OFFICE OF THE DEPUTY COMMISSIONER OF POLICE: SOUTH-WEST DISTRICT:
SECTOR-19, DWARKA: NEW DELHI.
Sealed Cover Tender/Quotations are invited from the reputed contractors for
the Minor Repair Work to maintain the Govt. Building i.e. Police Station/Police Post/Police
Colonies for Annual Maintenance Contract for the period from 01.04.2011 to 31.03.2012.
The approx. cost of the job during the financial year 2011-2012 is 50 Lacs. The contractors
will have to deposit earnest money of Rs.1,00,000/-. The tender should be sent through
registered post or can be put personally in the sealed tender box kept in the office of
undersigned by 02.05.2011 at 11:00 AM. The technical bid of tenders will be opened on
03.05.2011 at 11:00 AM and the price bid will be opened on 05.05.2011 at 11:00 AM in
office of Deputy Commissioner of Police, South-West District, Delhi. The terms and
conditions and detailed specification can be obtained either from the office of the
undersigned on any working day from 11.04.2011 to 02.05.2011 or can be downloaded
from Delhi Police Website i.e. www.delhipolice.nic.in. No Tender form will be entertained
after the expiry of stipulated period i.e. after 11:00 AM on 02.05.2011.
The cost of the tender form containing terms & conditions is Rs. 500/- each.
ADDL. DY. COMMISSIONER OF POLICE
SOUTH-WEST DISTRICT, DELHI.
Subject: - Quotation for repair/maintenance of minor works including
day to day maintenance of Govt. buildings of South West
District, Delhi for the Current Financial Year 2011-2012.
This office intends to finalize rates of repair/maintenance of the following works of
Govt. building of this District on credit basis. The rates including installation and labour charges as
per requirement given below may be submitted in a sealed cover, by post/put personally in the sealed
cover in the tender box kept in the office of Deputy Commissioner of Police, South West District,
Sec.-19 Dwarka, New Delhi so as to reach on or before 02.05.2011 at 11:00 AM & The technical
bid of tenders will be opened on 03.05.2011 at 11:00 AM and the price bid will be opened on
05.05.2011 at 11:00 AM in office of Deputy Commissioner of Police, South-West District, Delhi.
The words “QUOTATION FOR MINOR REPAIR/MAINTENANCE FOR THE YEAR 2011-
2012 may be written on the top of the envelope. The rates offered to execute the work will remain in
force for the contractual period.
The descriptions of the works are as under:-
S.No. Name of Item/work Unit Rates
1. REPLACEMENT OF WINDOW PANES
P/F of Window glass panes, Float glass 4 mm thick Per Sq.
Wooden beading if required Per Ft.
( with glass 4 mm)
2. REPAIR OF WOODEN WORK
Repair of old door shutter Per Sq.
P/F of existing door ( overall 35 mm thick, ISI approved Per Sq.
Replacement of old wooden windows, Jali door Per Sq.
P/F iron door frame including cutting and welding Per R. Ft.
primer coat of steel primer & paint coating.
3. REPLACEMENT OF BROKEN SINK,
DEFECTIVE WATER TAPS ETC.
P/F of Steel sink without drain board Each
(610x510mm bowl depth 200 mm) with CI angle &
Taps C.P. brass tap of approved brand.
15 MM nominal bore.
20 MM nominal bore. Each
P/F of PVC taps 15 mm. 86 mm long. Weighting not less Each
than 88 grms. ( approved quality having ISI marked )
Long body CP brass bib cock weight not less Each
than 690 grm. of 15 mm dia.
Pillar cock ( 15 mm nominal bore ) Each
P/F of Wash basin Size 650x450 with pair of 15 mm Each
CP brass pillar taps ( approved quality of branded
Water Closet Indian style with footrest 580x440 mm Each
Cistern white (10 Ltrs. Capacity, white ) Plastic body Each
with durable quality.
4. MINOR CEMENT/PLASTERING WORKS
Repair of ceiling plaster-12 mm. ( 01 cement : 4 fine Sq. Ft.
Repair of wall plaster
18 mm plaster (1 cement : 4 fine sand ) Per Sq. Ft.
15 mm plaster (1 cement : 4 fine sand ) Per Sq. Ft.
5. WHITE WASHING & PAINTING OF
DOORS & WINDOWS ETC. (ISI Mark)
Colour wash/White wash new work 3 or more coats Per Sq. Ft.
with a base coat of white wash with line.
Snowcem (New work, 2 & more coats applied @ 3.84 Per Sq. Ft.
Oil bond distemper of approved brand including priming Per Sq. Ft.
coat new work (two or more coat)
Dry distempers of brand mark including priming coat of Per Sq. Ft.
white wash two or more coat after scrubbing &
repairing old distemper surface.
Enamel paint (Synthetic) two or more coat on new Per Sq. Ft.
Primer on new wooden/Iron work ( approved brand ) Per Sq. Ft.
Acrylic work ( two or more coat applied @ 1.67 Per Sq. ft.
Ltr/10 sum over and including base coat of water
proofing cement paint applied @ 2.20 Kg./10 sum)
Plastic paint (two or more coat) after scrubbing & Per Sq. Ft.
repairing of surface.
Sprit Liquor Polish work on furniture after rubbing Per Sq. ft.
of old surface.
Primer & putty work on old surface after rubbing. Per Sq. ft.
Plaster of Paris work. Per Sq. ft.
6. REPAIR OF DEFECTIVE SANITARY
20 MM Each
15 mm nominal bore
20 mm nominal bore Each
P/F Ball cock of approved quality high or low pressure
with plastic float (body+red+all)
15 mm nominal bore
20 mm nominal bore
Replacement of Plastic/Synthetic water tank of branded
Company with ISI marked :-
1) 400 Ltrs. Capacity Each
2) 500 Ltrs. Capacity
3) 1000 Ltrs. Capacity
Plastic/Synthetic water tank cover. Each
7. REPLACEMENT/REPAIR OF DEFECTIVE WATER
Providing & Fixing of GI pipe including fittings &
Clamps including cutting and making good the walls
etc. ( Internal work – Exposed on wall ) :-
15 MM dia nominal bore
20 MM dia nominal bore
25 MM dia nominal bore
Providing and Fixing of CI pipe :-
40 MM nominal bore Per Ft.
50 MM nominal bore Per Ft.
P Trap. Each
8. ANY OTHER MINOR REPAIR/MAINTENANCE WORKS OF
P/F wall tiles (Approved Quality) laid on 20 mm thick Per Sq. Ft.
cement mortar 1:4 including grouting the joints with
white cements. Per Sq. Ft.
(Khajaria & Sumania )
P/F floor tiles ( Approved Qlty.) laid on 20 mm thick Per Sq. Ft.
cement mortar 1:4 including grouting the joints with
white cements. Per Sq. Ft.
( Khjaria & Sumania )
P/F Ceramic floor tile with chemical 7.5 mm to Per Sq. Ft.
10 mm thick .
Bricks work with F.P.S. bricks of class designation 75
in foundation and plinth in ( Cement mortar 1 : 4 coarse
sand ) :-
4 Inch. Per Sq. Ft.
9 Inch. Per Sq. Ft.
Cleaning of water tank with approved disinfections
1) 100 Ltrs. Tanks
2) 200 Ltrs. Tanks
3) 400 Ltrs. Tanks
4) 500 Ltrs. Tanks
5) 1000 Ltrs. Tanks
6) Underground Tank .
Repair of flooring floor plaster of 1:2:4 ( 1 cement : 2 Per Sq. Ft.
coarse sand : 4 graded stone aggregate 20 mm nominal
size ) including finishing complete.
9 OTHER CIVIL WORKS
Providing and fixing wooden board ¾” size. Per Sq. Ft.
Providing & fixing wooden cupboard. Per Sq. Ft.
Providing and fixing Aluminum sheet 3mm thick Per Sq. Ft.
on bathroom/toilet door in lower part to a height
of 1 ½’.
P/F grill work with 16 mm dia bar. Per Sq. Ft.
Cement Concrete work (1 Cement : 5 Fine sand : Per Sq. Ft.
10 Graded stone)
Brick aggregate (Bets) P.Sq. Ft.
Urinal Corner Each
P/F Ply work 6 mm thick with approved brand Per Sq. Ft.
Re-fixing old door and window Per Sq. Ft.
P/F Wooden window ( good quality ) applying a Per Sq. Ft.
priming coat of approved primer with window
P/F Vinyal PVC flooring (2 MM thick) Per Sq. Ft.
Tar felting work on roof repair.( ISI Mark) Per Sq. Ft.
Repair of roof with water proofing compound
1:4 (1 cement; 4CS and +1 packet
water proofing compound) Per Sq. Ft.
Fall ceiling work with board with iron frame Per Sq. Ft.
Providing and fixing AC sheet 6 mm thick Per Sq. Ft.
P/F IS : 3564 marked Aluminum die cast body Each
tubular type universal hydraulic door closer with
necessary accessories and screws complete (ISI
Removal of Malwa work.(Per Truck) Per Truck
Iron Work welded in built up sections/frames Per Kg
work including cutting, hoisting, fixing in
position and applying a priming coat of approved
Red stone work exposed face fine dressed with Per Sq. Ft.
rough backing (40 mm thick)
Cleanness of roof Per Sq. Ft.
Cleanness of Sewer line. Per R. Ft.
Cleanness of Main hole Each
P/F M.S. Pipe & applying a priming coat of
approved steel primer
1 ½ Inch. Per Ft.
2 Inch. Per Ft.
P/F M.S. Plate Per Sq. Ft.
Wire mess with Bidding Per Sq.Ft.
10. REPAIR/REPLACEMENT OF DEFECTIVE ELECTRIC
ITEMS/WIRING ETC. ( ISI Mark )
Replacement of Power electric wiring Per R. Ft.
Replacement of light electric wiring Per R. Ft.
Tube rod (complete set ) 40 W (Phillips) Each
Tube rod only. Each
Starter 40 W tube (Phillips) Each
Bulb 100 W and below (Phillips) Each
Copper conductor wiring size 1/16 Per R. Ft.
Sodium light with all fitting size (45x 45 cm) Each
Sodium light with all fitting size (30 x 30 cm) Each
P/F Electric plastic pipe-1” Per R. Ft.
P/F electric plastic pattern Per R.Ft.
15 W Each
20 W Each
CFL Bulb 11W Each
CFL Bulb Chalk Each
2 ft. Tube light Each
11. REPLACEMENT OF DEFECTIVE ELECTRIC FITTING,
SWITCH BOARDS, PLUG ETC. (ISI Mark)
Replacement of electric defective points
Switch ( Light) Each
Switch (Power) Each
Socket (Light) Each
Socket (Power) Each
Plug Top Each
Fan Regulator Each
12. REPLACEMENT OF ELECTRIC FANS
Servicing and greasing of Ceiling fans Each
Replacement of condenser Each
Rewinding of motors Each
Ball bearing set 48” Each
Ball bearing set 56” Each
Replacement of fan (Wall) Each
Replacement of fan (Ceiling) Each
Exhaust fan Each
P/F Bamboo Jaffri of 35x10 mm with wooden frame Per Sq. Ft.
of teak wood.
P/F Tin Sheds Per Sq. Ft.
P/F Interlocking tiles Per Sq. Ft.
S.W. Drain Pipes
4 Inchs. Per R. Ft.
6 Inchs. Per R.Ft.
P/F Aluminum Partition with 5.50 mm thick float Per Sq. Ft.
P/F Aluminum Door/Window Frame with fixed Per R. Ft.
portion and aluminum Jali
P/F Window glass film (colour) Per Sq. Ft.
P/F Wooden frame work consisting of battens Per R. Ft.
50x25 mm fixed with rawl lug and drilling
necessary holes for rawl plug etc. including priming
P/F Wooden Board 12 mm thick ( approved quality Per Sq. Ft.
ISI Mark )
P/F Fiber Sheet Per Sq. Ft.
While submitting the quotations it may be kept in mind that the maintenance
work of all the aspects will be executed within reasonable stipulated period and in 140
blocks/buildings of South-West District, The firm/firms which will offer minimum rates, will
be awarded the contract and will deposit earnest money as permissible under the rules as
security for fulfillment of the contract. The labour would carry with them necessary articles of
their use to execute the work.
It may also be kept in mind that the rates offered for labour/ products are not
quoted just to secure the contract but should reflect the reasonable prevailing market rates. In
case it is found that someone is trying to sabotage the Tender process, his candidature will
straightway be rejected.
ADDL. DY. COMMISSIONER OF POLICE:
SOUTH-WEST DISTT. : DELHI.
OFFICE OF THE DEPUTY COMMISSIONER OF POLICE ; SOUTH-WEST DISTRICT :
SEC.19, DWARKA, NEW DELHI.
TERMS & CONDITIONS
1. The tendering firm should be registered with Sales Tax/VAT Department under works
contract Act etc. A copy of valid S.T./VAT registration as well works contract
certificate should be enclosed along with tax clearance/copy of challan vide which the
latest tax was deposited. However, all the documents must be attested otherwise the
tender shall not be entertained & rejected in straightway.
2. The firm should be registered in Govt. Department i.e. PWD, MCD, DDA. A copy of
the registration certificate should be enclosed.
3. Tenderer(s) will produce original documents for inspection at the time of opening of
4. Percentage ( %) of Excise Duty, Custom Duty, Sales Tax, Vat etc. if any to be claimed
shall be indicated clearly against each item in the quotation otherwise it will be presumed
that the rates are inclusive of all taxes and no plea would be accepted in this regard after
opening of the tenders.
5. Bidder should have experience of at-least 2 (two) years in Delhi Police Department or
required two years experience in any other Govt. Department engaged in construction
work i.e. PWD/DDA/MCD etc.
6. The bidder should have a turnover of Rs. 50 lacs per annum for the financial year 2010-
11 in Minor Work/Civil Construction Work; the bidder shall enclose the requisite
documents, TDS certificate, in this regard.
7. The Bidders should submit tender in two bid system i.e.
(i) Technical bid consisting of all technical documents.
(ii) Financial bid indicating item wise net price for the items mentioned in the
technical bid inclusive of all taxes.
8. The price quoted shall be inclusive of installation/commissioning and removal of old
articles. There shall not be extra charges for these items.
9. A copy of tender documents and term & conditions duly signed by the bidder(s) may also
be attached with Technical bid.
10. The prices shall be quoted for each item separately.
11. The tender must contain the name, office and residential address including telephone
number(s) of the firm or person with their signature. Un-signed tender shall not be
12. Tender envelop(s) must be sealed and super-scribed : “TENDER FOR MINOR REPORT
MAINTENANCE WORK” which shall be addressed to Deputy Commissioner of Police,
South-West District, Sec.-19 Dwarka, New Delhi. Tender(s) may be dropped in the
Tender Box placed in the office of Dy. Commissioner of Police, South-West District,
Sec.-19 Dwarka, New Delhi. latest by 02.05.2011 at 11.00 AM . Late bid shall not be
13. The Committee shall examine technical aspects of the tenders. Its decision shall be final
and the tender(s) should not have any objection in this regard.
14. No enquiry shall be made by tenderer(s) during the course of examination of the tender,
after the opening till final decision is taken by the Competent Authority.
15. Conditional tenders shall not be accepted and shall be rejected straightway.
16. All tender(s) in which any prescribed condition is/are found incomplete in any respect
shall be rejected by the committee, without assigning any further reason.
17. Tender(s) shall indicate their rates in clear/visible figures and shall not
alter/overwrite/make cutting in the quotations. If any alternation/overwriting /cutting etc.
is noticed, the rates of the item shall not be considered. The date of submission of tender
in the office of Dy. Commissioner of Police, South-West District, Sec.-19 Dwarka, New
Delhi. is latest by 02.05.2011 at 11.00 AM. The same would be opened on 03.05.2011
at 11:00 A.M. in the Conference Hall in the office of Deputy Commissioner of Police,
South-West District, Sec.-19 Dwarka, New Delhi. In case, tenders are not opened on the
stipulated date and time due to some Administrative reasons or due to holidays etc. the
same shall be opened on the next working day at the same time and same venue.
18. The unacceptable articles shall be subject to the replacement at the risk and responsibility
of the Contractor.
19. If the performance of any item fail to meet the contact specification and do not fulfill our
requirement, then the firm shall replace that equipment/systems free of cost within the
shortest possible period. In case of any defect/fault noticed during the
warranty/Guarantee period that shall be attended to immediately.
20. In case the successful tenderer(s) found in breach of any terms and conditions at any
stage during the period of contract, action as per rules/laws shall be initiated against the
agency concerned besides forfeiture of performance security.
21. In case the successful tenderer(s) fail(s) to complete the work with in the specified time
period payment shall not be released and action as per terms and conditions shall be taken
besides debarring/black listing the firm concerned for further dealing in this District.
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22. Any lapse in the performance of contract on the part of contractor will make him liable
for the termination of contract without assigning any reason and forfeiture of the
23. The goods/articles should be ISI marked.
24. A good quality wood be used for doors/windows and frame works.
25. The committee reserves the right to keep a panel of qualified tender(s).
26. The committee also reserve the right to relax any of the above mentioned condition(s)
any reject any or all tenders altogether without assigning reason with the approval of
27. All the procedure for the minor repair/maintenance work laid down shall be adhered to
strictly as per CPWD Manual and the instruction on the subject.
28. All dispute in this connection shall be settle in Delhi Jurisdiction only.
29. The tendering agency should deposit as Earnest Money of Rs. 1, 00,000/- (Rs. One lac
only) with the tender in the shape of Bank Draft/FDR/Bankers Cheque/Bank Guarantee
from a Commercial Bank in favour of Deputy Commissioner of Police, South-West
District, New Delhi in c/w Minor Work. No tender shall be accepted without Earnest
Money. Earnest Money shall be refunded to the unsuccessful tenders after finalization of
the tenders. Earnest Money deposited with the tender shall be returned without interest.
The EMD should be valid for a period of seven and a half months from opening of the
30. The firm whose rates are accepted will have to deposit a sum of Rs. 3, 00,000/- (Rs.
Three lac only) as Security Money in the shape of Bank Draft/FDR/Bank Guarantee from
a Commercial bank in f/o Dy. Commissioner of Police, South-West District, New Delhi
before, the work order is placed to the agency failing which work order shall be cancelled
as Earnest Money deposited will be forfeited. The performance security may be valid for
a period of sixty days beyond the date of completion of all contractual obligations.
31. This contract is for the current financial year 2011-12 i.e. up to 31.03.2012. However, the
period of the contract can be extended till the finalization of next contract for the next
financial year 2012-13.
32. The successful tenders will sign on the agreement made between Dy. Commissioner of
Police, South-West District, Sec.-19 Dwarka, New Delhi failing which Earnest Money
Deposit of the firm will be forfeited, besides debarring/black listing the concerned firm
for further dealing any District/Units of Delhi Police/Govt. Department.
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33. After completion of work as per work order issued the Contractor will obtained the END USER
CERTIFICATE from the allottee with full signature of the allottee along with Quarter Number.
In case of Non Residential Building completion Certificate will be obtained from the concerned
officer duly verified by a G.O.
34. The contractor will deposit the old replacement material such as door/window glass, grill, panes,
plumbing sanitary materials and electric articles etc. in Genl. Store/Central District on their own,
without charging any transportation charges.
35. The contractor will submit the bills work order wise after completion of the entire work, along
with copy of the work order and photographs before and after the work carried out within 15 days
of completion of work duly verified by concerned officials. However, the contractor will ensure
that the expenditure of the photographs will be bear by the contractor himself.
36. Contractor should adhere with the directions of PHQ issued from time to time regarding the
minor work during contract period.
37. No advance payment shall be given to any agency on any ground what so ever.
38. If the successful tenderer(s) is found in breach of any condition at any stage during the
proceeding/contract period, the legal action as per rule/law shall be initiated and EMD/Security
Money ask required shall be forfeited.
39. If the agency does not complete the work within the stipulated period he will be liable to pay 40%
of the total work order as penalty.
40. No interest will be paid to the contractor for delay of payment in any case.
Note:- A). The following duly attested documents should be submitted with envelop marked
as Technical Bid :-
(i) Earnest Money of Rs. 1,00,000/- in the shape of Bank Draft in Favour of DCP/South-West
(ii) Registration Certificate along with Tin No.
(iii) Works Contract Registration Certificate under Sales Tax Deptt.
(iv) Certificate showing two years experience with Govt. Agencies/Departments.
(v) Copy of Terms and Conditions duly signed with seal of the firm in token of Acceptance of
terms and condition.
(vi) Any other relevant important information if any.
B). Price Bid shall contain price only and no other documents shall be enclosed with the price
It may also be kept in mind that the rates offered for labour/products are not quoted
just to secure the contract but should reflect the reasonable prevailing market rates. In case it is found
that someone is trying to sabotage the Tender process, his candidature will straightway be rejected.
ADDL. DY. COMMISSIONER OF POLICE:
SOUTH-WEST DISTT. : DELHI
No.__6012_____/Admn.-III/South West Distt. , dated Delhi the_ 09.04.2011.