Docstoc

UNCONFIRMED MINUTES

Document Sample
UNCONFIRMED MINUTES Powered By Docstoc
					                                                                                    ELASTOMER SEALS
                                                                                       FEBRUARY 2011


                                    UNCONFIRMED MINUTES
                                  FEBRUARY 28 – MARCH 2, 2011
                                 HOTEL FIRA PALACE BARCELONA
                                      BARCELONA, SPAIN

These minutes are not final until confirmed by the Task Group in writing or by vote at a subsequent
meeting. Information herein does not constitute a communication or recommendation from the
Task Group and shall not be considered as such by any agency.

MONDAY, FEBRUARY 28, 2011 to WEDNESDAY, MARCH 2, 2011

1.0    OPENING COMMENTS/INTRODUCTIONS – OPEN

1.1    Call to Order / Quorum Check

       The Elastomer Seals Task Group (SEAL) was called to order at 9:00 a.m., 28-Feb-11.

       It was verified that only SUBSCRIBER MEMBERS were in attendance during the closed portion of
       the meeting.

       A quorum was established with the following representatives in attendance:

       Subscriber Members/Participants Present (* Indicates Voting Member)

            NAME                               COMPANY NAME

        *   Alessandra        D’Ambrosia       Cessna Aircraft Company         Proxy for Marc
                              Furman                                           Gauge
        *   Manuel            Koucouthakis     Honeywell Aerospace             Chairperson
                                                                               Proxy for Jeff
                                                                               Kingsley and Perry
                                                                               Freeman
        *   Benjamin          Shaw             Rolls-Royce plc                 Vice-Chairperson

       Other Members/Participants Present (* Indicates Voting Member)

            NAME                               COMPANY NAME

            Dominic           Hopwood          Precision Polymer
                                               Engineering
        *   John              Hudspeth         International Seal              Proxy for Dorothy
                                                                               Kern

       PRI Staff Present

            Keith             Purnell

1.2    The voting membership was reviewed, attendance roster was circulated and proxy votes were
       recorded. The Antitrust and Nadcap Personal Code of Ethics and Conflict of Interest were reviewed
       with the Task Group.

ACTION ITEM: K. Purnell to assure S. Redward is added to the June Nadcap Meeting Attendees’ Guide as
an Alternate Subscriber Voting Member. (DUE DATE: 01-APR-11).

ACTION ITEM: M. Koucouthakis will contact Subscribers that have not voted on the most recent ballots.
(DUE DATE: 29-APR-11).

                                                   1
                                                                                     ELASTOMER SEALS
                                                                                        FEBRUARY 2011


2.0     APPROVAL OF OCTOBER MEETING MINUTES – OPEN

        The minutes from the October 2010 meeting and all of the RAIL open items were reviewed.

        Motion made by K. Defranco and seconded by A. D’Ambrosia Furman to approve the minutes
        from the October 2010 Nadcap meeting as written. Motion Passed Unanimously.

3.0     PRI STAFF REPORT – OPEN

        Staff Engineer, K. Purnell, presented the PRI Staff Report that included SEALTG Metrics and Staff
        Delegation Metrics (attached).



                         PRI Staff Report
                        SEALS 28-FEB-11


        The draft schedule for the June 2011 Nadcap meeting in London was reviewed; the SEALTG
        confirmed they will meet in London. The SEALTG meeting is tentatively scheduled for Monday,
        Tuesday and ½ day Wednesday.

ACTION ITEM: K. Purnell to notify the SEALTG membership that they will meet during the June Nadcap
Meeting in London. (DUE DATE: 01-APR-11).

        Staff Delegation Oversight

        K. Purnell met the minimum criteria of having at least 10% of findings reviewed by the SEAL
        Subscribers with at least a 90% concurrence rate. The Staff Engineer maintains delegated status.

        There was discussion concerning the number of supplier contact personnel and company name
        changes taking place. Nadcap procedure NIP 7-04 paragraph 5.3.1 requires suppliers to submit a
        t-frm-11 to PRI when such changes occur.

ACTION ITEM: K. Purnell to include a slide in future PRI Staff Reports that addresses the use of the t-frm-
11. (DUE DATE: 20-JUN-11).

ACTION ITEM: K. Purnell to release AC7115 Rev B and post in eAuditNet. (DUE DATE: 29-APR-11)

4.0     USE OF TASK GROUP FORUMS – OPEN

        The use of Task Group Forums was discussed as a method of communication between Staff
        Engineer, Task Group Subscriber Members and Auditors. The SEALTG believes the forums are a
        good idea but were not sure how often they would use it. There was a question on whether all
        Subscribers would be able to access the Forum. The Staff Engineer asked the Heat Treat Staff
        Engineer if their Subscribers had difficulty accessing the Forum and the response was they have
        not experienced any problems.

5.0     DEVELOPMENT OF FABRIC REINFORCED ELASTOMER SEALS AUDIT CHECKLIST – OPEN

        The SEALTG reviewed Draft Checklist AC7XXX and began developing additional questions to
        address the manufacture of fabric reinforced elastomeric components.

6.0     SUBSCRIBER ISSUES – CLOSED

6.1     Opening Comments – Verified Only Subscriber Members were in attendance.



                                                     2
                                                                                      ELASTOMER SEALS
                                                                                         FEBRUARY 2011
6.2    Membership Status Review – New Members

       The voting records and meeting attendance for SEALTG Voting Members, Subscriber and
       Supplier, were reviewed for compliance to the requirements for maintaining membership. The
       requirements state that to maintain membership, a member must not be absent without approved
       alternate representation from three consecutive regular Nadcap Task Group meetings and the
       member, or approved alternate representation, shall not miss a vote on 2 consecutive letter ballots.
       The Task Group Chair is allowed to waive these requirements if other circumstances warrant
       retention.

       All Voting Members met the requirements for meeting attendance. One Subscriber Voting Member
       had not voted on three or more of the last letter ballots. M. Koucouthakis agreed to retain that
       Subscribers voting status and, all members have retained their membership status.

       There were no new members.

6.3    Staff Delegation Metrics

       Staff Engineer Keith Purnell met the minimum criteria of having at least 10% of findings reviewed
       by the Task Group Primes with at least a 90% concurrence rate. Staff Engineer maintains
       delegated status.

6.3    2010 Audit schedule was reviewed so Subscribers could identify audits for oversight.

6.4    Review of NOP-011 Audit Failure Criteria

       The latest Audit Failure data was reviewed and the new numbers were compared to the existing
       Failure Criteria. There were no initial audits in 2010 so the initial audit numbers do not change. For
       reaccreditation audits, the total number of NCR’s per day would have been reduced from 3 to 2 and
       the number of Major NCR’s per day would have been reduced from 2 to 1. The Task Group
       discussed the new failure numbers then decided to keep their existing failure criteria since the new
       AC7115 Revision B checklist will be released following this meeting.

       Motion made by K. Defranco and seconded by A. D’Ambrosia-Furman to maintain the Task
       Groups existing failure criteria. Motion Passed Unanimously.

ACTION ITEM: K. Purnell to provide M. Graham with the Task Group’s approved Failure Criteria for
inclusion in the next revision of NOP-011 Appendix A. (DUE DATE: 15-MAR-11)

6.5    The Task Group’s succession plan was reviewed and no changes were required.

6.6    Auditor NCR data was reviewed. The data will be considered when developing the 2011 Auditor
       Conference presentations. Tentative schedule for the October Auditor Conference would be Seals
       Auditors meeting on Sunday 16 October 2011 with the SEALTG meeting on Tuesday 18 October
       2011.

6.7    A presentation for the joint meeting with the Non Metallic Material Test Task Group (NMMT) was
       reviewed.

6.8    No new business was discussed.

7.0    JOINT MEETING WITH NMMT TASK GROUP – CLOSED

       SEALTG met with NMMTTG on 1 Mar 2011 to discuss development of material test audit questions
       for elastomeric materials. Please refer to the NMMTTG minutes for a list of their Subscriber
       attendees. Each Task Group presented a brief overview of their current progress and plans for
       developing non-metallic material testing audit questions. SEALTG agreed to populate column C of
       the Draft AC7122 with ASTM and ISO Specifications applicable to the testing of elastomeric
       materials. It was also agreed that the Task Groups would have a joint open meeting during the
                                                     3
                                                                                  ELASTOMER SEALS
                                                                                       FEBRUARY 2011
       June 2011 Nadcap meeting in London. Staff Engineers will work together to draft a Memorandum
       of Understanding (MOU) between the two Task Groups. SEALTG will accept accreditation to the
       AC7122 for elastomeric materials for independent laboratories and would add questions to its
       AC7115 checklist for captive laboratories.

ACTION ITEM: K. Purnell & B. Braun to draft wording of memorandum of understand (MOU) between
NMMT and SEAL. (DUE DATE: 30-MAY-11)

ACTION ITEM: K. Purnell & B. Braun to add a joint meeting between the NMMTTG and SEALTG to the
June Nadcap meeting agendas. (DUE DATE: 31-MAR-11)

8.0    DEVELOPMENT OF ELASTOMERIC SPECIFIC MATERIAL TEST LAB QUESTIONS – OPEN

8.1    The SEALTG reviewed the actions required to complete the materials testing questions for the
       Draft AC7122 and AC7115 audit checklists. Actual questions will be developed during the June
       Nadcap meeting using sub-teams.

ACTION ITEM: K. Purnell to add development of materials testing questions for elastomeric materials to
the June Nadcap meeting agenda. (DUE DATE: 31-MAR-11)

ACTION ITEM: M. Koucouthakis to populate column C of Draft AC7122 with ASTM test method
specifications. (DUE DATE: 15-APR-11)

ACTION ITEM: B. Shaw to populate column C of Draft AC7122 with ISO test method specifications. (DUE
DATE: 15-APR-11)

ACTION ITEM: K. Purnell to bring copy of the latest draft of AC7122 to the June Nadcap Meeting. (DUE
DATE: 15-JUN-11)

9.0    DEVELOPMENT OF FABRIC REINFORCED ELASTOMER SEALS AUDIT CHECKLIST – OPEN

       This is a continuation of agenda item 5.0. The SEALTG completed developing audit questions for
       the manufacture of fabric reinforced elastomeric components. The Staff Engineer was asked to
       review the most recent ballot comments from AC7115B and to update any common questions in
       AC7XXX. The Task M. Koucouthakis and B. Shaw will review Draft AC7XXX.

ACTION ITEM: K. Purnell to update any common questions in AC7XXX with the most recent ballot
comment resolutions from AC7115B. (DUE DATE: 31-MAR-11)

ACTION ITEM: K. Purnell to send out updated draft of AC7XXX checklist to M. Koucouthakis and B. Shaw
for evaluation with suppliers. (DUE DATE: 05-APR-11)

10.0   AUDITOR CONFERENCE 2011 – OPEN

       The SEALTG Auditor Conference will tentatively be on Sunday October 16, 2011 in Pittsburgh PA.
       Topics will include:

       Most Common NCR’s & NCR Data Analysis for Consistency
       Review of AC7115B
       Review of Latest Specification Changes
       Question and Answer Session
       Job Audit Selection, Subscriber and Industry Standards
       ISO 3601-3 Inspection Standard
       AMS-CE Update
       Subscriber Issues

11.0   NEW BUSINESS – OPEN



                                                   4
                                                                                   ELASTOMER SEALS
                                                                                      FEBRUARY 2011
       The SEALTG discussed First Pass Yield and did not see value in the topic. Checklist on Demand
       was discussed and it could be useful for SEAL audits. Future area for Task Group expansion was
       identified as PTFE Seals.

12.0   AGENDA ITEMS FOR NEXT MEETING – OPEN

       Elastomeric Material Test Questions
       MOU with Composites – Non-Metallic Materials Test
       Fabric Reinforced Parts
       2011 Auditor Conference
       Meeting Duration 2-1/2 days, Monday, Tuesday and ½ day on Wednesday

13.0   MEETING FACILITATOR FEEDBACK – OPEN

       The meeting facilitator feedback form was completed by the Task Group and is attached below.



                        Nadcap Meeting
                       Facilitation Feedback


14.0   REVIEW ROLLING ACTION ITEM LIST (RAIL) – OPEN

       The SEALTG reviewed all Open Action Items. For specific details, please see the current
       Elastomer Seals Rolling Action Item List posted at www.eAuditNet.com, under Public Documents.

ADJOURNMENT – 02-Mar-11 – Meeting was adjourned at 1:00 p.m.

Minutes Prepared by: Keith Purnell, kpurnell@sae.org


                            ***** For PRI Staff use only: ******

Are procedural/form changes required based on changes/actions approved
during this meeting? (select one)

YES*                                           NO


*If yes, the following information is required:

Documents requiring               Who is responsible:                      Due date:
revision:




                                                    5

				
DOCUMENT INFO