General Documentation Template Dot by dwz21280

VIEWS: 35 PAGES: 56

More Info
									Minnesota Department of Transportation                                                  May 2002
Design-Build Program GEC RFP                            Attachment B – Scope of Services Template



  Abbreviations
  CEQ            Council on Environmental Quality

  DEIS           draft Environmental Impact Statement

  DNR            Minnesota Department of Natural Resources

  DTM            digital terrain model

  EA             Environmental Assessment

  EIS            Environmental Impact Statement

  FHWA           Federal Highway Administration

  HPDP           Mn/DOT’s Highway Project Development Process handbook

  MPCA           Minnesota Pollution Control Agency

  MEQB           Minnesota Environmental Quality Board

  NEPA           National Environmental Policy Act

  NPDES          National Pollutant Discharge Elimination System

  R/W            right of way

  SEP-14         FHWA’s Special Experimental Project 14

  SHPO           State Historic Preservation Officer

  SOW            Scope of Work

  USCOE          United States Army Corps of Engineers

  WCA            Wetland Conservation Act




                                             Page 1
Minnesota Department of Transportation                                                 May 2002
Design-Build Program GEC RFP                           Attachment B – Scope of Services Template




  Project Specific Activities
  Preliminary Bridge Engineering

  TASK 0012 Bridge Estimate for Study Report

         Those tasks necessary to estimate the costs to do bridge repairs as contained in
         the preliminary repair recommendations.

  TASK 0014 Preliminary Repair Recommendations

         All tasks required to publish preliminary repair recommendations, as necessary
         for Study Report documentation, stating the work necessary to rehabilitate a
         bridge. Tasks are complete when the District approves the repair
         recommendation document.

  TASK 0017 Estimate For Study Report Without Preliminary Repair
  Recommendations

         Those tasks necessary to estimate the costs to do bridge repairs as contained in
         the final repair recommendations (Task 0018).

  TASK 0018 Final Repair Recommendations

         All tasks required to publish detailed recommendations, stating the bridge repair
         work necessary to rehabilitate a bridge. These recommendations include work
         found necessary from the condition survey. Tasks are complete when the
         District approves the repair recommendation document.

  TASK 0022 Hydraulics

         Those tasks necessary to make recommendations for the bridge design
         parameters related to waterway conditions. Required waterway opening,
         structure type, flood elevations, flow member elevation, flow velocities and scour
         potential, at bridge site are normally included.

  TASK 0030 Bridge Construction Foundation Review

         Those tasks necessary to make recommendations for the type and depth of
         foundation to be used in the design of the bridge.

  TASK 0031 Bridge Aesthetics



                                           Page 2
Minnesota Department of Transportation                                                 May 2002
Design-Build Program GEC RFP                           Attachment B – Scope of Services Template


         Those tasks necessary to determine or make recommendations for the type and
         extent of bridge aesthetic treatments. Mn/DOT has three levels of aesthetic
         investments: landmark, corridor, and routine. Work could include participating in
         and/or conducting meetings with various consultant, Mn/DOT, and city groups.

  TASK 0035 Preliminary Bridge Plan

         All tasks necessary to prepare a type, size, and location drawing for a bridge
         project. The drawing shows span arrangement, roadway cross section, and any
         other information necessary for guiding the detail design of the bridge.

         Work could include any of the following:
               • Receive bridge survey
               • Submit depth of structure
               • Receive grades
               • Begin drawing
               • Complete drawing
               • Check drawing
               • Conduct construction review
               • Prepare for plan signing

  TASK 0040 District Letter And Preliminary Estimate

         Those tasks required to prepare and distribute the Preliminary Bridge Plan and
         the estimated cost for construction of the proposed bridge to those who need to
         coordinate other work with the bridge work.

  TASK 0045 FHWA Approval

         Those tasks necessary to obtain Federal Highway Administration approval of the
         Preliminary Bridge Plan as may be necessary for major bridge projects, interstate
         projects, and urban projects.

  TASK 0050 Bridge Design

         All design tasks necessary to complete bridge construction plans or design
         criteria or construction criteria for the project.

  TASK 0062 Partial Plan Delivery

         Those tasks necessary to accomplish the first submittal of work by the GEC
         showing the corner details of the bridge and direction proposed by the GEC for
         bridge design and plan preparation.

  TASK 0066 Final Draft Delivery


                                           Page 3
Minnesota Department of Transportation                                                   May 2002
Design-Build Program GEC RFP                             Attachment B – Scope of Services Template




         Those tasks necessary to prepare the submittal of the completed construction
         bridge plan.

  TASK 0068 Final Bridge Plan Review

         All tasks necessary to review submittals of the final construction bridge plan.

  TASK 0070 Consultant Final Tracings

         All tasks required to prepare the submittal of the reproducible tracings and all
         design computations for the bridge plan with all revisions as discussed in the final
         review meeting.

  TASK 0075 Tracing Backcheck

         All tasks required to review the tracings to ascertain that all revisions discussed
         at the plan review meetings are incorporated into the final bridge plan.

  TASK 0076 Bridge Specifications and Design Criteria

         Those tasks required to prepare the written special provisions and design criteria
         required for the bridge construction that supercede or supplement the Mn/DOT
         standard specifications and the information shown on the plan.

  TASK 0080 Bridge Construction Plan Review

         All tasks required for the review of the design-builder’s bridge plan and special
         provisions, including all release for construction, final, and as-built versions.

  TASK 0090 Construction Estimate

         Those tasks required to prepare the engineer’s estimate for the bridge plan,
         including necessary funding separations for cost sharing with other agencies.


  TASK 0095 Design-Build Bridge Concepts

         Those activities required to develop and/or verify bridge concepts that will be
         included in the design-build RFP. Work could include any of the following:
                § Verify bridge locations, widths and span lengths
                § Determine preliminary beam type and superstructure depth
                § Verify lateral and vertical clearances
                § Verify retaining wall locations
                § Determine retaining wall types (cut or fill) and approximate heights



                                            Page 4
Minnesota Department of Transportation                                                   May 2002
Design-Build Program GEC RFP                             Attachment B – Scope of Services Template


                 §   Verify noise wall locations and heights
                 §   Estimate bridge, retaining wall, and noise wall costs

         Deliverables could include documentation showing the following items:
                § Bridge locations
                § Lane, shoulder, and sidewalk widths
                § Span lengths
                § Preliminary beam type
                § Beam and superstructure depth
                § Minimum lateral and vertical clearances
                § Retaining wall locations shown on preliminary geometric layout
                § Wall types (cut or fill) and approximate heights
                § Noise wall locations shown on preliminary geometric layout
                § Noise wall heights
                § Bridge, retaining wall, and noise wall costs




                                             Page 5
Minnesota Department of Transportation                                                  May 2002
Design-Build Program GEC RFP                            Attachment B – Scope of Services Template



  (1000) Design-Build Project Development

  TASK 1003 Project Scoping

         All tasks and work necessary to determine the project's scope. This activity is
         intended to get all functional groups to review the project location, either in
         person or through other means, to trigger a review so that the project's scope is
         more clearly defined from this point forward. This activity could involve
         developing several alternatives (including a "do nothing” alternative) for the
         project that take into consideration existing roadway layouts, project goals, and
         public input.

         Work could include any of the following:
               • Gather and compile data related to the project
               • Develop draft scoping sheet
               • Visit project site(s)
               • Conduct internal scope of work meeting
               • Finalize project scoping sheet and distribute to project team
               • Prepare preliminary analysis of data and hydraulic estimate

  TASK 1010 Project Management

         Those tasks necessary to manage or monitor the progress of a project during the
         Preconstruction Phase. This activity is performed over the entire preconstruction
         project schedule.

  TASK 1011 Consultant Selection

         The process involved in obtaining consultant services for a specific project,
         activity, or task within a project. Work could include any of the following:
                 • Assess need for Consultant
                 • Determine scope of services
                 • Prepare and submit requisition for contracted services
                 • Develop Request for Proposals
                 • Review proposals and select Consultant

  TASK 1012 Aerial Photography

         All field and office tasks needed to plan for and produce aerial photography
         suitable for the Photogrammetric Base Map. District meetings requesting aerial
         photos are normally held in February. Because vegetation and snow prevent a
         clear view of the targets, flights for aerial photography suitable for producing the
         Photogrammetric Base Map can only be flown in the spring and fall. Index maps


                                            Page 6
Minnesota Department of Transportation                                                  May 2002
Design-Build Program GEC RFP                            Attachment B – Scope of Services Template


         and contact prints from flights are normally available within two to three months
         after the flights.

         Work could include any of the following:
               • Request photo limits
               • Place targets
               • Take aerial photos
               • Prepare index map and contact prints

  TASK 1013 Consultant Management

         The process involved in managing the work done by a Consultant for a specific
         project, activity, or task. Work could include any of the following:
                • Meet with Consultant
                • Review Consultant work progress
                • Maintain communication with Consultant

  TASK 1015 Traffic Forecasts

         The forecasting of traffic necessary for Preliminary Design. Traffic forecasts on
         complex projects can be very lengthy and need to be scheduled early to prevent
         delaying other preliminary engineering activities.

         Work could include any of the following:
               • Review Mn/DOT’s historically based traffic forecast for the project area
               • Evaluate land use and demographic data for potential adjustments to
                  previous forecasts
               • Develop long range, generally 20 year, traffic forecast using existing
                  traffic data
               • Develop a project need and objectives statement that is based on
                  public involvement, traffic studies, and analysis
               • Evaluate crash studies and alternative levels of service
               • Estimate service life of the project components.

  TASK 1016 ESAL Calculations

         The forecasting and calculating of traffic necessary for pavement design criteria
         and/or type selection.

  TASK 1018 Photogrammetric Base Map

         All tasks needed to provide photo control, base maps, and requested digital
         terrain model.




                                           Page 7
Minnesota Department of Transportation                                                   May 2002
Design-Build Program GEC RFP                             Attachment B – Scope of Services Template


         Photo control planning involves the analysis of specific control requirements for
         the project and ordering of photographic materials used in control and
         compilation.

         Photo control surveys involve surveying and computing the position of targeted
         control points and any supplemental control points needed. The survey crews
         also run field test profiles that will be used to figure the accuracy of compiled
         mapping.

         Work could include any of the following:
               • Complete photo control planning
               • Conduct photo control surveying
               • Establish survey control points
               • Prepare field test profiles
               • Prepare analytical triangulation
               • Compile stereoscopic images
               • Prepare base map including digital terrain models (as needed)

  TASK 1020 Preliminary Design Mapping

         All office and field tasks necessary to provide mapping to District Preliminary
         Design. Work could include any of the following:
                  • Draw existing alignment on base map
                  • Add annotation (street names, basic utility features, etc.) to base map
                  • Place property lines on base map

  TASK 1021 Preliminary Design Surveys

         All field and office tasks necessary to obtain the survey information needed to
         prepare the Geometric Layout, consisting of land surveys, photogrammetric
         cross sections, exhibits, and map annotation.

         Work could include any of the following:
               • Existing alignment and existing right-of-way
               • Planimetric map files
               • DTM files in GEOPAK binary format - Triangular Irregular Network
                  (TIN)
               • Graphic file of obscured areas

  TASK 1030 Control Surveys

         All tasks necessary to furnish horizontal and vertical control for the project except
         photo control.

         Work could include any of the following:


                                            Page 8
Minnesota Department of Transportation                                                   May 2002
Design-Build Program GEC RFP                             Attachment B – Scope of Services Template


                 •   Conduct control surveys
                 •   Traverse/GPS layout for horizontal control
                 •   Tie sheets for horizontal control points
                 •   Complete photo control
                 •   Complete control list in format such as 80-column ASCII file format

  TASK 1032 Land Surveys

         All tasks necessary for the District Surveys Section to do the Land Survey
         (including section corners). Work could include any of the following:
                 • Research existing information
                 • Schedule survey crew or Consultant
                 • Conduct survey
                 • Produce updated survey base map

  TASK 1040 Final Design Surveys

         All office and field survey tasks necessary to complete design activities
         (topography, cross-sections, drainage, utilities, etc.).

         Work could include any of the following:
               • Conduct survey including topography, cross-sections, drainage, and
                  utilities
               • Process field data
               • Place property lines on Base Map
               • Produce field input file

  TASK 1041 Bridge Surveys

         All survey tasks necessary to document bridge geometrics. Work could include
         any of the following:
                • Conduct survey
                • Prepare bridge survey report

  TASK 1050 Scoping Document

         All tasks necessary to prepare the document that provides information about the
         project including need, alternatives, and environmental impacts.

         In terms of the highway project development process, the Scoping Document is
         typically the first report prepared for projects thought to require an EIS, and it is
         distributed before the Public Scoping Meeting(s) so that comments on the project
         can be received and used to make a Scoping Decision. The Scoping Document
         serves the same purpose as a scoping EAW under the state process. The
         Scoping Document is required under MEQB rules for EIS projects. This


                                             Page 9
Minnesota Department of Transportation                                                  May 2002
Design-Build Program GEC RFP                            Attachment B – Scope of Services Template


         document identifies potentially significant issues relevant to the proposed project;
         defines the form, level of detail, content, alternatives, timetable for preparation,
         and preparers of the EIS; and is used to determine the permits for which
         information will be developed concurrently with the EIS.

         Work could include any of the following:
               • Visit project site
               • Formulate alternatives
               • Prepare scoping document
               • Conduct review process among Mn/DOT, FHWA, and other external
                  agencies
               • Incorporate comments
               • Obtain approval of document
               • Publish the Scoping Document's Notice Of Availability in the MEQB
                  Monitor.
               • Distribute document

  TASK 1051 Public Scoping Meeting

         A meeting to share information about the proposed project at an early stage and
         to receive input from agencies and the general public to identify purpose and
         need, discuss the mode and project concept, narrow the number of alternatives
         that will be studied in greater depth in the environmental and project documents
         that follow, and discuss the consequences of the no-build alternative. The Public
         Scoping Meeting is required by the MEQB rules for EIS projects. The purpose of
         the Public Scoping Meeting is to present to the public and affected agencies the
         findings of the Scoping Document and to incorporate comments from the meeting
         into the Scoping Decision Document. The Public Scoping Meeting must be held
         during the 30-day comment period for the Scoping Document, but not less than
         15 days after the Scoping Document is made available. Work could include any
         of the following:
                 • Prepare for meeting
                 • Begin public review and Scoping Document comment period
                 • Conduct meeting
                 • Prepare and distribute Scoping Meeting minutes
                 • End public review and Scoping Document comment period

  TASK 1052 Scoping Decision Document

         The tasks required to produce the Scoping Decision Document, which indicates
         the issues, and alternatives that will be examined in the EIS. The Highway
         Project Development Process Handbook 1, Part II, Section C, provides additional
         guidance for preparation of the Scoping Decision Document.

         Work could include any of the following:


                                           Page 10
Minnesota Department of Transportation                                                  May 2002
Design-Build Program GEC RFP                            Attachment B – Scope of Services Template


                 •   Revisit project site
                 •   Refine alternatives
                 •   Prepare scoping decision document
                 •   Conduct review process
                 •   Incorporate comments
                 •   Obtain approval
                 •   Distribute document
                 •   Publish State EIS Preparation Notice in the MEQB Monitor

  TASK 1060 Draft Project Memorandum

         Those tasks necessary to produce the draft project memorandum, which is a
         Mn/DOT document used for certain Class II Actions (Categorical Exclusions) in
         order to obtain Mn/DOT and FHWA environmental clearances. It may also be
         used as a vehicle for coordination with outside agencies (and the public) that
         may have an interest in the project. Normally, it is prepared early in the process
         while still addressing the content requirements. Work could include any of the
         following:
                • Prepare document
                • Conduct review process
                • Incorporate comments

  TASK 1070 Project Memorandum

         Those tasks necessary to complete the Project Memorandum (PM). The Project
         Memorandum is a Mn/DOT document used for Class II Actions (Categorical
         Exclusions) in order to obtain Mn/DOT and FHWA environmental and design
         clearances. The appropriate project design standard is documented and when
         critical design elements of the project’s design standards are not met, design
         exceptions are noted and justified. It may also be used for coordination with
         other agencies and the public and guidance for final design. It is prepared as
         early as possible in the project development process, while still addressing the
         environmental requirements necessary for approval. Work could include any of
         the following:
                  • Revise Draft Project Memorandum
                  • Conduct internal Mn/DOT review process
                  • Conduct external agency review process
                  • Incorporate comments
                  • Obtain State Environmental “Exception” Determination and (when
                    appropriate) Federal Categorical Exclusion Determination approval

  TASK 1080 Preliminary Geometric Layout




                                           Page 11
Minnesota Department of Transportation                                                 May 2002
Design-Build Program GEC RFP                           Attachment B – Scope of Services Template


         All tasks necessary to complete Preliminary Geometric Layouts, which are
         conceptual plans showing the horizontal and vertical location of the proposed
         roadway(s) in relation to the existing topography.

         Work could include any of the following:
               • Concept alignment and profile
               • Approximate construction limits
               • Anticipated typical sections

  TASK 1082 Wetlands

           All tasks involved with identifying and describing project related wetland
           impacts, preparing impact assessment sections for project documents,
           designing wetland impact avoidance, minimization, and replacement measures,
           and deciding whether to develop project-specific replacement or use the
           wetland bank. This activity also covers all tasks associated with identifying,
           delineating, and mitigating wetland impacts.

           Work could include any of the following:
                  • Review files (i.e., NWI, USGS, SCS, County Soil Survey, DNR
                      Protected Waters Maps, Mn/DOT and/or other aerial photos,
                      existing boring logs, hydrologic studies, information on any county
                      ditches) and project area
                  • Identify type of wetland impacts along project corridor (i.e., section,
                      township, range, major watershed, wetland type Circular 39,
                      wetland type Cowardin, dominant vegetation, total wetland size,
                      impact area, topographic setting, if within the shoreland wetland
                      protection zone the distance to the waterbody/watercourse)
                  • Delineate existing wetlands according to the United States Army
                      Corps of Engineers Wetland Delineation Manual (January 1987.
                      and determine impacts
                  • Prepare wetland impact sequencing section for project document
                  • Describe the impacts on the functions and values of wetlands for
                      each alternative, including:
                             *Vegetative diversity
                             * Maintenance of hydrologic regime
                             * Flood / Storm water attenuation
                             * Water quality protection
                             * Shoreline protection
                             * Ground-water interaction
                             * Wildlife habitat
                             * Fishery habitat
                             * Aesthetics/Recreation/Education/Cultural
                  • Commercial uses
                  • Hold interagency coordination meeting/field review


                                           Page 12
Minnesota Department of Transportation                                                  May 2002
Design-Build Program GEC RFP                            Attachment B – Scope of Services Template


                     •   Mitigate impacts; design wetland impact avoidance, minimization
                         and replacement measures
                     •   Decide to develop project-specific replacement or use the state
                         wetland bank

         Inplace field data collection (surveys, inspections, etc.) cannot be accurately
         gathered during the winter season (December to April). This activity does not
         cover the construction or maintenance monitoring work for the wetlands.

  TASK 1086 Economic Analysis

         All tasks needed to identify the positive economic gains from a project and
         compare them to the investment made in order to ensure that infrastructure
         investments strengthen the economy. Work could include any of the following:
                 • Define alternatives, including base case
                 • Perform traffic modeling
                 • Estimate total costs
                 • Monetize travel time, vehicle operating costs, traffic crashes

  TASK 1090 Special Project Documents

         All tasks necessary to complete Special Project Documents, which are separate
         documents (other than DEIS, FEIS, Environmental Assessment, Project Path
         Report, Scoping Document, SDD, FONSI, Project Memorandum, or Study
         Report), which are prepared based on the specific needs of an individual project.
         Examples of types of special documents necessary would include Section 4(f)
         statements, noise reports (preliminary & final), air quality reports, hydraulic
         reports, aesthetic reports, wetlands findings, Interstate Access Reports,
         Environmental Assessment Worksheets, Value Engineering Reports, etc.

         Work could include any of the following:
               • Determine type of Special Project Document(s) required
               • Noise Analysis (i.e., existing, no-build, and build conditions; new and
                  old alignment; daytime and nighttime; with and without noise barriers)
               • Air Analysis (i.e., no-build and build air quality analysis for one and ten
                  years after construction using Mobile 5A emissions and CAL3QHC
                  dispersion modeling (or current Air Quality air quality model approved
                  by EPA)
               • Value Engineering (projects with an anticipated construction cost in
                  excess of $25 million will need a value engineering study in
                  accordance with Federal-Aid Policy Guide dated September 8, 1998,
                  Transmittal 24, Chapter 6, “Value Engineering”.)
               • Prepare document(s)
               • Conduct review process
               • Incorporate comments


                                            Page 13
Minnesota Department of Transportation                                                  May 2002
Design-Build Program GEC RFP                            Attachment B – Scope of Services Template


                 •   Obtain approval
                 •   Distribute final document(s)
                 •   Incorporate into EIS

  TASK 1100 Draft Environmental Impact Statement (DEIS)

         Those tasks necessary for the preparation of a DEIS, with all associated
         submittals and coordination required to comply with NEPA. The DEIS is a
         document that discusses the environmental impacts of a proposed Class I
         Action. It discusses all reasonable alternatives to the proposed action and
         summarizes the studies, reviews, consultations, and coordination required by
         law.

         The DEIS is a document required under MEQB rules for projects exceeding
         thresholds listed under FHWA regulations. The purpose of a DEIS is to provide
         information for governmental units, the proposer of the project, and other persons
         to evaluate proposed projects which have the potential for significant
         environmental effects, to consider alternatives to the proposed projects, and to
         explore methods for reducing adverse environmental effects.

         The documents shall be prepared in accordance with FHWA Regulations (as
         specified in 23CFR771 and FHWA Technical Advisory T6640.8A) and the
         Mn/DOT Highway Project Development Process, which can be found at
         www.dot.state.mn.us/tecsup/xyz/plu Impact items that must be addressed in
         preparation of the DEIS are listed in Table 2, Part II, Section D of the Mn/DOT
         Highway Project Development Process (Handbook 2A).

         Work could include any of the following:
               • Prepare document
               • Conduct review process
               • Incorporate comments
               • Obtain approval to prepare FEIS
               • Distribute document after Public Hearing has been completed

  TASK 1110 Public Hearing on a DEIS

         All tasks necessary to prepare for, conduct, and document a public hearing; the
         purpose of which is to present to the public an explanation of a project, including
         alternatives under consideration, and receive public comments.

         A Public Hearing on a DEIS is required for an EIS project. It includes notices in
         the MEQB Monitor, Federal Register, and local newspapers; distribution of the
         DEIS; comment period; the public hearing; and preparation of a transcript.




                                            Page 14
Minnesota Department of Transportation                                                  May 2002
Design-Build Program GEC RFP                            Attachment B – Scope of Services Template


         The public involvement process could involve elected officials, affected Mn/DOT
         and other state, federal, and permitting agency staff, and the general public.
         There are different degrees of understanding of transportation and environmental
         concerns among these groups. Few, if any, participants will have any familiarity
         with the EIS process. Therefore, the public involvement task is primarily one of
         education.

         Work could include any of the following:
               • Prepare for hearing
               • Conduct hearing
               • Incorporate comments into Public Hearing Document
               • Prepare Public Hearing transcripts and affidavits of publication
               • Distribute Public Hearing documents

  TASK 1111 Public Hearing on an EA

         All tasks necessary to prepare for, conduct, and document a public hearing on an
         Environmental Assessment (EA); the purpose of which is to present to the public
         an explanation of a project, including alternatives under consideration, and
         receive public comments.

         A Public Hearing on Environmental Assessment projects is sometimes required.
         When a public hearing is not held, a Notice for an EA will be prepared (see
         Opportunity for Public Hearing (1130).) Since the EA also serves as a State
         EAW, MEQB rules must also be followed. Public Hearings on EA include notices
         in the MEQB Monitor and local newspapers, distribution of the EA, comment
         period, the public hearing, and preparation of a transcript.

         Work could include any of the following:
               • Prepare for hearing
               • Conduct hearing
               • Incorporate comments into Public Meeting Document
               • Prepare Public Hearing transcripts and affidavits of publication
               • Distribute Public Hearing documents

  TASK 1112 Public Hearing for Project Memorandum Projects

         All tasks necessary to prepare for, conduct, and document a public hearing, the
         purpose of which is to present to the public an explanation of a project, including
         alternatives under consideration and receive public comments.

         One or more public hearings, or the opportunities for hearing, are to be held at a
         convenient time and place for any Federal aid project that:
               • Requires significant amounts of right of way



                                           Page 15
Minnesota Department of Transportation                                                  May 2002
Design-Build Program GEC RFP                            Attachment B – Scope of Services Template


                 •   Substantially changes the layout or functions of connecting roadways
                     or of the facility being improved
                 •   Has a substantial adverse impact on abutting property
                 •   Otherwise has a significant social, economic, environmental, or other
                     effect, or
                 •   FHWA determines that a public hearing is in the public interest.

         Work could include any of the following:
               • Prepare for hearing
               • Conduct hearing
               • Incorporate comments into Public Meeting Document
               • Prepare Public Hearing transcripts and affidavits of publication
               • Distribute Public Hearing documents

  TASK 1113 Public Information Meeting

         All tasks necessary to prepare for, conduct, and document an information
         meeting, the purpose of which is to present to the public and other governmental
         agencies an explanation of a project, including alternatives under consideration,
         and to receive comments.

         Public Information Meetings are used to inform and gather information from the
         public on project alternatives, impacts, schedule, cost, and other activities. There
         are no specific time requirements. Multiple Public Information Meetings may be
         used on a project.

         Work could include any of the following:
               • Arrange for meeting location
               • Announce meeting
               • Prepare for meeting
               • Conduct meeting
               • Incorporate comments into Public Meeting Document

  TASK 1120 Final Environmental Impact Statement (FEIS)

         All tasks necessary for the preparation and processing of the Final Environmental
         Impact Statement (FEIS) document as established by federal and state laws.

         The FEIS is a document required under MEQB rules for projects exceeding
         thresholds listed under FHWA regulations. The purpose of the FEIS is to
         respond to the substantive comments received on the DEIS consistent with the
         scoping decision. The FEIS discusses responsible opposing views related to
         scoped issues which were not adequately discussed in the DEIS, and Mn/DOT’s
         response to those views.



                                            Page 16
Minnesota Department of Transportation                                                  May 2002
Design-Build Program GEC RFP                            Attachment B – Scope of Services Template


         Changes from the DEIS are generally, but not necessarily always, minor
         and consist of factual corrections and/or an explanation of why comments
         received on the DEIS do not warrant further response (this assumes that
         all issues were adequately presented and evaluated in the DEIS). In this
         case, the EIS would consist of the DEIS and an attachment containing the
         following:
                 • Errata sheets making any necessary corrections to the DEIS
                 • An explanation of how mitigation will be developed
                 • Summaries of all substantive comments of the DEIS and responses
                    thereto.

         The FEIS is generally reviewed by Mn/DOT District, Central Office, and FHWA
         staff, and could involve meetings with any one or all groups to review comments.

         Work could include any of the following:
               • Prepare final document using DEIS
               • Conduct review process
               • Incorporate comments
               • Obtain approval
               • Distribute document

  TASK 1121 Adequacy Determination

         Those tasks needed to write the brief report known as the Mn/DOT Adequacy
         Determination, which is required by the MEQB rules and provides reasons
         explaining why the EIS is adequate.

         The Adequacy Determination can be made no earlier than 10 working days after
         FEIS Availability Notice appears in the MEQB Monitor.

         The Adequacy Determination is required under MEQB rules for EIS projects.
         The purpose of this document is to determine if the EIS adequately addresses
         potentially significant issues and alternatives raised in scoping, was prepared in
         compliance with State procedures, and provides responses to the substantive
         comments received during the DEIS review. The format and content is not
         extensive. A letter is prepared according to the requirements in the
         “Mn/DOT/State Alternate Environmental Review Guidelines” and MEQB rules
         (Ch. 4410.2800).

         Work could include any of the following:
               • Prepare draft document
               • Obtain approval
               • Distribute document




                                           Page 17
Minnesota Department of Transportation                                                   May 2002
Design-Build Program GEC RFP                             Attachment B – Scope of Services Template


  TASK 1122 Record of Decision

         Those tasks performed by the District to prepare a draft of the Record of
         Decision (ROD). The ROD is a federal document that states what decision was
         made, identifies all alternatives considered by the agency, and states whether all
         practical measures to minimize environmental harm will be adopted.

         Approval cannot occur until at least 30 days after the FEIS Notice of Availability
         appears in the Federal Register.

         The Record of Decision presents the basis for the FHWA (or other federal
         agency) environmental decision, summarizes any mitigation measures that will
         be incorporated in the project, and documents any required Section 4(f) approval.
         The ROD is required for EIS projects.

  TASK 1129 Environmental Assessment

         The process of writing the Environmental Assessment (EA), a federally required
         document, for those federally aided actions that are not Categorical Exclusions
         and where the potential significance of the environmental effects is not clearly
         established. The EA is also used as a State Environmental Assessment
         Worksheet (EAW) for those federally aided projects that are not exempt and
         which are not clearly mandated State EIS projects.

         When a public hearing for an EA project is not held, a notice of availability of the
         EA will be placed in the local newspapers. Since the EA also serves as a State
         EAW, MEQB rules must also be followed. A notice of availability for an EA
         includes notices in the MEQB Monitor and local newspapers, distribution of the
         EA, and comment period.

         An Environmental Assessment Worksheet is a State document required for
         projects where certain thresholds are crossed.

         Work could include any of the following:
               • Prepare document
               • Conduct review process
               • Incorporate comments
               • Obtain approval
               • Distribute document

  TASK 1130 Opportunity for Public Hearing

         All tasks necessary to prepare for an Opportunity for Public Hearing, an event
         which provides an alternate method for meeting the hearing requirements by
         providing for notification of an opportunity for the public to request a hearing.



                                            Page 18
Minnesota Department of Transportation                                                   May 2002
Design-Build Program GEC RFP                             Attachment B – Scope of Services Template




         When a public hearing for an EA project is not held, a notice of availability of the
         EA will be placed in local newspapers. Since the EA also serves as a State
         EAW, MEQB rules must be followed. Notice of availability for an EA includes
         notices in the MEQB Monitor and local newspapers, distribution of the EA, and
         comment period.

         Work could include any of the following:
               • Prepare opportunity notice
               • Advertise opportunity
               • Obtain waivers (if necessary)

  TASK 1131 EIS Need Decision

         Those tasks necessary for Mn/DOT to make an EIS Need Decision, which is a
         State requirement, and can be thought of as a Finding of Facts and Conclusions
         (FOF&C) and decision on the need for an EIS. The FOF&C summarizes the
         State environmental review process and includes summaries of the steps taken
         in reviewing a proposed project in accordance with environmental review
         procedures, public and agency written comments on the Environmental
         Assessment (EA) or Environmental Assessment Worksheet (EAW) and
         Mn/DOT’s response, and the issues raised through public involvement, including
         public hearings, and Mn/DOT’s response. It also includes the conclusions,
         based on findings, that the project has no potential for significant environmental
         impacts; that feasible mitigation will be provided; that all environmental review
         requirements have been met; and a decision on the need for an EIS. Typically, a
         negative declaration is made.

         It is required under MEQB rules. The EIS Need Decision includes preparation of
         a Findings of Fact and Conclusions and distribution of the decisions.

  TASK 1132 Finding of No Significant Impact

         The development of the Finding Of No Significant Impact (FONSI), which is a
         separate document written for the FHWA. The Environmental Assessment and
         Finding of Facts and Conclusions are attached to the FONSI and incorporate by
         reference any other appropriate information. The FONSI documents the finding
         that no EIS is needed, and the request for it is a product that includes the hearing
         transcript (if held), letters, responses, etc. The FHWA approves the FONSI
         package.

         Work could include any of the following:
               • Assemble EA, transcripts from Public Hearings, and Findings of Facts
                  and Conclusions
               • Distribute FONSI within Mn/DOT for review



                                            Page 19
Minnesota Department of Transportation                                                 May 2002
Design-Build Program GEC RFP                           Attachment B – Scope of Services Template


                 •   Obtain Mn/DOT approval
                 •   Submit FONSI package to FHWA
                 •   Receive approval from FHWA

  TASK 1140 Final Geometric Layout

         All tasks necessary to complete the Final Geometric Layout, which is a
         conceptual plan showing the horizontal and vertical location of the proposed
         roadway in relation to existing topography. This task also includes preparation of
         geometric design criteria to be used by the design-builder.

         Work could include any of the following:
               • Alignment and profile
               • Construction limits suitable for purchase of any additional R/W, if
                  necessary, to construct the project. Such R/W may include, but is not
                  limited to, drainage; NPDES permit requirements, and wetland
                  mitigation.
               • Cross-sections
               • Road approach profiles and touchdown points
               • Construction staging/detour plan

  TASK 1141 Preliminary Hydraulics Design

         The tasks needed to develop preliminary hydraulic recommendations from the
         District Hydraulics/Metro Water Resources Engineer. Inplace field data collection
         (surveys, inspection, etc.) cannot be accurately gathered during the winter
         season (December through April).

         Work could include any of the following:
               • Research files
               • Identify permits
               • Identify and review inplace drainage patterns and structures
               • Identify new drainage patterns and design criteria
               • Recommend preliminary construction limits
               • Prepare cost estimates, cost splits (by agency if applicable), and
                  recommendations

  TASK 1142 Municipal Approval of Final Layout

         All tasks needed to receive a Resolution from the municipality(s) approving the
         Final Geometric Layout. Minnesota Statute 161.172 notes that highway
         improvements involving the following require municipal consent:
                 • Altering access;
                 • Increasing or reducing highway capacity; and



                                           Page 20
Minnesota Department of Transportation                                                     May 2002
Design-Build Program GEC RFP                               Attachment B – Scope of Services Template


                 •   Acquiring permanent right of way.

  TASK 1150 Study Report

         All tasks necessary to document the major design features of the selected project
         alternative. Basic design criteria, exceptions to the standards, and environmental
         mitigation commitments are listed and described. These things, together with the
         Final Geometric Layout, serve as guidance for final design.

         The finished document is used for Mn/DOT and FHWA (federal funds - non MAP
         or MTP projects) approval of design/exceptions. Environmental commitments
         which have been made and which need to be incorporated into the construction
         plan are discussed.

         Work could include any of the following:
               • Prepare document
               • Conduct review process
               • Incorporate comments
               • Obtain approval
               • Distribute document

  TASK 1160 Final Design Mapping

         All office and field tasks necessary to provide final design mapping.

  TASK 1165 Signal Justification Report

         All tasks necessary to prepare a report that justifies traffic signal installations at
         intersections.

         Work could include any of the following:
               • Conduct turning movement counts/warrant analysis
               • Conduct crash analysis
               • Prepare document
               • Obtain District/Metro Division Engineer approval

  TASK 1170 Pavement Type Selection

         All tasks associated with the preparation of the pavement type selection
         documentation.

         Work could include any of the following:
               • Perform preliminary soils survey and sampling
               • Perform laboratory soils tests
               • Prepare documentation


                                             Page 21
Minnesota Department of Transportation                                                 May 2002
Design-Build Program GEC RFP                           Attachment B – Scope of Services Template


                 •   Determine proposed surface type
                 •   Submit to CO Pavement Management Engineer
                 •   Prepare pavement design and life-cycle cost analysis
                 •   Obtain District concurrence

  TASK 1180 Soils Survey and Letter

         All field, lab, and office tasks necessary to provide roadway soils
         recommendations (including soils profile and cross-sections when appropriate)
         for use in developing final design plans and special provisions.

         Recommendations for resurfacing projects will require a shorter duration than
         reconstruction or new construction projects. This activity can coincide with or
         precede Road Plans (1250).

         Preliminary profile grades and cross-sections may be required.

         Work could include any of the following:
               • Conduct soils and pavement survey
               • Perform materials tests
               • Evaluate data
               • Prepare Soils Letter

  TASK 1181 Soils Review and Approval

         The process of reviewing the District Soils Letter by both the Central Office
         Pavements and Geotechnical Sections which leads to the Soils Letter approval.

         Work could include any of the following:
               • Perform pavement review
               • Perform Geotechnical review
               • Approve letter

  TASK 1190 Foundation Recommendations

         All field, lab, and office tasks necessary to provide foundations recommendations
         for the structural elements of a project (i.e., bridges, retaining walls etc).

         Work could include any of the following:
               • Review preliminary design data
               • Schedule field borings
               • Bore holes
               • Perform laboratory tests and analysis
               • Prepare foundations recommendation



                                           Page 22
Minnesota Department of Transportation                                                    May 2002
Design-Build Program GEC RFP                              Attachment B – Scope of Services Template


  TASK 1195 Utility Coordination

         All tasks associated with utility identification and coordination.

         Work could include any of the following:
               • Identify utilities and assess project impacts on utilities
               • Coordinate with affected utility(ies)
               • Verify utility
               • Develop utility plan information
               • Coordinate with Central Office Utilities

  TASK 1200 Construction Limits

         All design tasks associated with the determination of construction limits for Right
         of Way purposes.

  TASK 1201 Project Cost Estimate

         All tasks associated with the preparation of preliminary project costs, including
         items such as design-builder design, construction, quality management,
         warranties. Assist with developing municipal, utility, and all other cost sharing
         agreement(s) associated with this project. As part of this task, develop a detailed
         opinion of probable construction costs for all work associated with this project
         and other agency cost participation. Cost sharing agreements could require a
         breakdown of costs; i.e., cost apportioned to affected city(ies), county(ies),
         utility(ies), or other party(ies), and Mn/DOT.

  TASK 1210 Title Order

         All tasks necessary to complete the initial title order, which includes a map that is
         sent to an attorney or abstractor for preparing Title Certificates, and the time
         necessary for the outside title attorney to complete the title investigation and
         resubmit completed titles.
         Work could include any of the following:
                 • Order titles, prepare and submit unrecorded utility easements
                 • Prepare Attorney’s Certificate of Title

  TASK 1220 Right of Way Package

         All tasks necessary to prepare the Right of Way acquisition package (including
         authorization map, Right of Way work map, building books, etc.). This activity
         also includes necessary survey data for preparation of Preliminary Plats.

         Work could include any of the following:
               • Spot titles on R/W base map


                                             Page 23
Minnesota Department of Transportation                                                   May 2002
Design-Build Program GEC RFP                             Attachment B – Scope of Services Template


                 •   Complete R/W layout
                 •   Conduct field title investigation and prepare building sketches
                 •   Assemble and submit completed R/W package

  TASK 1225 Plats – Preliminary and Final Plats and District Surveys

         The computation of Right of Way acquisition plats data, staking of boundary
         monumentation, and filing of final plats.

         Work could include any of the following:
               • Compute plat boundary
               • Stake boundary monumentation
               • Prepare final plats
               • File final plats

  TASK 1230 Right of Way Preacquisition

         All necessary field and office tasks before the direct purchase offer. The legal
         descriptions, office abstract, purchase instruments, Commissioner’s Orders and
         encumbering of funds must be completed prior to starting the Real Estate
         Purchase (Activity 1240). The relocation plan, replacement housing, and salvage
         value may or may not be complete when this activity is at 100%.

         Work could include any of the following:
               • Prepare legal descriptions
               • Prepare office abstracts
               • Prepare purchase instruments
               • Complete Mn/DOT Commissioner’s Orders
               • Prepare acquisition maps
               • Complete relocation plan
               • Identify replacement housing
               • Prepare salvage value

  TASK 1235 Valuation

         The preparation and certification of property valuations. This activity can be run
         concurrently with all or most of Activity 1220. The common practice is to start
         when Activity 1220 is 40% complete.

  TASK 1240 Real Estate Purchase

         All Right of Way tasks beginning with Direct Purchase offers and continuing
         through negotiations, which will culminate in acquisitions not requiring eminent
         domain. These tasks include relocation assistance, payments, and relocation
         review.


                                             Page 24
Minnesota Department of Transportation                                                   May 2002
Design-Build Program GEC RFP                             Attachment B – Scope of Services Template




         Relocation assistance, review, and payments are activities in conjunction and
         concurrent with other real estate purchase activities.

         100% is not indicative of all parcels on a project, but only refers to those not in
         Eminent Domain (Activity 1241).

         Work could include any of the following:
               • Make direct purchase offers
               • Record acquisition documents
               • Make payment to owner

  TASK 1245 Jurisdictional Reassignment

         All the tasks necessary to complete the Jurisdictional Reassignment (turnback) of
         a segment of trunk highway.

         Work could include any of the following:
               • Prepare Memorandum of Understanding with local road authority
               • Prepare Jurisdictional Reassignment Authorization Map
               • Revise Control Section numbers
               • Prepare Jurisdictional Reassignment Review Memorandum
               • Conduct cultural resource management review
               • Assemble Jurisdictional Reassignment Package

  TASK 1249 Final Hydraulics Design

         The tasks needed to complete final hydraulics design and review.

  TASK 1250 Road Design

         All the tasks necessary to prepare the desired level of road plans and roadway
         design criteria.

  TASK 1251 Signal Design

         All tasks necessary to prepare the desired level of traffic signal plans and design
         criteria.

  TASK 1252 Lighting Design

         All tasks necessary to prepare temporary or permanent lighting plans and design
         criteria.




                                            Page 25
Minnesota Department of Transportation                                                   May 2002
Design-Build Program GEC RFP                             Attachment B – Scope of Services Template


  TASK 1253 Time and Traffic

         All tasks necessary to prepare contract time (i.e., design-build contract
         completion date, intermediate completion date(s), number of working days),

  TASK 1254 Traffic Control

         All tasks necessary to complete the Traffic Control, Staging, and Maintenance of
         Traffic requirements and criteria for traffic handling during construction. This task
         includes the assessment of impacts that various forms of traffic control (i.e.,
         detours, bypasses, and lane closures) may have on social, economic, and
         environmental interests.

  TASK 1255 Signing Design

         All work required to develop and design roadway signing plans and criteria.

  TASK 1256 Traffic Management Design

         All tasks necessary to complete the plans and design criteria for Traffic
         Management System (TMS) components, including electrical work for TMS (loop
         detectors, Changeable Message Signs (CMS), ramp meters, cameras, etc.) and
         some minor grading and ramp widening work. This task is often applicable in the
         Twin Cities metropolitan area, but may also be used in other urban areas,
         including but not limited to Duluth, St. Cloud, Mankato, and Rochester.

  TASK 1257 Landscaping Design

         Those tasks necessary for the design of plans and criteria for projects involving
         landscaping and site development; i.e., clearing and grubbing, soil preparation,
         minimal grading, tree transplanting, furnishing/installing/establishing trees,
         shrubs, groundcovers, vines, and turf. This activity also covers landscaping work
         for rest area projects.

  TASK 1258 Flasher Design

         All tasks necessary to prepare the signal flasher design criteria.

  TASK 1259 Hydraulics Letter

         The preparation of the memo that details the necessary hydraulic structure
         (bridge or culvert) along with hydraulic data for the surrounding area.




                                            Page 26
Minnesota Department of Transportation                                                  May 2002
Design-Build Program GEC RFP                            Attachment B – Scope of Services Template


  TASK 1260 Preliminary Bridge Design

         All tasks necessary to prepare a type, size, and location drawing for a bridge
         project and bridge design criteria for design-builders. The drawing could show
         span arrangement, roadway cross section, and any other information necessary
         for guiding the final design of the bridge.

  TASK 1270 Final Bridge Design

         All tasks necessary to complete construction plans for the bridge portion of the
         project.

  TASK 1280 Permits

         All tasks associated with preparing, processing, and securing permits on a
         project.

         Work could include any of the following:
               • Prepare permit documentation
               • Submit documentation to permitting agency
               • Obtain permit

         The type of permits to be applied for could include any of the following:
               • Mn/DNR Protected Waters Permit
               • COE Section 404 Nation Wide Permit
               • COE Section 10/404 Permit
               • Coast Guard Permit
               • MPCA Section 401 Certification
               • MPCA NPDES/SDS Permit
               • Wetland Conservation Act Compliance
               • Watershed District Permit
               • County Ditch Permit
               • Indirect Source Permit
               • Mn/DNR Water Appropriation Permit
               • Well Permits
               • Endangered Species Surveys, Impacts and Mitigation
               • Depredation of Migratory Birds or Active Migratory Bird Nests

  TASK 1290 Agreements – Municipal

         All tasks associated with the preparation and processing of Municipal
         Agreements.




                                           Page 27
Minnesota Department of Transportation                                                 May 2002
Design-Build Program GEC RFP                           Attachment B – Scope of Services Template


  TASK 1291 Agreements – Railroads

         All tasks associated with the preparation and processing of Railroad Agreements.

         Work could include any of the following:
               • Make initial contact with Railroad Company to determine potential
                  impacts
               • Prepare agreement submittal package
               • Submit agreement to Railroad
               • Obtain Railroad approval
               • Route agreement within for final execution

  TASK 1292 Agreements – Utility

         All tasks associated with the preparation and processing of Utilities Agreements.

         Work could include any of the following:
               • Review plans
               • Get utility plans and estimates
               • Write agreement

  TASK 1293 Agreements – Other

         All tasks associated with the preparation and processing of Special Agreements,
         including the coordination with the party(ies) involved.

  TASK 1294 Agreements – Signal

         All tasks associated with the preparation and processing of Signal Agreements.

         Work could include any of the following:
               • Coordinate with local agency
               • Reconfirm pre-agreement contacts and negotiation
               • Write agreement
               • Submit agreement to agency
               • Obtain agency approval
               • Route agreement for final execution

  TASK 1295 Agreements – Lighting

         All tasks associated with the preparation and processing of Lighting Agreements.

         Work could include any of the following:
               • Coordinate with local agency
               • Write agreement


                                          Page 28
Minnesota Department of Transportation                                                 May 2002
Design-Build Program GEC RFP                           Attachment B – Scope of Services Template


                 •   Submit agreement to agency
                 •   Obtain agency approval
                 •   Route agreement for final execution

  TASK 1296 Agreements – Detour

         All tasks associated with the preparation and processing of Detour Agreements.

         Work could include any of the following:
               • Coordinate with local agency
               • Write agreement
               • Submit agreement to agency
               • Obtain agency approval
               • Route agreement for final execution



  (2000) Design-Build Project Management

  TASK 2010 Internal Supervision and Management

         During the course of the work order, maintain supervision and management of all
         activities. No management or supervisor activities will be shown under other
         tasks.

  TASK 2020 Project Management, Progress Meetings

         Take a lead role in the project management for this project and attend regular
         project development meetings with the Department and other affected interests.
         Attend up to __ meetings during this work order for items such as, but not limited
         to:
             • Public meetings
             • Permitting issues
             • Right of way issues
             • Utility issues
             • RFQ development
             • SOQ evaluation
             • RFP development
             • Technical proposal evaluation

         Progress reports will be developed in accordance with invoicing requirements
         and submitted to the Project Manager for review and approval at regular intervals
         of __ weeks. Progress reports and invoicing shall be done within the format of
         the tasks shown in each work order (i.e., all hours related to Project Management


                                           Page 29
Minnesota Department of Transportation                                                 May 2002
Design-Build Program GEC RFP                           Attachment B – Scope of Services Template


         or Progress Meetings shall be charged within Task 3020. Take minutes at
         meetings and submit the minutes to Mn/DOT’s Project Manager within __
         business days of each meeting.

  TASK 2030 Quality Management

         All items necessary to maintain quality management of performing the services of
         this work order, including quality control and quality assurance. No quality
         management will be shown in other tasks. To ensure quality, the GEC shall
         thoroughly and rigorously review all deliverables. Products that do not meet
         acceptable levels of quality must be corrected and/or revised.

  TASK 2040 Design-Build Project Website

         This task includes the development and ongoing design enhancement and
         maintenance of a design-build project website that the public could view from
         either Netscape or Microsoft Explorer web browsers. This task could also
         include work necessary for identifying and building links to other appropriate
         websites and information, including the Department’s program website,
         www.dot.state.mn.us/designbuild.

         This task could also include the creation of a secured access website that would
         be used by the project team for sharing project design files, text documents, or
         other project-related information that is not ready for public viewing.

  TASK 2050 Procurement Debriefing

         All tasks necessary to prepare, coordinate, conduct, and document debriefing
         meetings with the teams that were interested or involved in the project
         procurement. This could include teams that were not short-listed, short-listed but
         unsuccessful teams that were not chosen for the design-build contract, and the
         selected design-builder. The purpose of the meetings would be to solicit
         feedback from each team regarding the process, procurement documents,
         methodology, level of effort, and ideas for improving future projects.




                                           Page 30
Minnesota Department of Transportation                                                   May 2002
Design-Build Program GEC RFP                             Attachment B – Scope of Services Template




  (3000) Design-Build Contract Administration
  1      General Requirements

         This section outlines a general list of the responsibilities and requirements for the
         GEC. This is broken into two subsections. Section 2.6 identifies the types of
         services that could be needed to administer the design and construction aspects
         of a design-build project, including design and construction quality management,
         inspection, materials testing and design-build contract administration.

         When examining the plans from the Design Builder, the GEC would use the
         following – or similar – criteria to check and review the plans:

         •   Review – A comparative analysis for agreement with standard practice,
             agreement with similar structures, all with application of professional
             judgment. Mathematical analysis is not specifically required, but may be
             necessary where a discrepancy appears likely. Could include an analysis of
             the Design Builder’s methods, assumptions, and calculations.

         •   Check – Make a complete mathematical computation and resolve all
             differences that appear in the plans.

         All record keeping and documentation will be in accordance with standard
         Department procedures, formats, and content.

  2      Personnel Training and Experience Requirements

         For the 5000 series tasks listed below, the GEC would be expected to provide a
         satisfactory number of qualified personnel as necessary to effectively carry out its
         responsibilities under each work order that included contract administration.
         Depending on the project, there may be work during nighttime hours, on
         weekends, and/or generally under tight time constraints. The number of
         personnel needed during any particular project may change as the project
         progresses (i.e., intense roadway and bridge/structure design in the early stages
         that tapers off to plan submittal review near the end of a project.

         The GEC may only use competent personnel who are qualified by experience
         and/or education as indicated. Minimum qualifications for some example
         positions are defined in this section. For any specific project work order, the
         Department may require that these minimum qualifications be altered in specific
         instances when the unique nature of the work requires specific or more
         specialized skills that are not shown below.




                                            Page 31
Minnesota Department of Transportation                                                  May 2002
Design-Build Program GEC RFP                            Attachment B – Scope of Services Template


  2.1    General Staffing Requirements
         The GEC will adequately staff each project sufficiently in advance of the
         beginning of work on that project to be properly prepared to satisfy its
         responsibilities; however, the GEC must not assign any personnel to any project
         until submitting, in writing for the Department’s review and approval, the
         qualifications of each person proposed to be assigned to that project. The GEC
         must submit its request for approval to the Project Manager at least two weeks
         before the date an individual is to report to work. Responsible personnel,
         thoroughly familiar with all aspects of design and construction may need to be
         available until the design-build contract is complete, to resolve any final pay
         quantities disputes.

         An individual, who is previously approved by the Project Manager, but whose
         performance is later determined by the Project Manager to be unsatisfactory, will
         be replaced by the GEC in accordance with Section xxxxx of this Scope of
         Services.

         The Department considers that any personnel identified in the GEC’s proposal
         will be assigned to design-build project(s) and committed to performing program
         support services. Any changes in personnel from the people identified in the
         GEC’s proposal will require written approval from the Project Manager.

         When the design-builder’s operations on a Contract diminish, the GEC will
         reduce the number of its personnel assigned to that Project as appropriate. Any
         adjustment of GEC forces as recommended by the Project Manager will be
         accomplished within one week after notification.

  2.2    Roadway Design Personnel Training and Experience

         Specific personnel, experience, licensure, and registration requirements may
         vary from project to project, but will be specifically defined in each project work
         order. The personnel, experience, licensure, and registration requirements
         shown below are a representative sample of what the Department would require
         on specific design-build projects or program support activities:

         Senior Transportation Engineer
               • B.S. in Civil Engineering
               • Registration as a professional engineer in the state of Minnesota by
                   the time of work order approval
               • Engineering experience in similar road design
               • Effective communicator in words and writing
               • Direct a highly complex and specialized design review program
               • Able to plan and organize the work of subordinate staff members
               • Develop and review policies, methods, practices, and procedures and
                   review programs for conformity with Department standards
               • Exercise initiative and independent judgment in the solution of work
                   problems.


                                           Page 32
Minnesota Department of Transportation                                                  May 2002
Design-Build Program GEC RFP                            Attachment B – Scope of Services Template




         Transportation Engineer
               • B.S. in Civil Engineering
               • Registration as a professional engineer in the state of Minnesota by
                  the time of work order approval
               • Engineering experience in designing similar road projects
               • Effective communicator in words and writing
               • Able to oversee a complex and specialized design review program
               • Plan and organize the work of subordinate staff members
               • Exercise initiative and independent judgment in the solution of work
                  problems.

         Transportation Engineer In Training (EIT)
               • B.S. in Civil Engineering
               • EIT registration
               • Engineering experience in designing similar road projects
               • Able to receive general instructions regarding assignments and able to
                  exercise initiative and independent judgment in the solution of work
                  problems
               • Effectively communicator in words and writing

         Transportation Specialist
               • Civil Engineering Technologies (or equivalent accredited program)
                  degree
               • Similar roadway design experience
               • Able to receive general instructions regarding assignments
               • Effective communicator in words and writing

         Secretary/Clerk Typist
               • High school graduate
               • Secretarial/clerical/administrative support experience
               • Experience with standard word processing software
               • Able to exercise independent judgment and initiative in the
                   development of work methods and procedures and to help relieve the
                   supervisor of clerical detail.

  2.3    Structures Design Personnel Training and Experience

         Specific personnel, experience, licensure, and registration requirements may
         vary from project to project, but will be specifically defined in each project work
         order. The personnel, experience, licensure, and registration requirements
         shown below are a representative sample of what the Department would require
         on specific design-build projects or program support activities:




                                           Page 33
Minnesota Department of Transportation                                                 May 2002
Design-Build Program GEC RFP                           Attachment B – Scope of Services Template


         Senior Structures Design Engineer
               • B.S. in Civil Engineering
               • Registration as a professional engineer in the state of Minnesota by
                   the time of work order approval
               • Bridge and structures design experience on the Department’s trunk
                   highway system.
               • Effective communicator in words and writing
               • Direct a highly complex and specialized design review program
               • Able to plan and organize the work of subordinate staff members
               • Review plans, calculations, and specifications for conformity with
                   Department and AASHTO standards
               • Exercise initiative and independent judgment in the solution of work
                   problems.

         Structures Design Engineer
                • B.S. in Civil Engineering
                • Registration as a professional engineer in the state of Minnesota by
                   the time of work order approval
                • Bridge and structures design experience on the Department’s trunk
                   highway system.
                • Effective communicator in words and writing
                • Able to receive general instructions regarding assignment to exercise
                   initiative and independent judgment in the solution of work problems.

  2.4    Construction and Materials Testing Personnel Training and Experience

         Before starting a project for which the GEC will provide construction and/or
         materials testing administration, all GEC staff must have a working knowledge of
         the current Contract Administration Manual and Mn/DOT’s Standard
         Specifications, and must possess the necessary certifications for performing the
         duties of the position they hold. The GEC will ensure that the Department’s
         current practices, policies, and procedures are met throughout the course of the
         project. The following training and experience standards are expected, as a
         minimum, for all GEC personnel under each category.

         Specific personnel, experience, licensure, and registration requirements may
         vary from project to project and will be specifically defined in each project work
         order. The personnel, experience, licensure, and registration requirements
         shown below are a representative sample of what the Department would require
         on specific design-build projects or program support activities:

         Senior Project Engineer
               • B.S. in Civil Engineering
               • Registration as a professional engineer in the state of Minnesota by
                   the time of work order approval


                                           Page 34
Minnesota Department of Transportation                                                 May 2002
Design-Build Program GEC RFP                           Attachment B – Scope of Services Template


                 •   Construction engineering experience managing similar road and/or
                     bridge construction
                 •   Effective communicator in words and writing
                 •   Direct a highly complex and specialized design review program
                 •   Able to plan and organize the work of subordinate staff members
                 •   Develop and review policies, methods, practices, and procedures and
                     review programs for conformity with Department standards
                 •   Exercise initiative and independent judgment in the solution of work
                     problems.

         Project Engineer
                • B.S. in Civil Engineering
                • Registration as a professional engineer in the state of Minnesota by
                   the time of work order approval
                • Construction engineering experience managing similar road and/or
                   bridge construction
                • Effective communicator in words and writing
                • Able to oversee a complex and specialized design review program
                • Plan and organize the work of subordinate staff members
                • Exercise initiative and independent judgment in the solution of work
                   problems
                • Direct and assign specific tasks to project inspectors
                • Responsible for overseeing the progress and final estimates
                   throughout the construction project duration
                • Familiar with construction safety procedures

         Office Manager
                • High school graduate
                • Experience in construction office management
                • Familiar with processing Supplemental Agreements, final estimates,
                  weekly and monthly reports, EEO/DBE/OJT/prevailing wage
                  compliance, and the Mn/DOT Contract Administration Manual
                • Exercise independent initiative to help relieve the supervisor of
                  administrative details

         Senior Bridge Inspector
               • High school graduate
               • Experience in construction and bridge construction inspection
               • Able to perform highly complex technical assignments in field
                   surveying and construction layout, making and checking engineering
                   computations, inspecting construction work and conducting field tests
                   and is responsible for coordinating and managing the inspectors
               • Work is performed under general supervision of the Department.




                                           Page 35
Minnesota Department of Transportation                                                    May 2002
Design-Build Program GEC RFP                              Attachment B – Scope of Services Template


                 •   Certified as defined in items j and k listed in Section 2.5. Has expert
                     technical knowledge to handle most complex problems

         Senior Roadway Inspector
                  • High school graduate
                  • Experience in construction inspection, including some experience in
                     roadway construction inspection as a Chief Inspector
                  • Able to performing highly complex technical assignments in field
                     surveying and construction layout, making and checking
                     engineering computations, inspecting construction work and
                     conducting field tests and is responsible for coordinating and
                     managing the inspectors
                  • Certified as defined in items b, f, and j and one other certification as
                     listed in Section 2.5
                  • Applies para-professional engineering skill and knowledge to
                     difficult transportation engineering assignments
                  • Able to make sound and rational decisions after considering
                     alternatives.
                  • Able to perform planning for complex projects
                  • Documents or directs documentation of work performed.

         Bridge Inspector
                   • High school graduate
                   • Experience in bridge construction inspection
                   • Responsible for performing assignments and assisting Senior
                      Inspector in the performance of his duties. Receive general
                      supervision from Senior Inspector.
                   • Certified as defined in items a and i as listed in Section 2.5.
                   • Perform moderately difficult duties in a wide range of fields,
                      laboratory and office assignments. Has ability to interpret and
                      analyze written material.

         Inspector Roadway
                   • High school graduate
                   • Experience in roadway construction inspection
                   • Performing assignments and assist Senior Inspector
                   • Receive general supervision from Senior Inspector, who reviews
                      work while in progress
                   • Certified in items a, e, and i as listed in Section 2.5.
                   • Perform moderately difficult duties in a wide range of field,
                      laboratory and office assignments

         Inspector’s Aide
                   • High school graduate



                                             Page 36
Minnesota Department of Transportation                                                  May 2002
Design-Build Program GEC RFP                            Attachment B – Scope of Services Template


                     •   Able to perform basic mathematical calculations and follow simple
                         technical instructions
                     •   Assist higher-level inspectors
                     •   Certified in items a, e, and i as listed in Section 2.5.
                     •   Perform daily and routine work assignments following established
                         procedures, which may involve the use of specialized equipment or
                         technology
                     •   Have basic math skills, basic map reading skills, knowledge of
                         traffic control, basic knowledge of Mn/DOT Standard Specifications
                         and lab sample preparation procedures, and basic technical
                         knowledge of roadway materials.

         Secretary/Clerk Typist
                   • High school graduate
                   • Secretarial and/or clerical experience
                   • Ability to type at a rate of 35 correct words per minute
                   • Experience with standard word processing software
                   • Exercise independent judgment and initiative in the development of
                      work methods and procedures, and help relieve the supervisor of
                      clerical detail

         Plant Inspector
                   • High school graduate
                   • Experience in the surveillance and inspection of hot mix asphalt
                      and concrete plant operations
                   • Certified as an Asphalt/Concrete Plant Technician
                   • Assisting Senior Inspector
                   • Certified in item numbers c, d, g and h as listed in Section 2.5

         Survey Party Chief
                  • High school graduate
                  • Experience in construction and field surveying
                  • Experience in making highly complex assignments in field
                      surveying and construction layout, making checking survey
                      computations and supervising a survey party

         Instrument Person
                  • High school graduate
                  • Experience in construction and field surveying
                  • Assist Survey Party Chief

         Rod Person/Chain Person
                • High school graduate
                • Some survey experience or training preferred




                                            Page 37
Minnesota Department of Transportation                                                May 2002
Design-Build Program GEC RFP                          Attachment B – Scope of Services Template



  2.5    Mn/DOT Certification Requirements

             a.   Concrete Field 1
             b.   Concrete Field 2
             c.   Concrete Plant 1
             d.   Concrete Plant 2
             e.   Bituminous Street 1
             f.   Bituminous Street 2
             g.   Bituminous Plant 1
             h.   Bituminous Plant 2
             i.   Grading and Base 1
             j.   Grading and Base 2
             k.   Bridge Inspection 2
             l.   Signal and Lighting II


  2.6    Potential Tasks for Design-Build Contract Administration

  TASK 3010 Roadway Design Review

         All tasks necessary for the GEC to review the design-builder’s plans for
         conformance to the design concept upon which the preliminary plans and the
         design-build RFP were prepared. Depending on the work order agreement, the
         GEC could be responsible for making sure that the plans coming from the
         design-builder are complete and correct. The roadway design review will be
         performed as shown in Table 5010.1.

         Work could include any of the following:
               • Review and check the design-builder’s roadway plans, which could
                  include the following preliminary road plans, release for construction
                  plans, 100% plans, and as-built plans.
               • Verify that the final plans will be prepared in accordance with current
                  Mn/DOT standards and practices and follow the format of the Mn/DOT
                  sample plans. These practices include, but are not limited to, the most
                  current version of the Mn/DOT Road Design Manual, the CADD
                  Design Standards, and following the Mn/DOT Architectural And
                  Aesthetic Design Guidelines.
               • Other design review services required to adequately oversee the
                  design-builder’s roadway design activities and products.




                                           Page 38
Minnesota Department of Transportation                                                  May 2002
Design-Build Program GEC RFP                            Attachment B – Scope of Services Template



                                    Roadway Design Reviews

      Review                                    Check
                                                Existing Topography, Utility, and
      Title Sheet
                                                Removal Plans & Tabulations
                                                Quantity Tabulations on Earthwork
      General Layout
                                                volumes by station
      Standard Plates and Charts Index          Alignment Plans and Tabulations
      Soils and Construction Notes              Utility Relocation Plans
      Typical Sections                          Storm Sewer Profiles and Tabulations
                                                Pavement Marking Plans and
      Construction Staging
                                                Tabulations
      Traffic Control Plans                     Cross Sections
      Profiles                                  Final Plan Submittal
      In-Place Topography                       Paving Plans
      Construction Plans                        Joint Layouts
      Superelevation Plans
      Miscellaneous Details
      Erosion Control and Turf Establishment
      Plans
      Roadway Signing Plans
      Cross-section Match-line Layout
      Forestry Plans
                           Table 5010.1   Roadway Design Review



  TASK 3020 Structures Design Review

         All tasks necessary for the GEC to review the design-builder’s structures
         designs, to assure that proper coordination among appropriate parties and
         activities is achieved. The bridge and structures design review will be performed
         as shown in Table 5020.1.

         Work could include any of the following:
               • Maintain complete and accurate records of all activities and events
                  relating to the structures design reviews for a project
               • Properly document all significant changes to a project
               • Provide interpretations of the design-build RFP, plans, specifications,
                  and contract provisions
               • Make recommendations to the Department to resolve disputes that
                  arise in relation to the design contract
               • Maintain an adequate level of surveillance of the design-builder’s
                  activities.
               • Perform structures and bridge design checking and reviewing of the



                                            Page 39
Minnesota Department of Transportation                                                   May 2002
Design-Build Program GEC RFP                             Attachment B – Scope of Services Template


                     design-builder’s plans, calculations, and specifications, which could
                     include preliminary bridge plans, release for construction plans, 100%
                     plans and as-built plans, to assure compliance with any of the following
                     types of design guides:
                            • Mn/DOT Bridge Design Manual,
                            • AASHTO Standard Specifications for Highway Bridges
                            • Other AASHTO specifications and guidelines
                            • Mn/DOT Standard Specifications
                            • The Design Build Request for Proposal and its special
                               provisions
                            • Mn/DOT policies, procedures, and standards
                            • FHWA guidelines
                            • Any applicable laws, standards or requirements
                 •   Other design review services required to adequately oversee the
                     design-builder’s structures design activities and products.




                                            Page 40
Minnesota Department of Transportation                                                      May 2002
Design-Build Program GEC RFP                                Attachment B – Scope of Services Template




                               Bridge and Structures Design Reviews

         Review                                        Check
         Layout Geometry and Alignment                 Horizontal & Vertical Clearances
         Deck and Seat Elevations and
                                                       Stations and Elevations on Survey Line
         Coordinates at Working Points
         Sizing of railing members and
                                                       Deck Cross Section Dimensions
         anchorages
         Railing lengths & metal post spacing to
                                                       Stationing of Substructure Locations
         assure fit on bridge
                                                       For PCBs and straight steel beams, at
         Deck designs                                  least one beam line. Other beams will
                                                       be reviewed.
                                                       For curved steel beams, full grid
         Bearing designs                               analysis or finite element analysis for
                                                       entire structure.
         Geometrics and minimum
                                                       Conformance to aesthetic requirements
         reinforcement in Abutments and wing
                                                       including detail dimensions.
         walls
         Geometrics and minimum
                                                       Abutment pile types and loads
         reinforcement in Piers
         Standard Plan Notes, Construction             Back face of reinforcement in
         Notes, Reference Notes                        Abutments and wing walls
         Steel beam splices                            Pier pile types and loads
                                                       Back face of reinforcement in
         Concrete mixes
                                                       Abutments and wing walls
                                                       Bottom of footing elevations for proper
         B-Details and Standard Plan Sheets
                                                       depth and cover
                                                       Retaining wall pile types and loads (if
         Constructability
                                                       non-standard)
         Geometrics and minimum
         reinforcement in noise and retaining          Modular block retaining walls
         walls
                                                       Elevations of ground line at front face
                                                       and top of wall for noise and retaining
                                                       walls
                                                       Reinforcement in noise/retaining walls
                                                       Bridge Rating
                      Table 5020.1       Bridge and Structures Design Review




                                             Page 41
Minnesota Department of Transportation                                                    May 2002
Design-Build Program GEC RFP                              Attachment B – Scope of Services Template


  TASK 3030 Contract Administration – Design

         The GEC will perform all design-build contract administration services necessary
         to assure the proper coordination of all parties involved in accomplishing
         completion of the projects is achieved; to maintain complete, accurate records of
         all activities and events relating to the projects; to properly document all
         significant changes to the projects; to provide interpretations of the design-build
         RFP, plans, specifications, and contract provisions; to make recommendations to
         the Department to resolve disputes which arise in relation to the construction
         contracts; and to maintain an adequate level of surveillance of the Design
         Builder’s activities.

         The GEC will also perform any other contract administration services that are
         required to fulfill its responsibilities under this Agreement. All record keeping and
         documentation will be in accordance with standard Department procedures,
         formats, and content.

         Work could include any of the following:

                 1.      Attend any conferences or meeting necessary for close
                         coordination during day-to-day progress of the work or as required
                         to carry out the design-build contract. Meetings could include a
                         pre-construction and close out meeting.
                 2.      Become familiar with the standard design practices of the
                         Department, the design-build plans, design-build RFP, and design-
                         build contract, and the design builder’s proposed schedule of
                         operations before beginning design review services.
                 3.      Assign a sufficient number of technically qualified and experienced
                         personnel to the project to perform the services required under the
                         contract, in a timely manner to avoid delay to the design-builder.
                 4.      Notify the Project Manager immediately of any unanticipated project
                         conditions.
                 5.      Withdraw any personnel or halt any services no longer required, at
                         the request of the Department, or within a reasonable time after the
                         lack of need becomes apparent to the GEC.
                 6.      Provide for GEC personnel transportation, supplies, materials and
                         incidentals as are needed to accomplish the Services required
                         under the contract.
                 7.      Provide design review services on a full time basis during all
                         pertinent construction activities. The GEC staff will be required to
                         co-house with the department staff and the design builder’s staff.
                 8.      Maintain a record of design submittals, approvals, changes, and
                         modifications.


                                             Page 42
Minnesota Department of Transportation                                                     May 2002
Design-Build Program GEC RFP                               Attachment B – Scope of Services Template


                 9.      Prepare and submit such periodic, intermediate, and final data and
                         records as may be required by the Department and as are
                         applicable to the project.
                 10.     Collect, properly label or identify, and deliver to the Department all
                         original calculations, drawing and sketches, electronic design files,
                         records, reports, and other documents prepared by the GEC in the
                         performance of the work order, upon completion or termination of
                         the work order.
                 11.     Review and monitor the design-builder’s schedule for design.
                 12.     Document changes in plans and specifications for as-built plan
                         preparation.
                 13.     Review the design-builder’s as-built plans.
                 14.     Provide to the design-builder, interpretations of the plans,
                         specifications, and contract provisions. The GEC will consult with
                         the Project Manager when an interpretation involves complex
                         issues or may have an impact on the cost of performing the work.
                         When warranted, the Project Manager may request an
                         interpretation from the GEC.
                 15.     Evaluate value engineering proposals, in cooperation with the
                         Project Manager, and provide conclusions as to whether or not
                         proposed changes are structurally equal to the planned
                         construction as well as the validity of estimated savings to the
                         Department and the design-builder.
                 16.     Analyze changes to the design-build RFP, plans, specifications or
                         design-build contract provisions and extra work, which appear to be
                         necessary to carry out the intent of the contract. When it is
                         determined that a change or extra work is necessary, the GEC will
                         make recommendations to the Project Manager for approval.
                 17.     Assist appropriate Department offices in preparing for arbitration
                         hearings or litigation that may occur during the contract.
                 18.     To prevent delays in design-builder’s operations, promptly check
                         and review plans, calculations, and specifications, produce reports,
                         and/or write communications.

  TASK 3040 Contract Administration – Construction

         The GEC will provide services as necessary to administer the construction
         portion of the design-build contract to assure that the project is constructed in
         substantial conformity with the design-build RFP, plans, specifications, and
         contract provisions.




                                              Page 43
Minnesota Department of Transportation                                                    May 2002
Design-Build Program GEC RFP                              Attachment B – Scope of Services Template


         The GEC will advise the Project Manager in writing of any omissions,
         substitutions, defects, and deficiencies noted in the work of the design-builder
         and the corrective action taken.

         The GEC will perform technical duties in inspecting work to assure compliance
         with the Department’s Contract Administration Manual, Standard Specifications,
         the design-build request for proposal, special provisions, construction plan,
         policies and procedures, standards, OSHA Regulations, and FHWA guidelines,
         as well as any other applicable laws. The GEC will provide on-site construction
         inspection on a full time basis during all critical construction activities. The
         design-builder will provide quality inspection service by ensuring that all
         construction is in accordance with approved plans, specifications, special
         provisions, and that compliance with Mn/DOT construction standards and
         policies is maintained.

         The GEC will perform services necessary to assure proper coordination of the
         activities of all parties involved in the projects; to maintain complete, accurate
         records of all activities and events relating to the project; to properly document all
         significant changes to the project; to provide interpretations of the design-build
         RFP, plans, specifications, and contract provisions; to make recommendations to
         the Department to resolve disputes which arise in relation to the construction
         contract; and to maintain an adequate level of surveillance of the design-builder’s
         activities.

         All record keeping and documentation will be in accordance with standard
         Department procedures, formats, and content.

         Work could include any of the following:
               1.     Attend any conferences or meetings necessary for close
                      coordination during day-to-day progress of the work or as required
                      to carry out the contract. Meetings will include a pre-construction
                      and close out meeting.

                 2.      Become familiar with the standard construction practices of the
                         Department, the design-build RFP, construction plans, and contract
                         for the project, and the design-builder’s proposed schedule of
                         operations before beginning field services under the work order.

                 3.      Assign a sufficient number of technically qualified and experienced
                         personnel to the project to perform the services required under the
                         work order, in a timely manner to avoid delay to the design-builder.

                 4.      Notify the Project Manager immediately of any unanticipated project
                         conditions.




                                             Page 44
Minnesota Department of Transportation                                                     May 2002
Design-Build Program GEC RFP                               Attachment B – Scope of Services Template


                 5.      Withdraw any personnel or halt any services no longer required, at
                         the request of the Department, or within a reasonable time after the
                         lack of need becomes apparent to the GEC

                 6.      Perform GEC field operations in accordance with OSHA regulations
                         and accepted safety practices.

                 7.      Provide for GEC personnel transportation, supplies, materials and
                         incidentals as are needed to accomplish the services required
                         under the work order.

                 8.      Provide on-site construction inspection on a full time basis during
                         all pertinent construction activities. The GEC staff may be required
                         to co-house with the Department staff and the design-builder’s staff.

                 9.      Make certain that test report records or certificates of compliance
                         have been received, before the design-builder incorporates
                         materials in the work, for materials tested off the project site.

                 10.     Prepare and submit such periodic, intermediate, and final data and
                         records as may be required by the Department and as are
                         applicable to the project.

                 11.     Collect, properly label or identify, and deliver to the Department all
                         original diaries, logs, notebooks, accounts, records, reports, and
                         other documents prepared by the GEC in the performance of the
                         work order, upon completion or termination of the contract. Keep
                         daily diaries, logs, and records consistent with Department
                         practices as are needed for a record of the design-builder’s
                         construction progress.

                 12.     Review and monitor design-builder’s schedule for construction.

                 13.     Prepare all appropriate contract time documents (Weekly
                         Construction Diaries & Status Reports) in accordance with the
                         design-build RFP, specifications, and special provisions, and the
                         Contract Administration Manual. Submit to the Department for
                         review.

                 14.     Perform daily reviews of detour signing and maintenance. Take
                         any corrective action necessary.

                 15.     Complete daily inspection reports, material certification and
                         contract correspondence. Collect documentation, in accordance
                         with the Contract Administration Manual, for work quantities



                                              Page 45
Minnesota Department of Transportation                                                    May 2002
Design-Build Program GEC RFP                              Attachment B – Scope of Services Template


                         completed. Measure and compute quantities of all materials
                         incorporated in the work and items of work completed, and record
                         date into a database.

                 16.     Document changes in plans and specifications for as-built plan
                         preparation.

                 17.     Prepare partial estimate pay vouchers using a database and
                         provide to the Department for approval. Partial pay vouchers will
                         be generated at regular intervals not to exceed once a month.

                 18.     Prepare final documentation of construction pay items, quantities,
                         materials, and other requirements as per the design-build RFP,
                         plans, specifications, special provisions, and the Contract
                         Administration Manual.

                 19.     Review the design-builder’s submittals of records and reports
                         including: weekly payroll; statement of wage compliance; requests
                         for payment of materials on hand; or other reports and records as
                         required for the project by the Department.

                 20.     Conduct final inspection and recommend project acceptance.

                 21.     Prepare final documentation of construction pay item quantities in
                         accordance with the design-build RFP, plans, specifications,
                         special provisions, and the Contract Administration Manual.

                 22.     Generate a draft final voucher using CAARS and submit to the
                         Department for review and approval. The Department will produce
                         the Final Payment Voucher and Certificate of Final Acceptance.
                         Prepare final project documentation in accordance with Mn/DOT
                         Construction Manual.

                 23.     Review the design-builder’s as-built plans.

                 24.     Sample and test all component materials used on the project and
                         obtain samples for submittal to Mn/DOT’s District Laboratory.
                         Field-testing may include, but is not limited to, concrete (slump
                         tests, cylinders, etc.), bituminous (asphalt cement samples,
                         temperatures, quantity weigh tickets, gradations, etc.), grading and
                         base materials (gradations, moisture, density, etc.), pile driving
                         (driving depth, etc.) in accordance with the design-build (Modified)
                         Schedule of Materials Control. The GEC will sample and test, as
                         appropriate, materials to be incorporated in the work and will reject
                         the design-builder’s work and materials that do not meet the
                         designated criteria.


                                             Page 46
Minnesota Department of Transportation                                                     May 2002
Design-Build Program GEC RFP                               Attachment B – Scope of Services Template




                 25.     Test materials in accordance with Mn/DOT’s design-build
                         (Modified) Schedule of Materials Control and the Department
                         Standard Specifications or as modified by the design-build RFP.
                         Where the Schedule of Materials Control specifies
                         laboratory/Agency testing, those tests will be performed at the
                         District Materials Laboratory. The GEC will be responsible for
                         delivering the samples to the District Materials Laboratory.

                 26.     The GEC will keep daily diaries, logs, and records consistent with
                         Department policy as are needed for a record of the construction
                         design-builder’s progress. Necessary concrete, bituminous and
                         grading and base reports will be prepared by the GEC and
                         submitted to responsible parties as required during the same week
                         that the construction work is done or as otherwise directed by the
                         Project Manager.

                 27.     All testing equipment used by the GEC will be calibrated at least
                         once per year, or at the specified intervals, in accordance with
                         Mn/DOT’s Laboratory, Bituminous, Concrete and Grading and Base
                         Manuals.

                 28.     No provisional certifications will be allowed for these testing
                         procedures.

                 29.     The GEC will contact the District Independent Assurance Inspector
                         and request an Independent Assurance review for the project. This
                         review may be necessary for all testers and observers; at least one
                         documented check of each tester and observer is required each
                         year. The individual tester or observer may be required to perform
                         the test(s) in either the field or the District Materials Laboratory.

                         §      The tester is defined as the individual who actually runs the
                                test.
                         §      The observer is defined as the inspector who watches the
                                design-builder run the test.

                 30.     Schedule and conduct a utility preconstruction conference and a
                         project preconstruction conference. Record significant information
                         revealed and decisions made at these conferences and distribute
                         copies of these minutes to the appropriate parties.

                 31.     Maintain on a daily basis a complete and accurate record of all
                         activities and events relating to the project and a record of all work
                         completed by the design-builder, including quantities of pay items in
                         conformity with final estimates preparation procedures, and


                                              Page 47
Minnesota Department of Transportation                                                     May 2002
Design-Build Program GEC RFP                               Attachment B – Scope of Services Template


                         specifications. The GEC will immediately report apparent
                         significant changes in quantity, time, or cost as they are noted to
                         the Project Manager.

                 32.     Maintain Contract Time and Project Diary for the entire project.

                 33.     Maintain a log of all materials entering into the work with proper
                         indication of the basis of acceptance of each shipment of material.

                 34.     Maintain records of all sampling and testing accomplished and
                         analyze such records required to ascertain acceptability of
                         materials and completed work items. The field reports for records
                         of work and testing results will be submitted within one week.

                 35.     At least once each month, prepare a comprehensive tabulation of
                         the quantity of each pay item satisfactorily completed to date.
                         Quantities will be based on daily records or calculations.
                         Calculations will be retained. The tabulation will be used for
                         preparation of the Monthly Pay Voucher. The Monthly Pay Voucher
                         will be generated by the GEC.

                 36.     Provide the design-builder with interpretations of the design-build
                         RFP, plans, specifications, and contract provisions. The GEC will
                         consult with the Project Manager when an interpretation involves
                         complex issues or may have an impact on the cost of performing
                         the work. When warranted, the Project Manager may request an
                         interpretation from the GEC.

                 37.     Evaluate value engineering proposals, in cooperation with the
                         Project Manager, and provide conclusions as to whether or not
                         proposed changes are structurally equal to the planned
                         construction as well as the validity of estimated savings to the
                         Department and the design-builder.

                 38.     Analyze changes to the design-build RFP, plans, specifications, or
                         contract provisions and extra work, which appear to be necessary
                         to carry out the intent of the contract. When it is determined that a
                         change or extra work is necessary, the GEC will make
                         recommendations to the Project Manager for approval.

                 39.     When it is determined that a modification to the original contract for
                         a project is required due to a necessary change in the character of
                         the work, negotiate prices with the design-builder and prepare and
                         submit for approval by the Project Manager all design-build contract
                         changes in accordance with applicable Department policies.

                 40.     In the event that the design-builder gives notice, either written or
                         verbal, that it deems certain work to be performed is beyond the



                                              Page 48
Minnesota Department of Transportation                                                    May 2002
Design-Build Program GEC RFP                              Attachment B – Scope of Services Template


                         scope of the design-build contract, and it intends to claim additional
                         compensation, the GEC will maintain accurate records of the costs
                         involved in such work. These records will include labor and
                         equipment times and materials installed (temporary or permanent)
                         in the portion of the work in dispute.

                 41.     In the event that the design-builder for a project submits a claim for
                         additional compensation, analyze the submittal and prepare a
                         recommendation to the Project Manager covering validity and
                         reasonableness of charges and conduct negotiations leading to
                         recommendations for settlement of the claim. Maintain complete
                         documentation of schedule, work, and planning data conclusive for
                         counsel’s use and defense procedures. If necessary, the
                         GEC/Subconsultant will act as an expert witness in defense of
                         claims for the Department.

                 42.     In the event that the design-builder for a project submits a request
                         for extension of the allowable design-build contract time, analyze
                         the request and prepare a recommendation to the Project Manager
                         covering accuracy of statements and the actual effect of delaying
                         factors on completion of controlling work items.

                 43.     Prepare and submit to the Project Manager a Final Voucher and
                         Final Documentation and as-built plans.

                 44.     Assist appropriate Department offices in preparing for arbitration
                         hearings or litigation that may occur during the GEC’s contract time.

                 45.     Monitor the design-builder’s compliance with design-build contract
                         provisions concerning payment of predetermined wage rates in
                         accordance with Department procedures. This includes design-
                         builder compliance.

                 46.     Serve as the Compliance Officer for surveillance of the design-
                         builder’s compliance with contract requirements. The Compliance
                         Officer is responsible for reviewing, monitoring, evaluating, and
                         acting upon documentation required for design-build contract
                         compliance and maintaining the appropriate files thereof. Typical
                         areas of compliance responsibility include EEO Affirmative Action,
                         DBE, OJT positions and number of hours, payroll and subcontracts.


                 47.     Monitor the construction project to the extent necessary to
                         determine whether construction activities violate the requirements
                         of any permits. Notify the design-builder of any violations or
                         potential violations and require its immediate resolution of the
                         problem. Violations must be reported to the Project Manager
                         immediately.



                                              Page 49
Minnesota Department of Transportation                                                    May 2002
Design-Build Program GEC RFP                              Attachment B – Scope of Services Template



                 48.     Maintain a complete log of all submittals of shop drawings, noting
                         the dates of first submittal and subsequent reviews and
                         resubmittals, approvals, etc. The GEC will take note of and ensure
                         that any changes are properly carried through to construction and
                         will further record, report, make recommendations and adjudicate
                         upon any circumstances which affect the progress or cost of the
                         work: The GEC will actively encourage all reviewers to accomplish
                         reviews promptly. Shop drawings will also include any manuals or
                         similar documents outlining proposed construction procedures
                         submitted by the design-builder.

                 49.     Provide coordination between the design-builder and utility
                         companies to assure that conflicting utilities are removed, adjusted
                         or protected in-place in a timely manner to minimize delays to
                         construction operations. Documentation will be maintained in
                         accordance with the Department’s policies.

                 50.     As required by the Project Manager, provide inspection of utility
                         work including reimbursable utilities that are shown in the contract.
                         This will also include all required documentation.

                 51.     Conduct a weekly meeting with the design-builder and/or utility
                         companies to review plans, schedules, problems, or other areas of
                         concern. The results of these meetings will be recorded with
                         minutes distributed to all affected parties including the Project
                         Manager.

                 52.     Conduct and document field reviews of the maintenance of traffic
                         operations including after normal working hours, weekends, and
                         holidays.
                 53.     To prevent delays in design-builder’s operations, promptly produce
                         reports, verify quantity calculations, field measure for payment
                         purposes, and/or write communications.

                 54.     Upon identification of a proposed changed condition or construction
                         contract change, analyze the extent of change, and estimate an
                         order of magnitude change in cost and time change, if any.

                 55.     Negotiate all contract changes, in accordance with Mn/DOT
                         Standard Specifications, utilizing the design-builder’s prepared fair
                         cost estimate, along with approval from the Mn/DOT Estimating
                         Section. Submit the results to the Project Manager and report if
                         agreement is not reached. The Project Manager will review and
                         approve recommended changes in cost and time. The GEC will
                         prepare contract change documents and track the status of each
                         document.



                                             Page 50
Minnesota Department of Transportation                                                    May 2002
Design-Build Program GEC RFP                              Attachment B – Scope of Services Template


                 56.     Videotape the pre-construction conditions throughout the project
                         limits. Provide a digital photo log of the project area, with heavy
                         emphasis on areas with potential claim items/issues and on areas
                         of real/potential public controversy.

                 57.     Be prepared to provide public information services as required to
                         manage inquiries from the public, public officials, and the news
                         media, including but not limited to, acting as liaison for the
                         Department in matters dealing with public meetings (notifications,
                         arrangements, recording), construction meetings, the Internet
                         (updating website, maintaining address, compiling address book of
                         site users), and media (preparing press releases, newsletters,
                         newspaper articles, public advisories) and responding to and
                         recording contacts from the general public. Coordinate all services
                         through the Project Manager.




                                             Page 51
Minnesota Department of Transportation                                                  May 2002
Design-Build Program GEC RFP                            Attachment B – Scope of Services Template




  Program Support Activities
  Design-Build Program Support
  TASK 4010 Design-Build Project Selection

         All tasks necessary to identify design-build project candidates, develop project
         selection criteria, and coordinate and support the Districts and Metro Division
         with project analysis.

  TASK 4020 Design-Build Program Website

         This task includes ongoing design enhancement and maintenance of the
         Department’s program website, www.dot.state.mn.us/designbuild, including
         identifying and building links to other appropriate websites and information.

  TASK 4030 Design-Build Evaluation

         Develop a methodology for evaluating the performance of Mn/DOT’s design-build
         projects compared to design-bid-build projects, addressing such things as
                • Delivery schedule
                • Initial cost vs. final cost
                • Change order and claims history
                • Life-cycle costs of proposed and constructed items
                • Congestion management and reduction
                • Designer and contractor concerns
                • Perceived advantages and quality of the design and construction
                • Other factors that would provide a complete evaluation of Mn/DOT’s
                   design-build experiences.

         This task could include an annual report with regard to the status of the program
         and individual projects.

  TASK 4040 Design-Build Training

         All tasks necessary to develop and deliver design-build training to the
         Department’s project delivery staff and other stakeholders. Work could include
         coordinating with other groups such as the University of Minnesota’s Center for
         Transportation Studies (CTS) or the Design-Build Institute of America. Training
         could be delivered to project specific work teams or provided as a general
         seminar or part of the Department’s design-build “users group” meetings.




                                           Page 52
Minnesota Department of Transportation                                                    May 2002
Design-Build Program GEC RFP                              Attachment B – Scope of Services Template


  TASK 4050 Design-Build Contract Document Templates

         All tasks necessary to research, identify, and develop template RFQ and RFP
         contract documents that the Department could use on future design-build
         projects. Work could include developing templates for different categories of
         projects based on size, dollar value, and/or type of work.



  Design-Build Contracts

  TASK 5010 Procurement Requirements

         All tasks and work necessary to evaluate and define the most effective design-
         build procurement method to be used for the project that is allowed within state
         law, i.e., best value, prequalified low bid, or straight low bid. This task could also
         include identification and assessment of procurement and contract requirements
         for the design-build project, including, among other things:
             • Design and construction liability insurance
             • Bonding requirements and evidence of proposer capabilities
             • Dispute resolution techniques
             • Employment, labor, and wage practices

  TASK 5020 Request for Qualifications (RFQ)

         Develop the RFQ package to be issued for the design-build project. The RFQ is
         a document used in a 2-step procurement as a means of short-listing the highest
         qualified design-build teams. The RFQ defines the project scope and asks
         teams to demonstrate their capabilities of taking on the project (e.g., financial,
         experiential, and how the team would approach the work to be done). Prepare a
         draft RFQ, for review and comments, in hard copy and two electronic formats
         (Microsoft Word and Adobe Acrobat .pdf). Incorporate the approved changes
         and produce the final RFQ in hard copy and two electronic formats (Microsoft
         Word and Adobe Acrobat .pdf).

  TASK 5025 RFQ Evaluation Criteria

         All tasks and work necessary to define the most appropriate evaluation criteria
         for responses to the RFQ. The criteria, which must reflect the design-build
         aspect of the project and be consistent with Mn/DOT and FHWA procurement
         practices, State and Federal laws, would be used to short list teams that respond
         to the RFQ. The evaluation process must be fair and defensible, and the
         guide/manual must address short-listing (prequalification) and scoring criteria.




                                            Page 53
Minnesota Department of Transportation                                                 May 2002
Design-Build Program GEC RFP                           Attachment B – Scope of Services Template


  TASK 5030 RFQ Evaluation

         Develop a process guide/manual for evaluating responses to the RFQ – known
         as Statements of Qualifications (SOQ). The evaluation process must be fair and
         defensible, and the guide/manual must address short-listing (prequalification)
         and scoring criteria.

         Prepare the necessary documentation and application for the FHWA to approve
         the use of design-build for the project under the federal SEP-14 program.

         Prepare and lead a workshop to present the RFQ evaluation process to the
         technical review committee.

         Facilitate a workshop at which the technical review committee will review
         individual scoring, rank the SOQs, and develop a short-listing recommendation to
         the Department’s senior management.

  TASK 5040 Request for Proposals (RFP)

         All tasks and work necessary to develop the RFP package to be issued for the
         project. Prepare a draft RFP, for review and comments, in hard copy and two
         electronic formats (Microsoft Word and Adobe Acrobat .pdf). Incorporate the
         approved changes and produce the final RFP in hard copy and two electronic
         formats (Microsoft Word and Adobe Acrobat .pdf).

  TASK 5041 RFP Scope of Work (SOW)

         All tasks and work necessary to review geometric layouts and other project
         development information and develop of a written SOW.

         Post draft SOW sections and other appropriate information on the project website
         to provide information to potential design-build teams that will help them develop
         their teams, SOQs, and technical proposals.

  TASK 5042 RFP Design Criteria

         All tasks necessary to develop and/or compile a design criteria package that
         would become part of the design-build project procurement documents. Design
         criteria could address issues such as:
                 • NEPA requirements, permits, and commitments
                 • Maintenance of traffic
                 • Construction staging
                 • Applicable design standards
                 • Acceptable and unacceptable design parameters
                 • Design-builder design deliverables


                                          Page 54
Minnesota Department of Transportation                                                  May 2002
Design-Build Program GEC RFP                            Attachment B – Scope of Services Template


                 •   Design-builder information submittal requirements
                 •   Schedule

  TASK 5043 Project Quality Management

         All tasks necessary to define the appropriate level of design and construction
         quality management for the project, in terms of:
                 • Overall quality management philosophy
                 • Mn/DOT’s role in managing/assuring/auditing quality
                 • Design-builder’s role in managing/controlling/auditing quality
                 • Identifying and assessing risks and responsibilities
         This work could involve a variety of stakeholders, including the FHWA, municipal
         agencies, Mn/DOT staff, and other state DOT staff.

  TASK 5044 Warranty

         All tasks necessary to define the appropriate level of warranty provisions for the
         project, in terms of:
                 • Overall quality management philosophy
                 • Application of warranty provisions
                 • Duration of warranty provisions
                 • Identifying and assessing risks and responsibilities

         This work could involve a variety of stakeholders, including the FHWA, municipal
         agencies, Mn/DOT staff, and other state DOT staff.

  TASK 5045 RFP Evaluation Criteria

         Facilitate discussion(s) on RFP scoring criteria. The criteria, which must reflect
         the design-build aspect of the project and be consistent with Mn/DOT and FHWA
         procurement practices, State and Federal laws, would be used to qualitatively
         evaluate the technical proposals that design-build teams submit in response to
         the design-build RFP. The evaluation process must be fair and defensible, and
         the guide/manual must address short-listing (prequalification) and scoring
         criteria.

  TASK 5046 RFP Evaluation

         Develop a process guide/manual for evaluating technical proposals that design-
         build teams submit in response to the design-build RFP. The evaluation process
         must be fair and defensible, and the guide/manual must address short-listing
         (prequalification) and scoring criteria.

         Prepare and lead an RFP workshop to present the process to the technical
         review committee.


                                            Page 55
Minnesota Department of Transportation                                                May 2002
Design-Build Program GEC RFP                          Attachment B – Scope of Services Template




         Prepare and lead an evaluation workshop at which the technical review
         committee will meet to review individual scoring and determine an overall
         committee ranking of all the technical proposals.

  TASK 5060 Procurement Support

         Assist Mn/DOT with addressing questions and providing RFQ or RFP
         clarifications and addenda as necessary. Review the SOQs (responses to the
         RFQ) and technical proposals (responses to the RFP) and prepare an opinion of
         the responsiveness and completeness of each response. Assist Mn/DOT with
         the distribution process of clarifications and addenda to those on the RFQ or
         RFP lists and SOQs and proposals to technical review committee members.




                                          Page 56

								
To top