Infotypes - Purdue University.xls - Excel

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Infotypes - Purdue University.xls - Excel Powered By Docstoc
					                                        HUMAN RESOURCE INFOTYPES
Infotype
                 Infotype Name                                            Associated Data fields
Number
                                         Used to track changes to staff - Action Type, Action Reason, Position, Personnel Area,
                                         Personnel Sub area, Employee Group, Employee Subgroup, and view additional actions
 0000      Actions
                                         Sets up/maintain a person in a position - Company Code, Cost Center, Grant, Functional
                                         Area, Business Area, Fund, Payroll Areas, Contract, Job Key, Organization Unit,
                                         Personnel Administrator, Time Administrator, Payroll Administrator
 0001      Organizational Assignment
                                         Basic information about a person - Name Title, Name (Last, FIrst, Middle, Suffix), Name
                                         (formatted for printing ie Mrs. First M. Last, Jr),Nickname, SSN, Birth Date, Nationality,
 0002      Personal Data                 Country of Birth, Gender
 0004      Challenge                     Used by CM/ESA to collect challenge restriction on staff
                                         Maintains all address information on staff - USPS mailing address for Mailing address
                                         and campuses, release code for mailing address. For campus addresses there will be
                                         one official mailing address and building location, used for campus mailings. Plus other
                                         office locations that will be maintained by SMAS for tracking multiplle offices and office
 0006      Addresses                     number.
 0007      Planned Working Time          Ccontains the work scheduled information on an employee.
                                         Maintain Salary information on staff - Utilization Capacity (FTE), Annual Salary,
 0008      Basic Pay                     Administrative Adjustments, Sabbatical, period rate, hourly rate.
                                         Maintain Bank information for direct deposit -


 0009      Bank Details
           Recurring                  Payments or deductions made to staff over a period of time - Overloads, medical
 0014      Payments/Deductions        deductions
 0015      Additional Payments        One time payments to staff - Special Merit, Awards,
 0017      Travel Privileges          All staff will be defulted traveling privileges.
                                      Tasks that need to trigger an action - Expiry of Prov Period, Expiry Temp contract 1,
                                      Expiry Tep Contract2, Work permit ExpRA, Expiry Temp Contract3, Expected Tenure
 0019      Monitoring of Tasks        Date, Work Permit exp - Oth, Expected RTW date,
                                      Collects information about emergency contact, dependants, guardians, etc. Name (last,
 0021      Family Member/Dependents first, middle) and contact information.
 0022      Education                  Track and maintain the education information on staff. Degree, dates, Major,
 0024      Qualifications             Use to track the levels in Ag -
                                      Tracks how pay is to be distributed - Distribution, Company Code, Cost Center, Order,
 0027      Cost Distribution          WBS Element, Percent, Functional Area, Grant
 0032      Internal Data              Stores data used by other Systems - PUID
                                      Stores fields for Social Security EVS (Enumeration Verification System) results subtypes -
                                      Excluded, Submitted, Verified, No SSN, Gender, DOB, DOB/Gender, Name, Deceased
 0035      Company Instructions
                                      Stores important dates about an individual - Original hire date, Adjusted Service Date,
                                      TIAA Elig Begin Date, Level Date, Benefits Elig Date, Retirement Date, Unpd Leave
 0041      Date Specifications        Return Date, EVPR Begin Date, True Termination Date, TIAA Actual eligible
 0048      Residence Status           Used to track Visa type and expiration date
 0050      Time Recording Info        Contains information associated with time recording.
                                      Collect AA data on staff - Race, Ethnicity, Veterans status, Disability, disability date.
 0077      Additional Personal Data
 0094      Residence Status           Determine if Citizen, Naturalized or Alien
 0105      Communication              Maintains communication information - email, career account alias
 0167      Health Plans               Contains all the health plans maintained by the University
 0168      Insurance Plans            Contains all the Insurance plans maintained by the University.
 0169      Savings Plans              Contains all the savings plans maintained by the University
                                      Manages the deductions from payroll and the amounts remaining on flex spending. The
 0170      Flexible Spending Accounts actual claims processing has been outsourced.


     dc471bbd-847b-43b8-b627-8b6be15e92e1.xlsInfotypes                                                                    11
                                           HUMAN RESOURCE INFOTYPES
Infotype
                  Infotype Name                                           Associated Data fields
Number
           General Benefits                This is the web link page. Viewed and maintained by all employees
 0171      Information
 0207      Residence Tax Area              Holds residence tax location
 0208      Work Tax Area                   Holds Work tax location
                                           Holds information about the unemployment state where unemployment is to be paid.
 0209      Unemployment State
                                     Holds information for W4/5 tax purposes
 0210      Withholding Info W4/W5 US
 0235      Other Taxes US
 0556      Tax Treaty                Contains information about tax treaties
 0709      Person ID                 Holds the unique system ID for an individual.
                                     Contains the primary appointment for an individual.
 0712      Main Personnel Assignment
           Time Transfer
 2012      Specifications
                                     Information collected and maintained on faculty - Joined faculty date, status, rank date,
                                     contract begin, contract end date, start of probationary period, end of prob period, tenure
                                     date, tenure home, senate voting, emeritus, honor title (distinguished, named university,
 9100      Faculty Information       named, facutly scholar)

LEGEND

           Indicates Infotypes that will
           be loaded and maintained
           for FI go Live in Oct.
           Indicates Infotypes that will
           be loaded, but not updated
           until Jan(R2)




     dc471bbd-847b-43b8-b627-8b6be15e92e1.xlsInfotypes                                                                11
                                          HUMAN RESOURCE INFOTYPES




Will not be
updated
Oct - Jan




Will not be
updated
Oct - Jan




       dc471bbd-847b-43b8-b627-8b6be15e92e1.xlsInfotypes             11
                                   HUMAN RESOURCE INFOTYPES




dc471bbd-847b-43b8-b627-8b6be15e92e1.xlsInfotypes             11
                                         INFOTYPE SUBTYPES
Infotype subtypes                           Additional Information
Infotype 0006 Address
1          Mailing Address
ZLOC       Office Mailing Address
ZOTH       Additional Office addresses

Infotype 0006 Address/Contact Types
TEL2       Work Phone
CELL       Work Cell Phone
FAX1       Work Fax
PAGE       Work Pager

Infotype 0019 Monitoring Dates
01         Expiry of Prov Period
71         Work permit exp-RA
Z3         Work permit exp-Oth
Z4         Expected RTW date
Z5         Expiry RIF Date

Infotype 0041 Specific Date Types
NR         Retirement Date
ZA         Hire Date
ZB         Adjusted Service Date
ZC         Benefits Eligibility Date
ZD         Unpaid Leave Return Date
ZE         EVPR begin date
ZF         Level Date
ZJ         TIAA Elig Begin Date             Enter date in position for TIAA eligible
ZK         TIAA Actual Eligible
ZL         True Termination Date

Infotype 0105 Communication
0001       System user name
0010       E-Mail
0011       Credit Card

Infotype 0032 - External Data
           PUID

Qualifications




dc471bbd-847b-43b8-b627-8b6be15e92e1.xlsIT subtypes                                    11
                                                                                                                                                   Infotypes in Actions

                                                                                                                                                                                                                                            Mini                            Mini   Mini   Mini
                                                                                                                                                                                                                Mini                 Mini   New                             LOA    LOA    LOA          Paid Unpaid Add
                                                               Add                                                                          LOA              End                                 LOA     Mini   Add     Mini   Mini  End    Hire -    Mini  Mini    Mini   Unpaid Unpaid Return Active LOA   LOA   Appt
                                                               Add'l    Quick     Finish Quick          Position Change   LOA     LOA      Return Separati Addition New Hire     FMLA    FMLA Unpaid     New    Addl   Transf Separa Addl    non     FMLA FMLA      LOA      -      -      to   Conve Conve Conve Conve
                                         New Hire Rehire       Appt      Hire         Hire     Transfer Reclass in Pay    Paid   Unpaid   to Work   on     al Appt Non Pay        Paid   Unpaid Hourly   Hire   Appt     er    tion  Appt    Pay      Paid Unpaid   Paid   Salary Hourly Work rsion rsion rsion rsion
Infotype 0000 Events                         X         X        X         X             X         X        X       X       X       X         X       X        X        X           X       X      X       X      X       X       X    X       X        X     X       X       X      X       X
Infotype 0001 Organizational Assignment      X         X        X         X             X          X        X              X       X         X       X        X          X         X       X      X       X      X             X      X       X       X      X       X       X     X      X
Infotype 0002 Personal Data                  X        XC                  X             X                                                                                X                                                                    X
Infotype 0006 Addresses -1/ZLOC         1-zloc/ESS1-zloc/ESS                       1-zloc/ESS      X                                                 X              1-zloc/ESS                           X-1                   X-1           X-1
Infotype 0007 Planned Working Time           X         X        X         X             X          X        X              X                 X                           X         X
Infotype 0008 Basic Pay                      X         X        X                       X          X        X       X      X                 X                           X         X
Infotype 0009 Bank Details                   D         D                                X                                                                                X                                X                                   X
              Recurring
Infotype 0014 Payments/Deductions                                                                                                                   LIS9     LIS9
              One time
Infotype 0015 Payments/Deductions                                                                                                                    X       LIS9
Infotype 0017 Travel Privileges              D         D        X                      D                                                                              IPFW
Infotype 0019 Monitoring Dates               D         D        X                      D                                   X      X-Z4     X-Z4                                   Z4      Z4      Z4                                                  X      X       X       X     X      X
Infotype 0021 Family/Related Person        ESS       ESS                              ESS
Infotype 0022 Education                    ESS       ESS                              ESS
Infotype 0027 Cost Distribution -01          X         X        X                      X           X                       X       X         X                                     X       X      X
Infotype 0032 External Data                  I         I                               I
Infotype 0041 Date Specifications            D        XC        X                      X                                                     X
Infotype 0048 Residence Status            DA-94     DA-94                            DA-94
Infotype 0050 Time Recording Info            X                            X
Infotype 0077 Additional Personal Data
Infotype 0094 Residence Status               X         X                              X
Infotype 0105 Communication                  I         I                              I
Infotype 0167 Health Plans                 ESS       ESS                             ESS                                                            LIS9     LIS9
Infotype 0168 Insurance Plans              ESS       ESS                             ESS                                                            LIS9     LIS9
Infotype 0169 Savings Plans                ESS       ESS                             ESS                                                            LIS9     LIS9

Infotype 0170 Flexible Spending Accounts   ESS     ESS                               ESS                                                            LIS9     LIS9
              General Benefits
Infotype 0171 Information                    X      X                                  X           X        X                                                           X
Infotype 0194 Garnishment Document                                                                                                                  LIS9
Infotype 0195 Garnishment Order                                                                                                                     LIS9
Infotype 0207 Residence Tax Area             D      D                                 D
Infotype 0208 Work Tax Area              DA--207 DA--207                              D
Infotype 0209 Unemployment State         DA--208 DA--208                              D
Infotype 0210 Withh. Info. W4/W5 -state DA-209/ESS
                                                DA=209/ESS                          D,ESS
Infotype 0210 Withh. Info. W4/W5 -fed     D, ESS D, ESS                             D,ESS
Infotype 0378 Adjustment Reasons             X      X                                 X                                                                                 X
Infotype 0416 Time Quota Compensation
              ESS Settings Remuneration
Infotype 0655 Statement                    ESS     ESS                               ESS
              Main Personnel Assignment
Infotype 0712 - USTR                         X      X           X                      X              X                                                       X         X                                 X      X                    X       X
                                                                                                   If chg  If chg
                                                                                                from BW from BW
                                                                                                  to MO   to MO
                                                                                                    visa    visa
Infotype 2006 Absence Quotas                                                                      versa   versa                                     LIS9     LIS9
Infotype 2010 Remuneration                                                                                                                          LIS9     LIS9
                                        CHR       Central HR
                                        CP        Central Payroll
                                        D         Default/save from system info
                                        DA        Dynamic action triggers IT
                                        DER       Default from E-Recruiting
                                        ESS       Entered in ESS
                                        I         Interface
                                        X         Enter
                                        XC        Copy/Review and update
                                        LIS9      Delimitation




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                                                                                                                                   Infotypes in Actions

                                                                                                                                                                                                                          Mini                            Mini   Mini   Mini
                                                                                                                                                                                              Mini                 Mini   New                             LOA    LOA    LOA          Paid Unpaid Add
                                               Add                                                                          LOA              End                               LOA     Mini   Add     Mini   Mini  End    Hire -    Mini  Mini    Mini   Unpaid Unpaid Return Active LOA   LOA   Appt
                                               Add'l    Quick     Finish Quick          Position Change   LOA     LOA      Return Separati Addition New Hire   FMLA    FMLA Unpaid     New    Addl   Transf Separa Addl    non     FMLA FMLA      LOA      -      -      to   Conve Conve Conve Conve
                           New Hire Rehire     Appt      Hire         Hire     Transfer Reclass in Pay    Paid   Unpaid   to Work   on     al Appt Non Pay      Paid   Unpaid Hourly   Hire   Appt     er    tion  Appt    Pay      Paid Unpaid   Paid   Salary Hourly Work rsion rsion rsion rsion




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                                                       ACTIONS

Code        Description                          User Group
ZA          New Hire                                      10
ZB          Hire Applicant                                10
ZC          Rehire                                        10
ZD          Add Additional Appointment                    10
ZE          Transfer                                      10
ZF          Position Reclassification                     10
ZG          Change in Pay                                 10
ZH          LOA Paid                                      10
ZI          LOA Unpaid Salary                             10
ZJ          LOA Return to Work                            10
ZK          Separation                                    10
ZL          End Additional Appointment                    10
ZM          New HIre Non-Pay                              10
ZN          Quick Hire                                    10
ZO          Finish Quick Hire                             10
ZP          FMLA                                          10
ZR          LOA Unpaid Hourly                             10

Yx Codes are only created during converstion
YA       Active Conversion                                95
YB       Paid LOA Conversion                              95
YC       Unpaid LOA Conversion                            95
YD       Add Appt Conversion                              95

Ux Codes are only used during the Oct - Jan timeframe
UF       Mini New Hire                             10
UG       Mini Add Additional Appointment           10
UH       Mini Transfer                             10
UI       Mini Separation                           10
UJ       Mini End Additional Appointment           10
UK       Mini New Hire - Non Pay                   10
UN       Mini LOA Paid                             10
UO       Mini LOA Unpaid - Salary                  10
UP       Mini LOA Unpaid - Hourly                  10
UQ       Mini LOA Return to Work                   10




dc471bbd-847b-43b8-b627-8b6be15e92e1.xlsAction Codes             11
                                        ACTION CODE REASONS

SAP                                             New Hire (ZA)
         ZA New Hire
                                             Hire Applicant (ZB)
         ZB Hire Applicant
                                                  Rehire (ZC)
         ZC Rehire
                                 Add Additional Appointment (ZD)
         ZD Add Additional Appointment
                                       New Hire - Non Pay (ZE)

                                                 Quick Hire (ZN)

                                             Finish Quick Hire (ZO)


                                                Transfer (ZE)
         50   Temporary to Regular
         51   Regular to Temporary
         52   Class change + trans + promo
         53   Class change + transfer
         54   Deptment Transfer + promo.
         55   Deptment Transfer + demotion
         56   Department Transfer Lateral
         57   Same Department Promotion
         58   Same Department Demotion
         59   Same Department Lateral
                                      Position Reclassification (ZF)
         60   Lateral Change
         61   Higher Level
         62   Lower Level
         63   Employee Group Change
                                           Change in Pay (ZG)
         70   Merit Increase
         71   Market Adjustment
         72   Administrative Adjustment
         73   Decrease base pay.
         74   Change in Cap Util Level
         75   Change in ESG
         76   Budgeted for new year
         77   Reappointment action

                                               LOA Paid (ZH)
         80   STD
         81   LTD
         82   Workers Comp
         84   Military
         85   Sabbatical
         86   EVPR
         88   Research/Travel
         90   Change in Duty Station - In States
         91   Outside Activities
         92   Change in Duty Station - Foreign



dc471bbd-847b-43b8-b627-8b6be15e92e1.xlsAction Reasons                 11
                                        ACTION CODE REASONS

                                          LOA Unpaid Salary (ZI)
         80   STD
         81   LTD
         82   Workers Comp
         83   Personal
         84   Military
         85   Sabbatical
         86   EVPR
         87   RIF
         88   Research/Travel
         89   Mutually Acceptable
         90   Change in Duty Station - In States
         92   Change in Duty Station - Foreign
                                         LOA Unpaid Hourly (ZR)
         80   STD
         81   LTD
         82   Workers Comp
         83   Personal
         84   Military
         87   RIF
         89   Mutually Acceptable
                                                 FMLA (ZP)
         b    Other
         80   STD
         82   Workers Comp
                                         LOA Return to Work (ZJ)
         b    Return from LOA
                             Separation/End Additional Appointment (ZL)
         01   Temporary or seasonal
         02 Reduction in Force
         10 Contract not renewed
         11 Tenure Denied
         12 Leave Exhausted
         13 Work Authorization Expired
         30 Higher Wages or Benefits
         31 Career Opportunity
         32 Dissatisfied w/Employment
         33 Health Reasons
         34 Relocated
         35 Return to School
         36 Resigned in Lieu of Termination
         37 Personal Reasons
         38 Official Retirement
         39 Personal Retirement
         40 Inadequate Performance
         41 Inappropriate Behavior
         42 Attendance
         43 Job Abandonment


dc471bbd-847b-43b8-b627-8b6be15e92e1.xlsAction Reasons                    11
                                        ACTION CODE REASONS

         45 Death




dc471bbd-847b-43b8-b627-8b6be15e92e1.xlsAction Reasons        11

				
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