2003_Policies_and_Procedur

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					               Department of Education
               and Children’s Services
                                                                                                Education Centre
                                                                                                Lvl 2 31 Flinders St
                                                                                                Adelaide 5000
                                                                                                South Australia
                                                                                                GPO Box 1152
                                                                                                Adelaide 5001




                                 South Australian
          Permanent Relieving Teachers
                                           Conditions



                                                         and




                     Policies and Procedures
                                                        for
                                        Management



UPDATED 12/4/01
(Kath Henderson, David Manual, Peter Brown, Darren Curyer, Tracey Townsend, Wayne Marschall and John Carter)
                                                           INDEX
Employment Conditions                                                                                                             Page
1. Non-Metro Award and Conditions. (PRT Conditions No. 12)                                                                           3
2. Eligibility for Access to Band 2 Positions under Curriculum Guarantee (PRT Conditions No. 14)                                     3
3. Access to AST1 (PRT Conditions No. 15)                                                                                            3
4. Part time PRTs                                                                                                                    3
5. Base School (PRT Conditions No. 8)                                                                                                3
6. 4 year Guarantee (PRT Conditions No. 17)                                                                                          4
7. Placement Points (PRT Conditions No. 9)                                                                                           4
8. Travel Time (PRT Conditions No. 16)                                                                                               4
9. Time Off In Lieu (TOIL)                                                                                                           4
10. Curriculum Areas Covered and work loads (PRT Conditions No. 5)                                                                   4
11. Length of individual Placement in Days (PRT Conditions No. 6)                                                                    5
12. Salary Loading (PRT Conditions No. 2 / No. 18)                                                                                   4
13. Geographical Coverage (PRT Conditions No. 8)                                                                                     5
14. Tenure as a PRT (PRT Conditions No. 4)                                                                                           5
15. Responsibility of Base School principals or their representative (PRT Conditions No. 13)                                         5
16. Guidelines for Employees Required to Undertake Long Distance Driving as part of their duties                                     5
             16.1 Duties of Line Managers and Supervisors                                                                            6
             16.2 Risk Identification, Assessment and Control                                                                        6
             16.3 Vehicle Servicing Prior to Long Journeys                                                                           6
             16:4 Safe Work Systems: Driving Periods and Rest Breaks                                                                 8
             16:5 Responsibilities Of Employees                                                                                      8
17. Use of Government Vehicles by PRTs                                                                                               10
18. Journey Accidents - Eligibility for Compensation                                                                                 11
19. Lands Permanent Relieving Teacher Based on the Pitjantjatjara Lands                                                              11
20. PRTs on Leave                                                                                                                    11
21. Fringe Benefits Tax on Accommodation and Meal Reimbursements                                                                     11
22. Appointment and Recruitment of Permanent Relief Teachers                                                                         12
23. Appointment to Temporary Relief Teachers                                                                                         13
PRT Claims
1. Sustentation Reimbursement                                                                                                        14
2. Accommodation                                                                                                                     14
             2:1 Concessional Rates                                                                                                  14
             2:2 Charging Accommodation                                                                                              14
             2:3 Cost of Accommodation (Public Services Management Act Determination 9)                                              14
             2:4 Staying in Government Housing (OGEH) (Public Services Management Act Determination 11, No.1)                        14
             2:5 Camping in the Open (Public Services Management Act Determination 12)                                               16
             2:6 Staying in a Government owned Caravan (Public Services Management Act Determination 12)                             17
             2:7 Claiming for Accommodation expenses                                                                                 17
3. Transport (PRT Conditions No. 7)                                                                                                  17
             3:1 Approval for Use of private Vehicles (ED008)                                                                        17
             3:2 Travel Reimbursement Rates                                                                                          18
             3:3 Distance Claimable                                                                                                  18
             3:4 Use of Government car for private use                                                                               18
             3:5 Access to Transport                                                                                                 18
             3:6 Travel to and from home between or during placements                                                                18
4. Meals                                                                                                                             19
             4:1 Travel within South Australia (Public Services Management Act Determination No. 9)                                  19
             4:2 Time of Travel                                                                                                      19
             4:3 Purchasing Food                                                                                                     19
5. Incidental Expenditure                                                                                                            19
             5:1 Travel within South Australia                                                                                       19
             5:2 Taxi Hire and Telephone Calls                                                                                       20
6. Eligibility for Locality Allowances (PRT Conditions No. 11)                                                                       20
7. Corporate Credit Cards                                                                                                            20
8. Laundry Allowance                                                                                                                 20
9. Form ED513                                                                                                                        20
10. Base School Allowance for Managing PRTs                                                                                          21
11. General Services Tax (GST)                                                                                                       21
12. Fringe Benefits Tax                                                                                                              21
13. Expectations of PRTs                                                                                                             21
 Appendices
Appendix 1. Living away from home declaration
Appendix 2. Permanet Relief Teachers (Metropolitan, Statewide and Cluster)                                                           23
Appendix 3. Completion of ED513 forms                                                                                                29
Appendix 4. How to Book a Permament Relief Teacher                                                                                   30
Appendix 5. Direction to Travel in the course of Employment                                                                          32
Appendix 6. Vehicle Log Sheet                                                                                                        33



                                         Employment Conditions
 1. Non-Metro Award and Conditions. (PRT Conditions No. 12)
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                    Permanent Relieving Teachers will be treated the same as any other
                    teacher.
2. Eligibility for Access to Band 2 and 3 Positions under Curriculum Guarantee (PRT
   Conditions No. 14)
                    PRT's are eligible to apply for promotion positions.
                    (i.)     If the position is advertised in the Xpress, then the PRT may apply
                             for the position for the duration of the appointment.
                             If the position is for one year or longer, the PRT will be placed
                             according to the normal Placement Policies and Procedure at the
                             conclusion of the appointment.
                             If the position is for less than one year, the PRT will take up their
                             PRT placement at the conclusion of the appointment.
                    (ii.)    If the position is advertised internally in a school, while a PRT is
                             placed in the school, the PRT can apply for the position. The length
                             of the original PRT appointment to the promotion position cannot, in
                             the first instance, exceed the length of the PRT's placement in the
                             school. If, for any reasons, the PRT's placement in the school should
                             be extended, then the PRT can remain in the leadership position
                             without the position being readvertised
                    (iii.)   No salary loadings will be paid to PRTs in these circumstances.
                    (iv.)    Where Band 2 positions can not be filled through the external
                             advertising process a PRT may be booked through negotiation with
                             the appropriate Staffing Officer until the position can be filled through
                             advertisement. The PRT will be paid the salary of the position
                             occupied plus the relevant loading.
                    In some instances PRTs are booked to fill leadership positions across the
                    state which can not be filled through the normal process. PRTs who are
                    interested in being considered for these positions need to forward a one
                    page expression of interest to their Staffing Officer.
3. Access to AST1 (PRT Conditions No. 15)
                    Permanent Relief Teachers are eligible to apply for AST 1. They must
                    request to be placed in a school based teaching position for 1 year to be
                    assessed. They then return to their position as PRT.
4. Part time PRTs
                    Permanent Relief Teaching positions will be 1.0 positions. Substantive part
                    time PRTs will negotiate their teaching time of 1.0 with the appropriate
                    Staffing Officer prior to the commencement of the school year.
5. Base School (PRT Conditions No. 8)
                    Will be negotiated with the PRT and to meet the Department of Education &
                    Children Services needs.




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6. 4 year Guarantee(PRT Conditions No. 17)
                   Applies as for all other permanent teachers, calculated from base school. (4
                   year guaranteed ceased to exist from 1995. Guarantees from before this
                   date will be maintained)
7. Placement Points (PRT Conditions No. 9)
                 Statewide PRTs accrue base school placement points plus 2.0 per year.
                 Area PRTs will accrue base school placement points plus 1.0 per year
                 Cluster PRTs will accrue base school placement points plus 0.5 per year
                   PRTs in the Lands will accrue Indulkana Aboriginals School‟s base points
                   plus 2.0 per year.
8. Travel Time (PRT Conditions No. 16)
                   PRTs are often required to travel significant distances in taking up allocated,
                   relieving appointments. It is normal practice that this travelling take place
                   outside of traditional school hours. However, with prior approval of the
                   appropriate Staffing Officer and the host school principal, some travel may
                   be undertaken during traditional school hours.
                   Where Area or Statewide PRTs travel in excess of eight hours for „short term‟
                   bookings within a week they are able to negotiate with their line manager for
                   days off. This time is not classed as TOIL. „Short term‟ bookings are classed
                   as less than 3 days for Area PRTs and 5 days for Statewide PRTs.
9. Time Off In Lieu (TOIL)
                   The first two hours travelling time taken both in undertaking any relocation
                   and in returning to the base school is classed as normal duty.
                   Travel time after the first two hours can be taken as TOIL during school term.
                   TOIL can be accumulated and taken in half or full days by negotiation
                   between the booking school manager and the PRT. Statewide PRTs who are
                   managed by the Appropriate Staffing Officer negotiate their TOIL with the
                   Coordinator. As a general rule, TOIL should be taken within two weeks of the
                   end of the last assignment where the accumulated time is one day or more.
                   TOIL should be taken at times when there are no bookings for the PRT.
                   TOIL is calculated on a 6 hour working day.
                   TOIL can only be claimed for travel to, between and from school bookings.
                   All TOIL accumulated during a term should be taken by the end of the term,
                   unless negotiated with PRT Co-ordinator or booking school manager.
10. Curriculum Areas Covered and work loads (PRT Conditions No. 5)
                   PRTs are usually recruited as generalists and not specialists.
                   PRT Curriculum areas covered are defined in the placement process - have
                   taught/Academic Record/willingness.
                   PRTs are expected to take the normal load of the teacher they are replacing,
                   including Pastoral Care/Home Groups, attendance at staff meetings and
                   duties etc.
                   PRTs are to have access to non contact time, SSO time and to consumable
                   teaching resources of the teacher they are replacing.
                   A 2 day conference for all PRTs may be held, when required by DECS, on
                   the two pupil free days at the beginning of the year. All PRTs should attend,
                   otherwise, PRTs have these days for T&D/PRT Meetings.
11. Length of individual Placement in Days (PRT Conditions No. 6)
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                   Statewide PRTs can be booked for 5 – 19 working days (inclusive) and Area
                   PRTs can be booked for 3 – 19 working days (inclusive). Under
                   circumstances where it is not possible to get another teacher into the school,
                   placement may be made for longer or shorter periods, but in any case for not
                   less than one day.
                   Cluster PRTs can be booked for 1 - 19 working days (inclusive).
12. Salary Loading (PRT Conditions No. 2 / No. 18)
                   Statewide PRTs receive 17.5% loading.
                   Area PRTs receive 12.5% loading.
                   Special negotiated placements equivalent to area wide receive 12.5%
                   loading.
                   Cluster PRTs receive 5% loading.
                   AST1 level plus appropriate loading
                   Placement in Band 2 or 3 level positions the salary will be negotiated
                   Teachers Salary Board decisions No. 12/1982 and No. 4/1983 contain the
                   rationale for the 17.5% salary loading paid to State-wide PRT‟s.
13. Geographical Coverage (PRT Conditions No. 8)
                   Statewide PRTs cover the whole state. Predominantly they are used in the
                   west country area. (far north and Eyre Peninsula)
                   Area PRTs cover the areas as defined in their Job advertisement, and as
                   listed in Appendix 2.
                   Special negotiated Placements equivalent to area wide cover schools as
                   individually listed in their agreement, and Appendix 2.
                   Generally, Cluster PRTs cover schools within a 45km range of their base
                   school, and as listed in the Appendix 2.
14. Tenure as a PRT (PRT Conditions No. 4)
                   There are a number of substantive PRTs appointed before the Curriculum
                   Guarantee. All new appointments are fixed term, with fall back to permanent
                   teacher at the end of tenure.
15. Responsibility of Base/Booking School principals or their representative (PRT
    Conditions No. 13)
                   The appropriate Staffing Officer will assign all appointments of Statewide
                   PRTs. The remaining PRTs are managed by their Booking School Principal
                   or delegate who will be responsible for:
                   (i.)     assigning duties for the PRT, (except where the PRT has been
                            placed by the appropriate Staffing Officer or Millicent North Cluster);
                   (ii.)    maintaining a calendar/diary record indicating each location which
                            uses a PRT and the reason for a teacher's absence. In addition they
                            should maintain a log of requests which were not able to be
                            accommodated.
                   (iii.)   faxing local or cluster schools each Thursday with the PRTs program
                            for the following two weeks;
                   (iv.)    training and development of PRTs;
                   (v.)     review, supervision and induction of new PRTs who may be on
                            probation;
                   (vi.)    processing forms, signing claim forms, ED513s etc and forwarding
                            them to the appropriate officers;

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                    (vii.)   Introducing new PRTs at the first cluster principals meeting so that
                             they can meet the principals.
16. Guidelines for Employees Required to Undertake Long Distance Driving as part of their
    duties (L.D.D. Policies)
                    As the employer, DECS has a responsibility under the Occupational Health,
                    Safety and Welfare Act 1986 to ensure so far as is reasonably practicable
                    that all of its employees are safe from injury and risks to health while at work.
                    DECS acknowledges that under Section 34 of the OHS&W Act 1986, it has a
                    duty to consult with Health and Safety Committees, employees and their
                    registered associations on all health and safety matters related to work,
                    including long distance assignments. DECS therefore draws Section 34 of
                    the Act to the attention of managers and supervisors in the interpretation of
                    these guidelines when allocating assignments to staff.
                    Documentation of the PRT‟s „Direction to Drive‟ is to be recorded on the
                    appropriate form. See Appendix 5.
      16.1   Duties of Line Managers and Supervisors
                    (i.)     Managers and supervisors must ensure that appropriate steps are
                             taken to identify, assess and control any risks to the health and
                             safety of any employee by the performance of long distance driving
                             tasks.
                    (ii.)    Where an employee is required to work alone in an area that is
                             isolated or remote or in a situation involving the operation of vehicles
                             and associated equipment, an adequate and reliable system for
                             checking the health and safety of the employees on a regular basis
                             must be provided and maintained in consultation with employees,
                             Health and Safety representative, health and safety committees and
                             relevant employee associations.
      16.2   Risk Identification, Assessment and Control
                    (i.)     The risks to health which need to be assessed by managers and
                             supervisors before employees undertake long distance driving tasks
                             include:
                             -    distance to be travelled
                             -    the frequency of driving tasks
                             -    time constraints
                             -    duration of travel
                             -    manual handling (neck and back) injuries
                             -    road conditions
                             -    prevailing environmental conditions
                             -    employee‟s level of appropriate driver training and experience
                             -    the suitability and state of vehicles and equipment provided
                                  including:
                                     -     fuel and water tanks
                                     -     first aid and tool kits
                                     -     radio units
                                     -     spare tyres and wheels
                                     -     cargo barriers for wagons and four wheel drive vehicles
                             -    health status of the employee
                    (ii.)    After identification and assessment of the relevant risk factors, line
                             managers and supervisors shall ensure that appropriate hazard
                             control measures are put into place to reduce or limit risks at their
                             source. In many instances where State Fleet vehicles in major
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                           depots are being used, this responsibility will lie with the supervisors
                           of those centres.
      16.3   Vehicle Servicing Prior To Long Journeys
                   (i.)    When assigning an employee to long distance driving duties from
                           major centres, departmental supervisors, managers & PRTs will
                           ensure that the following tasks are undertaken by appropriately
                           qualified personnel:
                           -    check wheels for stability, tyres for wear and correct pressure,
                                fuel and oil gauges, coolant and battery electrolyte levels
                           -    test brakes and steering
                           -    make sure that the vehicle has a first aid kit and fire
                                extinguisher
                           -    ensure that the windscreen, mirrors, lights and reflectors are
                                clean
                   (ii.)   Driving in remote areas
                           -    Supervisor/managers must ensure that employees who are
                                required to undertake long distance driving in remote areas of
                                the state (eg NW Aboriginal lands) must have access to
                                appropriate courses/briefing on:
                           -    survival strategies in the bush and the requirements of travelling
                                in particular areas.
                           -    driving survival.
                           Supervisor/managers must ensure that employees be involved in the
                           following preplanning;
                           -    estimate the time for travel allowing for rest breaks
                           -    notification to appropriate persons (eg rangers, station owners,
                                Aboriginal Lands Councils, Police personnel or a person at the
                                destination) of the departure and estimated arrival times so that
                                emergency services can be alerted where necessary.
                           -    check the state of roads with the Department of Road Transport
                                (especially during winter)
                           -    packing survival equipment
                           Supervisor/managers and PRTs must ensure that the following
                           survival equipment is placed in long term lease government vehicles:
                           DECS
                           -   tinted windows (Statewide and Ceduna based cars)
                           -   jumper leads
                           -   snatch strap/tow rope (4WD)
                           -   air compressor or pump with air pressure gauge
                           -   a shovel
                           -   Mobile - Satellite Phone (4WD)
                           -   First Aid Kit
                           -   fire extinguisher
                           -   full supply of tools and a jack.

                           Requested through FleetSA when the vehicle is ordered
                           -   bull bars (4WD)
                           -   fan belt
                           -   radio/cassette player
                           -   luggage restraint cars barriers
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                            -    radiator hoses
                            -    basic spare parts
                            -    extra spare tyre on bumper mounted swingout spare tyre carrier
                                 (4WD)
                            PRT’s
                            -   adequate supplies of drinking water (guideline: 10 litre per
                                person per day)
                            -   emergency rations
                            -   warm clothing (important in summer if out overnight)
                            -   halogen torch and fluorescent lamp (operated from the battery)
                            -   thermal blanket
                            -   appropriate maps
                            -   a compass
                   All this must occur before embarking on journeys.
                   Post Journey:
                   The supervisor, should ensure that the employee reports back to his/her
                   headquarters when the journey is completed.
      16:4   Safe Work Systems: Driving Periods and Rest Breaks
                   Supervisors and managers coordinating timetables for staff undertaking
                   driving duty must ensure that no employee is given a schedule that does not
                   meet the following requirements:
                   (i.)     Employees are not required to work more than 10 hours per day
                            when driving including a maximum of 8 hours driving time.
                   (ii.)    Employees take at least a half hour break after 5 hours driving. In
                            the event that an 8 hour journey is undertaken, it is recommended
                            that the driver has a break of 2 hours.
                   (iii.)   In addition to the break after every 5 hours of driving, it is
                            recommended that employees should be encouraged to take a short
                            break (eg. 5-10 mins) every 2 hours.
                   (iv.)    Employees should avoid driving at night where possible.
                   Note: Permanent Relieving Teachers are expected to undertake travel
                   between assignments as normal duty time up to a maximum of two hours.
                   However, they do have the right to negotiate with the school principal to
                   travel during school hours when it is considered appropriate, eg to ensure
                   safe travel.
      16:5   Responsibilities Of Employees
                   (i.)     General
                            Employees are required under Section 21 of the OHS &W Act (1986)
                            to take reasonable care of their own health and safety and to avoid
                            adversely affecting the health and safety of any other person through
                            an act or omission at work. Therefore, they should so far as is
                            reasonable:
                            -    drive motor vehicles with great care by observing the road
                                 safety code and these guidelines:
                            -    use any equipment that is provided for the purposes of health
                                 and safety.
                            -    obey any reasonable instruction that the employer may give in
                                 relation to health and safety

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                              and should not:
                              -     consume alcoholic beverages or fatigue-inducing drugs while
                                    on driving duty
                              -     consume alcoholic or fatigue-inducing drugs for at least eight
                                    hours before starting driving duty.
                              -     attempt to drive while under the influence of alcohol or other
                                    drugs
                  (ii.)       Illness or fatigue
                              Employees are encouraged to inform their managers or supervisors
                              in the planning (risk management) stage if there is any reason that
                              would prevent them from driving safely including medical treatment,
                              illness or excessive fatigue.
                  (iii.)      Smoking
                              Employees are reminded that for health purposes smoking is not
                              permitted in government vehicles. Employees who intend driving
                              should not smoke if they are feeling tired.


                  (iv.)       Vehicle monitoring
                          1. Employees on receipt of government vehicles should:
                               a.   Before starting the engine:
                                    -   check that the driver‟s seat is in the most comfortable
                                        position and the backrest is at the appropriate angle
                                    -   adjust the rear vision mirrors
                                    -   ensure that the windscreen, mirrors, lights and reflectors are
                                        clean.
                               b.   after starting the engine
                                    -    listen for unusual noises
                                    -    check that indicators, all lights, horn,                       gauges             and
                                         windscreen wipers and washers are working
                          2. Employees shall not drive vehicles they know to have mechanical faults
                             or have problems that are likely to endanger employees using them or
                             other road users.
                          3. Employees must stow hard equipment and luggage in boot
                             compartments.
                          4. Employees using their own vehicles for long distance driving
                             assignments (where they are suitable) have the responsibility to ensure
                             that they are appropriately maintained and roadworthy at all times.




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17. Use of Government Vehicles by Permanent Relief Teachers
                  (i.) Allocation of Vehicles
                         Statewide PRT
                      1. Long term government vehicles may be allocated to statewide PRTs to
                         use in fulfilling their work commitments and basic living needs while
                         they are in placements away from their base school.
                      2. Four (4)Wheel Drive vehicles (diesel) are to be used for all placements
                         within the Lands, dirt roads in the far north and other locations where
                         petrol vehicles are not permitted.
                              Area and Cluster PRT
                           1. Long term hire government vehicles can be allocated to PRTs where
                              their travel claims exceed 10,000 kms per year.
                           2. Where PRTs are used to fill vacancies outside of their appointed area
                              they are eligible to use a short term hire government vehicle to fulfil
                              their work commitments.
                           3. Other short term hire government vehicles can be negotiated with the
                              appropriate Staffing Officer.
                   (ii.)      Government Vehicle Usage
                           1. Government vehicles are to be used by PRTs in carrying out their work
                              and basic living needs.
                           2. PRTs are to ensure that vehicles are parked overnight in the most
                              sensible way so that any risk to vehicle security is minimised.
                           3. All government vehicles are provided with their own fuel card. All
                              purchases of fuel are to be made using this card. Where this is not
                              possible Fuel Orders can be obtained from Fleet SA Central Office or
                              you can claim the cost of the petrol through Fleet SA.
                           4. A log is to be kept of all journeys in the government vehicle and is to be
                              returned to the appropriate Staffing Officer at the end of each term.
                              (Appendix 6) The use of government vehicles for any private use falls
                              within Fringe Benefits tax liability and the Australian Taxation Office
                              requires proof of private and business use.
                   (iii.)    Passengers
                           1. Passengers who are not government employees on government
                              business should only be carried where there is written approval from
                              the Chief Executive or delegated officer. For PRTs this requires written
                              approval from the Assistant Director of Staffing. Requests are
                              forwarded through the appropriate Staffing Officer.
                           2. No students are to be carried in a government car.
                   (iv.) Traffic Infringement Expiation Notices
                           1. All agents are requested to keep accurate records to enable driver
                              identification when traffic infringement expiation notices are received.
                              The person driving the car pays the fine.
                   (v.)      Accidents
                           1. FleetSA, the appropriate Staffing Officer and the Police are to be
                              contacted as soon as possible.
                           2. PRTs will be required to pay the government excess of $350 if they are
                              at fault.




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18. Journey Accidents - Eligibility for Compensation
                    Section 30 (5) of the Workers Rehabilitation & Compensation Act 1986,
                    since 1 July 1994, has changed the circumstances under which employees
                    injured during journeys are eligible for compensation.
                    There are two instances where such injuries are covered:
                            1. Where the journey is undertaken in the course of carrying out the
                               duties of employment.
                            2. Where the journey is between the employee‟s residence or the place of
                               employment and an educational institution or medical service in
                               connection with the employment. Injuries sustained on these journeys
                               are only eligible for compensation where there “is a real and substantial
                               connection” between the employment and the accident out of which the
                               injury arises.
                    The only time a normal home to work journey will be covered is where a “real
                    and substantial” relationship between the employment and the accident can
                    be demonstrated. The majority of journeys from home to the place of work
                    are therefore not covered.
                    Injuries sustained during a journey taken in the course of carrying out an
                    employee‟s duties continue to be covered. In such cases the Act does not
                    require the “real and substantial” connection to be demonstrated as the
                    legislation considers the journey to be part of the employee‟s duties.
                    The Act refers to the “place of employment”. It does not put the words normal
                    or usual in place. Where employees undertake country trips or travel to
                    various first places of employment from home, such journeys are therefore
                    not covered.
                    The PRT managers and PRTs need to keep a documented record of PRT
                    placement for any possible compensation claim.
19. Lands Permanent Relieving Teacher Based on the Pitjantjatjara Lands
                    There is a Lands PRT Policy managed by the Co-ordinating Principal of the
                    Lands, based in Ernabella.
                    This policy is the process negotiated for use of the Lands PRT in the Lands
                    schools. It must be adhered to for booking and usage of the Lands PRT.
20. PRTs on Leave
                    PRTs are able to apply for all leaves which are available to classroom
                    teachers. (LSL, LNP, Accouchement Leave, Parenting Leave, etc)
                    Applications are to be forwarded through their booking school manager to
                    the Assistant Director of Personnel.
                    The replacement of PRTs while on leave can be negotiated with the
                    appropriate Staffing Officer if PRT usage supports this.
21. Fringe Benefits Tax on Accommodation and Meal Reimbursements
                    (i.)      Away from home for less than 21 days
                              DECS reimbursement of accommodation and meals is classified as a
                              'travelling allowance'. There is no Fringe Benefit Tax on this allowance.
                    (ii.)     Away from home for more than 21 days
                    Once a teacher is away from their usual place of residence for a period
                    longer than 21 days (3 weeks), in the one location, the teacher is classified
                    as having changed their usual place of residence to the new location. This
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                  means that the full amount is a taxable fringe benefit. To allow the total
                  reimbursement of accommodation and meals to be classified as a 'living
                  away from home allowance' PRTs are required to complete the DECS Living
                  away from home declaration (APPENDIX 1) which states that they have not
                  changed their usual place of residence and are still living away from home for
                  work purposes. A new form needs to be completed for each placement away
                  from home of greater than 21 days. Once the form is completed it is returned
                  to the Appropriate Staffing Officer. Only the completion and return of this
                  form can ensure that PRTs are not taxed for Fringe Benefits.
22. Appointment and Recruitment of Permanent Relief Teachers
                  PRT positions are teaching positions and so new Permanent Relief Teachers
                  are appointed using the School Choice Policies and Procedures.
                  Eligibility
                  The following teachers are eligible to apply for Permanent Relief Teaching
                  positions:
                   Permanent teachers who are eligible for transfer.
                   All teachers who are eligible for Registration as a teacher within South
                      Australia and who are eligible for employment with DECS.
                  Advertising the Vacancies
                  Positions identified for Permanent Relief Teachers will be published in
                  Xpress and will include the following data:
                   contact person for additional information and Job and Person
                      Specifications,
                   closing date for applications
                   base and booking school name and salary loading
                   tenure of placement
                  Recruitment Committee
                  The Permanent Relief Teacher Recruitment Committee will be responsible
                  for considering applications from both permanent and employable teachers
                  and identifying the most suitable match of applicants against the vacancy.
                  The committee will comprise:
                   Chair – Staffing Officer/Nominee (must be a trained chairperson)
                   AEU representative - elected by PRT AEU members

                  Terms of Reference for the Permanent Relief Teacher Recruitment
                  Committee
                   To identify the most suitable applicant against the PRT position in
                     consideration of all available information from each applicant.
                   To manage all processes confidentially.
                   To contact referees according to the criteria listed below.
                  Referee Statements
                  The Committee can contact referees at any stage during the process. The
                  Committee may elect to contact one or both referees. Referee checks are
                  made at the discretion of the Committee.
                  Questions can relate to the Job and person Specifications. Questions must
                  be framed in consideration of the principles of equity and in accordance
                  with the requirements of the Equal Opportunity Act.
                  At all stages of the Permanent Relief Teacher Recruitment process there is
                  to be no discrimination on the grounds of sex, marital status, sexuality,
                  pregnancy, impairment or age.
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                  The Committee is not permitted to contact any referee who has not been
                  nominated by the applicant.
                  The Committee is not permitted to contact applicants for Permanent Relief
                  Teacher positions as part of the process.
                  Questions posed for referees must be noted and responses recorded.
                  The Summary Report must indicate whether or not referees were
                  contacted.
                  Processing Applications - Permanent Relief Teaching Recruitments
                  The chairperson of the Permanent Relief Teaching Committee will ensure
                  that:
                   receipt of all applications is acknowledged and recorded
                   a one page summary report of the process and recommendations of
                     applicants in priority order is forwarded to the Assistant Director, -
                     Staffing for approval.
                  The Committee is required to rank in priority order all applicants who match
                  a vacancy. Permanent teachers and employable teachers need to be
                  ranked separately in priority order. The committee cannot bracket
                  applicants as equal rankings.
                  Permanent teachers will have priority. Should no permanent teacher be
                  nominated because they do not match the vacancy description, the
                  employable teachers nominated by the Committee will be considered in
                  ranked order.
                  Once the nominations have been finalised the chairperson of the committee
                  will notify the successful applicant and all other applicants about the
                  outcome. There is no feedback about the process.
                  Teachers recruited to the position of PRT will be placed in line with their
                  application for employment with DECS at the completion of their tenure.
23. Appointment to Temporary Relief Teachers
                  Where PRT positions become vacant at short notice a contact appointment
                  can be made through advertising across the PRT‟s district schools using the
                  process as outlined above until the position can be advertised and filled
                  through Xpress.




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                                    PRT Claims
1. Sustentation Reimbursement (PRT Conditions No. 10)
                   Permanent Relieving Teachers are to be paid in accordance with Public
                   Section Management Act Determination No. 16. (updated 12/00)
2. Accommodation
      2:1    Concessional Rates
                   Accommodation bookings are the responsibility of the PRT.
                   Some Hotels and Motels offer concessional accommodation rates for
                   Government employees.
                   Employees booking accommodation should endeavour to do so at
                   establishments that offer such concessions and ensure those rates are
                   applied.
      2:2    Charging Accommodation
                   Wherever possible, all employees should charge accommodation costs by
                   way of Government Credit Cards or Local Orders, in lieu of paying by cash
                   and claiming reimbursement.
      2:3    Cost of Accommodation (Public Services Management Act Determination 16) .
             (updated 12/00)
                   (i.) Outside metropolitan Adelaide     up to $73.00
                   (ii.) Within metropolitan Adelaide     up to $97.00
                   Metropolitan Adelaide is as defined by Teacher Placement Policy.
      2:4    Staying in Government Housing (OGEH) (Public Services Management Act
             Determination 17)
                   This is claimed by the GEH occupant who will forward a claim form ED029 at
                   the rate of Public Services Management Act Determination 17 to the
                   appropriate Staffing Officer endorsed by the PRT. ($16.50 per day)
                   Travelling Expenses Reimbursement for Permanent Relieving Teachers
                   (PRT) when Claiming Government Employee Housing Reimbursement
                   The following information and examples are provided as a guide for the
                   claiming and payment of claims for travelling expenses for PRTs.
                   Day 1:
                   The employee leaves home before 7.00am and arrives at the school at or
                   around 9.00am. The employee works their required hours then ceases work
                   and spends the night in Government Employee Housing (GEH).
                   The employee can claim either:
                   CLAIM TYPE 1
                   Meals, (Public Services Management Act Determination No 16 . (updated 12/00)
                   [PSMAD 9] part 2.2). The current rates are;
                   Breakfast        up to $12.50
                   Lunch            up to $12.50
                   Dinner           up to $25.70
                   Incidentals      up to $ 5.20
                   OR




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                  CLAIM TYPE 2
                  Camp allowance, (PSMAD 16). The current rates are;
                  (i.)   where the employee is required to provide their own food, an
                         allowance of $21.90 per day;
                  (ii.)  where the employee is required to use their own sleeping bag, sheets,
                         pillows, blankets, tea towels and eating utensils, an allowance of $2.70
                         per day;
                  (iii.) where the employee is required to use their own stove, gas, grill plate,
                         mattress, stretcher and any other items not included in (b) above, an
                         allowance of $4.00 per day;
                  (iv.) incidentals of up to $5.10.
                  Day 2:
                  The employee leaves the GEH, reports to work, works their required hours
                  then ceases work and spends the night in GEH.
                  The employee can ONLY claim CLAIM TYPE 2 as detailed above.
                  Day 3:
                  The employee leaves the GEH, reports to work, works their required hours
                  then ceases work and spends the night in GEH.
                  The employee can ONLY claim, CLAIM TYPE 2 as detailed above.
                  Day 4:
                  The employee leaves the GEH, reports to work, works their required hours
                  then ceases work and spends the night in GEH.
                  The employee can ONLY claim, CLAIM TYPE 2 as detailed above.
                  Day 5:
                  The employee leaves the GEH, reports to work, works their required hours
                  then ceases work and travels back to home arriving at or around 7.00pm.
                  The employee can ONLY claim.
                  Meals, (PSMAD 16), the current rates are;
                  Breakfast up to $12.50
                  Lunch up to $12.50
                  Dinner up to $25.70
                  NOTE:
                  The above start and finish times are examples only. The employee must
                  travel beyond a 45 kilometre radius from their headquarters.
                  The above are examples for an employee who works 5 days in a week. If
                  the employee works less than 5 days but more than 1 day, the claim for the
                  last working day of the week is to be as per Day 5 above.
                  The rates detailed above are current at February 2002.
                  While employees are not required to provide receipts in regard to claims for
                  the above allowances, they are required to certify that the amount claimed
                  was necessarily incurred. However, for audit purposes the department
                  reserves its right to require receipts to be produced for a specified period of
                  time (ie one month). Appropriate notice will be provided to employees prior
                  to the department exercising this right.
                  Attention is drawn to PSMAD 16 Actual Expenditure.




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                  Incidental Expenses
                  Public Services Management Act Determination No 16, Paragraph 3.4 reads:
                  "INCIDENTAL EXPENDITURE”
                  Reimbursement may only be made for incidental expenditure for completed
                  days absent from headquarters."
                  The employee should be absent from home overnight to qualify for an
                  incidental expenditure claim.
                  Example 1
                  An employee leaves home at 8.30 am and travels to a country worksite.
                  They stay overnight in the country and return to their headquarters at 11.00
                  am the next day. In this case the employee is eligible for one incidental
                  expenditure claim for the day (including the evening) they were absent from
                  their headquarters.
                  Example 2
                  An employee leaves home at 8.30 am and travels to a country worksite.
                  They return to home at 6.30pm on the same day. In this case the employee
                  is NOT eligible for an incidental expenditure claim for any part of the day
                  they were absent from their headquarters.
                  Example 3
                  An employee leaves a country worksite where they have had at least one
                  overnight stay and returns to their home on the day that they left the country
                  worksite. In this case the employee is NOT eligible for an incidental
                  expenditure claim for the day on which they left the country worksite.
                  NOTE:
                  The above start and finish times are examples only. The determining
                  criterion is the overnight absence from home.
      2:5 Camping in the Open (Public Services Management Act Determination 18) .
          (updated 12/00)
                  An employee who, in the performance of his/her duties is required to camp
                  out shall be paid the following allowances, where appropriate:
                  (i.)     Where the employee is required to provide his/her own food, an
                           allowance of $21.80 per day.
                  (ii.)    Where an employee is not supplied with appropriate camping
                           equipment by the Department, such employee in addition to other
                           allowances prescribed herein shall be paid an allowance of $18.30 per
                           day or part thereof.
                           'Camping equipment' for the purpose of this subclause shall include
                           tent, all cleaning, cooking, eating and sleeping requisites and any
                           other necessary items.
                  (iii.)   Where an employee is required to camp out, otherwise than in a base
                           camp, caravan or hut, the employee shall be paid, in addition to any
                           payment set out in, 2.1 and 2.2 an allowance at the rate of $6.30 per
                           day.
                           Where the employee is required to camp out for a continuous period
                           of seven days or more, the employee shall be paid an additional
                           amount of $7.30 per day in excess of seven days while so required to
                           camp out.


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      2:6 Staying in a Government owned Caravan (Public Services Management Act
          Determination 16)
                   An employee who, in the performance of his/her official duties, is required to
                   reside in a caravan, shall be paid the following allowances, where
                   appropriate:
                   (i.)     Where the employee is required to provide his/her own food, an
                            allowance of $21.80 per day.
                   (ii.)    Where the employee is required to provide his/her own blankets, an
                            allowance of 29 cents per day, in additional to the allowance set out in
                            4:1 (i.).
                   (iii.)   Where DECS supplies food and blankets the allowances set out in 2:6
                            (i.) and (ii.) are not payable.
      2:7 Claiming for Accommodation expenses
                   All accommodation claims are to be on ED029. All receipts for
                   accommodation are to be attached to claim forms. Claim forms need to be
                   signed by the Permanent Relief Teacher (PRT), the principal at the site of
                   work, indicating the teacher was on duty and the appropriate Staffing Officer.
                   Credit card claims are to be held until the monthly statement has been
                   received and then all receipts returned to the Appropriate Staffing Officer
                   with the signed statement.
                   Please note: The principal's signature indicates:
                         that the PRT was on duty at their school and therefore entitled to a
                          claim,
                         that the PRTs claims are accounted against the correct site code.
                   Principals are not confirming the amounts of claims. These will be checked
                   by the Accounts Section.
3. Transport (PRT Conditions No. 7)
                   Permanent Relieving Teachers will either be provided with a government car,
                   use suitable public transport or, if using private vehicle, will be reimbursed in
                   accordance with the Commissioner for Public Employee's Determination
                   No.15. It should be noted that PRTs can not be required to use their own car.
      3:1 Approval for Use of Private Vehicles (ED008)
                   Application for the Use of Private Motor Vehicles on Government Business
                   (ED008) must be completed and forwarded to the appropriate Staffing
                   Officer at the beginning of each school year. Approval will only be given
                   where the Chief Executive Officer is satisfied that the use of a private vehicle
                   is the most economical means of transport available and the employee
                   seeking approval undertakes;
                   To insure and keep the said vehicle insured as against third party damage
                   and third party bodily injury;
                   To inform the insurer of the said vehicle of the use thereof in and about the
                   employees work;
                   To make payment to the insurer of any premium or additional premium which
                   may be required in consequence of the use of the vehicle;
                   To refrain from using the vehicle in the absence of policies of insurance
                   referred to above;



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                  To accept by way of mileage or other allowance such sum or sums (if any)
                  as my employer may in its sole discretion consider fair and reasonable with
                  respect to my use of the said vehicle;
                  To indemnify and keep indemnified the State of South Australia its servants
                  or agents against any tort committed in the course of using a private motor
                  vehicle where the conduct giving rise to such tort constitutes 'serious and
                  wilful misconduct' within the meaning of section 27c (3) of the Wrongs Act,
                  1936 - 1975.
      3:2 Travel Reimbursement Rates
                  If a PRT is moving to a location where the housing is provided by the Office
                  of Government Employee Housing, and the employee is required to provide
                  basic household effects, public transport may be deemed unsuitable. Where,
                  in applying this guideline, public transport is deemed unsuitable, either a
                  Government car will be provided, or the employee will be transported by
                  Government car. If a Government car is not available, and the employee is
                  invited to use a private car, reimbursement will be at the higher rate.
                  (Vehicles with an engine of four cylinders or less 52 cents per kilometre:
                  Vehicles with an engine of more than four cylinders or with a rotary engine
                  56 cents per kilometre - Clause 8.7 „Use of Employee‟s Motor Vehicle‟ in the
                  SA Public Sector Salaried Employees Interim Award updated 1/10/99)
                  If a Government car, or transport by Government car is available and the
                  employee chooses to use a private car, reimbursement will be at the lower
                  rate. (Vehicles with an engine of four cylinders or less 12.5 cents per
                  kilometre: Vehicles with an engine of more than four cylinders or with a rotary
                  engine 15.3 cents per kilometre - Clause 8.9 „Transfer of Headquarters‟ in
                  the SA Public Sector Salaried Employees Interim Award updated 1/10/99)
      3:3 Distance Claimable
                  The distance able to be claimed is the distance between the PRT's home
                  and the new location less the distance between the PRT's home and the
                  base school. (a maximum deduction of 45 kilometres)
                  Statewide PRTs are only able to claim travel from Whyalla or Port Augusta to
                  their appointed school unless negotiated with the Appropriate Staffing
                  Officer.
      3:4 Use of Government car for private use
                  Where a Government car is provided, the PRT may use the car to travel to
                  and from the school and for school related activities. In addition, the car may
                  be used to purchase provisions.
      3:5 Access to Transport
                  No PRT will be placed at a school without access to suitable public transport
                  or other government transport. Should a PRT be invited to use his/her own
                  car in order to take up a placement at such a school, reimbursement will be
                  at the higher rate. (Vehicles with an engine of four cylinders or less 47 cents
                  per kilometre: Vehicles with an engine of more than four cylinders or with a
                  rotary engine 56 cents per kilometre)
      3:6 Travel to and from home between or during placements
                  As a general guideline, in a long term placement(s), a PRT could expect to
                  return home after each four week period in such placement(s). Such travel to
                  be reimbursed at the relevant public transport rate. No receipts needed.


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                     No time allowance to be given; ie: teacher to complete duties on Friday and
                     to be present for start of work on Monday.
                     Current practice is that if a PRT is not required for duty on the weekends
                     they can choose to return home or travel to the largest local centre for
                     supplies and claim the cost of fuel only with receipts on a ED161 General
                     Claim Form.
                     Placements on Kangaroo Island
                     PRTs will be reimburse to ferry their car over and back at the beginning and
                     end of their placement.
4. Meals
      4:1 Travel within South Australia (Public Services Management Act Determination
          No. 16) (updated 02/02)
                     (i.)     Breakfast         up to $12.50
                              Lunch             up to $12.50
                              Dinner            up to$25.70
All bar fridge, mini bar or bar accounts will be covered by the PRT.
      4:2 Time of Travel
                     This is applicable only on 1st and last days of travel from base.
                     Reimbursement is not to be made for meals unless the employee travelled
                     beyond a 45km radius from their base school; and
                     (i.)     Breakfast - the employee necessarily departed from their base school
                              earlier than 7.00 a.m. or was necessarily absent from their base
                              school later than 9.00 a.m.
                     (ii.)    Luncheon - the employee necessarily departed from their base school
                              earlier than 12.00 noon or was necessarily absent from their base
                              school later than 2.00 p.m.
                     (iii.)   Dinner - the employee necessarily departed from their base school
                              earlier than 6.00 p.m. or was necessarily absent from their base
                              school later than 6.30 p.m.
      4:3 Purchasing Food
                     Where employees purchase their own food to prepare while they are away
                     on duty they are entitled to claim $ 21.90 per day.
5. Incidental Expenditure
                     Reimbursement may only be made for incidental expenditure for complete
                     days absent from base school.
                     In addition to the allowances set out in PSMAD No16 the employee shall be
                     reimbursed for each complete work days absence from headquarters,
                     incidental expenditure actually and necessarily incurred up to and including
                     an amount of $5.10 per day; parts of a day shall be disregarded for this item.
      5:1 Travel within South Australia
                     General incidentals claim of up to $ 5.10 per day.




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         5:2 Taxi Hire and Telephone Calls
                       Employee hiring taxis and making official telephone calls may be reimbursed
                       the cost of the same provided the Chief Executive Officer of the Department
                       or an employee nominated by the Chief Executive Officer certifies that the
                       use of such taxis and the telephone calls were reasonable in the
                       circumstances.
    6. Eligibility for Locality Allowances (PRT Conditions No. 11)
                       Permanent Relieving Teachers are eligible for the locality allowances from
                       the TSB Locality Award, as detailed below, provided that the PRT is within
                       the locality for a period of 21 days or more.
                       Clause 4
                       1.    Compensation for adverse environment. As per award provision.
                       2.    Vacation Period - Allowances on count of Costs of Commuting from
                             Distant Schools. Not applicable
                       3.    Motor Vehicle - Allowance in Respect to Abnormal Depreciation. As
                             per award when own vehicle used.
                       4.    Allowance by way of Compensation for Increased Costs of Living from
                             Country Service, and some Aspects of isolation. 50% of Award
                             provision
                       5.    Special Class Allowance (ED196) and Locality Allowance (ED115).
                             Forms are available on the CDRom.
                       Placement within the Lands is seen as one placement with the Locality
                       Allowance being calculated discretely for each school to which the PRT is
                       appointed. ie. If a PRT is booked for 7 days at Amata, 7 days at Indulkana
                       and then 7 days at Kenmore continuously their total booking time is seen as
                       21 days and they will receive the Locality allowance totalled for each site.
    7. Corporate Credit Cards
                       Where PRT claims exceed $2,000 for accommodation, meals and travel per
                       term a corporate credit card will be allocated. PRTs are to negotiate the
                       allocation of the corporate credit card with the appropriate Staffing Officer.
                       These cards are to be used only for accommodation, meals and travel
                       expenses incurred while carrying out their work.
                       The credit card tax invoices are kept by the PRT and attached to the monthly
                       statement and returned to the appropriate Staffing Officer with the signed
                       statement within two weeks of receipt. A separate claim form is to be
                       forwarded when PRTs are unable to use their credit card.
    8. Laundry Allowance
                       A laundry allowance of $6 per week or receipts is payable while the PRT is
                       absent from home. (Teachers Salary Board Agreement for PRTs: No.
                       12/1982 and 4/1983, undated 1994.)
                       A General Claim Form is to be used.
    9. Form ED 513 (see APPENDIX 3)
                       To ensure that forms are processed as soon as possible after the end of
                       each two week period these processes need to be followed.
·                      The form must travel with the PRT who needs to secure the correct project
                       code from the principal of the school in which they are working, unless the
                       booking school takes responsibility for the completion of this form. The host
                       school principal must verify the entry is correct by signing of the form
                       alongside the entry for their school number.
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·                     On the last day of each fortnightly period, the ED513 is forwarded to:
                      Staffing Officer,
                      2nd Floor, 31 Flinders St,
                      Adelaide, 5000
                      R 11/10
    10. Base School Allowance for Managing PRTs
                      Base schools associated with PRTs are allocated 5 TRT days.
                      Booking schools who manage all PRT bookings but are not the base school
                      for the PRT receive 10 TRT days.
                      Base schools who manage the booking of their PRTs receive 15 TRT days.
                      This support assists in the management of PRTs. These days can be
                      allocated as SSO hours and can be converted to meet the needs of the
                      school.
                      These additional TRT days or SSO hours will be forwarded to the schools in
                      voucher form in term 1 of each school year. The use of these vouchers is the
                      same as all other TRT vouchers. For P21 schools the trt days will be
                      allocated to the Global Budget.
    11. Goods Services Tax (GST)
                      Tax Invoices must be attached to all claim forms (ED 029) when GST is
                      charged for accommodation.
                      Tax Invoices must be attached to all General Purpose claim forms (ED 161)
                      when GST is charged for fuel.
    12. Fringe Benefits Tax For Use of Government Vehicles
                      Government Car Log Books must be returned, clearly filled out, on the 15 th of
                      every month.
    13. Expectations of Permanent Relieving Teachers
                     PRTs are expected to:
                        ensure their ED513, Travel (ED623A), Accommodation (ED029) and
                         General Claims (ED0161) are completed and signed by their host
                         Principal and forwarded to:
                          Staffing Officer,
                          5th Floor, 31 Flinders St,
                          Adelaide, 5000,
                          R 11/10.
                         complete an Approval for Use of Private Vehicles form (ED008) every
                          year and forward it to the appropriate Staffing Officer.
                         take on the normal teaching load of other teachers in the host school,
                          including responsibility for Pastoral Care/Home Groups etc.
                         attend staff and other meetings at the host school.
                         attend training days specifically designed for PRTs.
                         notifying their booking manager of their travel times when travelling over
                          45 kms to a booking.
                         negotiate TOIL with their booking manager within the term it is
                          accumulated.
                         keep tax invoices/receipts of all accommodation costs.
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                   PRTs with government cars are responsible for ensuring;
                     the vehicle is parked over night in the most sensible way so that any risk
                      to the vehicle in minimised.
                     basic maintenance and cleaning of the vehicle and the equipment
                      supplied within the vehicle.
                     the Log Book (APPENDIX 6) is accurate and up to date.
                     no passengers are carried without approval.
                     no students are carried at any time.
                     traffic infringements are paid promptly.
                     FleetSA, appropriate Staffing Officer and the Police are notified of any
                      accidents, and that the government excess of $350 is paid by the PRT if
                      they are at fault.
                   When driving long distances PRTs are expected to;
                   1. Take reasonable care of their own health and safety. Therefore, they
                      should so far as is reasonable:
                         drive motor vehicles with great care by observing the road safety
                          code and DECS guidelines:
                        use any equipment that is provided for the purposes of health and
                          safety.
                        obey any reasonable instruction that the employer may give in
                          relation to health and safety.
                   and should not:
                        consume alcoholic beverages or fatigue inducing drugs while on
                          driving duty.
                        consume alcoholic or fatigue-inducing drugs for at least eight hours
                          before starting driving duty.
                        attempt to drive while under the influence of alcohol or other drugs
                   2.   Inform their managers or supervisors if there is any reason that would
                        prevent them from driving safely including medical treatment, illness or
                        excessive fatigue.
                   3.   Before starting the engine check that the driver‟s seat is in the most
                        comfortable position and the backrest is at the appropriate angle, adjust
                        the rear vision mirrors and ensure that the windscreen, mirrors, lights
                        and reflectors are clean.
                   4.   After starting the engine listen for unusual noises, check that indicators,
                        all lights, horn, gauges and windscreen wipers and washers are working.
                   5.   Not drive vehicles they know to have mechanical faults or have problems
                        that are likely to endanger employees using them or other road users.
                   6.   Stow hard equipment and luggage in boot compartments.
                   7.   When using their own vehicles for long distance driving assignments
                        ensure that they are appropriately maintained and roadworthy at all
                        times.
                   8.   When embarking on a long distance drive the PRT is expected to notify
                        an identified contact person that they are leaving and their expected time
                        of arrival and then contact the same person when they have completed
                        their journey.
                                                                                                      APPENDIX 1



           Department of Education             22
              Children’s Services
             and
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                                                                                          Education Centre
                                                                                          2nd Floor
                      Living-away-from-home-declaration*
I,                                                                      ID No.                                        declare that:
                           (employee name)


     during the period                              20            to                       20
      I was required to live away from my usual place of residence in order to perform the duties of my employment and
      that during that period my usual place of residence was




                                                 (state place where you usually live)


      and the nature of that residence was                                                                                        ; and

     during the period the place at which I actually resided was




                    (state all addresses at which you resided while away from home in the period stated above)




     Signature:


     Date:



                  * Only needs to be completed when the period away at one location is more than 21 days




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                                                                                                       APPENDIX 2


                                  METROPOLITAN PRTs
Bookings for the following PRTs are made by contacting their base school.
Check your local PRT first, however these PRTs can be used throughout the
metropolitan area.

Secondary
Base School           Phone        Fax         PRT               Subjects
Underdale HS          8358 8744    8234 2479   Craig Schutte     SV10, EG12, MA10, SC10, R-7


Primary
Base School           Phone        Fax         PRT               Subjects
Allenby Gardens       8346 1541    8340 3239   John Dunning      R-7
PS
Ashford Special       8293 3779    8297 0907   Boyde Groome      R-12 Special Ed, CP, R-7
Darlington PS         8296 3318    8298 3672   Graham            R-7
                                               Reynolds
Hallett Cove School   8392 1020    8381 6713   Peter Brown       PE, Media, R-7
Modbury PS            8264 2027    8396 1704   John Ward         R-7
Ridley Grove PS       8445 1530    8445 2759   Linda De Marchi   R-7




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                                                                                                             APPENDIX 2
                            STATEWIDE PRTs
Statewide PRTs can be booked through your Staffing Officer. Please contact
them in the first instance.

PLEASE NOTE: All Permanent Relief Teachers are able to teach Reception to Year 12.
Base School           Booking            Phone           Fax         PRT                           Subjects
                      School
Statewide             Central Office     8226 1573       8212 1659   Barry Hajisavva               R- 10
John Pirie SS
Statewide             Central Office     8226 1573       8212 1659   Darren Curyer                 GG12, BL12, SC10,
Port Augusta SS                                                                                    SV10
Statewide             Central Office     8226 1573       8212 1659   John Carter                   AT12, DE12
Gladstone HS
Statewide             Central Office     8226 1573       8212 1659   Ted Lee                       GG12, NR12, AX11,
Port Augusta SS                                                                                    CY12, ES12, PG12,
                                                                                                   HI10, SV10, SS12,
                                                                                                   TU12, HS12
Statewide             Central Office     8226 1573       8212 1659   Colin McColl                  MA12, SC10, PT11,
Port Augusta SS                                                                                    AG12
Statewide             Central Office     8226 1573       8212 1659   Trevor Vowels                 PR00, PE07, AT07
Port Broughton AS
Statewide             Central Office     8226 1573       8212 1659   Leigh Horton                  DE12, TE12, EG10,
Port Augusta SS                                                                                    TD12, AA12
Statewide             Central Office     8226 1573       8212 1659   Steve Riley                   R – 12
Lincoln Gardens PS
Statewide             Central Office     8226 1573       8212 1659   Deb Marsland                  PS00, JP00, PR00
Edward John Eyre HS
Statewide             Ernabella AES      8956 2929       8956 7546   David Husband                 SV10, SS10, AX12
Amata Anangu School   or Kalka Office    Kalka office
                      (Kate McMurray)    8954 8018
Statewide             Ernabella AES      8956 2929       8956 7546   Tuppy Ruff                    JP00, PS00
Indulkana Anangu      or Kalka Office    Kalka office
School                (Kate McMurray)    8954 8018
Statewide             Ernabella AES or   8956 2929       8956 7546   Lyn Riemann
Indulkana Annagu      Kalka Office       Kalka office
School                (Kate McMurray)    8954 8018
Statewide             Central Office     8226 1573       8212 1659   Tony O‟Doherty                EG12, SV10, HI12,
To be negotiated                                                                                   AX11, MA10, BM11
Statewide             Central Office     8226 1573       8212 1659   Debbie Pagsanjan              AT07 PR00 SL07
To be negotiated




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                                                                                                              APPENDIX 2
PLEASE NOTE: All Permanent Relief Teachers are able to teach Reception to Year 12.
WESTERN COUNTRY DISTRICTS
Bookings for the following PRTs can be made by contacting their booking site indicated.


CEDUNA CLUSTER
Booking School:                        Ceduna Area School                Phone:             (08) 8625 2030
Principal/PRT Manager:                 Flora Rumbelow                    Fax:               (08) 8625 2178
PRT:                                   Bob Sims
PRT:                                   Gill Fishlock
PRT:                                   Geoff Thomas
   Ceduna Area School                              Pt Kenny Primary School
   Elliston Area School                            Streaky Bay Area School
   Karcultaby Area School                          Warramboo Primary School
   Koonibba Aboriginal School                      Wudinna Area School
   Miltaburra Area School                          Yalata Aboriginal School
   Penong/Coorabie Primary School

CEDUNA CLUSTER
Booking School:                        Streaky Bay Area School           Phone:             (08) 8626 1202
Principal/PRT Manager:                 Ian Kent                          Fax:               (08) 8626 1658
PRT:                                   Edgar Wakefield
                                       Cynthia Ross
   Ceduna Area School                              Pt Kenny Primary School
   Elliston Area School                            Streaky Bay Area School
   Karcultaby Area School                          Warramboo Primary School
   Koonibba Aboriginal School                      Wudinna Area School
   Miltaburra Area School                          Yalata Aboriginal School
   Penong/Coorabie Primary School

PORT LINCOLN CLUSTER
Booking School:                        Kirton Point Primary School       Phone:             (08) 8682 1003
Principal/PRT Manager:                 Dave Winters                      Fax:               (08) 8682 6266
PRT:                                   Emmy Van WynnGaarden
                                       John Bell
                                       Kelly Milton
                                       Andrew Charlton
                                       Shane Dodd
                                       Anna Walpole
   Cummins Area School                             Lincoln Gardens Primary School
   Kirton Point Primary School                     Poonindie Primary School
   Lake Wangary Primary School                     Pt Lincoln Primary School
   Pt Lincoln High School                          Pt Lincoln Special School
   Pt Lincoln Junior Primary School                Tumby Bay Area School
   Pt Neill Primary School                         Ungarra Primary School
   Karkoo Primary School

CLEVE CLUSTER
Booking School:                        Cleve Area School                 Phone:          (08) 8628 2104
Principal/PRT Manager:                 David Crouch                      Fax:            (08) 8628 2511
PRT:                                   Wayne Marcshall


       Cleve Area School                             Lock Area School
       Cowell Area School                            Pt Neill Primary School
       Darke Peak Primary School                     Wharminda Primary School
       Kimba Area School




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                                                                                                                APPENDIX 2
WHYALLA CLUSTER
Booking School:                      Whyalla Town Primary School        Phone            (08) 8645 8755
Principal/PRT Manager:               Diane Dinedios                     Fax:             (08) 8645 1877
PRT:                                 Lisa Chapman
                                     Christine Foster
                                     Geraldine Ulstrup
                                     Carl Matthews
                                     Richard Harrington
                                     Cathy Moore
Booking School:                      Stuart High School                 Phone:           (08) 8649 1022
Principal/PRT Manager:               Jeff Taylor                        Fax:             (08) 8649 3598
PRT:                                 David Bennett
   Edward John Eyre High School                  Nicolson Avenue Primary School
   Fisk Street Primary School                    Stuart High School
   Hincks Avenue Primary School                  Whyalla High School
   Long Street Primary School                    Whyalla Stuart Jr Primary School
   Memorial Oval Primary School                  Whyalla Stuart Primary School
   Nicolson Avenue Junior Primary                Whyalla Town Primary School


PORT AUGUSTA DISTRICT
Booking School:                      Port Augusta Sec School            Phone:           (08) 8647 3300
Principal/PRT Manager:               Daryl Ashby                        Fax:             (08) 8642 3209
PRT:                                 Peter Shalley
                                     Neville Woolcock
                                     Wes Yates
                                     Denise Ellem
                                     Jenice Hull
                                     Lorraine Cox
                                     Steve Royals
                                     Martin Hahnheuser
                                     Catherine Dale
                                     Walter Reyes
Bookings made through the TRT booking agency.
   Augusta Park Primary School                   Port Augusta Special School
   Carlton Primary School                        Port Augusta West Primary School
   Flinders View Primary School                  Quorn Area School
   Port Augusta Primary Schools                  Stirling North Primary School
   Port Augusta Secondary School                 Willsden Primary School

PORT PIRIE CLUSTER
Booking School:                      Airdale Primary School             Phone:           (08) 8632 3672
Principal/PRT Manager:               Melva Seidel                       Fax:             (08) 8632 5096
PRT:                                 Sue Eatts
                                     Phil Garforth
                                     David Manual
                                     Marc Wauchope
                                     Marie Butt
                                     Katrina Giles
   Airdale Junior Primary School                 Napperby Primary School
   Airdale Primary School                        Port Germein Primary School
   Crystal Brook Primary School                  Port Pirie West Primary School
   Gladstone Primary School                      Risdon Park Primary School
   Laura Primary School                          Solomontown Primary School
   Melrose primary School                        Whilmington Primary School
   Booleroo Centre High School                   Wirrabara Primary School




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                                                                                                                APPENDIX 2
YORKE CLUSTER DISTRICT
Booking School:                      Wallaroo Mines Primary School      Phone:           (08) 8821 1988
Principal/ PRT Manager:              Deborah Terrett                    Fax:             (08) 8821 2979
PRT:                                 Ed Satanek
                                     Julie Norman
                                     Pam Thorpe
                                     Garry Pamment
                                     Janet Edwards
                                     David Crossley
   Alford Primary School                          Paskeville Primary School
   Ardrossan Area School                          Point Pearce Aboriginal School
   Bute Primary School                            Port Broughton Area School
   Curramulka Primary School                      Port Vincent Primary School
   Edithburgh Primary School                      Port Wakefield Primary School
   Kadina Memorial High School                    Snowtown Area School
   Kadina Primary School                          Stansbury Primary School
   Maitland Area School                           Wallaroo Mines Primary School
   Minlaton District School                       Warooka Primary School
   Moonta Area School                             Yorketown Area School

RIVERLAND CLUSTER
Booking School:                      Lyrup Primary School               Phone            (08) 8583 8271
Principal/PRT Manager:               Graeme Milne                       Fax:             (08) 8583 8210
PRT:                                 Macgregor Grummett
                                     Sig Schatto
                                     Robert Stansborough
                                     Lynette Menadue
                                     George Glekas
                                     Phil Ralston (area)
                                     Tracey Townsend (area)
                                     Geoff Smith (area)
   Barmera Primary School                         Berri Primary School
   Blanchetown Primary School                     Brown‟s Well Area School
   Cadell Primary School                          Cobdogla Primary School
   East Murray Area                               Glossop Primary
   Glossop High School                            Kingston on Murray Primary School
   Loveday Primary School                         Loxton Primary School
   Loxton High School                             Loxton North Primary School
   Lyrup Primary School                           Monash Primary School
   Moorook Primary School                         Morgan Primary School
   Ramco Primary School                           Renmark Primary School
   Renmark High School                            Renmark Junior Primary School
   Renmark North Primary School                   Renmark West Primary School
   Riverland Special School                       Riverland SEU
   Swan Reach Area School                         Waikerie Primary School
   Wakerie High School                            Winkie Primary School

SOUTH EAST CLUSTER
Booking School:                      Millicent North Primary School     Phone            (08) 8733 2555
Principal/PRT Manager:               Noelene Sneath                     Fax:             (08) 8733 2333
PRT:                                 Mike Engberg
                                     Chris Little
                                     Heather Lowndes
   Allendale East Area School                     Penola Primary School
   Beachport Primary School                       Penola High School
   Compton Primary School                         Reidy Park Primary School
   Glenburnie Primary School                      Rendelsham Primary School
   Glencoe Central Primary School                 Robe Primary School
   Grant High School                              St Anthony‟s Primary School
   Kalangadoo Primary School                      St Martin‟s Primary School
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   Kangaroo Inn Area School                 Suttontown Primary School
   Kongorong Primary School                 Tantanoola Primary School
   Mary McKillop Memorial                   Tarpeena Primary School
   McDonald Park Primary School             Tenison College
   McDonald Park Junior Primary School      Bordertown High School
   Mil Lel Primary School                   Yahl Primary School
   Millicent High School                    Bordertown Primary School
   Millicent North Primary School           Frances Primary School
   Newbery Park Primary School              Keith Area School
   Moorak Primary School                    Kingston Community School
   Mt Burr Primary School                   Kybybolite Primary School
   Mt Gambier High School                   Lucindale Area School
   Mellaleuca Park Primary School           Mundulla Primary School
   Mt Gambier North R – 7                   Naracoorte High School
   Gordon Education Centre                  Naracoorte North Primary School
   Mulga Street Primary School              Naracoorte South Primary School
   Nangwarry Primary School                 Padthaway Primary School
   O.B. Flat Primary School                 Tintinara Primary School
   Our lady of the Pines




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Completion of ED513 Forms                                                                                           APPENDIX 3
      ED513 forms are to be managed and completed by PRTs. They are to take the form with them to schools,
       complete for each booking and ensure that the principal for each school in which they work signs next to their
       school number. PRTs can negotiate with their booking school to complete the ED513.
      ED513 forms are available from on (08) 82261578.
      All ED513 forms are to be forwarded fortnightly to:
                      Appropriate Staffing Officer,
                      5th Floor, 31 Flinders St,
                      Adelaide, 5000.
                      R 11/10

                                   CODING FOR PRT USAGE ON ED513
    A               D                                                                                          C
 DEBIT             CODE                                  REASON                                          SCHOOL NUMBER
 CODE
  020 or          As per        PRT booked                                                            host school
 special          ED513
project* 6     reverse side.
  020 or             C          Curriculum Support (maintaining curriculum breadth by                 host school
 special                        using TRT/PRTs to supply skills and knowledge not
 project*                       otherwise available or for curriculum-based excursions or
                                camps)
     020 or          G          Sport (relief for staff absent due to their involvement with          host school
    special                     school sporting teams and use of TRT/PRTs to supply
    project*                    skills, knowledge or supervision not otherwise available)
      020            J          Jury Duty                                                             host school
      381            L          Long Service Leave for PRT                                            base school
      381            N          Leave No Pay for PRT                                                  base school
      381            P          Leave with Pay/Special Leave for PRT                                  base school
      381            S          sick leave for PRT                                                    base school
     381 or          T          Training and Development for PRT                                      base school
    special
    project*
      381            U          PRT on TOIL or travelling                                             base school
      381            W          Workers compensation for PRT                                          base school
      381            X          PRT not booked for relief work/ other - give details                  base school

*          If you have a special debit code to use please attach vouchers to the back of ED513 form.
6          If the PRT is used to fill a position where the Staffing Officer has been unable to fill a vacancy attach a copy of
           the 093 (vacancy description form). The debit code in these cases is '001'.




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                                                                               APPENDIX 4
ATTENTION:         The Principal




      How to book a
                  Permanent
                    Relief
                   Teacher.
                    (PRT)
                     pin this on your wall.




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                                                                                                        APPENDIX 4




PRT                              BOOKING INFORMATION
1. Attached is a copy of the cluster, metro, statewide/area PRTs who are available for your use.
   You should receive fortnightly booking sheets from your local PRT Base school.
   If your local PRT is booked you are able to access any of the other PRTs if they are available.
   Statewide PRTs can be accessed through your Staffing Officer.
2. PRTs can be booked for periods of between 1 - 19 days, if they are free.
   Preference is given to bookings where vacancies are due to illness and for longer periods.
3. PRT usage is directly debited to your TRT budget through the ED513 form.
4. The PRT has the ED513 and will ask you to sign the form, which records the debiting to your
   school against your TRT or Global budget. PRTs are debited against P21 sites at the same
   rate as TRTs.
5. Permanent Relief Teacher Management Guidelines are available on the DECS Web site under
   Placement and Recruitment.
6. PRTs are to be treated as a member of your staff while they are with you and need to be
   inducted into your school. They are entitled to frees, NIT, duties (if it is normal), SSO time
   use of computers etc.
7. PRTs should have work left for them if they are filling a vacancy at short notice, however they
   are experienced teachers and are able to plan programs and maintain curriculum if they have
   assistance.
8. All PRTs are extremely versatile.


Responsibilities of Host Principals:
 maintaining school records for each PRT employed and signing when necessary each of:
    H     Permanent Relieving Teacher - Placement Forms (ED513), (The principal signs on right
          hand margin of the form alongside the entry for their school.)
   H      Travel Claim Forms (ED623A) (The Principal should sign at 'supervisor'),
   H      Meals & Accommodation Forms (ED029) (The Principal should sign at „supervisor‟)
   H      General Claim Forms (ED161) (The Principal should sign at 'supervisor').
Please note: PRTs will have these forms.
              The principal's signature indicates:
                    that the PRT was on duty at their school and therefore entitled to a claim,
                    that the PRTs claims are accounted against the correct account code.
Principals are not confirming the amounts of claims. These will be checked by the Accounts
Section.
   informing the PRT as early as possible of the details of their class/subject area of teaching so
    they can prepare lesson materials.
   providing supervision and performance feedback to PRTs.
   ensuring PRTs have the same access to training and development, resources, school support
    as other teachers within the school are and covered by the school‟s OHS&W Policies.
   processing sick leave forms and forwarding these to: Staffing Officer 2 nd Floor, 31 Flinders St,
    Adelaide, 5000, R 11/10.


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                                                                                                                                                     APPENDIX 5

                                                                                                                            nd
                      Department of Education                                                                             2 Floor, Education Centre
                                                                                                                          31 Flinders Street
                      and Children’s Services                                                                             Adelaide SA 5000



                              DIRECTION TO TRAVEL IN THE COURSE OF EMPLOYMENT FOR PERMANENT RELIEF TEACHERS


                                     TYPE OF           CONFIRMATION     DISTANCE    ADDITIONAL   REASON FOR    ADDITIONAL JOBS                             PRINCIPAL
  DATE             BOOKED SCHOOL                                       TRAVELLED
                                   CONFIRMATION        DATE AND TIME               PASSENGERS      TRAVEL     OUTSIDE OF SCHOOL                            SIGNATURE
                                    eg.fax/phone/etc                                                          eg. shops, school facilities




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                                                                                                                                                                          APPENDIX 6
                                                                       VEHICLE LOG SHEET
                                                             Department of Education & Children Services
Vehicle Registration Number:

 Date   Opening     Closing Total kms Business   Non      Travel from   Travel to      Purpose of travel       Driver full name –     Driver                 Driver           Driver
        odometer   odometer travelled   km's   Business                             (ie: why did you travel)        printed         Signature                I.D.No          Location
         reading    reading                      km's                                                                                                                         Code




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