Care Abounds in Communities® Activity Planning Checklist Thrivent Financial for Lutherans members touch millions of lives each year by volunteering with their local Thrivent chapters through the Care Abounds in Communities® program. This checklist is designed to help you identify, organize, plan and implement your Care Abounds in Communities® activity. 1. Get Started 2. Develop a Plan Identify a need. Is there a cause, person or family Determine goals. Consider these questions before in your community you'd like to help? By working requesting approval and funds: with a Thrivent chapter, you can make an even What is the need of the recipient? bigger difference! How much time is needed to plan the activity? Form a team. To qualify as a Care Abounds in When will the activity take place? Communities® activity, find a team of at least six How many will be involved in planning the Thrivent Financial members (each from different activity? households) who want to help in planning, How many hours will be spent planning and organizing and/or conducting an activity. organizing the activity? How much do we want to raise, or how much is Choose the way you’d like to help. Depending needed to purchase materials? on the needs of your recipient, your team may How can we promote the activity? decide to hold a fundraiser or provide what we call Who will we invite? How many will come to the “hands-on service,” such as painting a house or activity? preparing meals. See examples below of popular ideas. Complete the Request for Funding form* and submit it to the chapter leadership board for Note: While the predominant use of Care Abounds in approval. Communities program funds must be used for charitable Plan the activity. If you need help, ask your activities, chapters may also use Care Abounds in chapter leadership board for tips or people you can Communities program funds to bring members together ask. Remember to keep track of all hours people for educational and member social activities. Contact spend planning and organizing the activity. your chapter leadership board for details. Have recipient sign Permission to Disclose Information form*. If you are helping a family or individual, they must sign the permission form so the chapter and service team can disclose and/or Activity Ideas publish recipient information for the activity (i.e. posters, bulletin inserts, etc.). Fundraisers Hands-on service Garage sale Assemble Get the word out. Activities must be promoted as emergency kits a Thrivent Financial for Lutherans chapter-hosted Car wash activity (e.g., hosted by members of the ABC Carnival for kids Paint a house Chapter of Thrivent Financial for Lutherans, hosted Bake sale Build a wheelchair by the ABC Chapter of Thrivent Financial for ramp Lutherans). See the Visibility Toolkit at Benefit dinner/concert Prepare a meal for www.thrivent.com/visibility for ideas to publicize Old-fashioned those in need your activity to raise more money, recruit more taffy pull Do repairs volunteers and get more people to attend. See the Used book sale back of this page for wording your team can use to Build shelves, sort Gift basket identify itself in publicity materials. food for a food pantry silent auction Clean a park *Forms are located at www.thrivent.com/chapters/volunteer/forms.html Page 1 of 2 Information is current as of 05/01/09 and is subject to change. Care Abounds in Communities® Activity Planning Checklist (continued) 3. Do It! Here’s where it all happens—it’s time 4. Report, Recognize and Celebrate! to hold the activity you’ve been planning! For a fundraiser, send net funds raised Ask for and save receipts for activity-related to the chapter leadership board for expenses (e.g., receipts for supplies used to do deposit into the chapter checking a hands-on service activity). account. Cash donations should be taken to a bank and a cashier’s check or Track volunteer hours. Remind those working personal check made out to the chapter for at the activity to keep track of their hours. the total amount of cash donation. Track attendance. An optional Attendance If you cohost a fundraising activity with Sheet form* is available. another group or organization, only deposit If you are doing a fundraiser: your team’s fair share of net funds. All of these funds will be paid to the designated o Checks must be made payable to the payee. (Fair share means the appropriate Thrivent chapter and deposited into the portion of funds raised by the chapter chapter’s checking account. This service team if another organization was provides proof that the funds were raised at involved.) Provide the cohosting brochure* an activity hosted by the community to the cohosting organization. service team. Complete the Activity Results Reporting o Complete a Donation form* if needed. form*. Submit it to the chapter leadership Special reporting is required for individual board to receive Care Abounds in donations of $250 or more. Communities® funding. Provide Receipt/Written Acknowledgement Submit all receipts or copies of receipts form* if needed. Individual contributions of to the chapter leadership board. $250 or more are deductible only if the chapter provides a written acknowledgement to the Share your story. Help us tell the story contributor (individual). about the good things Thrivent Financial members are doing. Go to the Submit Your Story page on Thrivent.com Sample wording to identify service teams as (www.thrivent.com/stories) to fill out a very you publicize your activity: simple online form about your story. We “Trinity Lutheran Service Team, Dane County may contact you in the future to get more Chapter of Thrivent Financial for Lutherans.” details if we share the story in our communications. “Dane County Chapter of Thrivent Financial for Lutherans is [hosting/co-hosting] the activity.” It’s a great idea to THANK and “Members of the Dane County Chapter of Thrivent RECOGNIZE your volunteers, Financial for Lutherans are [hosting/co-hosting] CELEBRATING a job well done that the activity.” made a difference. Send thank-you notes or emails to volunteers, or present them “Additional funding provided by the Dane County with recognition certificates available from Chapter of Thrivent Financial for Lutherans.” the chapter leadership board. If you have questions about your Care Abounds in Communities® activity, please contact your chapter leadership board. *Forms are located at www.thrivent.com/chapters/volunteer/forms.html Page 2 of 2 Information is current as of 05/01/09 and is subject to change.