The State of Wisconsin
Qualifies for the Microsoft SUB 250 Enterprise
Agreement (EA) Program
Policy Guide & Frequently Asked Questions
1. Q: What is the purpose of the Sub 250 Microsoft Enterprise Agreement (EA)
A: Customers with fewer then 250 PC’s are now able to enroll in the State’s Master
Enterprise Agreement (EA). The terms, conditions and pricing for the Sub 250 program
are the same as the State’s existing EA agreement, except for the media and the
Offerings Availability. These differences are identified in this document below. This
document is linked to the Microsoft Select and Enterprise Agreements website (15-
39720-125) on VendorNet. The EA Agreement terms, conditions and any amendments
are on at least 2 links and the names of the Resellers and the pricing from the Resellers
is on another link. (Be sure you are reading the information about the Enterprise
2. Q: What is the timeframe for the Sub 250 Enrollment Program?
A: The program was launched by Microsoft recently and will continue indefinitely. The
State’s Contract period for the EA program continues through Feb. 28, 2007. You can
enroll in the EA Sub 250 program until that date.
3. Q: What is the minimum number of qualifying desktops required for
participation in the program?
A: Customers must have a minimum of 25 qualifying desktops to participate in the
4. Q: How do I enroll?
A: The State of Wisconsin’s Contract on VendorNet contains all the information
regarding the resellers. Here is the link to the entire Contract
and=DisplayContract and the link to the reseller information that is included in the
Contract MS Enterprise Contract pricing-reseller information. There is also an
Enrollment form on the Web site.
5. Q: Will the enrolling customer Receive Media?
A: Media will not be shipped to customers with fewer then 250 qualifying desktops.
6. Q: If media is not included, are there other options to acquire media?
A: Yes. The customer can either 1) download media from the MVLS website or 2)
purchase the media kit from their Large Account Reseller. (Microsoft Volume Licensing
Services (MVLS) Password-protected website that serves as a license management tool for
customers. It displays a customer's license status, agreement numbers, online records, and other
7. Q: Is there a cost associated with downloading the media from MVLS?
A: No. An enrollment number is required to access the MVLS website where software
can be downloaded one product at a time at no charge. You will get an enrollment
number if you sign up for the program with a Reseller.
8. Q: How much is it to purchase the media kit from the LAR (Reseller)?
A: Contact a Reseller’s representative to determine media pricing for your enrollment.
The pricing for the purchase of the product is on VendorNet on the Microsoft Select and
Enterprise Agreement Contract on the MS Enterprise Contract pricing-reseller
9. Q: Is the enrolling customer eligible to receive credit for past Software
A: No. Credit for past Software Assurance purchases will not be provided to customers
with fewer than 249 qualifying desktops.
10. Q: Will the enrolling customer have access to MVLS?
A: Yes. You will be given an enrollment number when you sign up for the EA program
with a Reseller.
11. Q: Will the enrolling customer have access to SA Benefits?
A: The customer will have access to the same benefits as a commercial Open Value
Companywide Option customer as indicated in the table below. Note that the
enrollments for 250 or more desktops have access to the EA/EA Subscription benefits.
Desktop Offerings Availability
Government Open Value
Select Companywide EA/EA
Offerings Open License
License* & Sub 250 Subscription
New Version Rights
Productivity Home Use Program
Server Offerings Availability
Software Assurance is available on both Server and Client Access Licenses (CALs).
Select Companywide EA/EA
Offerings Open License
License & Sub 250 Subscription
New Version Rights
Support * **
Concierge Chat * * ***
TechNet Plus *
Extended Lifecycle Hot-
Fix Support *
Corporate Error Reporting
"Cold" Backup for
Disaster Recovery **** **** **** **** ****
** Open License Value customers with at least five server SA licenses receive two incidents per agreement.
*** TechNet Subscription Media requires five servers and Managed News Groups receive IDs starting with the fifth
**** Available for Microsoft Exchange Servers with Software Assurance on both the server and the CALs.
The terms and conditions of our volume license agreement and the terms and conditions under which any specific
Software Assurance benefits are offered will take precedence in the case of any conflict with the information
provided here. For information about the terms and conditions for the State of Wisconsin’s volume license, contact
your Microsoft account manager or Reseller. (A copy of the State of Wisconsin’s EA agreement is also on the
VendorNet Microsoft Web site.)
12. Q: Can the customer elect to enroll in a Component EA?
A: Yes, the customer may elect to participate in either a component or full platform EA.
To obtain information on the best program for you, contact a Reseller.
13. Q: Can the customer elect to purchase additional products?
A: Yes. A broad selection of software titles are available as additional products. They
provide the same License & Software Assurance coverage as enterprise products, but
do not require an enterprise wide commitment. For products licensed at signing,
payments can be spread over three (3) years in the same way that enterprise product
payments are annualized. Spreading the cost of software licenses over three years can
enable businesses to refocus critical IT budget and provide a predictable framework for
Examples of products available as additional products include Visio, Project, and
Windows Servers and Exchange Servers. A complete list of additional products is
available on the Microsoft Product List found on www.microsoft.com/licensing.
14. Q: What paperwork will need to be completed to process the enrollment?
A: The customer will complete an Enrollment Form (there is a sample on the VendorNet
site) with a Reseller and an amendment that requires a signature that the customer is
aware that they are enrolling in the program with less than 250 desktops.
15. Q: If Microsoft does not elect to continue offering Sub 250 enrollments,
what will happen to the Sub 250 customer at the end of their agreement?
A: At this time, the Sub 250 Program will remain in place indefinitely according to
Microsoft. If the program is discontinued for some reason, the Sub 250 customer would
have the opportunity to enter into an enrollment with other State and Local organizations
at the time of renewal in order to meet the minimum commitment level determined at that
time. (Previously the minimum was 250 desktops). Note for the State of Wisconsin
contract, the period will end on February 28, 2007.