INTERNATIONAL CIVIL AVIATION ORGANIZATION NORTH AMERICAN, CENTRAL AMERICAN AND CARIBBEAN OFFICE ELEVENTH MEETING OF DIRECTORS OF CIVIL AVIATION OF THE CENTRAL CARIBBEAN C/CAR/DCA/11 FINAL REPORT MEXICO CITY, MEXICO, 21 TO 23 JULY 2010 The designations employed and the presentation of the material in this publication do not imply the expression of any opinion whatsoever on the part of ICAO concerning the legal status of any country, territory, city or area or of its authorities, or concerning the delimitation of its frontiers or boundaries. Eleventh Meeting of Directors of Civil Aviation of the Central Caribbean List of Contents i-1 LIST OF CONTENTS Contents Page Index ........................................................................................................................................ i-1 Historical ........................................................................................................................................ ii-1 ii.1 Place and Date of the Meeting ....................................................................................... ii-1 ii.2 Opening Ceremony ........................................................................................................ ii-1 ii.3 Organization of the Meeting .......................................................................................... ii-2 ii.4 Working Languages ....................................................................................................... ii-2 ii.5 Agenda ........................................................................................................................... ii-2 ii.6 Schedule and Work Mode .............................................................................................. ii-3 ii.7 Attendance ..................................................................................................................... ii-4 ii.8 Conclusions and Decisions ............................................................................................ ii-4 ii.9 List of Working and Information Papers........................................................................ ii-4 List of Participants .............................................................................................................................. iii-1 Agenda Item 1 Review and Approval of the Draft Meeting Agenda and Schedule ......................................... 1-1 Agenda Item 2 Review of Valid Conclusions from Previous C/CAR/DCA Meetings .................................... 2-1 Agenda Item 3 Review of Results of the CAR Region States/territories’ Priorities Survey ............................ 3-1 Agenda Item 4 Aviation Safety Matters ........................................................................................................... 4-1 Agenda Item 5 Aviation Security (AVSEC) Matters ....................................................................................... 5-1 Agenda Item 6 Air Navigation Matters ............................................................................................................ 6-1 Eleventh Meeting of Directors of Civil Aviation of the Central Caribbean List of Contents i-2 Agenda Item 7 Regional Co-operation and Technical Matters ........................................................................ 7-1 Agenda Item 8 Other Business ....................................................................................................................... 8-1 Eleventh Meeting of Directors of Civil Aviation of the Central Caribbean Historical ii - 1 HISTORICAL ii.1 Place and Date of the Meeting The Eleventh Meeting of Directors of Civil Aviation of the Central Caribbean (C/CAR/DCA/11) was held at the ICAO NACC Regional Office, Mexico City, Mexico, from 21 to 23 July 2010. The meeting was preceded by the Project Preparatory Meeting for the ICAO Regional Technical Cooperation Project for the Caribbean Region – Implementation of Performance-Based Air Navigation Systems (RLA/09/801) held on 19 July 2010, and the ICAO High-Level State Safety Programme (SSP) Awareness Seminar held on 20 July 2010. ii.2 Opening Ceremony Mrs. Loretta Martin, Regional Director of the North American, Central American and Caribbean Office of the International Civil Aviation Organization, provided introductory remarks and welcomed participants. She noted that this was the first time that the ICAO NACC Regional Office had hosted a C/CAR/DCA meeting, which was due to the unfortunate Haiti earthquake disaster in where the Region had also suffered the tragic loss of four colleagues for whom she asked a minute of silence. She continued by reminding the participants that holding the meeting in Mexico was, however, not extraordinary. In addition to being hosts of the ICAO Regional Office to which the C/CAR States are accredited, Mexico, through its FIR, is also part of the C/CAR sub-region. Mrs. Martin highlighted the benefit of holding the meeting in the regional office due to the support of the entire ICAO regional office team, and in this regard congratulated Mrs. Ma. Carmen Goyarzu on celebrating this day her 35 years of service with ICAO. Mrs. Martin announced that the meeting was inaugurating the new conference room that has enhanced the NACC Regional Office by providing an additional and much larger meeting room, which will enable holding more, larger and simultaneous meetings in the regional office, thereby serving States of the region better and reducing Secretariat travel costs to service regional events. She thanked the Government of Mexico, the DGAC in particular, as hosts of the regional office, for agreeing to support the ICAO office expansion and rental budget increase for the benefit of all States in the region. Mrs. Martin also recognized Mr. Gabriel Meneses of her team for having performed a pivotal role in completing the conference room on time, within budget and achieving the functional requirements. Mrs. Martin also thanked SENEAM of Mexico who was the first organization to respond to the invitation to donate aviation or cultural artefacts/souvenirs/artworks from States/Territories/Organizations to be displayed in the foyer, in the conference room and in other areas of the NACC Regional Office. SENEAM donated a framed photograph of their ATC room. Mrs. Martin encouraged others to follow suit to enrich the ICAO Regional Office and conference centre. Eleventh Meeting of Directors of Civil Aviation of the Central Caribbean Historical ii - 2 Mr. Ever Molina, Director General of Servicios a la Navegación en el Espacio Aéreo Mexicano (SENEAM), and Mr. José Gabriel Tort, Deputy Director of Aviation of the Directorate General of Civil Aviation, Mexico, on behalf of Mr. Héctor González Weeks, Director General of Civil Aviation of Mexico, welcomed the participants to Mexico and officially opened the meeting. ii.3 Organization of the Meeting Cuba, supported by Dominican Republic, Jamaica and Netherlands Antilles, nominated Mr. Jean Lemerque Pierre, Director General of Civil Aviation of Haiti, to chair the meeting recognizing that the scheduled venue for the meeting had been Haiti, which was also the venue of the 1st C/CAR/DCA Meeting in April 1997 and to re-affirm the solidarity of States in the C/CAR in support of Haiti on its road to recovery and redevelopment. Mr. Pierre was duly elected, provided remarks and requested another minute of silence in memory of the colleagues from Netherlands Antilles and ECCAA who lost their lives in the earthquake. Mr. Pierre served as Chairman of the meeting and Mrs. Loretta Martin, ICAO Regional Director, acted as Secretary with the assistance of Mr. Michiel Vreedenburgh, Deputy Regional Director of the ICAO NACC Regional Office, Mr. Hindupur Sudarshan, Air Navigation Bureau at ICAO Headquarters and all the regional officers of the ICAO NACC Regional Office. ii.4 Working Languages The working languages of the meeting were Spanish and English. The working papers and the report of the meeting were available to participants in both languages. The information papers were available in the language received by the ICAO NACC Regional Office. ii.5 Agenda The Meeting adopted the following agenda: Agenda Item 1: Review and Approval of the Draft Meeting Agenda and Schedule Agenda Item 2: Review of Valid Conclusions from Previous C/CAR/DCA Meetings Agenda Item 3: Review of Results of the CAR Region States/Territories’ Priorities Survey Eleventh Meeting of Directors of Civil Aviation of the Central Caribbean Historical ii - 3 Agenda Item 4: Aviation Safety Matters 4.1 Results of the ICAO High-Level Safety Conference 4.2 ICAO USOAP Continuous Monitoring Approach (CMA) 4.3 Regional Aviation Safety Group – Pan America (RASG-PA) 4.4 Other Aviation Safety Matters Agenda Item 5: Aviation Security (AVSEC) Matters 5.1 Results of the First NAM/CAR/SAM Regional Aviation Security and Facilitation Group Meeting (AVSEC/FAL/RG-PA/1) Agenda Item 6: Air Navigation Matters 6.1 Results of the Eighth Central Caribbean Working Group Meeting (C/CAR/WG/8) 6.2 Implementation of the New Flight Plan Format 6.3 Implementation of Performance Based Navigation (PBN) 6.4 Other Air Navigation Matters Agenda Item 7: Regional Co-operation and Training Matters 7.1 ICAO Cooperative Arrangement for the Prevention of Spread of Communicable Disease through Air Travel (CAPSCA) – Americas 7.2 Other Cooperation and Training Matters Agenda Item 8: Other Business 8.1 Host and Dates for the Next Meeting 8.2 Other Matters ii.6 Schedule and Work Mode The Meeting agreed to hold its daily sessions from 09:00 to 14:30 hours with two breaks. The Meeting also agreed to work in plenary. Eleventh Meeting of Directors of Civil Aviation of the Central Caribbean Historical ii - 4 ii.7 Attendance The meeting was attended by 8 C/CAR Region States/Territories and 2 International Organizations, totalling 32 delegates, as indicated in the list of participants on pages iii-1 to iii-5. ii.8 Conclusions and Decisions The Directors of Civil Aviation of the Central Caribbean recorded its activities as conclusions and decisions as follows: CONCLUSIONS: Activities requiring action/communication by States/Territories/International Organizations/ICAO. DECISIONS: Internal activities of the Meetings of Directors of Civil Aviation of the Central Caribbean. LIST OF CONCLUSIONS ADOPTED BY THE C/CAR/DCA/11 MEETING NO. CONCLUSION PAGE 11/1 Improvement of Safety Oversight Systems 2-1 11/2 ICAO Universal Security Audit Programme (USAP) 2-2 11/3 Regional Aviation Safety Group – Pan America (RASG-PA) 4-4 11/4 NAM/CAR/SAM Regional Aviation Security and Facilitation Group 5-3 (AVSEC/FAL/RG-PA) 11/5 ICAO Regional Technical Cooperation Project for the Caribbean Region on 6-8 the Implementation of Performance Based Air Navigation Systems 11/6 Participation in, follow-up to and cooperation with the RLA/03/902 – 6-9 SACCSA Project, Phase III 11/7 ICAO CAPSA-AMERICAS Project 7-1 11/8 Aviation Training Plan for the CAR Region 7-3 ii.9 List of Working and Information Papers Working and Information Papers are available on the ICAO website at the following link: http://www.mexico.icao.int/Meetings/CCARDCA11.html Working Papers Prepared Agenda Number Title Date and Item Presented by WP/01 1 Draft Agenda, Working Method and Schedule for the C/CAR/DCA/11 04/06/10 Secretariat Meeting WP/02 2 Status of Conclusions of Previous Meetings of the Central Caribbean 04/06/10 Secretariat Directors of Civil Aviation Outstanding after the Tenth Meeting Eleventh Meeting of Directors of Civil Aviation of the Central Caribbean Historical ii - 5 Working Papers Prepared Agenda Number Title Date and Item Presented by WP/03 4.1 Outcome of the ICAO High-Level Safety Conference 2010 (HLSC 2010) 28/06/10 Secretariat WP/04 4.2 Continuous Monitoring Approach (CMA) 28/06/10 Secretariat WP/05 4.3 Regional Aviation Safety Group – Pan America (RASG-PA) 28/06/10 Secretariat Activities Update WP/06 5.1 NAM/CAR/SAM Regional Aviation Security and Facilitation Group 25/06/10 Secretariat (AVSEC/FAL/RG-PA) WP/07 6.1 Executive Summary of the Eighth Central Caribbean Working Group 16/07/10 Secretariat Rev. Meeting WP/08 6.2 Implementation of the New ICAO Flight Plan Form (FPL) 28/06/10 Secretariat WP/09 6.3 PBN Implementation 28/06/10 Secretariat WP/10 6.4 ICAO Regional Technical Cooperation Project for the Caribbean Region – 19/07/10 Secretariat Implementation of the Performance Based Air Navigation Systems (RLA/09/801) WP/11 6.4 Follow-Up, Cooperation and Participation in the ICAO RLA/03/902 – 30/06/10 Secretariat SACCSA Project Linked to the GNSS implementation in the CAR/SAM Regions WP/12 7.1 Progress Update on the ICAO Cooperative Arrangement for the 14/07/10 Secretariat Prevention of Spread of Communicable Disease Through Air Travel (CAPSCA) – Americas WP/13 7.2 Strategic enhancements to Human Resources Training and Management 23/06/10 Secretariat WP/14 8.1 Host and Dates for the Next Meeting of Directors of Civil Aviation of the 04/06/10 Secretariat Central Caribbean WP/15 6.3 Foreseen Evolution of Air Navigation in the Havana FIR 30/06/10 Cuba WP/16 6.4 Considerations on Implementation of ICAO Standard for Electronic 09/07/10 Cuba Terrain and Obstacles Data (eTOD) Information Papers Prepared Agenda Number Title Date and Item Presented by IP/01 -- List of Working and Information Papers 19/07/10 Secretariat Rev. IP/02 3 CAR Region States/Territories’ Priorities for ICAO NACC Regional 14/07/10 Secretariat Office Events and Activities for the Next ICAO Triennium (2011 – 2013) IP/03 6.4 States SARPs Compliance for First Phase Activities for the Transition to 06/07/10 Secretariat AIM IP/04 6.4 Bulletin No. 2 of the RLA/03/902 – SACCSA Project 08/07/10 Secretariat Eleventh Meeting of Directors of Civil Aviation of the Central Caribbean Historical ii - 6 Information Papers Prepared Agenda Number Title Date and Item Presented by NI/05 6.4 Nuevo Simulador ATC en Cuba y su Impacto en el SMS de los ATS 30/06/10 Cuba (Spanish only) NI/06 6.1 Acciones de la República de Cuba para Reducir los Errores 30/06/10 Cuba Operacionales de Coordinación ATC (Spanish only) NI/07 4.4 Acciones de la República de cuba para Reducir las Incursiones en Pista 30/06/10 Cuba (Spanish only) IP/08 6.4 Civil Aviation and the Environment (English only) 13/07/10 Secretariat NI/09 6.1 Avances de la República de Cuba en las actividades de Búsqueda y 30/06/10 Cuba Salvamento (SAR) (Spanish only) IP/10 6.2 Activities of Regional Task Forces to Plan for Implementation of 15/07/10 United States Amendment 1 to PANS-ATM, DOC 4444, 15th Edition (English only) IP/11 6.4 Outcome of the ICAO Workshop on ATM Situational Awareness 13/07/10 Secretariat Improvements for the NAM/CAR Regions (English only) IP/12 4.4 Airfield Safety in the United States (English only) 16/07/10 United States Eleventh Meeting of Directors of Civil Aviation of the Central Caribbean List of Participants iii - 1 LIST OF PARTICIPANTS CAYMAN ISLANDS NETHERLANDS ANTILLES Richard Smith Vilmo Pieter Michael Celestijn CUBA Cedric Balentien Micilia Albertus-Verboom Argimiro Ojeda Jorge Félix del Castillo de la Paz UNITED STATES DOMINICAN REPUBLIC Dawn H.R. Veatch James White Santiago Rosa Steve Stooksberry Johann Estrada Daniel Vaca Ed Rodriguez HAITI Loretta McNeir Jean Lemerque Pierre COCESNA Wesner Excelhomme Marc Paulemon Juan Carlos Trabanino Jorge Vargas JAMAICA IFALPA Oscar Derby Germán Díaz Barriga MEXICO ICAO SECRETARIAT Ever Molina Carrillo Gabriel Tort Loretta Martin Fernando Rojas Michiel Vreedenburgh José I. Gil Jiménez Hindupur Sudarshan Oscar Vargas Antonio Víctor Hernández Manuel Rodríguez Santiesteban Ricardo Delgado Héctor García Cruz Jaime Calderón Sergio González Chávez Julio Siu Jaime Mendoza Cano Raúl Martínez Félix Rodolfo Castro Olivares Eduardo Chacín Enrique Camarillo Daniel Ruggiero Jacques Boursiquot Eleventh Meeting of Directors of Civil Aviation of the Central Caribbean List of Participants iii - 2 LIST OF PARTICIPANTS Name / Position Administration / Organization Telephone / E-mail CAYMAN ISLANDS P.H. Richard Smith Director-General of Civil Tel. 345-949-7811 Civil Aviation Authority Aviation Email firstname.lastname@example.org CUBA Argimiro Ojeda IACC Tel. + 537 838 1145 Vicepresidente E-mail email@example.com Jorge F. Castillo de la Paz IACC Tel. + 537 838 1123 / 1170 Director de Transporte Aéreo E-mail firstname.lastname@example.org DOMINICAN REPUBLIC Santiago Rosa Martínez Instituto Dominicano de Aviación Tel. + 809 221 7009 ext. 210 Sub-Director General Civil E-mail email@example.com Johann Estrada Instituto Dominicano de Aviación Tel. + 809 221 7909 ext. 472 / 479 Director de Vigilancia de la Civil E-mail firstname.lastname@example.org Seguridad Operacional HAITI Jean Lemerque Pierre Office National de l’Aviation Tel. + 509 2250 0052 Director General Civile (OFNAC) E-mail email@example.com Wesner Excelhomme Office National de l’Aviation Tel. + 509 2250 0052 / 3505 2425 / Director of Air Navigation Civile (OFNAC) 3477 6588 E-mail firstname.lastname@example.org Marc Paulemon Office National de l’Aviation Tel. + 509 2250 0052 Technical Adviser Civile (OFNAC) E-mail email@example.com firstname.lastname@example.org JAMAICA Oscar Derby Jamaica Civil Aviation Authority Tel. + 876 920 5626 Director General E-mail email@example.com MEXICO Gabriel Tort Dirección General de Aeronáutica Tel. + 5255 5011 6405 Director General Adjunto de Civil E-mail firstname.lastname@example.org Aviación Ever Molina SENEAM Tel. + 5255 5786 5500 Director General E-mail email@example.com Eleventh Meeting of Directors of Civil Aviation of the Central Caribbean List of Participants iii - 3 Name / Position Administration / Organization Telephone / E-mail Fernando Rojas Ocampo Dirección General de Aeronáutica Civil José I. Gil Jiménez Dirección General de Aeronáutica Tel. + 5255 5723 9300 Jefe Depto. CTA Civil Exts. 18074 / 18071 E-mail firstname.lastname@example.org Oscar Vargas Antonio Dirección General de Aeronáutica Tel. + 5255 5723 9300 Inspector Verificador Aeronáutico Civil Ext. 18074 / 18071 ATS E-mail email@example.com Manuel Rodríguez Santiesteban Dirección General de Aeronáutica Tel. + 5255 5723 9300 Inspector Verificador Civil Ext. 18074 / 18071 E-mail firstname.lastname@example.org Héctor Abraham García Cruz Dirección General de Aeronáutica Tel. + 5255 5723 9300 ext. 18074/71 Inspector Verificador Aeronáutico Civil E-mail email@example.com; CNS firstname.lastname@example.org Sergio González Chávez Dirección General de Aeronáutica Tel. + 5255 5723 9300 ext. 18074/71 Profesional Ejecutivo de Servicios Civil E-mail email@example.com Especializados Jaime Mendoza Cano Dirección General de Aeronáutica Tel. + 5255 5723 9300 ext. 18058 Inspector Verificador Aeronáutico Civil E-mail firstname.lastname@example.org Félix Rodolfo Olivares SENEAM Tel. + 5255 5786 5511 Director General Adjunto de E-mail email@example.com Tránsito Aéreo NETHERLANDS ANTILLES Vilmo Pieter Directorate of Civil Aviation Tel. + 5999 839 3319 / 20 Deputy Director E-mail firstname.lastname@example.org email@example.com Michael Celestijn Directorate of Civil Aviation Tel. + 5999 839 3313 ADS/ATS Inspector E-mail firstname.lastname@example.org Cedric Balentien Air Traffic Control Tel. + 5999 839-3550 CNS Manager E-mail email@example.com; firstname.lastname@example.org Micilia Albertus-Verboom Netherlands Antilles Air Traffic Tel. + 5999 839 3506 Director General Control E-mail email@example.com UNITED STATES Dawn R. H. Veatch Federal Aviation Administration Tel. + 1202 385 8897 Director, Western Hemisphere E-mail firstname.lastname@example.org Eleventh Meeting of Directors of Civil Aviation of the Central Caribbean List of Participants iii - 4 Name / Position Administration / Organization Telephone / E-mail James White Federal Aviation Administration Tel. + 1202 267 7605 Deputy Director Airport Safety E-mail email@example.com and Standards Steve Stooksberry Federal Aviation Administration Tel. + 1202 385 8322 Manager, Offshore and Oceanic E-mail firstname.lastname@example.org Operations, Air Traffic Organization Daniel Vaca Federal Aviation Administration Tel. + 1202 385 8081 Acting Manager Americas/ICAO E-mail email@example.com Ed Rodriguez Federal Aviation Administration Tel. + 1202 385 8067 Foreign Affairs Specialist, E-mail firstname.lastname@example.org Aviation Safety, Flight Standards Loretta McNeir TSA, DHS Tel. + 1954 874 7124 TSA Caribbean Representative E-mail Loretta.email@example.com COCESNA Jorge Vargas COCESNA Tel. 506-2443-8968 Director ACSA Costa Rica E-mail firstname.lastname@example.org Juan Carlos Trabanino Tel. 502-5704-1750 Director Agencia Centroamericana COCESNA E-mail email@example.com Navegación Aérea (ACNA) Honduras firstname.lastname@example.org IFALPA Germán Díaz Barriga Tel. 5255 5202 9160 Executive Vice president CAR/SAM IFALPA E-mail email@example.com Region firstname.lastname@example.org ICAO Loretta Martin North American, Central Tel. + 52 55 5250 3211 Regional Director American and Caribbean Office / E-mail email@example.com Directora Regional Oficina para Norteamérica, Web www.mexico.icao.int Centroamérica y Caribe (NACC) Michiel Vreedenburgh North American, Central Tel. + 52 55 5250 3211 Deputy Regional Director American and Caribbean Office / E-mail firstname.lastname@example.org Director Regional Adjunto Oficina para Norteamérica, Web www.mexico.icao.int Centroamérica y Caribe (NACC) Hindupur Sudarshan ICAO Headquarters / Tel. + 1 514-954-8219 Regional Programme Officer, Air Sede de la OACI E-mail email@example.com Navigation Bureau Web www.icao.int Eleventh Meeting of Directors of Civil Aviation of the Central Caribbean List of Participants iii - 5 Name / Position Administration / Organization Telephone / E-mail Víctor Hernández North American, Central Tel. + 52 55 5250 3211 Regional Officer, ATM/SAR American and Caribbean Office / E-mail firstname.lastname@example.org Especialista Regional en Oficina para Norteamérica, Web www.mexico.icao.int ATM/SAR Centroamérica y Caribe (NACC) Ricardo Delgado North American, Central Tel. + 52 55 5250 3211 Regional Officer, AVSEC American and Caribbean Office / E-mail email@example.com Especialista Regional en AVSEC Oficina para Norteamérica, Web www.mexico.icao.int Centroamérica y Caribe (NACC) Jaime Calderón North American, Central Tel. + 52 55 5250 3211 Regional Officer, AGA American and Caribbean Office / E-mail firstname.lastname@example.org Especialista Regional en AGA Oficina para Norteamérica, Web www.mexico.icao.int Centroamérica y Caribe (NACC) Julio Siu North American, Central Tel. + 52 55 5250 3211 Regional Officer, CNS American and Caribbean Office / E-mail email@example.com Especialista Regional en CNS Oficina para Norteamérica, Web www.mexico.icao.int Centroamérica y Caribe (NACC) Raúl Martínez North American, Central Tel. + 52 55 5250 3211 Regional Officer, AIM American and Caribbean Office / E-mail firstname.lastname@example.org Especialista Regional en AIM Oficina para Norteamérica, Web www.mexico.icao.int Centroamérica y Caribe (NACC) Eduardo Chacín North American, Central Tel. + 52 55 5250 3211 Regional Officer, FS American and Caribbean Office / E-mail email@example.com Especialista Regional en FS Oficina para Norteamérica, Web www.mexico.icao.int Centroamérica y Caribe (NACC) Enrique Camarillo North American, Central Tel. + 52 55 5250 3211 Regional Officer, MET American and Caribbean Office / E-mail firstname.lastname@example.org Especialista Regional MET Oficina para Norteamérica, Web www.mexico.icao.int Centroamérica y Caribe (NACC) Daniel Ruggiero North American, Central Tel. + 52 55 5250 3211 Regional Officer, Technical Co- American and Caribbean Office / E-mail email@example.com operation Oficina para Norteamérica, Web www.mexico.icao.int Especialista Regional en Centroamérica y Caribe (NACC) Cooperación Técnica Jacques Boursiquot North American, Central Tel. + 52 55 5250 3211 Regional Officer, ATM 2 American and Caribbean Office / E-mail firstname.lastname@example.org Especialista Regional en ATM 2 Oficina para Norteamérica, Web www.mexico.icao.int Centroamérica y Caribe (NACC) Eleventh Meeting of Directors of Civil Aviation of the Central Caribbean Report on Agenda Item 1 1-1 Agenda Item 1: Review and Approval of the Draft Meeting Agenda and Schedule 1.1 The Secretariat presented WP/01 inviting the Meeting to approve the draft meeting agenda and tentative schedule. The Meeting approved the Meeting Agenda as presented in the historical section of this Report and the Schedule as presented in Appendix B to WP/01. Eleventh Meeting of Directors of Civil Aviation of the Central Caribbean Report on Agenda Item 2 2-1 Agenda Item 2: Review of Valid Conclusions from Previous C/CAR/DCA Meetings 2.1 The Secretariat presented WP/02, which reviewed the status of conclusions from previous meetings of the Central Caribbean Directors of Civil Aviation outstanding since the C/CAR/DCA/10 Meeting held in August 2009. The Meeting agreed that the following conclusions were completed or superseded by time, events or a subsequent C/CAR/DCA/11 conclusion: 10/1, 10/3, 10/5, 10/6, 10/7, 10/8, 10/9, and 10/10. 2.2 In relation to the valid parts of Conclusion 10/2 (d and e), the Secretariat informed that the report on the regional analysis of USOAP CSA audit results will be presented at the NACC/DCA/4 Meeting to be held in June/July 2011. Therefore, the Meeting adopted the following replacement conclusion: CONCLUSION 11/1 IMPROVEMENT OF SAFETY OVERSIGHT SYSTEMS It is urged that: a) C/CAR States, if so required, consider seeking assistance from ICAO, RASG- PA, RSOOs and/or any other State on a bilateral basis to improve their safety oversight systems, including the resolution of audit findings, implementation of corrective action plans, the provision of training for staff, and the development of procedures and guidance documentation; and b) the ICAO NACC Regional Office, once the USOAP Comprehensive System Approach (CSA) audit cycle has been completed, conduct a regional analysis of the results of audits conducted in the CAR States and present a report to States at the NACC/DCA/4 Meeting, planned for June/July 2011, indicating the probable reasons and possible solutions for the lack of implementation of the eight critical elements of a safety oversight system. 2.3 In relation to the valid parts of Conclusion 10/4 (items b and c), the Secretariat informed that while the USAP second cycle audit programme was ongoing, the conclusion remained valid. The Meeting, therefore, adopted the following replacement conclusion: Eleventh Meeting of Directors of Civil Aviation of the Central Caribbean Report on Agenda Item 2 2-2 CONCLUSION 11/2 ICAO UNIVERSAL SECURITY AUDIT PROGRAMME (USAP) That C/CAR States: a) ensure complete and effective implementation of their corrective action plan regarding the recommendations of the USAP first cycle audit report before receiving the USAP second cycle audit, notifying progress on their action plans to ICAO; and b) notify ICAO should any differences identified during the USAP audit remain unaddressed. Eleventh Meeting of Directors of Civil Aviation of the Central Caribbean Report on Agenda Item 3 3-1 Agenda Item 3: Review of Results of the CAR Region States/Territories’ Priorities Survey 3.1 The Secretariat presented IP/02 with the summary of the analysis of results of a survey undertaken during DCA meetings held in the C/CAR, E/CAR and CA sub-regions during 2009 and 2010. The survey objective was to establish CAR region States/Territories’ priorities for ICAO NACC regional office events and activities during the next ICAO triennium - 2011 – 2013. The survey results were taken into consideration in developing the ICAO Business Plan for the next triennium and the future NACC Regional Office work programme. 3.2 Cuba congratulated the Secretariat on the initiative of the survey and supported its results from the regional perspective; however, also reminding the Meeting that this in no way should distract from States’ responsibilities and activities that respond to national priorities, which the Secretariat fully acknowledged. 3.3 The Netherlands Antilles supported and emphasized the results of the survey, which reflected that the aerodromes field merits high priority attention in the CAR Region, partly due to insufficient compliance with ICAO SARPs and the inadequate implementation of aerodrome certification. The Secretariat informed the Meeting that this fact is also supported by the deficiencies contained in the GREPECAS Air Navigation Deficiencies Database (GANDD) of which more than half are in the AGA field. The Secretariat reported that RASG-PA had identified runway excursions as one of the top three safety risk areas and the group would therefore be focusing actions on improving the safety of aerodrome facilities and services, including a proposed Airport Safety Summit to be held in 2011. Eleventh Meeting of Directors of Civil Aviation of the Central Caribbean Report on Agenda Item 4 4-1 Agenda Item 4: Aviation Safety Matters 4.1 Results of the ICAO High-Level Safety Conference 4.1.1 The Secretariat presented WP/03 that refers to the results of the ICAO High-Level Safety Conference 2010 (HLSC 2010). The HLSC 2010 Report (Doc 9935) and its supplement are available at: www2.icao.int/en/HLSC/default.aspx 4.1.2 The Secretariat informed that among the recommendations, the HLSC supported implementation of the State Safety Programme (SSP), Continuous Monitoring Approach (CMA) and the development of a new Annex that would be dedicated to safety management responsibilities and processes. 4.1.3 The Secretariat informed that the HLSC made 47 safety recommendations intended to enhance implementation of a proactive approach to the management of aviation safety risks, and that during its review, the Air Navigation Commission (ANC) noted that some recommendations and associated follow-up actions could be grouped together, proposing 36 sets of actions, which would address all recommendations made during the HLSC. 4.1.4 The Secretariat added that in order to implement all recommendations, additional funds will be required in the order of US$3.6 million. 4.1.5 Cuba supported the outcome of the HLSC; however, they expressed their concern about the capability of compliance by some States with the actions proposed by the HLSC in the short-term. In regard to the new Annex 19 dedicated to safety, Cuba expressed disagreement with the position of not allowing States to notify their differences as with other ICAO Annexes as per the Chicago Convention. Cuba also requested that all documentation published by ICAO regarding safety be translated and published in all ICAO official languages to facilitate timely implementation of new SARPs. 4.2 ICAO USOAP Continuous Monitoring Approach (CMA) 4.2.1 The Secretariat presented WP/04, which provided an overview on the continuation of the ICAO Universal Safety Oversight Audit Programme (USOAP) beyond 2010 and its transformation into Continuous Monitoring Approach (CMA). 4.2.2 The Meeting was informed that the ICAO High Level Safety Conference (HLSC) 2010 acknowledged that the USOAP had been a major achievement for aviation safety and had provided measures to evaluate States’ oversight capabilities and identify areas for improvement; the Meeting unanimously supported implementation of CMA. Eleventh Meeting of Directors of Civil Aviation of the Central Caribbean Report on Agenda Item 4 4-2 4.2.3 The Meeting was informed that ICAO has planned a detailed transition from 2011 to 2012 leading to the gradual implementation of the full CMA beginning in January 2013. 4.2.4 The Secretariat stated that ICAO recognizes that not all States will have submitted the relevant safety information by 2013, and for this reason, ICAO will perform various intervention activities, including CSA audits, limited CSA audits and ICAO Coordinated Validation Missions (ICVMs) in order to collect missing information or to validate information received. Moreover, ICAO will provide States, regional organizations and other stakeholders with ongoing CMA training during this transition period together with appropriate support tools, procedures and guidance material. These documents will be posted on the ICAO CMA information portal: http://portal.icao.int 4.2.5 Dominican Republic commented that they presented some recommendations to the ICAO Council about their concerns regarding the transition from the traditional USOAP CSA to CMA. 4.2.6 Cuba commented about their support and commitment to CMA and its implementation in 2013 and the need for transparency by the States in order to comply with their safety obligations. 4.2.7 The Secretariat remarked that CMA will allow the resources of ICAO, member States and regional organizations to be used more efficiently while also allowing for proactive management of safety matters. 4.3 Regional Aviation Safety Group – Pan America (RASG-PA) 4.3.1 The Secretariat presented WP/05, which provided a progress report on several ongoing Regional Aviation Safety Group – Pan America (RASG-PA) projects and activities. In response to a question by Haiti, the Secretariat confirmed that SSP implementation is part of the RASG-PA objectives, as has been the case with SMS implementation. In this regard, the Dominican Republic informed the Meeting that the training facility in that State is available for the conduct of any regional or national training events. 4.3.2 The Secretariat explained that the RASG-PA is aligned with the ICAO Global Aviation Safety Plan (GASP) and the Industry Safety Strategy Group (ISSG) Global Aviation Safety Roadmap (GASR). It is the first multi-regional body in the world integrated by government aviation agencies and industry established to address flight safety issues and complies with the recent ICAO Council approval of Regional Aviation Safety Groups (RASGs) as a mechanism to address flight safety issues. 4.3.3 The Secretariat mentioned that the GASP will be revised in 2011 in order to include the State Safety Programme (SSP) and consolidate some of the Global Safety Initiatives (GSIs), and that the GASP and GASR will be aligned for easy reference. An Aviation Safety Fund is also being established by ICAO to address, among other objectives, SSP implementation. Eleventh Meeting of Directors of Civil Aviation of the Central Caribbean Report on Agenda Item 4 4-3 4.3.4 The Secretariat also informed about the progress of RASG-PA with various short-term Safety Enhancement Initiatives (SEIs) focused on reducing fatal accidents for the top three identified risk areas: Runway Excursions (RE), Controlled Flight Into Terrain (CFIT) and Loss of Control In-Flight (LOC-I) events in the NAM/CAR/SAM Regions. 4.3.5 The Secretariat updated the Meeting about the RASG-PA development of a model legislative framework to protect safety information, which will be presented at the RASG-PA/03 Meeting in October 2010. 4.3.6 The Secretariat highlighted the success of the 1st Pan American Aviation Safety Conference and Training Summit held in April 2010 in Sao Paulo, Brazil, in partnership with the Air Transport Association for Latin America and Caribbean (ALTA). 4.3.7 The Secretariat encouraged the Meeting to visit the RASG-PA website: www.mexico.icao.int/RASGPA.html 4.3.8 The Secretariat encouraged States to use ECCAIRS for collecting, sharing and analyzing their safety information. This will facilitate RASG-PA activity in determining ongoing risk areas. 4.3.9 Dominican Republic, as the RASG-PA/03 host State, invited the Meeting to participate in the event being held from 25 to 29 October 2010, in Punta Cana. 4.3.10 Cuba committed to participate more actively in RASG-PA and asked for better coordination of the regional events to avoid overlapping of activities. 4.3.11 The Secretariat mentioned that ICAO Headquarters will assign some funds for RASG-PA operations and is developing best practice material for RASGs. 4.3.12 The Secretariat expressed that the success of RASG-PA is dependent on the commitment, participation and contributions of its members from States and industry alike by providing financial and in-kind support, and that results to-date have been achieved only through the support of RASG-PA members. The Meeting therefore adopted the following replacement conclusion for previous Conclusion 10/3: Eleventh Meeting of Directors of Civil Aviation of the Central Caribbean Report on Agenda Item 4 4-4 CONCLUSION 11/3 REGIONAL AVIATION SAFETY GROUP – PAN AMERICA (RASG-PA) That C/CAR States and Territories: a) continue supporting RASG-PA by assigning appropriate level representatives to attend meetings and participate in projects; provide contributions including: experts, training, hosting events, and sharing safety information, experience and tools; and b) ensure the attendance of Civil Aviation Authority Directors General, high-level officials from airport operators, air navigation service providers (ANSPs), airlines and other key aviation stakeholders at the RASG-PA/03 Meeting to be held in Punta Cana, Dominican Republic, from 25 to 29 October 2010. 4.4 Other Aviation Safety Matters 4.4.1 Cuba presented IP/07 on actions taken to reduce runway incursions by establishing a requirement to implement Local Working Groups for each aerodrome to develop work plans to achieve established safety goals. 4.4.2 Furthermore, the representative mentioned that the ICAO Manual on the Prevention of Runway Incursions (Doc. 9870) was taken as a reference for development of a Cuban Aeronautical Regulation (RAC) and that this regulation constitutes the basic guidelines to be applied by aircraft operators, aerodromes and air navigation service providers. 4.4.3 United States presented IP/12 on airfield safety, informing the Meeting that the FAA places a high priority on improving airfield safety. In partnership with the industry, airport operators, and air traffic controllers, many measures have been implemented to reduce the risk of runway incursions. The presentation referred to enhancement of markings, lighting for pilot guidance, systems for detecting foreign object (debris) damage (FOD), and reducing the presence of birds and wildlife at airports. Furthermore, the advantages of implementing engineered materials arresting systems (EMAS) on runways for overruns were highlighted. 4.4.4 The Secretariat commented that ICAO has been putting a lot of effort into runway safety. One measure recently included as an amendment to Annex 14, Vol. I, is the enhanced taxiway centerline markings for runway incursion prevention. With regard to new technology, ICAO continues to work on technological solutions for runway incursions. 4.4.5 The Secretariat also referred to the last AGA/AOP/SG Meeting held in November 2009, where a WP was presented related to runway safety. As a conclusion from the meeting, States were urged to inform the ICAO Regional Offices on the best practices used in each State for runway incursion prevention. From the several letters received in the CAR Region, it was evident that ICAO Doc. 9870 was used as reference along with the ICAO Runway Safety Toolkit for runway safety operations. Eleventh Meeting of Directors of Civil Aviation of the Central Caribbean Report on Agenda Item 4 4-5 4.4.6 The Secretariat commented that several of the measures described by United States are not presently contemplated in ICAO SARPs but that the ICAO Aerodromes Panel and its Aerodrome Design and Visual Aids Working Groups were reviewing proposals for amendments to Annex 14. Issues currently being reviewed by ICAO include technological solutions to runway incursions, e.g., runway status lights (RWSL) and Final Approach Runway Occupancy Signal (FAROS) and runway end arresting systems, e.g., EMAS. Regarding EMAS, this will be included in ICAO manuals as an option to mitigate associated risks with aircraft overruns. The issue of wildlife and bird hazards at airports is dealt with in the Region by the CAR/SAM Regional Bird/Wildlife Hazard Prevention Committee (CARSAMPAF); the next conference will be held during the first week of September in Costa Rica. 4.4.7 The Secretariat informed the Meeting of the ICAO Global Runway Safety Conference planned for April 2011 at ICAO Headquarters in Montreal. The Secretariat will also undertake a gap analysis of the ICAO Runway Safety Programme. Eleventh Meeting of Directors of Civil Aviation of the Central Caribbean Report on Agenda Item 5 5-1 Agenda Item 5: Aviation Security (AVSEC) Matters 5.1 Results of the First NAM/CAR/SAM Regional Aviation Security and Facilitation Group Meeting (AVSEC/FAL/RG-PA/1) 5.1.1 The Secretariat presented WP/06, a summary of the First NAM/CAR/SAM Regional Aviation Security and Facilitation Group Meeting (AVSEC/FAL/RG-PA/1) that was held in Port-of- Spain, Trinidad and Tobago, 12 to 14 May 2010. 5.1.2 The Meeting was informed that the AVSEC/FAL/RG-PA/1 established the need to have a Regional Aviation Security Team (RST) composed of AVSEC experts from the NAM/CAR/SAM regions to assist those States/Territories that need to improve implementation of their Corrective Action Plan as a result of the recommendations from the Universal Security Audit Programme (USAP) audits and other needs to comply with the Standards and Recommended Practices in Annex 17. 5.1.3 It was informed that the AVSEC/FAL/RG-PA/1 established an Action Plan that includes improvement in three key AVSEC fields: Personnel Qualifications, Training and Human Factors; Quality Control and Oversight Systems; and the Communications and Information exchange of the States. It was highlighted that the commitment of the member States for effective participation in the AVSEC/FAL/RG-PA will determine the efficiency and success of the objectives and the implementation of the Action Plan. 5.1.4 Additionally, the Meeting was informed about the progress in negotiations between ICAO and Canada to extend to the Third Phase of the ICAO/Transport Canada Security Awareness Training Programme for the 2011-2013 triennium to continue assistance to CAR/SAM Region States/Territories. The Third Phase is expected to start with AVSEC National Inspectors Courses and continue with National Civil Aviation Security Training Programme Workshops, and eventually, Machine Readable Travel Documents (MRTD). Once the programme becomes official, it was requested that States agree to training. 5.1.5 In accordance with the new ICAO Comprehensive Aviation Security Strategy (ICASS), which is expected to replace the current AVSEC Plan of Action following the upcoming session of the ICAO Assembly, and in the spirit of the Joint Declaration on Civil Aviation Security for the Americas adopted at the recent high-level ministerial meeting held in Mexico City last February, the Secretary urged States/Territories of the C/CAR to commit to participate in and contribute to the AVSEC/FAL/RG- PA and its objectives, activities and Action Plan. 5.1.6 The Meeting was informed that the implementation of the Action Plan started on 1 July 2010, with State/Territory nominations of AVSEC/FAL/RG-PA representatives and alternates and RST experts. The Meeting was informed that the conclusions and decision presented in Appendix A to WP/06 were approved by correspondence with States on 30 June 2010. The Terms of Reference and Action Plan were presented in Appendix B to WP/06. Eleventh Meeting of Directors of Civil Aviation of the Central Caribbean Report on Agenda Item 5 5-2 5.1.7 The Secretary requested that those C/CAR States that had not yet identified their representatives and alternates do so, as soon as possible. Aruba, Dominican Republic, Haiti, Jamaica, Netherland Antilles, and United Kingdom were among those needing to identify representatives and alternates. The representatives of Dominican Republic, Haiti, Jamaica and Netherland Antilles informed that they will provide notification of their representatives for the AVSEC/FAL/RG-PA to ICAO upon return to their respective States. During the course of the meeting, Jamaica and Haiti officially identified their representatives. 5.1.8 The importance of fully informing appropriate AVSEC authorities from States and other high-level governmental entities with responsibility for AVSEC matters about the newly established multi-regional group and having them participate actively was highlighted by the Secretary. The Meeting was asked to make contact with appropriate AVSEC entities in their States/Territories in order to ensure maximum benefit and contribution to successful group outcomes and thus improve aviation security throughout the Pan American regions. 5.1.9 The Meeting was also informed that as a result of ICAO participation in the Third Latin American Civil Aviation Commission (LACAC) FAL/AVSEC Group Meeting held from 5 to 6 July 2010, in Montevideo, Uruguay, ICAO presented a similar WP to propose combining the LACAC FAL/AVSEC Group with the NAM/CAR/SAM Regional Aviation Security and Facilitation Group (AVSEC/FAL/RG-PA) into a single Pan-American group that involves all States of the NAM/CAR/SAM Regions. That proposal was accepted by the LACAC Meeting and committed the secretaries of both groups to work together with the objective to join the two groups into one AVSEC/FAL Regional Group in order to avoid duplication, exhausting limited resources, and harmonizing AVSEC/FAL activities for the benefit of the NAM/CAR/SAM States/Territories. Cuba and Jamaica congratulated ICAO for that initiative, and Cuba stressed that ICAO should lead the Secretariat for such an AVSEC/FAL Regional Group for the Americas. 5.1.10 The Meeting therefore adopted the following replacement conclusion for Conclusion 10/6: Eleventh Meeting of Directors of Civil Aviation of the Central Caribbean Report on Agenda Item 5 5-3 CONCLUSION 11/4 NAM/CAR/SAM REGIONAL AVIATION SECURITY AND FACILITATION GROUP (AVSEC/FAL/RG-PA) That C/CAR States: a) ensure that Civil Aviation Authorities provide a copy of the report of the First NAM/CAR/SAM Regional Aviation Security and Facilitation Group Meeting (AVSEC/FAL/RG-PA/1) to the appropriate aviation security (AVSEC) authorities and high-level Governmental entities related to AVSEC within their States; b) nominate AVSEC/FAL/RG-PA member representatives and alternates; c) nominate Regional Security Team (RST) members, on a voluntary basis, to form a team of AVSEC experts available to undertake assistance to States on contribution-in-kind basis with any travel and per diem costs covered by funds provided by donors; d) keep ICAO continuously informed of their Aviation Security (AVSEC) and Facilitation (FAL) Points-of-Contact; and e) support ICAO future AVSEC strategies by hosting ICAO AVSEC training activities and continuing to furnish qualified personnel as instructors for ICAO sponsored training events. Eleventh Meeting of Directors of Civil Aviation of the Central Caribbean Report on Agenda Item 6 6-1 Agenda Item 6: Air Navigation Matters 6.1 Results of the Eighth Central Caribbean Working Group Meeting (C/CAR/WG/8) 6.1.1 The Secretariat presented WP/7 and the Meeting reviewed the results of the discussions and draft conclusions of the Eighth Meeting of the Central Caribbean Working Group (C/CAR/WG/8). The Meeting approved, without modifications, Draft Conclusions 8/1, 8/2, 8/3, 8/5 and 8/6 and made minor modification to Conclusion 8/4, which appear in Appendix A to this part of the Report. 6.1.2 The Meeting noted that the Performance-Based Air Navigation Implementation Plan for the NAM/CAR Regions (NAM/CAR RPBANIP) integrates different strategies with regional implementation needs and establishes a link with NEXTGEN and SESAR implementation plans developed by United States and Europe, respectively. With this work, the CAR Region becomes integrated with the ICAO ATM operational concept vision through harmonized, inter-operational, flexible and dynamic action plans with an implementation horizon from 2010 to 2016. 6.1.3 As a result, it was noted that an action plan was developed by the C/CAR/WG, and that the results achieved will be presented periodically. With regard to navigation system(s) performance monitoring, the Meeting noted the progress presented by the C/CAR/WG to develop regional metrics for safety and efficiency matters. Appendix B to this part of the Report presents the performance metrics developed by the C/CAR/WG in response to Conclusion 10/7. 6.1.4 The Meeting noted that ICAO will convene the 12th Air Navigation Conference (AN- Conf/12) in November 2012. It also noted that ICAO will be updating the Global Air Navigation Plan, which along with the regional air navigation plan, will be available in electronic format as a web-based management tool. 6.1.5 Based on a SAR Evaluation Matrix, the Meeting agreed that States/Territories will assess their respective SAR capabilities and available resources and send the information to the Rapporteur of the SAR Task Force in order for the results to be discussed at the next NACC/WG/4 Meeting in April 2011. 6.1.6 It was noted in NI/09 that Cuba currently has a National Aeronautical and Maritime Search and Rescue Plan that includes the tasks, duties and missions of the Central State Administration Organizations (OACE) at the three foreseen coordination levels, as well as the necessary procedures for the coordination and planning of the system, communications, conduct of search and rescue operations, training programmes and training drills, thus complying with ICAO and IMO requirements. 6.1.7 It was also noted that Cuba has the necessary means for search and rescue of injured persons in vessels and aircraft, as well as the necessary measures to support the specialists participating in the search and rescue activities. Eleventh Meeting of Directors of Civil Aviation of the Central Caribbean Report on Agenda Item 6 6-2 6.1.8 The Meeting took note of the project to reduce lateral separation in the Gulf of Mexico (GoM) from 100 NM to 50 NM and implement a more efficient RNAV route structure. In view that the tentative target for implementation is in the fourth quarter of 2011, it was deemed advisable that ICAO coordinate the expansion of this project with the rest of the CAR Region through the establishment of additional routes to increase airspace capacity, add more direct, cost efficient routes, and reduce delays during periods of heavy traffic volume. In following-up to Conclusions 8/2 and 8/5 of Appendix A to this part of the Report, the Meeting took note that the ICAO NACC Regional Office has coordinated the tentative dates of 21 to 23 September 2010, with States involved, to initiate work on regional implementation of corresponding operational improvements. 6.1.9 The Meeting noted that the top two categories, M and N, continue to account for approximately 97% of reported LHDs. It was noted that approximately 20% of all LHDs categorized as M and N is attributed to the border between the Curacao and Santo Domingo FIRs; specifically, over the VESKA and BEROX reporting points (see figure 1). Reporting Point VESKA and Surrounding FIRs 6.1.10 It was agreed that this issue between Netherlands Antilles, Dominican Republic and Haiti corresponds to a priority “A” deficiency that should be investigated further by those States/Territories. In this regard, the Dominican Republic informed that a meeting between the three States is planned for by the end of July 2010. 6.1.11 Likewise, the Meeting agreed that the analysis of LHD reports developed by the GREPECAS Scrutiny Working Group (GTE) does not correspond to current safety levels. Nevertheless, based on the regional strategy for the integration of ATM automated systems approved by GREPECAS, the Meeting concurred with encouraging certain tasks to improve ATM situational awareness. 6.1.12 Cuba presented NI/06 concerning actions taken to resolve operational errors in the coordination cycle between adjacent area control centres, including the timely implementation of data communications between air traffic service provider facilities. The following are some of the implemented actions: - reinforcement of ATC supervision; - implementation of training programmes, highlighting the main importance of team work and the proper coordination among ATS units; Eleventh Meeting of Directors of Civil Aviation of the Central Caribbean Report on Agenda Item 6 6-3 - proper review and application of operational letters of agreement, including information exchange on coordination incidents among ATC units; and - initial of steps to implement air traffic services inter-facility data communication (AIDC). 6.1.13 The actions put into practice have allowed a remarkable reduction of operational errors in the coordination cycle among ATC units. 6.1.14 The implemented corrective actions are being expanded in the framework of the application of the Safety Management System (SMS) for ATS, using as an essential work tool ICAO Circular 314 - Threat and Error Management (TEM) in Air Traffic Control. 6.1.15 The Meeting approved the revised Terms of Reference and Work Programme of the C/CAR/WG. The updated version is presented in Appendix C to this part of the Report. 6.2 Implementation of the New Flight Plan Format 6.2.1 The Secretariat presented WP/08 with information on the regional strategy and activities for the implementation of the ICAO new Flight Plan Format (FPL), including the regional performance- based action plan to achieve successful and timely coordinated implementation of the ICAO new Flight Plan Format. 6.2.2 The Meeting took note that although the changes are due to be implemented by 15 November 2012, the amount of resources required both in terms of funding and staff support is considerable. It was recognized that the ICAO new FPL Format shall continue to be consistent with that currently used; however, a number of changes will be required in the description of fields used in the flight plan format, as well as possible additional capacity of automated systems, analysis of human factors impact, training, cost-benefit aspects, etc. The Meeting also took note that this implementation will not affect flight plan data transmission through the AFTN or improvements with data transmission using the AMHS. 6.2.3 It was observed that this implementation will require major effort and commitment from States in order to achieve harmonized global implementation and transition. Therefore, States and Territories should consider the following actions. • Appointment of a senior project manager that normally reports to the DGCA and is a member of the CAA’s directors, who is given sole accountability for the success of his or her State to make the changes required to meet the dates outlined in the amendment to the ICAO flight plan format. • This project manager will report State FPL implementation progress to the DGCA and identify any deviation from the activities and timelines regionally agreed. • This project manager will ensure that sufficient resources, both staff and financial, are available to meet the demands of the implementation project. Eleventh Meeting of Directors of Civil Aviation of the Central Caribbean Report on Agenda Item 6 6-4 • This project manager will ensure that these changes are afforded the highest priority as a safety issue. 6.2.4 It is likely that the project manager will have a State point-of-contact (PoC) reporting to him/her who will be responsible for representing the State at regional meetings and workshops to discuss FPL 2012 implementation. This PoC will be the communications channel to and from the ICAO NACC Regional Office and will have responsibility for coordinating the regional tasks required to meet implementation changes. 6.2.5 The Meeting took note that ICAO has developed a website called Flight Implementation Tracking System (FITS) where implementation status of the new provisions in all flight information regions (FIRs) will be registered. Information and issues related to implementation will be uploaded onto this website and PoCs designated by States/Territories can use the site to exchange information. 6.2.6 United States presented IP/10 on a phased transition strategy for the new FPL in accordance with work of the various ICAO Working Groups. This strategy provides for early transition of regional ANSPs followed by a period for airspace users and third party providers to test and implement changes to their flight planning systems. The FAA transition period is 1 January through 15 November 2012, as follows: • Phase 1 (1 January to 31 March 2012) - ANSPs software delivery and internal testing. • Phase 2 (1 April to 30 June 2012) - ANSPs external testing and implementation. • Phase 3 (1 July to 15 November 2012) - Airspace users testing and implementation. 6.2.7 The FAA provides guidance to filers online at the following URL: www.faa.gov/ato?k=fpl. The website includes information on the FAA implementation of Amendment 1 (“General Information” then “ICAO 2012”) and on monthly telcons, which discuss flight plan filing issues with the user community (“General Information” then “Flight Plan Filer (FPF) Telcons”). 6.2.8 The FAA has developed briefing materials, which provide an overview of ICAO guidance and the changes introduced by Amendment 1. These materials have been presented at several regional seminars and are available at www.faa.gov/go/fpl2012 or upon request at email@example.com. 6.3 Implementation of Performance Based Navigation (PBN) 6.3.1 The Secretariat presented WP/09 on approach procedure implementation progress by States/Territories of the CAR Region, as well as the development of a PBN airspace concept in accordance with the implementation tasks of the C/CAR/WG. Eleventh Meeting of Directors of Civil Aviation of the Central Caribbean Report on Agenda Item 6 6-5 6.3.2 It was noted that the traffic growth foreseen in upcoming years will be approximately 4% to 6%. Therefore, increased demand for direct routes outside the airways, and the possible implementation of additional routes might lead to saturation in the various airspaces in the medium-term, which would complicate airspace management in the CAR Region. This scenario requires the development of a PBN airspace concept to support the implementation of routes and PBN procedures, as well as continuous descent operations (CDO). 6.3.3 In accordance with ICAO Assembly Resolution A36-23, CAR States have implemented PBN procedures during 2010. Information on international airports that have implemented RNAV/RNP procedures are shown in Appendix A to WP/09. The Meeting recognized that in spite of the progress shown, greater allocation of resources is required to implement PBN procedures (RNAV/RNP) in terminal areas and international airports in the Region. In this regard, Dominican Republic informed that it will be publishing additional procedures for its airports soon. 6.3.4 Note was taken that with the aim of optimizing the ATS route network, the ICAO NACC Regional Office organized a workshop, Developing a PBN Airspace Concept, from 5 to 7 July 2010. During the workshop, the PBN airspace concept was reviewed (included in Appendix B to WP/09), including improvements to the RNAV route network, which could be gradually implemented in three stages by C/CAR States/Territories and COCESNA. 6.3.5 PBN implementation will provide improvements to lower and upper airspace organization and management (AOM), navigation infrastructure network, and will also have an impact on airport operations, requirements of ATM automation enhancements, airspace and airport demand and capacity, provision of meteorological information, harmonized WGS-84 coordinate implementation, and PBN information publication in the AIP, etc. 6.3.6 Cuba presented WP/15 on the status of compliance with A36-23. The aeronautical authority in Cuba developed and published a resolution on GNSS Navigation in the Havana FIR. The resolution specifies the operational requirements to be met by air operators for the use of GNSS navigation in the Havana FIR. Likewise, Cuba has established a National Plan for PBN Implementation with a team of professionals to support the implementation work. 6.3.7 Netherlands Antilles informed they have published their PBN Implementation Plan and offered it to the meeting participants for review. Eleventh Meeting of Directors of Civil Aviation of the Central Caribbean Report on Agenda Item 6 6-6 6.4 Other Air Navigation Matters Considerations on Implementation of ICAO Standards for Electronic Terrain and Obstacles Data (e-TOD) 6.4.1 The Meeting reviewed and discussed WP/16, presented by Cuba, related to difficulties faced regarding planning and implementation of the ICAO Annex 15 Standard on electronic terrain and obstacles data (e-TOD). In this regard, several comments on the difficulty of implementing the associated SARPs within the timeframe stipulated by ICAO due to inadequate preparation and training or absence of guidance material in all ICAO official languages, especially in Spanish. It was stated that Annex 15, among others, constitutes a noteworthy example of the inadequate introduction of new SARPs, specifically in regard to e-TOD, by means of Amendment 33 that introduced Chapter 10 and Appendix 8, and in particular, Amendment 36, approved on February 22, 2010, whereby Chapter 10 is restructured and e-TOD applicability dates are extended maintaining Area 1 for November 18, 2010; Area 2 components (2a, 2b, 2c and 2d) starting from November 12, 2015; and Areas 3 and 4 without implementation dates established. 6.4.2 In this regard, the Secretariat informed the Meeting that ICAO is working to develop guidance material and related e-TOD documents, such as Doc 9881, whose translation has been initiated in the Spanish language, as well as an amendment that updates its contents aligning them with Annex 15. It was also informed that ICAO Headquarters is preparing more guidance on this issue, using EUROCONTROL experience for implementation and training aspects, and that they will soon be available for States in both Spanish and English. 6.4.3 Cuba also pointed out the availability of e-TOD, which disappeared as a standard in the text of Amendment 36, and was left as a “Note” indicating its application to air navigation where e-TOD could be used, a situation that may lead to confusion as to the interpretation since this does not constitute part of the SARPs. The Secretariat will investigate this issue with the Headquarters MET/AIM Section to determine which interpretation should be provided to States, and when a correct interpretation of its application could be available. 6.4.4 It was also noted that implementation of e-TOD requires disbursement of significant financial resources for the provision of technology to guarantee accuracy, precision and integrity of the information to be obtained and made available, as well as the sophisticated methods and means that need to be used in most cases to obtain these data that are not within the economic capability of all States, especially for the extension of Area 1, which covers the whole national territory. Therefore, it was urged to consider the cost/benefit relationship of the implementation of this Standard, which was proposed before 2004 and still without implementation progress as of 2010. 6.4.5 Considering the above, the Secretariat highlighted the importance that projects such as PBN represent for the provision of these type of terrain and obstacles data and how new technologies in air navigation imply highly important changes in services and products that States should provide to users. Eleventh Meeting of Directors of Civil Aviation of the Central Caribbean Report on Agenda Item 6 6-7 6.4.6 In line with Draft Conclusion 12/8 of the GREPECAS AIM Subgroup, approved by the fast-track mechanism, Cuba expressed its concerns and difficulties with understanding the implementation of e-TOD in the context of transition to Aeronautic Information Management stating emphatically that they are not in agreement with the implementation of the Area 1 (all national territory) requirement. 6.4.7 The Meeting was invited to provide comments and considerations related to the implementation of e-TOD to attain training activities that develop skills and aptitudes required by staff involved in Aeronautical Information Management implementation in the context of global Air Traffic Management (ATM) as foreseen in the operational concept. In this regard, the Secretariat reiterated its commitment to obtain the requested information and present it to States as soon as available. 6.4.8 The Secretariat indicated that ICAO is aware of the importance of providing guidance material in all ICAO official languages in order to assist States with implementation of new standards in a timely manner. Therefore, ICAO is accelerating the translation process to send States, as soon as possible, the mentioned documentation. The Secretariat also commented that to this end, training programmes should be considered as a commitment between States and ICAO because seminars and workshops cannot be held if States do not host such training events. Additionally, the Secretariat expressed the importance of having States provide their comments with respect to proposals for amendment to Annexes, as the development and approval process of ICAO SARPs allows States the opportunity to provide comments for consideration before final application of the respective amendment. 6.4.9 Lastly, Cuba informed the Meeting and the Secretariat that a document will be sent to ICAO notifying of the difference with Amendment 36 regarding what is contained in Chapter 10, para 10.1.3, of Annex 15; a series of related considerations and comments were also included. States SARPs Compliance for First Phase Activities for the Transition to AIM 6.4.10 The Secretariat presented IP/03 on State compliance with SARPs in regard to the first phase activities for the transition to AIM. The Meeting commented on the importance of State compliance with the SARPS in the initial phases of the transition to AIM; especially, implementation of the requirements for global transition of Aeronautical Information Services (AIS) to Aeronautical Information Management (AIM) as described in ICAO Annex 15 and the ICAO Roadmap for the Transition of AIS to AIM, which has been submitted to the States, Territories and International Organizations of the CAR Region supporting that transition process. 6.4.11 The Secretariat highlighted that in order to satisfy ATM operational concept needs, the current AIS service must make the transition to Aeronautical Information Management (AIM) in the medium term due to the significantly different method of managing and supplying aeronautical information/data, given its data centric nature. The Civil Aviation Authorities were asked to recognize the critical nature of aeronautical information for ATM systems and other users in the aeronautical industry, as well as the entire spectrum of Gate-to-Gate concept requirements. Eleventh Meeting of Directors of Civil Aviation of the Central Caribbean Report on Agenda Item 6 6-8 6.4.12 The Meeting was informed that ICAO is making greater efforts to determine profiles for required AIM personnel and skills and knowledge required in order to modify the existing guidance material and develop new guidelines and training under the TRAINAIR programme to assist States and their AIS organizations in the transition process. Under this item, the Secretariat commented that efforts to carry out an AIM Seminar during 2010 were underway and a host State was being sought. In this regard, Jamaica kindly offered to serve as host and proposed the seminar for the tentative dates of 18-20 October 2010. 6.4.13 The Secretariat invited States/Territories and International Organizations to comply with Phase 1 and Phase 2 of the roadmap as soon as possible. Additionally, States/Territories and International Organizations should implement AIM requirements in the near term, and consider ATS plans and the implementation process in order to assign priority to PBN implementation activities where AIM has an relevant role. 6.4.14 The Meeting took note that information on this subject could be obtained by contacting the ICAO NACC Regional Office or the ICAO website: http://www2.ICAO.int/en/anb/met- aim/aim/Pages/RoadmapfromAIStoAIM.aspx ICAO Regional Technical Cooperation Project for the Caribbean Region – Implementation of the Performance Based Air Navigation Systems (RLA/09/801) 6.4.15 The Secretariat presented WP/10 on the ICAO Regional Technical Cooperation Project for the Caribbean Region, “Implementation of Performance-Based Air Navigation Systems” (RLA/09/801). 6.4.16 The Meeting noted that on 19 July 2010, ICAO hosted the Project Preparatory Meeting, which served as an essential step in the development and approval process of the project and acting as the final consultation process with States and Territories. During the meeting, the project was presented and the schedule and Project Document were reviewed. 6.4.17 The Secretariat, the Project Steering Committee Members and other States and Territories participating in the Project Preparatory Meeting agreed that an ICAO regional technical cooperation mechanism is the most cost-effective and efficient approach for the implementation of the performance- based air navigation regional plan because ICAO: • has an established mechanism for assistance and management of projects; • successfully implemented a similar project in the SAM Region; • ensures a transparent and non-profit financial mechanism; • offers the professional resources of the ICAO NACC Regional Office; and • has a database of qualified technical experts and equipment providers. Eleventh Meeting of Directors of Civil Aviation of the Central Caribbean Report on Agenda Item 6 6-9 6.4.18 The Meeting considered that the equal funding by all participant States might not be equitable; therefore, an Ad Hoc Group was formed with members from Cuba, Jamaica, and Trinidad and Tobago to develop a proposal for a financial contribution mechanism based on the criteria of nternational passenger arrivals, aircraft movements in the airport, and the number of international aircraft operating en-route flights transiting through the FIR managed by each of the States/Territories. 6.4.19 Dominican Republic expressed that they will participate in the project provided the initial financial contribution of US$ 25,000 by all States is maintained. Netherlands Antilles mentioned that they need to study the Project Document and refer it to the authorities for consideration. United States supports the scope of the project and intends to participate. 6.4.20 The Secretariat expressed that even though there are different views on some aspects, agreement was reached on the launch of and support to the project, and that all in all, the Steering Committee, whose membership will be comprised of the representatives of participating States, will define the contributions of States based on the principle of cost recovery in a fair manner for all the participating States. The project will commence with a fixed contribution by participating States of US$ 25,000. 6.4.21 In view of the aforementioned, the Meeting adopted the following conclusion: CONCLUSION 11/5 ICAO REGIONAL TECHNICAL COOPERATION PROJECT FOR THE CARIBBEAN REGION ON THE IMPLEMENTATION OF PERFORMANCE BASED AIR NAVIGATION SYSTEMS That: a) ICAO finalize and send the Project Document to all CAR States/Territories by 30 July 2010, seeking their participation; b) C/CAR States/Territories be urged to support and participate in the performance- based regional technical cooperation project, leading to a seamless and cost effective global ATM system; c) States notify ICAO by 30 September 2010, or as soon as practicable thereafter, of their intent to participate in the project and initiate the process to sign the Project Document and deposit the financial contribution; and d) ICAO and States/Territories be urged to seek financial and other assistance from all possible sources to facilitate their participation in the project and minimize the annual fee. Eleventh Meeting of Directors of Civil Aviation of the Central Caribbean Report on Agenda Item 6 6-10 Outcome of the ICAO Workshop on ATM Situational Awareness Improvements for the NAM/CAR Regions 6.4.22 The Secretariat presented IP/11, which informed the Meeting of the improvement proposals that were formulated during the ICAO Workshop on ATM Situational Awareness Improvements for the NAM/CAR Regions held from 8 to 10 July 2010, at the ICAO NACC Regional Office. The main goals were the identification of ATM situational awareness improvements in the NAM/CAR Regions based on potential operational benefits and the proposal of action plans for implementation and follow-up by the CAR Region working groups. The workshop objectives, programme and summary are available on http://www.mexico.icao.int/Meetings/ATMAwareness.html. 6.4.23 The aforementioned workshop followed-up on Global Plan Initiative (GPI) - 9 - Situational awareness and the NAM/CAR Regional Performance-Based Air Navigation Implementation Plan (NAM/CAR RPBANIP) Regional Performance Objective No. 7 - Improve ATM situational awareness, applying ICAO SARPs and guidance material, as well as the Regional GREPECAS Automation Implementation Strategy and ICD Document. 6.4.24 In this regard, the Meeting recognized the importance of the workshop results and improvement proposals included in IP/11 and approved followed-up on these proposals by the C/CAR/WG in coordination and with the assistance of the ICAO NACC Regional Office. Follow-up, Cooperation and Participation in the ICAO RLA/03/902 – SACCSA Project Linked to the GNSS implementation in the CAR/SAM Regions 6.4.25 The Meeting was informed, through WP/11 and IP/04 from the Secretariat, on the activities of RLA/03/902 Project – Transition to the GNSS in the CAR/SAM regions - Solution of augmentation for the Caribbean, Central and South America (SACCSA) since the C/CAR/DCA/10 Meeting, including the status of Phase III of the RLA/03/902 - SACCSA Project related to GNSS implementation. 6.4.26 The Meeting recognized that the tasks of Phase III of the RLA/03/902 - SACCSA Project go further than just defining an SBAS, which is its main objective. It contributes to the needs of ongoing GNSS projects in the CAR/SAM Regions, using stations in locations with complicated ionosphere conditions and their data. 6.4.27 Based on the information and considerations, the Meeting agreed to formulate the following conclusion: Eleventh Meeting of Directors of Civil Aviation of the Central Caribbean Report on Agenda Item 6 6-11 CONCLUSION 11/6 PARTICIPATION IN, FOLLOW-UP TO AND COOPERATION WITH THE RLA/03/902 – SACCSA PROJECT, PHASE III That, with a view to following-up and supporting the studies on technical-financial feasibility of SBAS implementation in the CAR/SAM Regions that the RLA/03/902 - SACCSA Project is carrying out and its contribution to general GNSS implementation, the Central Caribbean States and International Organizations (CASSOS, IATA, ALTA, etc.) are urged to: a) join, actively participate in, and follow-up on Phase III of the mentioned Project; and b) foster the coordination, cooperation and assistance of their respective national research and development bodies with the Project to provide technological/scientific support and contribute to the work, dissemination and application of this knowledge among specialized bodies, users, and the Central Caribbean Working Group, as well as to obtain benefits of the GNSS in other interested sectors of States. New ATC Simulator in Cuba and its Impact on ATS SMS 6.4.28 Cuba presented NI/05 and informed the Meeting on the new ATC simulators they have available for regional training. The need for further information on training centres available to collaborate with other States/Territories of the C/CAR training was recognized. 6.4.29 Cuba’s new ATC simulator, which has the capacity to simultaneously train six radar controllers and three aerodrome controllers with Cuban ATC instructors, has become a resource to measure the performance of air traffic controllers, and also allows for the re-creation of actual air traffic control incidents and modeling and testing procedures before their official publication. The simulators are an important tool supporting “personnel training” in the context of ATS SMS within the Havana FIR. 6.4.30 Haiti congratulated Cuba, who in turn offered the facility to assist that State in satisfying its future training requirements. Civil Aviation and the Environment 6.4.31 The Secretariat presented IP/08 providing a summary of current ICAO activities related to environmental protection. The summary, while highlighting the outcomes of the Eighth Meeting of the ICAO Committee on Aviation Environmental Protection (CAEP/8) and the ICAO Colloquium on Aviation and Climate Change, discussed the preparations for the upcoming 37th session of the ICAO Assembly. In support of ICAO environmental goals, the Meeting noted that CAEP has taken a structured approach of first quantifying the environmental impacts and then establishing mitigation measures to address the impacts. Eleventh Meeting of Directors of Civil Aviation of the Central Caribbean Report on Agenda Item 6 6-12 6.4.32 The CNS/ATM environmental assessment document to be developed by CAEP and ICAO experts is intended to inform States, airports, ANSPs and PIRGs on environmental impacts assessment (including both engine emissions and noise) related to proposed operational procedures changes, airspace redesigns, and other similar operational aspects. It is envisioned that globally agreed methodologies to account for benefits from operational changes could facilitate access to financial resources from green/environmental sources. 6.4.33 The Meeting encouraged States to consider environmental issues in the planning and implementation of regional air navigation systems and develop action plans on reducing international aviation CO2 emissions and submit them to ICAO. Eleventh Meeting of Directors of Civil Aviation of the Central Caribbean Appendix A to the Report on Agenda Item 6 6A-1 APPENDIX A C/CAR/WG/8 MEETING CONCLUSIONS CONCLUSION 8/1 IMPROVE SAR SYSTEMS IN THE C/CAR That: a) States/Territories of the C/CAR and COCESNA review and update existing SAR Agreements and seek permission for SAR Units from other States to provide SAR assistance within the jurisdiction of another State; b) States/Territories of the C/CAR and COCESNA establish proper coordination between civil and military authorities for an efficient use of all available SAR resources; c) States/Territories of the C/CAR and COCESNA review SAR staffing requirements; d) States/Territories of the C/CAR and COCESNA review the response capacity in the C/CAR; e) States/Territories of the C/CAR and COCESNA complete the SAR Matrix (refer to Appendix C to this part of the report) (refer to Attachment 1 to Appendix A to WP/07) and submit it to the C/CAR SAR Task Force Rapporteur (Mr. Antonio Piron, Dominican Republic, e-mail: firstname.lastname@example.org) by 31 December 2010; and f) the SAR Task Force Rapporteur present to the NACC/WG/4 meeting the progress made to improve SAR service in the C/CAR. CONCLUSION 8/2 EXTENSION OF RNAV ROUTES IN THE GULF OF MEXICO TOWARDS THE CAR REGION That: a) United States and Mexico coordinate with the ICAO NACC Regional Office to hold in Mexico City the next meeting of the Working Group for the implementation of RNP-10 in the Gulf of Mexico by the third quarter of 2010; b) the C/CAR States/Territories and COCESNA send to the ICAO NACC Regional Office by 31 December 2010 their proposals to expand the implementation of upper airspace RNAV routes of the Gulf of Mexico; and c) the ICAO NACC Regional Office: i) foster the participation of C/CAR States/Territories and COCESNA in the meetings of the Working Group for the implementation of RNP-10 in the Gulf of Mexico; and ii) integrate all the proposals of upper airspace new RNAV routes within a PBN airspace concept for the CAR Region by end 2010. Eleventh Meeting of Directors of Civil Aviation of the Central Caribbean Appendix A to the Report on Agenda Item 6 6A-2 CONCLUSION 8/3 PBN IMPLEMENTATION ACTIONS IN THE C/CAR That States/Territories of the Central Caribbean and COCESNA: a) establish a register for RNP 4 and RNP10 approved aircraft by 15 October 2010; b) publish by 15 October 2010: i) RNAV 5 navigation specifications for upper airspace RNAV routes either already implemented or in the process of being implemented; and ii) RNAV 1-2 navigation specifications if applicable for terminal areas (TMAs) RNAV routes either already implemented or in the process of being implemented; c) study: i) the implementation improvements or realignment in the RNAV routes network in the upper airspace; ii) the implementation of continuous descent operations (CDOs) in terminal areas (TMAs) of their jurisdiction; and d) inform the ICAO NACC Regional Office by 30 October 2010 of the progress achieved of actions indicated in items a), b) and c) for the harmonized implementation of a PBN airspace concept for the CAR Region. CONCLUSION 8/4 ESTABLISHMENT OF ATS SAFETY MANAGEMENT MEASURES TO REDUCE ATC COORDINATION LOOP ERRORS That, in addition to implemented ATS safety programmes, Dominican Republic, Haiti and Netherlands Antilles: a) promote bilateral coordination visits between the ATC supervisors in order to exchange experiences and data on the ATC coordination loop errors, and the actions taken to mitigate their occurrence; b) in accordance with Doc 9859 - Safety Management Manual (SMM) and Circular 314 - Threat and Error Management (TEM) in Air Traffic Control, strengthen their respective ATC supervision programmes in the ATS units for a better identification of threats and/or incidents and risk mitigation actions; c) establish a programme for a 30% monthly reduction in the target maximum number of LHDs incidents and/or occurrences; d) plan the interface of ATS automated systems for data exchange of the flight plan and AIDC messages in accordance with ICAO guidelines; and e) inform the ICAO NACC Regional Office by 31 December 2010 on the agreements reached, actions implemented in accordance with Appendix G to this part of the report (refer to Attachment 2 to Appendix A to WP/07), and any assistance required. Eleventh Meeting of Directors of Civil Aviation of the Central Caribbean Appendix A to the Report on Agenda Item 6 6A-3 CONCLUSION 8/5 IMPROVEMENTS WITH ATS COMMUNICATION BETWEEN CUBA, MEXICO, UNITED STATES AND COCESNA That, in order to improve ATS communication between Cuba, Mexico, United States and COCESNA, and considering the satisfactory performance of the MEVA II Network and its new node in Atlanta, United States: a) the ICAO NACC Regional Office urge Mexico to analyze and implement operational use of the MEVA II Network with adjacent ACCs of Cuba, United States and COCESNA; b) Cuba, United States and COCESNA identify and provide operational requirements to extend the MEVA II Network to Mexico to the ICAO NACC Regional Office by 30 September 2010; and c) Cuba, Mexico, United States and COCESNA, in coordination with the ICAO NACC Regional Office, provide a report on progress and results of these activities to the NACC/DCA/4 Meeting, scheduled to be held in 2011. CONCLUSION 8/6 IMPLEMENTATION OF THE NEW WAFS INTERNET FILE SERVER (WIFS) BY JUNE 2012 That, considering that the International Satellite Communication System – World Area Forecast System (ISCS-WAFS) workstations are used to transmit and receive meteorological data, a) the FAA of United States provide the ICAO NACC Regional Office by e-mail with information on whether the WAFS Internet File Service (WIFS) will be a 2- way (transmit/receive) capacity system by 30 July 2010, to be forwarded to the C/CAR States/Territories and COCESNA; and b) the C/CAR States/Territories and COCESNA: i) coordinate proper actions for the acquisition of new WIFS equipment, if required, in order to ensure provision of WAFS products in the C/CAR by 30 September 2010; and ii) provide information to the ICAO NACC Regional Office not later than 30 April 2011 on the actions taken for the transition to the new WIFS, expected in June 2012. APPENDIX B LIST OF METRICS FOR PERFORMANCE MONITORING OF AIR NAVIGATION SYSTEMS Métrica Reportada por FIR Central CURACAO HAVANA Port Au Kingston Miami, San Santo Key Performance Area and Eleventh Meeting of Directors of Civil Aviation of the Central Caribbean America (Aruba & Prince Juan Domingo Corresponding Metrics Netherlands Antilles) Efficiency 18 RNAV RNAV -5 RNAV 2 RNAV RNAV RNAV route 3 RNAV • Estimated fuel savings (year 2000 routes route routes will be routes route network in routes Appendix B to the Report on Agenda Item 6 as baseline); implemented network implemented – extended network the Gulf of extended • Percent of flights departing on- will be by June 2010. from will be Mexico will from time; reviewed in - Analysis of WATRS reviewed be reviewed WATRS • Percentage of instrument runway 2010 delays for airspace in 2010 in 2010 airspace ends with an approach procedure more than 15 with vertical guidance (APV), minutes due to (BARO-VNAV and/or augmented operational GNSS) either as the primary errors in approach or as a back-up for progress precision approaches; • PBN Routes implemented and published in en-route; • Number of certified aircrafts and pilots for PBN operations for en- route and TMA; • Percent of flights with normal flight duration; • Traffic movements i.e. # of movements; • Unused capacity i.e. # of movements; • Number of ATC automated systems that are interconnected; • Number of terminal areas with SID/STAR implemented. 6B-1 6B-2 Métrica Reportada por FIR Central CURACAO HAVANA Port Au Kingston Miami, San Santo Key Performance Area and America (Aruba & Prince Juan Domingo Corresponding Metrics Netherlands Antilles) Eleventh Meeting of Directors of Civil Aviation of the Central Caribbean Safety Based on - Aruba: Percentage of Analysis of Analysis Extensive Analysis • Number of runway incursions per implemented collecting 0.02% LHDs of LHDs matured ongoing of year; comprehensive information Incidents per ongoing to ongoing evaluation operational • Number of operational errors per quality system, ongoing number of air mitigate process based errors and year; analysis - NA: operations occurrences on quality incident Appendix B to the Report on Agenda Item 6 • Number of accidents per 100,000 ongoing of analysis of assurance occurrences departures; statistics, statistics principles. reported by • Number of fatalities per 100,000 operational ongoing Operational users departures; errors and regarding improvements • Number of LHD reports incident LHDs and based on occurrences Runway SMS risk for continuous incursions. analysis to improvements ensure level in air of air navigation navigation services services in the airports and national air space system Eleventh Meeting of Directors of Civil Aviation of the Central Caribbean Appendix C to the Report on Agenda Item 6 6C-1 APPENDIX C TERMS OF REFERENCE AND WORK PROGRAMME OF THE CENTRAL CARIBBEAN WORKING GROUP (C/CAR/WG) 1 Background The Central Caribbean Working Group was established by Conclusion 4/10 of the Fourth Meeting of Directors of Civil Aviation of the Central Caribbean, held in the Cayman Islands from 17 to 20 May 2000, to deal with the development of air navigation systems/service issues in the Central Caribbean. The aforementioned Meeting also agreed that ICAO should assist in the establishment of the Working Group and provide Secretariat services. Conclusion 4/10 Establishment of a Central Caribbean Work Group (C/CAR/WG) That, a) an informal work group dealing with the air navigation areas be established for the Central Caribbean; b) the ICAO Regional Office prepare the Terms of Reference and Work Programme for the work group and provide Secretariat services; c) the ICAO Regional Office, by 30 July 2000, should circulate the Terms of Reference and Work Programme for the work group to all States/Territories in the Central Caribbean as well as to relevant International Organizations for comments and invite them for the nomination of members of the working group; d) the work of the C/CAR ATS Task Force be incorporated into the tasks of the work group and that the ATS Task Force be disbanded, with the appropriate note of gratitude being sent to its members by the ICAO Regional Office on behalf of the States/Territories of the Central Caribbean; and e) a meeting of the work group be scheduled prior to the Fifth Meeting of the C/CAR Directors of Civil Aviation. 2. Terms of Reference a) foster the implementation of the CAR/SAM Air Navigation Plan, the NAM/CAR Regional Performance-based Air Navigation Implementation Plan (RPBANIP) and other relevant regional documentation, in compliance with ICAO SARPs, as required; b) facilitation for the development of emerging aviation issues focusing on continued improvements to operational efficiency through coordinating harmonised procedures and promote interoperability of networks and implementation of new technologies; Eleventh Meeting of Directors of Civil Aviation of the Central Caribbean Appendix C to the Report on Agenda Item 6 6C-2 c) development of operational improvement initiatives through action plans and implementation strategies and associated technologies to improve safety, increase operational and economic efficiency and/or capacity of regional Air Navigation Services; d) develop and implement the performance objectives related to improvements to Regional Air Navigation Services with regard to Doc 9750 GPIs; e) share information on implementation initiatives for enhancing compatibility of air traffic operations; and f) provide technical advice to the C/CAR Directors General as applicable, initiatives to the CAR Regional Implementation Plan and any other necessary steps for implementation. 3. Work Programme a) consider the deadlines for implementation of facilities, services and procedures to improve ANS in the CAR Region; b) develop guidelines and recommendations for States/Territories to implement their national plans; c) recommend the implementation of air navigation facilities and services to ensure interregional harmonization, taking due account of performance metrics, environmental benefits and operational issues; d) provide recommendations to improve human resources planning and development in line with ICAO guidelines; e) associate in a logical manner the implementation of initiatives with the seven components of Doc 9854, (AOM, DCB, AO, TS, CM, AUO ATMSDM) as appropriate; f) quantify cost/benefit analysis in terms of performance measures, deadlines, responsible body for implementation and results as well as human factors performance; g) report the work programme progress to the NACC Working Group. 4. Working Methods a) the Chairperson of the C/CAR/WG will be a representative from the State/Territories designated by the Meeting for a three-sessions period; The duties of the Chairperson are the following: Eleventh Meeting of Directors of Civil Aviation of the Central Caribbean Appendix C to the Report on Agenda Item 6 6C-3 - chair the formal C/CAR/WG Meetings - coordinate the fulfillment of the tasks included in the action plan of the C/CAR/WG; - keep close coordination with the Secretariat for the development of the agenda of the meetings and other issues concerning the C/CAR/WG; and - inform the Directors of Civil Aviation of the Central Caribbean meetings on the results of the C/CAR/WG meetings; b) avoid duplication of work and maintain a close coordination between States/Territories/International Organization and users to optimised the use of available resources and experience; c) carry out the coordination of tasks using electronic tools and teleconferences to guarantee an efficient exchange of information, when required, etc.; d) the meetings will be convened every year or when necessary and the ICAO Regional Office will provide Secretariat services. 5. Membership Aruba, Bahamas, Cayman Islands, Colombia*, Cuba, Dominican Republic, Haiti, Jamaica, Mexico, Netherlands Antilles, Panama*, Turks and Caicos Islands, United Kingdom, United States, Venezuela*, ACI, CANSO, COCESNA, IATA, IFALPA and IFATCA. * To be invited to the Meetings. Eleventh Meeting of Directors of Civil Aviation of the Central Caribbean Report on Agenda Item 7 7-1 Agenda Item 7: Regional Cooperation and Training Matters 7.1 ICAO Cooperative Arrangement for the Prevention of Spread of Communicable Disease through Air Travel (CAPSCA) – Americas 7.1.1 The Secretariat presented WP/12, which provided the Meeting a progress update on the activities and achievements of the ICAO Cooperative Arrangement for the Prevention of Spread of Communicable Disease through Air Travel (CAPSCA) – Americas since the last C/CAR/DCA/10 Meeting, as well as the updated organization and future work plan, and encouraged C/CAR States/Territories, which are not yet members of CAPSCA Americas, to join by informing ICAO. The Secretariat reported that all information on CAPSCA is now available on the new CAPSCA website at the following link: http://www.mexico.icao.int/CAPSCA/index.html. 7.1.2 Cuba and Jamaica expressed their full support for CAPSCA and highlighted the benefits offered by CAPSCA for which no financial contribution is required from members thanks to a grant for the project assigned to ICAO by the United Nations from the Central Fund for Influenza Action (CFIA). Cayman Islands, Haiti and Netherlands Antilles informed of their intention to join CAPSCA Americas. Jamaica offered both its international airports to receive an Aviation Pandemic Preparedness Assistance Visit by the ICAO CAPSCA - Americas Project. 7.1.3 The Meeting applauded the CAPSCA initiative and therefore adopted the following replacement conclusion for previous Conclusion 10/10: CONCLUSION 11/7 ICAO CAPSCA-AMERICAS PROJECT C/CAR States and Territories are encouraged to: a) prepare and update aviation pandemic preparedness plans in collaboration with public health authorities and perform exercises to test such plans in compliance with related ICAO SARPs and WHO IHR (2005); b) become participating members of the ICAO CAPSCA – Americas Project, if not yet members, by sending a letter to the ICAO NACC Regional Office; and c) accept aviation pandemic preparedness assistance visits offered by the ICAO CAPSCA - Americas Project. Eleventh Meeting of Directors of Civil Aviation of the Central Caribbean Report on Agenda Item 7 7-2 7.2 Other Cooperation and Training Matters 7.2.1 The Secretariat presented WP/13 in which the Meeting recognized the impact of human performance on aviation, as well as the importance of planning to ensure that civil aviation administrations have qualified personnel as agreed in NACC/DCA Conclusions 2/27 and 3/11. Based on USOAP and USAP audit results and ICAO missions, it was also recognized that many deficiencies are related to insufficient and inadequately qualified and experienced personnel, suitable training, license/certification systems, and other aspects related to lack of training and education of human resources. 7.2.2 The Meeting was also informed of ICAO activities regarding the Next Generation of Aviation Professionals (NGAP) initiatives to ensure that sufficient qualified and competent aviation professionals are available to operate, manage and maintain future air transport systems; the formation of the NGAP Task Force (May 2009); the ICAO NGAP Symposium (1 to 4 March 2010); support of the High-Level Safety Conference (HLSC) (March 2010) to the NGAP Task Force; and future NGAP activities. 7.2.3 The Meeting was informed on the work performed at the GREPECAS CNS/ATM/SG/1 Meeting on the development of a list of short and medium-term training requirements to be used by CAR/SAM States as guidance for the development of their aviation training programmes. 7.2.4 The different aviation training centres in the region were recognized, including TRAINAIR centres in Barbados, Cuba, Dominican Republic, El Salvador, Jamaica, and México. Cayman Islands and Jamaica informed the Meeting of their respective national aviation training courses being developed jointly with universities and colleges to provide courses to pilots, dispatchers and other aviation related personnel, as well as basic aviation courses. 7.2.5 The Secretary suggested that a meeting be scheduled by the NACC Regional Office to include all States\Territories providing training in the region to identify discipline specialties by training centre to avoid duplication and compliment training activities and programmes offered by each centre, which would ultimately strengthen aviation training in the NACC region. It was also suggested that a detailed description of training offered by the different centres could be made available on the NACC Office website for easy reference. 7.2.6 Based on the above, and with reference to NACC/DCA Meeting Conclusion 3/12 on actions to develop an Aviation Training Strategy for the CAR Region, the Meeting agreed on the following conclusion: Eleventh Meeting of Directors of Civil Aviation of the Central Caribbean Report on Agenda Item 7 7-3 CONCLUSION 11/8 AVIATION TRAINING PLAN FOR THE CAR REGION That in order to plan for the provision of aviation training required from 2012 – 2016 in the CAR Region: a) C/CAR States/Territories review and consider the outcomes of the Next Generation of Aviation Professionals (NGAP) Symposium. http://www.icao.int/NGAP/documentation.htm b) ICAO send a letter to States/Territories by 31 July 2010, requesting information on future aviation training required by its personnel and provided by recognized institutions offering aviation training in its State/Territory; replies to be received by ICAO by 30 September 2010. c) ICAO send a letter to International Organizations by 31 July 2010, requesting information on identified aviation training required by member personnel and provided in the CAR Region; replies to be received by ICAO by 30 September 2010. d) ICAO: i) analyze the information provided by States/Territories/International Organizations; ii) prepare a report on regional aviation training needs in States/Territories from 2012 - 2016; iii) prepare a directory of existing aviation training providers in the region recognized by States/Territories/International Organizations; iv) identify required future aviation training for which there are presently no suitable providers in the Region; v) recommend options for the development and provision of additional required future training; vi) prepare a regional plan for aviation training provision for 2012 – 2016; and vii) circulate these documents to States/Territories/International Organizations by 30 November 2010, for review and comment; replies to be received by ICAO by 31 January 2011. e) ICAO prepare and present the draft regional aviation training plan for the CAR Region for 2012 – 2016 to the NACC/WG/3 Meeting in Guatemala in April 2011. f) ICAO revise and present the final regional aviation training plan for the CAR Region for 2012 – 2016 to the NACC/DCA/4 Meeting in June\July 2011. Eleventh Meeting of Directors of Civil Aviation of the Central Caribbean Report on Agenda Item 8 8-1 Agenda Item 8: Other Business 8.1 Host and Dates for the Next Meeting 8.1.1 The Secretariat presented WP/14 with the States and Territories rotational scheme for hosting the C/CAR/DCA Meetings as agreed at the C/CAR/DCA/10 Meeting and informed that since the Fourth Meeting of North American, Central American and Caribbean Directors of Civil Aviation (NACC/DCA/4) is scheduled for June/July 2011, the next and Twelfth Meeting of C/CAR DCAs is scheduled for the Dominican Republic in 2012. Dominican Republic confirmed their agreement to host the C/CAR/DCA/12 Meeting in July 2012, for which the C/CAR DCAs and the Secretariat expressed its appreciation. 8.2 Other Matters 8.2.1 Netherlands Antilles and Mexico, whose ANSPs are members of the Civil Air Navigation Services Organization (CANSO), namely NAATC and SENEAM, respectively, informed the Meeting of the CANSO 2nd Caribbean & Latin American Conference to be held in Willemstad, Curacao, from 29 November to 1 December 2010, and strongly encouraged C/CAR States/Territories and their ANSPs to attend. Information can be obtained online at www.canso.org/Caribbeanlatinamerica or from the Director of NAATC.