OF THE ROSEBURG CITY COUNCIL

                                   April 19, 2006

Councilor President Tim Freeman called the agenda review meeting of the
Roseburg City Council to order at 4:00 p.m. on Wednesday, April 19, 2006, in the
Roseburg City Hall Conference Room, 900 SE Douglas, Roseburg, Oregon.

Present:     Mayor Larry Rich, Councilors Jack Reilly, Mike Baker, Tim Freeman,
             Mel Cheney and Stacey Crowe.

Absent:      Councilors Phil Gale, Lanty Jarvis and Rick Coen.

Others present: City Manager Eric Swanson, City Recorder Sheila Cox, Finance
Director Cheryl Guyett, Fire Chief Jack Cooley, Community Development Director
Fred Alley, Public Works Director Clay Baumgartner, Human Resources Director
Barbara Gershon, Police Chief Mark Nickel, Consultant Jim Johnson and
Administrative Assistant Debi Davidson.

Staff reviewed items scheduled for the April 24, 2006 meeting. The meeting will
begin at 6:00 p.m. with a work session regarding telecommunications franchises.
City Attorney Jerry Lidz will attend and share his expertise on recent cell phone tax

Discussion was held on an item regarding an agreement with Red Robin and the
Roseburg Valley Mall which allows for development of the fourth leg of a traffic
signal on Stewart Parkway at Walmart and the Mall. Medians will be installed near
the Macy’s entrance to control ingress/egress in that area.

A significant report will be submitted as a result of Quality Control Review
Committee efforts regarding streamlining of the development process. It is
anticipated the plan will refine that process, better define development parameters
and as a result allow Planning Staff and the Planning Commission to devote more
time to long range planning issues. Swanson noted work is continuing with
Douglas County on an intergovernmental agreement regarding building inspection

A report will be provided on potential areas for annexation. Baker asked that the
area near Ramp Canyon and his neighborhood be investigated for City initiated
annexation, also.

Council will be requested to support study of a proposed bridge extension from
Diamond Lake Boulevard to Harvard/Madrone. ODOT has begun initial work on
such a study.

An update was provided regarding the proposed vacation of Sweetbriar and a
portion of Aviation Drive to accommodate the Home Depot development. Because
of construction timing issues, Home Depot has asked that the matter be expedited
with the vacation ordinance becoming immediately effective after the May 8 th
public hearing. Discussion ensued regarding appropriate uses of rule suspension
and immediate effective dates for ordinances. Cheney was concerned that,
without guidelines for use of the immediate effective date, the Council could be
accused of discrimination in its usage. Johnson suggested staff could prepare
such guidelines.

Meeting adjourned at 5:02 p.m.

Debi Davidson

Administrative Assistant

                      MINUTES OF THE WORK SESSION
                      OF THE ROSEBURG CITY COUNCIL

                                   April 24, 2006

Mayor Larry Rich called the work session of the Roseburg City Council to order at
6:01 p.m. on Monday, April 24, 2006, in the Roseburg City Hall Council Chambers,
900 SE Douglas, Roseburg, Oregon.

Present:     Councilors Phil Gale, Tim Freeman, Lanty Jarvis, Rick Coen, Jack
             Reilly, Mel Cheney, Michael Baker and Stacey Crowe.

Others present: City Manager Eric Swanson, City Attorney Kathryn Brotherton,
City Recorder Sheila Cox, Consultant Jim Johnson, Fire Chief Jack Cooley,
Human Resources Director Barbara Gershon, Community Development Director
Fred Alley, Police Chief Mark Nickel, Finance Director Cheryl Guyett, Public Works
Director Clay Baumgartner, Fire Division Chief Josh Voynick and Administrative
Assistant Debi Davidson.

Johnson presented a report outlining information on how certain cities impose fees
and taxes on telecommunications businesses. Corvallis is conducting public
hearings to charge a 5% rate on all telecommunications related revenues.
Eugene charges a 2% business privilege tax for all telecommunications and cable
operators in addition to their franchise fees. Oakridge charges 5% on all gross
revenues which are billed to an address within their City limits.

As justification for the fee, Johnson indicated that eventually every cell phone user
ends up in a landline of some kind and is thus using both right-of-way and
airwaves. Cell-to-cell calls use landlines because of the role of cell towers in
transmissions of the calls. In addition, the telecommunications provider is doing
business in our community and because the community exists they are making
money off of our community.

It was noted that staff had met with Comspan owner Dave Gilbert who
recommended using a percentage-based fee versus a lineal foot fee. As fiber
optics and Internet use are going to expand, gross revenues would be better for
the community. Initially, the City would need someone dedicated to finding
providers and setting up the program. A consultant could do work annually
thereafter. Revenues could be dedicated for a specific purpose. Suggestions
were 9-1-1 system costs, information technology systems, right-of-way
improvements and public safety.

Freeman moved to direct staff to prepare an ordinance similar to the City of
Corvallis where all telecom providers will be charged a flat fee of 5% of gross
revenues. Motion was seconded by Reilly and carried unanimously. Crowe
requested public hearings be held on the issue.

Meeting adjourned at 6:44 p.m.

Debi Davidson
Administrative Assistant

                      OF THE ROSEBURG CITY COUNCIL

                                   April 24, 2006

Mayor Larry Rich called the meeting of the Roseburg City Council to order at 7:00
p.m. on Monday, April 24, 2006, in the Roseburg City Hall Council Chambers, 900
SE Douglas, Roseburg, Oregon. Councilor Freeman led the Pledge of Allegiance.

Present:     Councilors Phil Gale, Tim Freeman, Lanty Jarvis, Rick Coen, Jack
             Reilly, Mel Cheney, Michael Baker and Stacey Crowe.

Others present: City Manager Eric Swanson, City Attorneys Kathryn Brotherton
and Bruce Coalwell, City Recorder Sheila Cox, Fire Chief Jack Cooley, Human
Resources Director Barbara Gershon, Community Development Director Fred
Alley, Police Chief Mark Nickel, Finance Director Cheryl Guyett, Public Works
Director Clay Baumgartner, Consultant Jim Johnson, Community Planners Les
Wilson and Dick Dolgonas, Police Sergeant Aaron Dunbar, Administrative
Assistant Debi Davidson, Building Inspector Neil Streech, Chris Gray of the News
Review and Meghan Kalkstein of KPIC-TV.

Oregon Trail Council Representative Ed Gundy introduced Chad Albert Mills of
Boy Scout Troop 130 who, in addition to his involvement with the Boys and Girls
Club, recently alerted his family and neighbors about a neighboring fire. Rich
presented Chad with a City pin and a “Distinguished Service” certificate.

The following were recognized for their volunteer service to the Parks Division:
West Slope Garden Club, Jim and Penny Cole, Mark Michell, Zonta Club of
Roseburg, Umpqua Valley Republican Women, Leila Heislein, Dave Gilbert and
the staff of Horizon Motors, Umpqua Valley Christian School and instructor Brian
Clark, Judi Thompson, Philece Humphrey, Barbara MacPherson and Marilyn
Warren of the Roseburg VA Healthcare System.

Bill Shreve, Art Bechtel, Sylvia DeGolier and Joanne Welker were recognized for
their work with the Fire Department as part of the Umpqua Valley Citizens
Emergency Response Team.

Volunteers in Police Services were recognized as follows: Orly Lombardi, Ralph
Patterson, Don Good, Bobbie Smith, Ralph Clark, Betty Clark, Ken Hand, Joseph
Haynes, Mary Russell and Dwight Garis.

Rich proclaimed the week of May 7 through May 13, 2006, as “Building Safety
Week”. Building Inspector Neil Streech accepted the proclamation, expressed
appreciation for Council support and noted the importance of building code safety.

Councilors were reminded of the Budget Committee meeting on April 25 th at 7:00
p.m., with follow-up meetings on May 2, 3, 4, 9, 10 and 11 as necessary.

Baker reported the Public Works Commission discussed Transportation System
Plan (TSP) projects and policies and the upcoming agenda item regarding public

Crowe reported Happy Tails Dog Park is open. The Historic Resources Review
Commission recommended approval of an Economic Development Commission
proposal to make funds available for façade improvements. Plans for the UCDC
traumatic brain injury center proposed for construction in Mill-Pine Neighborhood
were reviewed. UCDC has made great efforts to design the facility to fit in with the
historic neighborhood. The Commission discussed the TSP with concern that
Historic Districts be preserved and traffic calming methods be installed on Pine
Street. The Mill-Pine Cleanup ends May 4 th with 19 entries. Appreciation was
extended to Doug John of Roseburg Disposal and Public Works crews who help
with pickup. Commission members are developing color boards for improvement
recommendations which add historic character with modern low maintenance

materials. MedCom Executive Director Ron Watson is expected home this week
after recent health problems.

Freeman reported on attendance at the Douglas County Commission meetings
and noted Douglas County Fire District No. 2 is undergoing another series of
annexations to their District.

Crowe announced a Ward IV neighborhood meeting to be held April 26 th at
Eastwood School from 6:30 p.m. to 8:30 p.m.

Coen reported the Economic Development Commission heard a presentation from
the Buxton Company which proposes to do research on local demographics and
spending habits to where gaps may exist in current business offerings.

Jarvis reported the Visitors and Convention Commission is in early stages of
developing all facets for operations. There are a lot of statutory limitations on
expenditures to consider, but the Commission has moved forward and will be
ready to entertain community ideas for tourism promotion events.

Freeman moved to approve the following Consent Agenda Items

A.    Minutes of the Agenda Review Meeting of April 5, 2006.
B.    Minutes of the Regular Meeting of April 10, 2006.
C.    OLCC Change of Ownership for Lava Lanes, Diamond Lake Boulevard.
D.    Increases in golf course greens fees, trail fees and passes.
E.    Increases in Storm Drainage systems development charges and monthly
F.    Termination of the 2004 ODOT Fund Exchange Agreement for Fulton
      Street Improvements and execution of a new ODOT Fund Exchange
      Agreement to commit 2004 and 2005 funds for SE Stephens Street
G.    Approved an 8% administrative fee for all Systems Development Charges
      (SDC) and a $15.00 increase in Parks SDC; adopted Resolution No. 2006-
      9, revising water SDC methodologies to charge larger water customers a
      fee based on actual water usage characteristics rather than meter size.
H.    Authorized the City Manager to proceed with annexation of properties
      identified in the “Spring 2006 Island and Small Consents Annexation

Motion was seconded by Reilly and carried unanimously. Staff clarified for
audience members that a public hearing will be held on May 9 th regarding the
noise ordinance.

Baumgartner and Alley presented a report on a Corridor Solutions Study which
would include the potential connection of Diamond Lake Boulevard and Harvard
Avenue with a bridge over the South Umpqua River. ODOT secured $210,000 in
funding to work on that planning, with City match which would be met through a
jurisdictional exchange of Quarry Road from ODOT to the City. Based on traffic
studies, the intersections along Stephens Street already have traffic capacity
issues with anticipated usage increases. This project could serve as an
opportunity to work with a citizen advisory committee and ODOT to study traffic
impacts and look at alternatives. The project is in the draft Transportation System

Swanson stated funds were originally identified for improvement of the Douglas
and Stephens intersection which would allow for left-hand turns onto Douglas
Avenue. Information was recently received from ODOT stating that improvement
was not feasible primarily due to its relationship to the railroad, queuing and types
of speeds required for signals in that area. Crowe noted concern that this
information was not shared with Council until just prior to the meeting.

Baumgartner stated since that project will not work, it would be better to spend
those funds at Diamond Lake and Stephens. However, in addition to that, the rest
of the corridor plan should be done to determine overall needs for that corridor.
Alley pointed out the subject area is also identified in the Downtown Master Plan.
As a result of this change, that plan and the Comprehensive Plan may need to be

Baumgartner explained that ODOT is responsible for traffic flo w within the right-of-
way which includes access on and off the street, driveways, signals, train
crossings, sidewalks and pedestrian activities. Therefore, ODOT has ultimate
authority over signal locations and operations. No intergovernmental agreement
has yet been drafted in regard to this issue, but the study could start in June 2006
and would take 18 months for completion. Discussion was held on bridge
construction details, i.e. grade level or construction over the railroad tracks; none
of which have yet been determined. Swanson stated meetings have been held
regarding the feasibility of the bridge. Some local officials and the ODOT Region
Engineer were very supportive of the proposal which could encourage major
commercial growth in the Diamond Lake Boulevard area.

From the audience, Rae Copitka requested clarification on which officials met to
discuss the bridge. Brotherton stated the point of order can be used by the
governing body and not audience members. Cox stated Copitka could file a publi c
information request according to City policy, but her question was not appropriate
at this time.

Jerry White, 463 SE Rust Court, asked that the study be made to make
recommendations and not serve as justification for a pre-determined concept.

Richard Weckerle, 1117 SE Kane, felt citizens interested in downtown are
concerned about the four block area between Stephens Street and Gene’s Brake
and Alignment and recommended a preliminary report be done on those four
blocks before proceeding with an entire study.

Herman Pieske, 1589 NW Calkins, stated that this idea developed in a
conversation he had with Douglas County Surveyor Romey Ware while waiting at
the train tracks. Thereafter, they shared the concept with a number of people and
generated enough interest to get to this point. No public meetings have been held
and it was not their intent to “do anything behind anyone’s back.”

Landscaping business operator Rick Bunnell was supportive of the concept but
questioned whether the left turn signal from Diamond Lake onto Stephen Street
could be adjusted to allow more than 3-4 cars to get through.

Dorothy Raines, 260 SE Pine, stated her home would be impacted by the bridge
and questioned why the matter was a City issue if ultimately it fell under OD OT

Sharon Lee Schwartz, 1067 SE Main, stated that if the City plans for cars and
traffic that is what will be generated. She suggested, instead, the City plan for
people and places so that is what it gets. She believed the TSP draft was written
without a vision; rather than asking how to connect I-5 with Diamond Lake
Boulevard or how to get more cars through an intersection, the City should ask
what kind of place Roseburg should be in 20 years and how can the TSP support
that. She cautioned against creation of another set of freeways and box stores
and shared handouts regarding traffic issues from the Project for Public Spaces.

Jim Gamble, 2761 Cleveland Hill Road, asked if the project would be subject to
systems development charges.

Richard Cremer, 1213 SE Douglas, asked that the following factors be built into
the study: 1) how does it interface with mass transit, suggesting that improving a
mass transit system would be a better expenditure of funds; 2) if the bridge takes

10-15 years for completion, are there going to be sufficient privately owned
vehicles at that time to use it, since society must move away from privately owned
vehicles into mass transit; 3) how does this interface with Downtown and
Waterfront Development Plans and who will want to develop the waterfront with a
large freeway bridge with noise and blight beneath it; and 4) impact on Douglas
County Library if the bridge goes past the library.

Sue Waite, 270 SE Pine, agreed with Cremer and expressed concern that t he
bridge would create blight and have a negative impact on the South Umpqua

Stewart Liebowitz, 143 SE Lane, felt taxpayer funds should not be spent on a
project that is flawed, will divide the City and devastate downtown. He urged
people to oppose the project and the study which seemed like a backdoor manner
of sanctifying the bridge.

Diana McGrew, 1395 SE Lane, felt the bridge would negatively impact the livability
of Roseburg and urged Council to work toward accommodating people and
lifestyles versus vehicles.

John Amoroso, 527 W Berdine, encouraged the City to consider more alternatives
and innovative ideas for transportation, i.e. round-abouts. If the City has an
opportunity to direct the study, it should urge the State to broaden the vi sion for
Roseburg versus strictly looking at how to build roads.

Scott Cohen, 1167 SE Main, questioned whether a study should be conducted if
the bridge was not going to be supported at the end. If ODOT so determines,
does the City really want an eleva ted concrete bridge that spans the river?

Loma Wharton spoke to her study of statutes, annotated law and the Federal
Reporter stating her opinion that ODOT does not have jurisdiction in this matter
because the property belongs to the people of Oregon.

Jack Earl, 1235 SE Cass, stated people are not going to leave their automobiles.
Since not studying the issue serves no purpose, ODOT should be asked to
proceed with the study and provided with substantial input and opinions. It may
serve as a rallying point for the community to gather around.

Freeman moved to support development of the Interchange Area Management
Plan 124 and the Highway 138 Corridor Study and support the detailed planning
for the potential Harvard Avenue to Diamond Lake Bridge over t he South Umpqua
River, seconded by Reilly. Cheney, Coen, Reilly and Rich spoke in support of the
motion, the need to gather as much information as possible on the project and
work to support growth.

Crowe expressed concerns about the TSP which does not address livability. She
had met with Mike Baker in his capacity with ODOT. Baker shared suggestions
which could be tied to the project, including the Oak Avenue Bridge turned into
pedestrian, bicycle, cafe and waterfront use and heavy truck traffic would not have
to use Garden Valley, Stephens and Harvard to get to Diamond Lake. She noted
the train has traveled through Roseburg for years and no one has died because of
the problem with emergency staff on both sides of the tracks. It appears the
bridge would negatively impact downtown by causing traffic to bypass that area.
Therefore, she would not support it and expressed suspicion as to why the project
is being pushed.

Jarvis felt traffic needs cannot be ignored. The study and bridge could be one of
the most important items that will come to Roseburg for the next few years. Road
studies need to be done with more paved avenues needed in the very near future.
He did not expect the project to hinder downtown.

Gale regretted earlier opportunities to address traffic needs which were ignored
and expressed concern about ODOT’s interest in just moving cars.

Motion was voted on and carried with Crowe and Gale voting nay and Baker
abstaining due to his employment with ODOT.

Recess was taken from 9:00 p.m. to 9:06 p.m. Rich announced Meghan Kalkstein
is relocating to Eugene television station.

Baker announced he would step down on this matter as he was a party on issues
related to the LEMB property. Alley indicated this annexation is at the request of
the property owner to accommodate connection to RUSA for Phase II and III;
RUSA has approved the request which ensures the boundary of RUSA matches
the Urban Growth Boundary. Discussion was held on whether this agreement in
the name of LEMB would impact an earlier development agreement with MRB for
the same property.

Coen moved to adopt Resolution No. 2006-10 approving the annexation of the
property owned by LEMB LLC described in the Resolution into the Roseburg
Urban Sanitary Authority District Boundaries. Motion was seconded by Crowe.
Reilly stated he would vote against the motion. Freeman remained concerned
about the name change and this action’s relationship to developer agreements.
Coalwell believed both companies are party to the development agreements but
asked for opportunity to verify that information.

Coen amended his motion to postpone the main motion to the next meeting,
seconded by Crowe. Alley indicated Douglas County Planning Staff who were
present at the meeting also requested opportunity to verify signatures on the
RUSA application. Motion to postpone a vote on the motion to approve the
annexation was voted on and carried with Baker abstaining.

Freeman moved to adopt Resolution No. 2006-11 approving the new policy on
long-term leasing of corporate hangar spaces at the Roseburg Regional Airport.
Motion was seconded by Crowe and carried with Reilly voting nay.

Brotherton read Ordinance No. 3224 for the second time entitled: An Ordinance
Amending the Roseburg Zoning Map for Property Located on Mulholland Drive.
Freeman moved to adopt the ordinance, seconded by Baker. Roll call vote was
taken and carried unanimously. Mayor Rich proclaimed the adoption of Ordinance
No. 3224.

Swanson reported this ordinance clarifies that neither gover nmental agencies nor
their tenants are exempt from the false alarm ordinance. Brotherton read
Ordinance No. 3225 for the first time, entitled: An Ordinance Amending
Subsection 7.08.005(D) of the Roseburg Municipal Code Modifying the Definition
of “Owner” in Relation to False Alarms Regulations.”

Cox reported this ordinance would limit solicitation hours to 10:00 a.m. to 8:00
p.m. and allow enforcement of “No Solicitation” signage at any time. Discussion
was held regarding the impact on non-profit solicitations. Joanne Krogan, 481
Clearwater Court, noted she wasn’t concerned about weekend solicitation or
children fundraising. Her primary concern was evening hours. Brotherton
recommended striking the “Sunday” reference and scheduling earlier hours for
October through April. Language could be added to allow non-profit organizations
to solicit on Sundays, but that may make enforcement more difficult. Staff was

asked to make amendments to the ordinance with options for winter hour

Staff reported this agreement would provide for installation of the fourth leg for the
signal at the Roseburg Valley Mall to join with Wal-Mart intersection. Baumgartner
stated the Mall entrance near U.S. Bank would remain “right-in, right-out.” Access
shown by the anticipated Red Robin Restaurant will also have a median and
“right-in, right-out” to force primary access at the signalized intersection. Freeman
moved to authorize the City Manager to execute a final agreement with the
Roseburg Valley Mall for traffic signal improvements at the entrance to Wal-Mart
and frontage improvements along Stewart Parkway, conditioned upon City
Attorney Review. Motion was seconded by Baker and carried unanimously.

Swanson reported on Staff work with a Quality Control Review Committee
consisting of members of the Umpqua Valley Homebuilders, local builders, local
engineers.     Proposed procedures were outlined to define and regulate
requirements of the City in regard to construction of public improvements by
private contract. These would relate primarily to subdivision plan review and
inspection required to assure confo rmance with City standards. The Utility and
Public Works Commissions reviewed the procedure. Coen indicated Economic
Development Commission also reviewed the proposal and supported the effort to
streamline the process. (Gale left at 9:48 p.m.)

Freeman moved to direct Staff to proceed with implementing a procedure for
reviewing and inspecting public improvements by private contract in accordance
with the attached flow chart, and initiating fees for services as proposed by Staff in
accordance with the Municipal Code. Motion was seconded by Baker.

Herman Pieske, 1389 NW Calkins, supported the project which puts all parties on
the same page. However, he was concerned that the proposed fees were too high
and recommended an actual hourly cost (similar to Eugene’s system) be imposed
versus a percentage fee.

Umpqua Valley Homebuilders President Bentley Mooney expressed gratitude for
involving the Association with the Quality Control Committee. The documents will
help developers significantly, but the fee schedule concerned the Association with
the percentage basis being too high.

Steve Lovemark, 505 SE Main, noted he worked on the Committee on this project
and questioned which documents were presented to Council. Baumgartner stated
the documents are not final. Inasmuch as the project would affect some Municipal
Code requirements Staff wanted to get support from Council before proceeding
with finalization. Staff goal is to implement the process July 1, 2006. Lovemark
also expressed concerns about the fee schedule and City enforcement of an
agreement between an engineer and property owner.

Jim Gamble, 2761 Cleveland Hill, objected to the housing industry continually
being subjected to new and increased fees.

Swanson believed support was clear for imp lementation of the new process.
Fees, however, will not be set by Council. The Municipal Code assigns that
responsibility to the City Manager. Because of language in the motion regarding
fees, the motion and second were withdrawn. Freeman moved to direct Staff to
proceed with implementing a procedure for reviewing and inspecting public
improvements by private contract in accordance with the attached flow chart.
Motion was seconded by Baker. Brotherton confirmed that the Code gives the
City Manager authority to set the fees. If that is a Council concern, they may
amend the Code to require establishment by City Council. Swanson indicated

Staff would discuss fees further with the Quality Control Committee. Motion was
voted on and carried with Freeman a nd Jarvis voting nay.

Freeman moved to increase the one-time business registration fee to $130.00
effective July 1, 2006. Motion was seconded by Reilly and carried unanimously.

Freeman moved to adopt Resolution No. 2006-12 amending fees related to airport
lease rates, golf course usage, business registration, storm drainage and water
systems development charges, eliminating fees regarding home occupations and
adding 8% administrative fees for systems development charges. Motion was
seconded by Reilly and carried with Freeman voting nay.

Cheney expressed concern that audience members refused to share their
addresses when speaking with the Council. Brotherton said the public often have
privacy concerns and technically could give false addresses. Freeman suggested
speakers should at least share whether or not they live within the City limits.

Swanson encouraged Councilors to attend a May 3rd reception for the State Land
Conservation and Development Commission. The reception will be held at
Jasmine’s at 5:30 p.m.

Meeting adjourned at 10:22 p.m.

Debi Davidson
Administrative Assistant


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