Non Profit Organisation Funding

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					                             Code of Funding Practice Review Tool ~ Code 6: Integrity
The Code of Funding Practice was launched by the Minister for the Community and Voluntary Sector for use by New Zealand public service and community
organisations from 1 October 2010 onwards. This voluntary Code of Funding Practice is aimed at government funders and non-profit organisations in
receipt of public funds. Not all criteria will apply to all funding arrangements, so this review tool may help you identify opportunities for action.

How and when you use the review tool is up to you. You might work through it together, alone or at various stages of the funding relationship.

In relation to: ……………………………………………………………………………………………………………………………
 6.1: All parties to the funding agreement have processes in place to ensure proper management of government funding.

 Indicators: Indicators required to     Achieved?       Action     Possible action (what and who by)                                                            Done
 achieve this criterion will include:     (circle)    required?

 6.1.1 All parties to the agreement        Yes
 take responsibility for the proper                      Yes
                                         Partially
 management of and accountability
 for public funds.                          No            No
                                            N/A

 6.1.2 Effective financial                 Yes
 information and reports are provided                    Yes
                                         Partially
 in a timely manner.
                                            No            No
                                            N/A

 6.1.3 The non-profit organisation         Yes
 uses all reasonable endeavours to                       Yes
                                         Partially
 prevent fraud.
                                            No            No
                                            N/A




                                                                                                  Produced by the Office for the Community and Voluntary Sector – October 2010
6.2: Staff within both the funding agency and the non-profit organisation have the capability and capacity to perform their functions.

Indicators: Indicators required to     Achieved?      Action    Possible action (what and who by)                                                       Done
achieve this criterion will include:     (circle)   required?

6.2.1 Staff involved in the               Yes
management of the funding               Partially     Yes
agreement have clearly defined
roles and responsibilities.               No           No
                                          N/A

6.2.2 Where changes in personnel          Yes
occur, the parties to the agreement     Partially     Yes
ensure there are clear transition
processes to minimise the impact of       No           No
the change on the other parties to        N/A
the agreement.

6.2.3 All parties to the funding          Yes
agreement operate in a manner                         Yes
                                        Partially
consistent with good employer
practices.                                No           No
                                          N/A

6.3: The funding set out in the agreement is fair and reasonable.

Indicators: Indicators required to     Achieved?      Action    Possible action (what and who by)                                                       Done
achieve this criterion will include:     (circle)   required?

6.3.1 A process for determining           Yes
costs is established. The costs of                    Yes
                                        Partially
the non-profit organisation in
managing the funding agreement            No           No
should be considered.                     N/A




                                                                                          Produced by the Office for the Community and Voluntary Sector – October 2010
6.3.2 When the funding is not             Yes
intended to meet the full cost of the               Yes
                                        Partially
activities specified in the funding
agreement this is expressly               No        No
recognised.                               N/A

6.3.3 Recognising the importance          Yes
of maintenance of infrastructure                    Yes
                                        Partially
(human resources and physical
assets) and systems, and the              No        No
provision of safe services, project,      N/A
or activities.

6.3.4 Agreeing prior to                   Yes
commencing the activities in the                    Yes
                                        Partially
funding agreement, the status of
any funds surplus at the expiry of        No        No
the agreement.                            N/A

6.3.5 Agreeing prior to                   Yes
commencing the activities in the                    Yes
                                        Partially
funding agreement, a fair way to
deal with the escalation of costs         No        No
beyond the control of the non-profit      N/A
organisation.

6.3.6 All parties to the agreement        Yes
ensuring that the safety of a service               Yes
                                        Partially
or outcome is not at risk due to a
low-cost service or activity being        No        No
offered and accepted.                     N/A

6.3.7 Payments may be made in             Yes
advance of expenditure where there                  Yes
                                        Partially
is a clear need and where this
represents value for money.               No        No
                                          N/A
                                                          Produced by the Office for the Community and Voluntary Sector – October 2010
 Other notes or actions of relevance to these criteria:




 Completed by:                                                                                                                    Date:


The Office for the Community and Voluntary Sector (OCVS) led development of the Code of Funding Practice in collaboration with Standards NZ and a
network of community and government people with funding expertise. Enquiries about the Code of Funding Practice can be directed to Hugh Lawrence in
the OCVS, phone 04 916 3987 or e-mail hugh.lawrence002@msd.govt.nz – your suggestions and ideas are also welcome.



                                             Resources and good practice examples to help you
                                             implement the Code of Funding Practice are at
                                                    www.goodpracticefunding.govt.nz



                                                                                             Produced by the Office for the Community and Voluntary Sector – October 2010

				
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