Nursing Student Letter of Recommendation Student Information Form for Letters Of - PowerPoint by nvl14341

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									WELCOME TO STUDENT
  AFFAIRS’ JOURNEY
 TOWARD RESIDENCY
     A Presentation of OUCOM
     Office of Student Affairs
Patricia A. Burnett, Ph.D., Director
  014 Grosvenor Hall
  Athens, OH 45701
  740-593-2155
Molly deLaval, A.S.,
 Administrative Associate
 740-593-2152
Marc Barr, Student Assistant
 740-593-2393
 WORKSHOP OBJECTIVES
To provide participants with:

  •Portfolio necessities
  •Résumé contents and style
  •An understanding of the Dean’s
   Letter
  •Overview of ERAS and residency
   application process
  BUILDING A PORTFOLIO
OU-COM IS PASS/FAIL

IT IS A REFLECTION OF YOUR WORK

TAKE CONTROL & ACCOUNTABILITY

IT IS A LIFE LONG ACTIVITY
WHAT IS A PORTFOLIO?
YOUR ACHIEVEMENTS
 RELEVANT TO YOUR CAREER
 GOALS

HOW IS IT MAINTAINED?
 •YOUR PERSONAL RECORDS
 •STUDENT AFFAIRS RECORDS
 •YOUR RÉSUMÉ
WHAT DOES IT CONTAIN?
 Undergrad/Grad activities description
    volunteer work
    employment
    research activities
    teaching activities
    clubs
    honors & awards
    scholarships
    international travel
    letters of recommendation
    letters of recognition
WHAT DOES IT CONTAIN?
 OU-COM activities
    volunteer work/community service
    research
    tutoring/teaching
    professional associations
    honors & awards
    fellowships
    summer clinical experiences
    letters of recommendation & commendation
WHAT DOES IT CONTAIN?
 Academic achievements:
     -outstanding performance in a specific course,
           ECC, etc.
     -additional learning activities, seminars, etc.

 Clinical achievements:
     -exceptional performance in a rotation
          presentation, etc.

      MAKE SURE IT IS DOCUMENTED!
  PORTFOLIO ―HOW-TO’S‖
Start a file folder labeled
 ―PORTFOLIO‖
Can be paper or electronic
Document your
 ACHIEVEMENTS
                         PORTFOLIO
Request documentation from
 faculty, preceptor, Student
 Affairs, peers, etc.
 •Be active and persistent; follow-up
 •Make it easy for others; provide
   stamped envelopes to yourself &
   Student Affairs, etc.

                          PORTFOLIO
PORTFOLIO ―HOW-TO’S‖
Put in your portfolio:
 •Commendation & recommendation letters
 •Scholarship awards & descriptions
 •Descriptions of externships, volunteer
  programs, community events
 •Newspaper articles
 •Follow-up reminders to obtain
  documentation
  LETTING PEOPLE KNOW
Make sure your documentation is
 maintained in your student records
Check your academic file in Student
 Affairs annually
  THE RÉSUMÉ
 FORMAL HOME OF YOUR
  PORTFOLIO
 SUMMARIZES YOUR
  ACHIEVEMENTS
 DON’T SPOIL YOUR HARD
  WORK WITH SLOPPY
  PRESENTATION
     RÉSUMÉ OVERVIEW
Target your resume to the position
  •How do your qualities & achievements
   qualify you?
  •Develop your resume based on your
   answer.
RÉSUMÉ - OVERVIEW
    Résumés are dynamic
     documents
    Ongoing process -
     updating, improving
    Information added?
     Consider length & edit
     accordingly
    Different résumés for
     different purposes
         RÉSUMÉ STYLE
Curriculum Vitae:
  •focuses on knowledge of a subject area
  •education/academic preparation
  •teaching/research
  •professional activities & memberships
                   This is the résumé
                   style you will use
     CURRICULUM VITAE
   Identification Information
Name
Address (current & permanent)
Telephone number(s)
Fax number
E-mail address
      CURRICULUM VITAE
                Education
 Reverse chronological order (i.e.
  graduate education first)
 Degree conferred, major (minor if
  appropriate) – degree listed first
 University/college full name, city,
  state
 Year of graduation
 Undergrad: only list GPA if above
  3.0
      CURRICULUM VITAE
          Education
 Doctor of Osteopathic Medicine, June
  2004, Ohio University College of
  Osteopathic Medicine, Athens, Ohio
 Bachelor of Science in Nursing, August
  1990, Ohio University, Athens, Ohio
 Associate Degree for Registered Nursing,
  1988, Hocking College, Nelsonville, Ohio
     CURRICULUM VITAE
        Sub-Headings
Use sub-headings that apply to you
But, place least important sub-
 heading last, e.g. hobby
       SUB HEADING 1
    Professional Experience
 Teaching, research experience (place here
  only if a separate sub-heading is not
  warranted)
 Professional experience (i.e. full or part-
  time, paid work experience)
 For each position held - brief description
  of skills & responsibilities
 Include dates, e.g. June, 1997 – May,
  1998
         SUB HEADING
     Professional Experience
Begin each description with an action
 verb
  •coordinated
  •managed
  •conducted
Do not exaggerate responsibilities
But do not undersell yourself
SUB HEADING 2
   Research
  Contributor or Independent
   Research
   • brief description of topic and
     methods

  Include title of research,
   dates, name(s) of publications,
   co-authored, authored
              EXAMPLE
              Research

 Research Assistant, Wright
  State University, Dayton, Ohio
  (1997-1988). Micro-dissected
  sparrow kidney tubules and
  assayed for reaction to
  hormones and pharmacological
  agents.
         SUB HEADING 3
                Publications
 Any articles, other than research, you
  have published
 Include:
  • Periodical Title
  • Date
  • Topic
        SUB HEADING 4
             TEACHING
•formal public school
 teaching
•undergrad/grad assistant
 class room work
•lab assistant work
•grading, course planning
•individual tutoring in or
 outside the classroom
         SUB HEADING 5
     LEADERSHIP & SERVICE
 Indicates interests, responsibility, &
  leadership abilities
 Include offices or other positions of
  leadership held:
  • OU-COM clubs, student government, social or
    community organizations
 Volunteer work: dates, place, duties
  LEADERSHIP & SERVICE
Example:
Health Matters Radio Program on
 Osteopathic Medicine (2003)
Center of Excellence Presentation on
 Osteopathic Medicine (2002)
Canal Winchester High School Sport
 Physicals (2002)
Basic Life Support Instructor (1988-
 2001)
   LEADERSHIP & SERVICE
 AOA House of Delegate
  Student Representative (2001)
 Ohio University College of
  Medicine Student Council Vice
  President (1999-2001)
 President, Ohio University
  Premedical Science Club, 1998
        SUB HEADING 6
PROFESSIONAL AFFILIATIONS
Professional/national organizations
Full name of organization:
  •American Medical Student Association
  •American Osteopathic Association
Offices or positions of responsibility
 held
Activities and/or goals accomplished
Include dates (e.g. 1997 - present;
 1996-1997)
       SUB HEADING 7
              Military

List Branch, Rank &
 Dates of Service
Responsibilities
Type of discharge
              EXAMPLE
                Military
Example:
United States Navy
Non-Commissioned Officer
Communications Technician-
  ―A‖ Branch – 1994-1998
Honorable Discharge
        SUB HEADING 8
          Honors/Awards
Osteopathic Manipulative Medicine
 Associate-Fellowship (2002-2004)
Ohio University College of Osteopathic
 Medicine Peer Mentor Award, 2001-
 2003
Outstanding Lab Instructor,
 Microanatomy, 2001-2002
           Honors/Awards
Example:
Primary Care Associateship: 2002-present
Ohio University College of Osteopathic Medicine
o    Offered to select students, provides
     opportunities for additional research,
     teaching & clinical experiences
         SUB HEADING 9
          SPECIAL SKILLS
ENHANCE QUALIFICATIONS
o Expertise in foreign languages
o Computer skills
o Certifications
          REFERENCES
References - Listed
Select people who know your skills,
 abilities & qualifications
Always ask the person’s permission
 first
Provide them with your CV
Discuss your objectives
          REFERENCES
Mix of people (at least three, but no
 more than five)
Former or current employers
Professors who know you well
Professionals you have worked with on
 a project
            REFERENCES
Include:
  •name (D.O., M.D., Ph.D.)
  •title
  •address
  •telephone number
  •E-mail address
          NORMALLY
       DO NOT INCLUDE:
 Height & Weight
 Race
 Religion
 Marital status/children
 Disabilities or health status
 Place of birth
   GENERAL INFORMATION
 Typeface - simple, crisp-looking style, 10pt.
 Paper - good quality, light colored
 No color inks, pictures, graphics
 Use a laser or letter quality printer
  GENERAL INFORMATION
 Consistency of style
 Do not over-use
  CAPITALIZATION,
  underlining, boldface
 Abbreviate sparingly
 No personal pronouns
 Use past tense, except for
  current position/activities
 GENERAL INFORMATION
 Be clear & concise, no
  full sentences
 Name & page number on
  every page
 Prufread, proofreed,
  PROOFREAD!!!
COPIES
  Curriculum Vitae
   • always keep copy of
       submitted CVs, cover
       letters & associated
       documents
   •   separately maintain CVs
       w/different emphasis -
       saves retyping &
       confusion
      WHAT IS A DEAN’S
          LETTER?
o Formal institutional reflection of your
  academic background and achievements.
o It is NOT a personal letter of
  recommendation.
         DEAN’S LETTER
  WHAT DOES IT CONTAIN?
Confirmation of good academic standing
  •Anticipated Date for D.O. degree
  •Your undergrad/grad degree
  •degree, year, where conferred
Undergraduate activities descriptions
  •volunteer work, research activities, clubs,
   honors, teaching, etc.
    DEAN’S LETTER
WHAT DOES IT CONTAIN?
Explanation/Description of curriculum
Pass/Fail Grading System
Academic Achievements at OUCOM
OUCOM Activities Description
  •Volunteer work, community service
   programs, research, clubs, tutoring,
   professional associations, honors, awards,
   fellowships.
    DEAN’S LETTER
WHAT DOES IT CONTAIN?
PCC/CPC & CBL Facilitator comments
Board Exam Completion
Rotations to date, including:
  • Positive comments from each rotation
  • Final assessment: Marginal to High Pass
Closing paragraph to summarize &
 recommend
Clinical Evaluation Summary
    ERAS 2008 Overview…
Osteopathic internships and combined
 ―fast track‖ programs use Electronic
 Residency Application Service (ERAS)
Generation of a Dean’s Letter by
 Student Affairs will be automatic
Student will be responsible for
 requesting personal letters of
 recommendation for ERAS process
     DEAN’S LETTER OF
     RECOMMENDATION
A log is kept of all requests
Requests must be in writing
―First come, first served‖ basis
September, October, November –
 very busy months for requests
Allow 30 days for completion
      DEAN’S LETTER
   How Can I Request One?
 Complete a ―Request for a Dean’s Letter of
  Recommendation‖ form.
  • On the web at:
    http://www.oucom.ohiou.edu/saffairs/survival_man
    ual/requests.htm
  • Student Affairs Office
  • CORE Offices
 Mail, fax, or drop off to Molly deLaval in
  Student Affairs
 Not necessary for ERAS application
 Only for positions outside of ERAS
      DEAN’S LETTER OF
      RECOMMENDATION
Personal & Academic file is pulled &
 checked for:
  •Undergraduate degree(s) confirmation
  •faculty commendations for excellent
   academic performance
  •Community Service Programs documentation
  •Other documentation commending you for
   tutoring, organizing an event, participating
   on a committee, etc.
     DEAN’S LETTER OF
     RECOMMENDATION
In order for us to produce an
 accurate and effective Dean’s Letter
 of Recommendation for you, WE
 NEED YOUR CV!
E-mail as a Word document to
 delaval@ohio.edu or drop it off to us
 at Student Affairs before you leave
 for your CORE site!
Our staff will begin drafting YOUR
 letters this fall!
       OTHER ESSENTIALS
Transcripts
  • http://www.ohiou.edu/registrar/transcri.ht
    m
  • Transcript requests are filled by the
      University Registrar’s office—not OUCOM
      Student Affairs!
  •   No requests over the phone
  •   Transcripts CANNOT be faxed
   PERSONAL STATEMENT
 Residency faculty use your personal
  statement to learn more about you as a
  person and how you developed into the
  person and physician you are today.
 What they know about you, helps them
  predict how well you will perform in their
  program.

      http://u101.com/articles/med-school/residency-
       personal-statem.shtml
    OWN YOUR ACADEMIC
         RECORD
Review contents before leaving campus
Make a request through Student
 Affairs
Request review a day ahead of time
Follow up on items not in your file
Make sure you have copies of your
 achievements—portfolio
               ERAS 2008
 Most osteopathic (and allopathic)
  internship/residency positions will utilize
  the Electronic Residency Application Service
  (ERAS).
 ERAS application materials processed by
  Student Affairs include:
  • Transcript
  • Dean’s Letter
  • Photo
  • Letters of Recommendation
    ELECTRONIC RESIDENCY
     APPLICATION SERVICE
The Four ERAS components:
 MyERAS--web based
  application used by
  applicants
 Dean's Office Workstation
 Program Director's
  Workstation
 ERAS PostOffice
   ELECTRONIC RESIDENCY
    APPLICATION SERVICE

The Office of Student
 Affairs will keep you posted
 through our new ERAS
 webpage:
http://www.oucom.ohiou.edu/
 saffairs/ERAS.htm
TO SUM IT ALL UP…

A Superb Résumé
An Outstanding Portfolio
A GREAT DEAN’S LETTER!
Check Your Student Mailbox
Year 3 Student ―Must Do‖ list
  • Stuff you’ve gotta do before leaving for
    your CORE site.
  • VERY IMPORTANT!
  • http://www.oucom.ohiou.edu/saffairs/Year
   3&4Mailing.htm

								
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