Skyward Gradebook

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					Skyward Gradebook
Contents: Revised 8/16/06




       Logging on the system ..................................................................... p..1
       Menu System.................................................................................. p. 2
       My Gradebook ................................................................................. p. 3
       Gradebook Categories....................................................................... p. 4
       Assignments .................................................................................. p. 6
       Semester Grades and Exams High School Staff ............................. p. 8
       Posting Grades ................................................................................. p. 9
       Overriding Grades and Comments.................................................... p. 10
       Athletic Eligibility Posting................................................................ p. 10
       Reports .............................................................................................. p. 10
       Options – Display, drop low score etc .............................................. p. 11
       Attendance ....................................................................................... p. 12

Hopefully this short guide will provide you with the information you need to successfully use the
program. Please refer to this guide to assist you in getting started. Before beginning make sure your
computer has Adobe Acrobat Reader – free as all reports you can generate are in the form of Acrobat
Reader files. If you need to install this program it is on the downloads folder of your building server. At
home is can be downloaded by going to www.adobe.com. There you will need to click on Get Adobe
Reader button on the left.
NOTE: all web based programs will require you to Save your work
before leaving. Thus when you enter an assignment, or enter any grade or edit anything – look
forand click SAVE – if you simply turn off the computer or quit your browser your work will not
be saved.

Logging into the system:
   1. From Home or any other location: http://www.jburgd12.k12.il.us/teacheraccess.htm - then click
      the button to enter Educator Access Plus.
   2. Bookmark the above URLs into your Internet browser
   3. You will then enter in your Skyward login name and password as you do for all Skyward
      programs.
   4. Please keep the password confidential and change it if needed. Do not use 1234 or something too
      simple.
   5. A good password will have 5 or more characters, at least 1 of which is a number or special
      symbol.

   When logged on you should have the following home page displayed. To the left are the menu options
   – To the right is a message area which we can change at any time.
Menu System:
Teacher Access
My Gradebook – this launches the Gradebook Program
My Students – this displays a list of all of the students you have during the current school year.
Demographic info, etc. – is available by this selection
My Classes – this is displays a list of the current classes which you are assigned to teach
Post Daily Attendance – this allows you to enter in daily attendance. Currently the high school
entersattendance into Skyward, while the Jr High staff has not used this feature. This can also be done
under my Gradebook above.


Administrator Access:
Student Search by Entity - you can get profile info (schedule, etc) about any student in your building
whereas going into My Students above allows demographics on only the students in your classes.

My Gradebook
My Gradebook now presents a list of classes that I can begin to work with. To enter into a class I need to
click on the Secondary Gradebook link to the far right. All classes will be shown, but you will only be
able to select classes from the current semester. In the example below all are greyed out since it is summer
and there are no active classes going.
NOTE: you can select the Only Show Current Classes to limit the list to those in the current grading
term – Show All Classes shows all for the year.


Selecting a class gradebook – Displays the following screen.
 Note that there are no assignments so all you have is a list of the class roster, and the averages for the
current grading terms, Mid Quarter (progress report grades) and Semester Exams (EX1) All menu options
are across the top of the gradebook. You can click on a student’s name to get details on his grades or click
on one of the options on the top (Classes, Assignments, Attendance, Categories, etc). You can also click
on the Back button to return to the previous screen or the Home Page button to return to your home page.
Other Access – Allows access to discipline, Report Card Posting and Surveys
Classes – This returns me to the list of classes that I teach and I can jump to another class
Assignments – This allows me to enter a new graded assignment (could be a test, quiz, homework, etc)
Attendance – Allows me to take attendance either in a list format or in a seating chart format – with
picture.
Categories – This allows me to pick from a list of categories of assignments. This list is controlled by
administration, but can be added to if needed. Thus you may want to use Tests, Homework, Quizzes and
set up weighting so that Test count xx%, Quizzes count yy%, etc.
Grade Marks: This is simply the list of the grade % ranges that earn an A, A+, A- etc
Post Grades: Instead of manually entering in your progress report and your quarter or semester grades,
you simply click the button and then select the grading bucket you want to enter your grades into. For
example at 4th quarter progress report time, you will click the Post Grades button and tell the computer to
put them into MidQuarter 4 bucket and progress reports are done – unless you need to enter comments,
Comments - type in specific comments, or raise of lower a student’s grade – thus overriding the
gradebook calculated
grade (perhaps because of tardies, class cuts, or any other reason.
Reports: Allows you go generate progress reports or report updates for selected students. However with
Student Access – your students can view their grades 24x7 from any internet connected computer. They
can get printouts of missing assignments, etc. I have yet to print a student progress report.
Options: 3 tabs on this screen allow you to choose how students are displayed, how assignments are
displayed and how grading period averages are displayed. New options include the ability to
automatically drop the lowest grade as well.
Quick Scoring- Allows you to enter in scores for any assignments (much like a spreadsheet)
Excel Export – Exports your gradebook to Excel


Gradebook Categories
Setting up the gradebook categories
You should limit the list of categories to only those that you will use (you can add more at any time). If a
category is not available on the long list contact Mike Heger to add that category to the school pick list.
To add an existing category click Categories button and then choose edit. Then select by checking those
categories you will use. This will apply to all classes that you teach with the same class number. Here to
you can select whether grades are calculated by total points or with at specific percentage given to each
category.

Weighting of Categories
You have a number of choices to make regarding how you will weight your grades.
1. You can go by total point earned / possible points to determine the grade
2. You can go by weighting categories where for example Tests count 50%, Homework counts 30%,
Quizzes count 20% or any such combination
3. You can weight the semester grade so that the Exam counts 20% and each Quarter count 40% or so the
exam counts 20% and the rest is set by total points
4. You can weight one graded item with a multiplier to make it more or less significant

How to make the changes – Go to the Categories button and click it – the screen below appears.
Yours will have many more categories. If you click the Edit button you may then select the categories you
will use.

When you select Edit the following screen appears




This screen now lets you select the categories relevant to your grading and to (if you wish to grade by
weighted categories rather than total points set the % of the grade determined by each category.
Assignments
Selecting Assignments displays the following screen. The menu to the right allows us to add or list
assignments. From there you can add, edit, delete, score (enter student scores), clone, etc. as shown
below




Adding an Assignment, Editing and Cloning
The above display comes up when the Add button is clicked
Required - select the assignment category, enter a description, and enter the dates and the points the
assignments is worth Option - You can enter a group (things on a unit etc.) – You can enter the actual due
date, and I can weight the assignment to make it count more. You can also decide if I want to show the
assignment in Family (Parent) and Student Access by clicking the appropriate check boxes.
Finally and very important, you can tell the system that you will be using this assignment in other
classes by clicking the check box in front of each class that will be getting this assignment.
When done I will click Save and this new assignment is now added to each class you selected.
The same boxes come up if I want to Edit an Assignment or clone an assignment to another class.
Be sure to SAVE your assignment by clicking the Save button

Entering Scores
1. You can go into the Assignment area and choose Score Entry after selecting the assignment. This opens
the scoring window
2. You can simply click on any asterisk in the column of any Assignment you have created to open the
scoring window – say to enter some formerly missing work. You can also enter scores for this and all
assignments by choosing Quick Score from the main screen as shown below
This is the scoring window for scoring as assignment. You can select no count is a student is exempted
from the assignment. Note you can decide whether or not to Post the Assignments in Family and
Student Access as well. In the above Quick Scoring screen you will need to click the cell to select
options such as posting in Family Access etc.


Remember to SAVE after scoring the assignment!!!
You can enter a specific comment that parents and students can view in Family Access and Student
Access. You can also click NO COUNT to give the student a skip on that assignment. There is no need to
click missing as the system is set to do that.

After entering this 1 assignment – the Gradebook for the class is updated and grades calculated as below




Setting up the Semester Grade (JHS staff only)
Important note - Note for those who give Semester Exams you will simply click on EX1 options (where
you will enter the first semester exam. Now you must click on the S1 options (S2 during the 2nd
semester) and tell the system that Quarter 1 will count 40%, Quarter 2 count 40% and the Exam count
20%. See the picture below
Posting Grades
At the end of a grading period or at progress report time you will be able to automatically post the grades
from your gradebook into the administrative software, eliminating the need to enter these grades
manually. Click Post grades and the screen below will appear.




Now you will need to select the grading period you are posting too. Unfortunately there were no open
periods at the time the tutorial was created. However later when a grading window is open you will select
the appropriate period (MQ1, Q1 etc.) and your grades are easily posted.


Entering Grades to Override and Comments
Choose Other Access / Report Card Posting from the Main page menu
This will display the roster and areas for grades and comments. If you have already entered grades by
Posting from the Gradebook, these will already be entered. You can simply override a calculated grade by
entering the new grade you wish to give. Then simply type in the comment codes and select SAVE.


Athletic Eligibility Grading
Note the picture below shows Athletic Eligibility –
If you are posting grades for athletic eligibility at the high school, then you MUST send the semester
grade to the office. CLICKON THE DROP DOWN MENU AND MAKE SURE IT SAYS S1 (or S2
during semester 2) - click the Post Grades button and you are set.




Reports
Note you must have Acrobat Reader installed in order to view any reports. Clicking the Reports
button displays the following screen. Most are obvious in their name. Class Information allows you access
to class rosters. Gradebook – progress detail allows you to print “progress reports” for selected or all
students in the class. You will need to simply play with the many report available. Skyward now uses a
print queue (line up system). In most cases the queue will take only seconds to process a report which you
may then print.
Display Options
Click the Display Options button to display the following




Student Display allows you to control how student names are displayed.
Assignment Display allows control over how assignments are displayed
Grade Period Display – use this to only show current Quarter grade calculations
Finally you may use the Drop Scores to automatically not count the student’s lowest scores.


Taking Attendance (High School ONLY)
List view – just click the appropriate radio button
Seating Chart view – just click in the drop down box. Students can be moved to represent a seating chart
and printed out with or without pictures.




In both views, the colored rectangles to the right represent medical alerts or Special Service notifications-
click on the rectangles to view the alert information on your student. During the school year a drop down
below each student will allow you to mark them absent.

				
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