                                                                            balance

   Parameters, Grouping, and Sorting Results

   Report Accuracy and Appearance

   Navigation Buttons Results

   Pass or Fail           FUNDING              Unpaid Invoices     By district / bureau     Project #, project category,
                                               Report                                       vendor, amount, invoice #,
                                                                   [total by: project #,    encumbrance # task
                                                                   project category]        assignment, project
                                                                                            manager, date sent to PM

   Parameters, Grouping, and Sorting Results

   Report Accuracy and Appearance




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   Navigation Buttons Results

   Pass or Fail             FUNDING                   Reconciliation            By month, year,              Category-year, project #,
                                                      Report                    district / bureau            project allotment, PPMTS
                                                                                                             expenditures, PPMTS
                                                                                [total by category-          encumbrance balance,
                                                                                year, project #]             project balance, notes

   Parameters, Grouping, and Sorting Results

   Report Accuracy and Appearance

   Navigation Buttons Results

   Additional Observations




       Fill in the information below for each report indicating if the functionality, accuracy, and navigation are satisfactory, and mark
       as Pass or Fail.




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       Appendix A

User Role Matrix 3.1:-

Needs
            Users           View Needs             Create Needs                            Edit Needs              Delete Needs

Park User                   Yes                    Can create needs for the        Can edit needs created by       Can delete needs
                                                   park to which the user is       the user and by other           associated with the park to
                                                   assigned                        users for the park to which     which the user is assigned
                                                                                   the user is assigned
Multi Park User             Yes                    Can create needs for the        Can edit needs created by  Can delete needs
                                                   parks to which the user is      the user and by other      associated with the parks
                                                   assigned.                       users for the parks to     to which the user is
                                                                                   which the user is assigned.assigned.
District User               Yes                    Can create needs for the        Can edit needs for the     Can delete needs for the
                                                   parks and the district office                              parks and the district office
                                                                                   parks and the district office
                                                   in the district to which the                               in the district to which the
                                                                                   in the district to which the
                                                   user is assigned                user is assigned           user is assigned
BDC User                    Yes                    Can create needs for the        Can edit needs created by  Can delete needs created
                                                   BDC Office                      the user and by other BDC  by the user and by other
                                                                                   users for the BDC Office   BDC users for the BDC
                                                                                                              Office
BDC Project Manager         Yes                    Can create needs for the        Can edit needs for the     Can only delete the needs
                                                   BDC office and New              BDC office and needs       created by the user and by
                                                   Amended Needs for needs         linked to projects under   other BDC users for the
                                                   linked to a closing project     BDC oversight to which the BDC Office.
                                                   to which the user is            user is assigned as the



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                                                          assigned as the project         project manager
                                                          manager
BNCR User                    Yes                          Can create needs for the        Can edit needs created by   Can delete needs created
                                                          BNCR Office and for any         the user and by other       by the user and other
                                                          park                            BNCR users for a park or    BNCR Users for a park or
                                                                                          the BNCR Office             the BNCR Office
BOS User                     Yes                          Can create needs for the        Can edit needs created by   Can delete needs created
                                                          BOS Office and for any          the BOS User and by other   by the user and other BOS
                                                          park                            BOS users for a park or     Users for a park or the
                                                                                          the BOS Office              BOS Office
Biologists                   Yes                          Can create needs for each       Can edit needs created by   Can delete needs created
                                                          park in the district to which   the user for each park in   by the user for each park
                                                          the user is assigned            the district to which the   in the district to which the
                                                                                          user is assigned            user is assigned
Planner                      Yes                          Can create a need for any       Can edit needs created by   Can delete needs created
                                                          park. Needs created by a        the user and by other       by by the user and by
                                                          Planner must be                 Planner users               other Planner users
                                                          associated with a
                                                          Management Plan
View Only User               Yes                          Cannot create needs             Cannot edit needs           Cannot delete needs

       Delete: Ex. If the need for a park is created by the district user (BDC project manager, BOS user, Biologist, BNCR User) then the
       park user cannot delete the need if the need is associated with the park.




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Projects
           Users            View Projects           Create Projects                   Edit Projects and link        Close Projects
                                                                                              needs

Park User                   Yes                     Cannot create projects          Cannot edit projects            Cannot close projects
Multi Park User             Yes                     Cannot create projects          Cannot edit projects            Cannot close projects
District User               Yes                     Can create projects for the     Can edit projects for the       Can close projects for the
                                                    district office and associate   district office to which the    district office within the
                                                    with the parks within the       user is assigned Can link       district to which the user is
                                                    district to which the user is   district projects to needs in   assigned
                                                    assigned                        the district office and parks
                                                                                    within the district to which
                                                                                    the user is assigned
BDC User                    Yes                     Can create projects for the     Can edit projects for the       Can close projects for the
                                                    BDC office                      BDC office. Can link            BDC office
                                                                                    projects to needs for the
                                                                                    BDC office and all parks,
                                                                                    bureaus and district
                                                                                    offices.
BDC Project Manager         Yes                     Cannot create projects          Can edit projects for the       Can close projects to
                                                                                    BDC office and projects to      which the user is assigned
                                                                                    which the user is assigned      as the project manager
                                                                                    as the project manager.
                                                                                    Can link projects to needs
                                                                                    for the BDC office and all
                                                                                    parks, bureaus and district
                                                                                    offices.
BNCR User                   Yes                     Can create projects for the     Can edit projects for the       Can close projects for the
                                                    BNCR office                     BNCR office. Can link           BNCR office
                                                                                    projects to needs for the



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                                                                                BNCR office and all parks,
                                                                                bureaus and district
                                                                                offices.
BOS User                   Yes                    Can create projects for the   Can edit projects for the    Can close projects for the
                                                  BOS office                    BOS office. Can link         BOS office
                                                                                projects to needs for the
                                                                                BOS office and all parks,
                                                                                bureaus and district
                                                                                offices.
Biologists                 Yes                    Cannot create projects        Cannot edit projects         Cannot close the projects
Planner                    Yes                    Cannot create projects        Cannot edit projects         Cannot close the projects
View Only User             Yes                    Cannot create projects        Cannot edit projects         Cannot close the projects




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Encumbrances
             Users          View Encumbrances      Create Encumbrances               Edit Encumbrances             Funding Reassignment

Park User                   Yes                    Can create encumbrances        Can edit encumbrances for        No
                                                   for open projects to which     open projects to which the
                                                   the user is assigned as the    user is assigned as the
                                                   project manager                project manager
Multi Park User             Yes                    Can create encumbrances        Can edit encumbrances for        No
                                                   for open projects to which     open projects to which the
                                                   the user is assigned as the    user is assigned as the
                                                   project manager                project manager
District User               Yes                    Can create encumbrances        Can edit encumbrances for        Yes
                                                   for open projects for the      open projects for the parks
                                                   parks and district office      and district office within the
                                                   within the district to which   district to which the user is
                                                   the user is assigned           assigned
BDC User                    Yes                    Can create encumbrances        Can edit encumbrances for        Yes
                                                   for any open project for       any open project for the
                                                   the BDC office and any         BDC office and any open
                                                   open project which             project which indicates
                                                   indicates BDC oversight        BDC oversight
BDC Project Manager         Yes                    Cannot create                  Cannot edit encumbrances         No
                                                   encumbrances
BNCR User                   Yes                    Can create encumbrances        Can edit encumbrances for        Yes
                                                   for open projects for BNCR     open projects for BNCR
                                                   office.                        office.
BOS User                    Yes                    Can create encumbrances        Can edit encumbrances for        Yes
                                                   for open projects for BOS      open projects for BOS
                                                   office.                        office.
Biologists                  Yes                    Cannot create                  Cannot edit encumbrances         No



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                                                  encumbrances
Planner                    Yes                    Cannot create      Cannot edit encumbrances   No
                                                  encumbrances
View Only User             Yes                    Cannot create      Cannot edit encumbrances   No
                                                  encumbrances




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Expenditures
  Users          View Expenditures     Create Expenditures           Edit Expenditures         Delete Expenditures       Funding Adjustments
Park User        Yes                   Can create                   Can edit                 Can delete expenditures     No
                                       expenditures for open        expenditures for         for open projects to
                                       projects to which the        open projects to         which the user is
                                       user is assigned as the      which the user is        assigned as the project
                                       project manager              assigned as the          manager
                                                                    project manager
Multi Park       Yes                   Can create                   Can edit                 Can delete expenditures     No
User                                   expenditures for open        expenditures for         for open projects to
                                       projects to which the        open projects to         which the user is
                                       user is assigned as the      which the user is        assigned as the project
                                       project manager              assigned as the          manager
                                                                    project manager
District         Yes                   Can create                   Can edit                 Can delete expenditures     Yes
User                                   expenditures for open        expenditures for         for open projects for the
                                       projects for the parks       open projects for        parks and district office
                                       and district office within   the parks and            within the district to
                                       the district to which the    district office within   which the user is
                                       user is assigned             the district to which    assigned
                                                                    the user is
                                                                    assigned
BDC User         Yes                   Can create                   Can edit                 Can delete expenditures     Yes
                                       expenditures for any         expenditures for         for any open project for
                                       open project for the         any open project         the BDC office and open
                                       BDC office and open          for the BDC office       projects which indicate
                                       projects which indicate      and open projects        BDC oversight
                                       BDC oversight                which indicate BDC
                                                                    oversight



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BDC          Yes                   Cannot create             Cannot edit         Cannot delete             No
Project                            expenditures              expenditures        expenditures
Manager
BNCR         Yes                   Can create                Can edit            Can delete expenditures   Yes
User                               expenditures for open     expenditures for    for open projects for
                                   projects for BNCR         open projects for   BNCR office
                                   office                    BNCR office
BOS User     Yes                   Can create                Can edit            Can delete expenditures   Yes
                                   expenditures for open     expenditures for    for open projects for
                                   projects for BOS office   open projects for   BOS office
                                                             BOS office
Biologists   Yes                   Cannot create             Cannot edit         Cannot delete             No
                                   expenditures              expenditures        expenditures
Planner      Yes                   Cannot create             Cannot edit         Cannot delete             No
                                   expenditures              expenditures        expenditures
View Only    Yes                   Cannot create             Cannot edit         Cannot delete             No
User                               expenditures              expenditures        expenditures




       7aab6965-3f20-4ee7-8d4c-ea01914a37d8.doc                                                                  Page 152 of 154
                                           Office of Technology and Information Services/Division of
                                           Recreation & Parks



Plan Needs
             Users          Create New Plan                 Management Plan                  Add Needs to Plan
                                                              Maintenance

Planner                     Can create a plan for a      Can approve a plan      Can add needs to the management plan for
                            park                         created for a park      any park.
Park User                   Cannot create a plan for a   Cannot approve a plan   Cannot add needs to a management plan.
                            park                         created for a park


Multi-park User             Cannot create a plan for a   Cannot approve a plan   Cannot add needs to a management plan.
                            park                         created for a park
District User               Cannot create a plan for a   Cannot approve a plan   Cannot add needs to a management plan.
                            park                         created for a park
BDC User                    Cannot create a plan for a   Cannot approve a plan   Cannot add needs to a management plan.
                            park                         created for a park
BDC Project Manager         Cannot create a plan for a   Cannot approve a plan   Can add needs to a management plan only
                            park                         created for a park      in those instances when it is part of project
                                                                                 closeout and the Need is less than 100%
                                                                                 complete and was already indicated as
                                                                                 being on the plan.
BNCR User                   Cannot create a plan for a   Cannot approve a plan   Cannot add needs to a management plan.
                            park                         created for a park
BOS User                    Cannot create a plan for a   Cannot approve a plan   Cannot add needs to a management plan.
                            park                         created for a park
Biologists                  Cannot create a plan for a   Cannot approve a plan   Cannot add needs to a management plans.
                            park                         created for a park




       7aab6965-3f20-4ee7-8d4c-ea01914a37d8.doc                                                                       Page 153 of 154
                                           Office of Technology and Information Services/Division of
                                           Recreation & Parks


Admin Module
User Role         All Admin Code          Manage    Import ADA Needs   Manage Items   Administer Project Fundings
                  Tables Screens         Category
                     and Admin           Fundings
                       Module


System Admin            Yes                 Yes           Yes                Yes                   Yes
Accounting                                  Yes                                                    Yes
Admin
District User                                             Yes                                      Yes
BDC Project                                                                  Yes                   No
Manager
All Bureau                                                                                         Yes
Users(BNCR
User, BDC
User, BNCR
User, BOS User
)




       7aab6965-3f20-4ee7-8d4c-ea01914a37d8.doc                                                          Page 154 of 154

				
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Jun Wang Jun Wang Dr
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