Outreach to Middle School

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					      The Counselor’s Role
    in Building a Successful
California Partnership Academy

Educating For Careers Conference
    March 2 - March 5, 2011
                      Who We Are
Deborah Applebaum                 Ruth Kwake
13 years as Counselor             12 years as Counselor
Work with grades 9-12, alpha      Work with grades 9-12,
section of student body + DATA    alpha section of student
& ACE                             body + HEAL + students in
                                  the Severe/multiple
CCHS counselor
                                  handicap program
representative to local CCC
                                  RN for 27 years, Pediatrics,
2 years as a Special Education
                                  public health, job corps, and
                                  10 years as School Nurse
12 years as Desktop Publisher
                                  HEAL liaison to CVEP
of a biweekly shopper
                                  PSTA Site Rep
3 years as a civil service test
constructor and job analyst
Today’s Agenda
 • Introductions
 • Outreach and Recruitment
 • Master Scheduling
 • Academic Advising
 • Career Advising
 • Data Collection
 • Resources
                     HEAL Defined
•   Health and Environmental health Academy of Learning
•   Dual strand: Healthcare and Environmental Health Science
•   Began as SSP, so students enter in grade 9; 3rd year CPA; maintain
    grade 9 program with support from CDE Health Science Education
    Initiative Enhancement Grant
•   Grades 9-11: English, Science & Math classes + HEAL elective; and
    Grade 12: English & HEAL elective
•   Accommodate at-risk and high performing students with 2 levels for
    each academic subject at each grade; heterogeneous cross-curricular
    activities, grade level projects and off-campus activities
•   GR 9: introduction to and exploration of career interests and options;
    21st Century Skills and Academic Success Skills
•   GR 10: Environmental health science; Salton Sea Study
•   GR 11: Leadership skills, HOSA based curriculum; job shadow; CERT
    training, CPR & First Aid certification
•   GR 12: Internships; college & scholarship applications; health issue
    research project; community health fair.
•   HOSA membership & competition at state & national leadership
                    DATA Defined
•   Digital Arts Technology Academy
•   Dual strand, combines career focus on both Journalism (Digital
    Storytelling) and Digital Imaging
•   Began as SSP ten years ago; had a demonstration grant for several
    years; 4th year CPA
•   Students share English, Social Studies, & Math classes & DATA
    elective grades 10-11; English & DATA elective grade 12
•   2 academic levels for three academic subjects at tenth grade to
    accommodate at-risk and high performing students; students
    heterogeneous in CTE elective, cross-curricular activities, grade level
    project and off-campus activities
•   GR 10: Students focus on Apple iLife and Adobe CS5 Design Suite
•   GR 11: Full time in-class mentor with the journalism strand, job
    shadow with business partners at the Desert Sun, KPSP2 news, Morris
    Desert Media; El Paso Fashion Week, Palm Springs International Film
    Festival student screening day and volunteering,
•   GR 12: Using CSU Expository Reading and Writing curriculum;
    internships; college & scholarship applications
•   Skills, USA membership & competition at state & national leadership
      Differences and Similarities
DATA is grades 10-12             Both CPA’s
                                  Counselors have personal interest &
HEAL is grades 9-12               knowledge related to career area of
DATA has strong emphasis on       Academy
technical aspects of career       Counselors have student caseload
areas as elective each year        and department responsibilities
                                   outside Academy
HEAL has broad based CTE         Counselors are members of
related elective class at each     Academy Leadership Team
grade level                       Counselors are responsible for
                                   master schedule
                                  Counselors provide classroom and
                                   individual career/college guidance
                                  Counselors plan and participate in
                                   off-campus activities
      Academy Counselor
• Sees the “Big Picture”
• Expert on graduation requirements
• Expertise on post-secondary educational programs and
  eligibility requirements (a-g list)
• Expertise on career exploration process
• Works with scheduling and data collection
• Link between parents, faculty and students
    Outreach to Middle School

•   DATA uses Perkins Funds to pay for bus and subs once per year to
    visit AME industry-related sites for middle school and 9th grade
•   DATA assists middle school digital arts recruitment by working with
    elementary students to create videos and digital art projects.
•   HEAL uses enhancement grant funds to pay for bus and subs for 8th
    grade Career Exploration Tours to local hospitals; two per year for
    each feeder middle school
•   JUMP (Junior Upcoming Medical Professionals) club at each feeder
    middle school. CAL-HOSA is just beginning this, and we are part of
    this new outreach
•   Counselor Fall presentation introduces high school programs including
    DATA, HEAL, AVID, etc with student testimonials
•   Counselor Spring presentation to parents and students provides
    detailed descriptions and flyers and discussion of entry level classes
    for 9th graders
             HEAL Recruitment
• Describe HEAL and distribute applications and brochures at 8th
  grade parent orientation night
• Applications also distributed during 8th grade registration
  presentation and available in middle school counselor office
• Middle school counselor collects applications and provides
  recruitment data: grades, CST’s, attendance, behavior
• Create spreadsheet of student data for review by team before
  and after interviews.
• Applicants are interviewed at the middle school by HEAL
  faculty/student teams.
• Applicants accepted based on creating 2 sections at each grade
  level; balancing high level and at-risk students to create honors
  & CP level classes for English, math & science. Equal number
  of students from each feeder middle school
       High School Outreach
• Spring counselor presentation for grades 9-11, by grade
  level, includes information about all pathways &
  Academies; Applications are distributed to interested
• Teachers, counselors, and other school staff refer
  students to Academy counselors
• Word of mouth from current Academy students creates
  interest among friends and classmates, to speak with
  Academy counselor about program
• Both programs are open to new students for 2nd
  semester; limited numbers; no new recruitment of 12th
   DATA Specific Recruitment
• Many students are enrolled in an introductory feeder class,
  Contemporary Media, open only to 9th graders who are not
  enrolled in other specialized programs, i.e., AVID, Band, HEAL,
  or ACE
• All visual arts students are targeted via a multimedia
  presentation; students are brought to DATA classroom each
  period for a presentation and opportunity to meet CTE
  instructors and Counselor
• Applications are distributed, students sign interest list
• Applications are collected & spreadsheet created by Counselor
• Interviews are done by teams of teachers & students. Applicants
  are given questions in advance. After interview, applicants are
  given a form to obtain teacher recommendation
• Acceptance or rejection letters sent. Accepted students & their
  parents are invited to an evening orientation meeting in May
   HEAL Specific Recruitment
• Limited numbers of spaces are available for current 9th
  & 10th grade students each year, based on number of
  students who leave or are dropped from the program
• Students complete same application form and interview
  process as middle school students
• Counselor creates student spreadsheet for team review
  before interviews
           Timeline – Recruitment
                                Semester 1
•   September
     – HEAL schedules hospital tours with CVEP partners
     – DATA schedules AME industry tours for February (when CPA budget permits)
•   October
     – Fall presentation to all 8th grade students in 2 feeder middle schools (JWMS &
        NNC) by CCHS Counselors
     – HOSA Advisor, student officers and HEAL counselor meet with JUMP club
        members at middle schools; HOSA members assist JUMP advisor with monthly
•   November
     – HEAL hospital career exploration tours begin
     – DATA begins recruitment for DigiCom Club
     – DATA begins set up for 8th graders student shadowing at CCHS
•   December
     – DATA prepares February trip paperwork
     – HEAL continue hospital tours
     – Update brochures and application forms
•   January
     – Evaluate potential openings for semester 2 and give applications to interested
        students (DATA-grades 10-11; HEAL-grades 9-11)
          Timeline – Recruitment
                               Semester 2
      –Send forms and brochures to be printed
      –High school presentations to all students by CCHS Counseling team; applications
      distributed to grade 9 & 10 students.
      –DATA teams interviews at CCHS
      –Both academies present at evening middle school parent & student orientation
      sessions; HEAL applications distributed
      –Middle school presentations & registration includes information about academies.
      –HEAL interviews at middle schools
      –HEAL team reviews CCHS student applications, schedules interviews.
      –HEAL & DATA acceptance letters sent last week of April
      –DATA new student orientation meeting
      –DATA team sets recruitment dates for next school year.
             Faculty Recruitment
•   Presentation at CCHS Faculty meeting
•   Word of mouth
•   Seek faculty based on academic and CTE subject areas
•   Clearly define roles and responsibilities both inside and outside
    the classroom, i.e.
     – a commitment to working closely with students, monitoring success,
       providing support
     – flexibility related to changes in teaching assignments
     – additional staff meetings
     – off campus activities
     – attending professional development events
     – integrating academic and CTE standards in lesson planning and
       integrated projects
• Use care in recruiting faculty with appropriate credentials
• keep the team small and utilize looping whenever possible
     – for example using the same English teacher in more than one
       grade level
        Master Scheduling
• The challenge is to create a student-driven master
  schedule that meets CPA requirements and fits into
  the school master schedule.
• Counselors are uniquely equipped to look at the
  broad picture
   – Work regularly with the scheduling and student
     information system
   – Understands the needs of the entire student body
     with regards to other programs, e.g. AVID, other
     SLC’s, AP, special ed, ELL, electives,
     remediation, sports, ROP, class size issues
•CPA Requirements
    –Pure classes of academy student
    –Class sizes of 30
    –Blocking two or more subjects together
    –Common team planning period
•Student Needs:
    –Planning courses that will keep students on a college preparatory
    pathway while meeting needs of at-risk students
    –Scheduling academic classes in morning is preferred
•School-wide Needs
    –Conflicting prep periods
    –Small class sizes impacts teacher loads outside of academy and
    can create animosity
    –Fitting academy courses into department needs
    –Need to create separate course numbers for academy classes to
    facilitate data entry and computer based course loading by the
    student information system scheduler
•Scheduling tips:
    –Create career plans in your student information system
    scheduling module if possible to allow for more efficient and
    effective input of courses
    –Plan early and bring requests to department chairs and
    representatives of other programs in advance of presentation of
    academy master schedule to site administrator
    –Create multiple academy schedule plans to allow for flexibility

     Sample Career Plan for Student Information System
         Academic Advising
• Parent Orientation
• Forms
• Testing
   – Collegeboard
   – ACT
• Summer enrichment programs
• Volunteering
• Assist seniors with college, scholarship and FAFSA applications
• Career cruising website
• California Colleges website
          Academic Advising
Counselors conduct regular guidance lessons, college & career exploration
using computer resources either in the classroom or library computer lab

•9th Grade: HEAL & Contemporary Media students create Career Cruising
account, use matchmaker and explore careers. Semester 2 begins
transcript review and 4 year plan. CM creates California Colleges account
and enters transcript into high school planner.

•10th grade: DATA & HEAL- schedule full class period lessons using
careercruising and californiacolleges; students sign-up for PSAT

•11th grade: DATA & HEAL update information in Career Cruising and
California Colleges; create Collegeboard account and register for SAT
tests; begin preparation for scholarships.

•12th grade: DATA & HEAL update information on websites and personal
portfolios, complete online applications for colleges, FAFSA, scholarships
                Career Exploration
•   Career Cruising or similar career exploration package
     – helps counselor & Academy Coordinator to track and monitor
        students’ developing career interests and goals.
     – Guidance lesson assists students in researching career and post
        secondary education options
•   College and industry partner trips
     – Involved in planning for college & industry field trips and act as
        chaperone (no sub costs involved for us)
•   Job Shadowing
     – Assist with outreach to community to help recruit partners for job
     – Assist with transporting/chaperoning students in community
•   Mentor program
     – Assist to develop community contacts, plan and participate in
        activities to help connect students & mentors
•   Internships
     – Assist in recruiting community partners, planning activities
                    Data Collection
     – Annual report
     – Credits towards graduation
     – GPA
     – Attendance
     – CAHSEE
     – CST
     – At risk categories
     – Work with district IT to pull data
     – Industry partners information
     – Work with coordinator to write narratives
     – Data entry
•   Monitor Current Students
     – Provide progress period grade reports to team for review and
       recommendation for remediation, or other action
     – Follow-up with students and parents
•   New applicant data
     – Compile grade reports and transcripts, attendance and discipline
     – Create spreadsheet for team to review after interviews
Career Cruising: Access needs to purchased by school
California Colleges: Search public (including community
  colleges) and independent schools
California State University:
University of California: campus information, COSMOS for a-g list information and
  updates, including CTE approved courses
College Board: for SAT test information, registration and links
FastWeb: for scholarships
FAFSA: for financial aid
ASSIST: to explore college majors and locate campus sites
  with those majors
               Contact Information
Deborah Applebaum                Ruth Kwake    
760-770-0124                     760-770-0126

                Cathedral City High School
                 69250 Dinah Shore Drive
                 Cathedral City, CA 92234
                    Fax: 760-770-0149