SPONSORSHIP & EXHIBITION PROSPECTUS
Melbourne Convention and Exhibition Centre • Victoria • Australia
Invitation
On behalf of the Australian and New Zealand Hepatic Pancreatic Asian Pacific HPBA Congress
Biliary Association (ANZHPBA), I invite you to participate in the
3rd Biennial Asian Pacific Hepato Pancreato Biliary Association Melbourne 2011 organising
Congress at the Melbourne Convention and Exhibition Centre
from Tuesday 27 - Friday 30 September 2011.
committee
Professor Christopher Christophi Austin Hospital
The organising committee has developed a strong program for Ms Leanne Rogers ANZHPBA Executive Officer
the 2011 meeting which we believe will be attractive to sponsors Mr Simon Banting St Vincent’s Hospital
and delegates alike. Mr Peter Evans Cabrini Medical Centre & Alfred Hospital
Mr Michael Fink University of Melbourne Department of Surgery
This sponsorship and exhibition prospectus details a range of Dr Vijayaragavan Muralidharan University of Melbourne
options which we trust will give you the flexibility to align the Dr Mehrdad Nikfarjam University of Melbourne
Dr Nicholas O’Rourke Wesley Medical Centre
needs of your organisation to activities associated with this
Dr Rob Padbury Flinders Medical Centre
meeting. Mr Ben Thomson Peter Mac Cancer Centre
Mr Val Usatoff Cabrini Medical Centre & Alfred Hospital
Early confirmation of your support for the congress will ensure an
even higher level of exposure. As a sponsor of the Asian Pacific
HPBA Congress Melbourne 2011, your company name or logo will A-PHPBA Council
be included in the extensive promotional campaign implemented
President Joseph WY Lau (Hong Kong)
in the lead up to the meeting. President-elect Palepu Jagannath (India)
Immediate Past-President James Toouli (Australia)
Please contact the congress managers, Event Planners, at Treasurer Sheung-tat Fan (Hong Kong)
the address in this prospectus to discuss any aspect of your Secretary Sung-Gyu (Korea)
involvement. Secretary-elect Norjhiro Kukodo (Japan)
Chairman of the
On behalf of the organising committee I extend our warmest Nominating Committee James Toouli (Australia)
invitation to attend. I am sure that you will have an enjoyable Congress Chairman Christopher Christophi
(Australia/New Zealand)
time both professionally and socially.
Chairman of Scientific
Committee Masao Tanaka (Japan)
A-PHPBA Scientific Committee
Professor Christopher Christophi
Chairman, Asian Pacific HPB Congress Melbourne 2011 Chairman Masao Tanaka (Japan)
Vice-Chairman Nicholas O’Rourke (Australia/New Zealand)
Members Masakazu Yamamoto (Japan)
Shailesh V Shrikhande (India)
John Chen (Australia)
Eric CH Lai (Hong Kong)
Shen Feng (China)
Sun Whe Kim (Korea)
Christomo Archilla Jr. (Philippines)
Saxon Connor (New Zealand)
Krishna Raman (Malaysia)
Krishnakumar Madhavan (Singapore)
Sutdhachit Leenananda (Thailand)
JM Toar Lalisang (Indonesia)
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Program
About the Australian and New Themes
Zealand Hepatic, Pancreatic & ›
›
Biliary calculous disease: gallbladder, CBD
Hepatocellular carcinoma
Biliary Association (ANZHPBA) ›
›
Acute pancreatitis
Liver transplantation
› Gallbladder cancer
www.anzhpba.com › Benign liver disease
› Chronic pancreatitis
The goals of the ANZHPBA are to:
› Technological innovations in HPB surgery
› further develop and promote the specialty practice of the › Hilar cholangiocarcinoma
discipline within Australasia › Hydatid disease of the liver
› organise educational activities › Carcinoma of the Ampulla
› promote multidisciplinary engagement › Hepato biliary and pancreatic trauma
› organise fellowships and other post-fellowship training › Liver metastases
opportunities › Pancreatic cancer
› promote research › Training in HPB surgery in the Asia Pacific Region
› interact with government and professional organisations
› develop and publish clinical guidelines Pre-congress postgraduate courses (sponsorship
opportunities)
About the Asian Pacific Hepato › Essentials of liver surgery
› Laparoscopic surgery in HPB disorders
Pancreatic Biliary Association Breakfast symposia (sponsorship opportunities)
(A-PHPBA) Wednesday 28 September
www.ihpba.org › Assessment of FLR
› Imaging in liver tumours
The mission of A-PHPBA is to: › Management of complications of pancreatic surgery
› Approach to CBD exploration
› improve education, training, innovation and patient care in the
field of HPB Thursday 29 September
› disseminate research findings and best treatment practices, › Techniques of biliary-enteric anastamosis
advance HPB specific training, foster research and innovation › Liver parenchymal resection techniques
and encourage multidisciplinary collaboration; and › Laparoscopic pancreatic surgery procedures
› relieve human suffering caused by HPB disorders › Infections of the liver and biliary tract
Evening dinner sessions (sponsorship opportunities)
Congress fast facts The topics for these sessions will be advised upon application. Due
› The Asian Pacific HPBA Congress Melbourne 2011 will bring to the nature of HPB research, in order to stay topical, the congress
together specialists with an interest in HPB to join in sharing committee will confirm these topics closer to the event.
ideas and experiences, and fostering mutual understanding
› 27 – 30 September 2011 Program overview
› Melbourne Convention and Exhibition Centre, Australia Date Overview of key activities
› An estimated 600+ delegates from throughout the Asia Pacific Tuesday 27 September 2011 Post-graduate courses
region
Registration for congress delegates
› Visit aphpba11.com for the latest information
› Email sponex@aphpba11.com for more information on Welcome reception
sponsorship and exhibition opportunities Wednesday 28 September 2011 Breakfast symposia
› T: +61 3 9320 8669 Congress sessions
› F: +61 3 9320 8699 Sponsored dinner symposia
› Managed by Event Planners Australia – Part of MCI Group – 30 Thursday 29 September 2011 Breakfast symposia
years of designing and delivering spectacularly successful
Congress sessions
meetings and events www.eventplanners.com.au
Congress dinner
Friday 30 September 2011 Congress sessions
Closing session
* Program subject to change – please refer to aphpba11.com
for program updates
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Benefits of sponsoring and/or
exhibiting
› Raise your profile in the Asia Pacific HPB community by showing
your support for this vibrant industry
› Reinforce your credentials as a key player
› Reach 400+ key decision makers in prescribing and purchasing
products
› Publicise your activities and promote your company or brand
› Launch a new product or service
› Meet the movers and shakers in the field and interact with them
both in sessions and at social events
› Reinforce relationships with existing clients and develop new
contacts
› Discover the current innovations and challenges for HPB
surgeons and how your organisation can assist them
Delegate profile
This congress will attract specialists with an interest in HPB from
within Australia and areas of the Asia Pacific region. Delegates
will be profiled and the aggregated results may be used to identify
their level of commercial interest to you. This can assist you in
identifying the most relevant attendees to your market allowing you
to appropriately allocate resources and maximise your participation
in the event.
Delegates from the following backgrounds are expected to attend:
› Liver, biliary and pancreas surgeons
› Transplant surgeons The venue
› General surgeons
› Gastroenterologists The Melbourne Convention and Exhibition Centre (MCEC),
› Oncologists Melbourne, Australia is the venue for the Asian Pacific HPBA
› Trainees Congress Melbourne 2011. The centre is conveniently located on the
› Industry specialists banks of the Yarra River in the heart of the city.
› Allied health practitioners
› Nurses This newly built centre is fully integrated with the existing exhibition
centre making the MCEC the largest combined convention and
Speakers will travel from the following countries exhibition centre in Australia.
Argentina Germany Malaysia Taiwan The Melbourne Convention and Exhibition Centre has been awarded
Australia Hong Kong Netherlands Thailand a 6 Star Green Star environmental rating by the Green Building
Brazil India New Zealand United Kingdom Council of Australia, the first in the world for a convention centre.
Canada Indonesia Philippines USA Visit www.mcec.com.au for more information on the MCEC complex.
China Japan Singapore
France Korea South Africa
Confirm early to maximise your exposure Sponsorship opportunities &
Early confirmation of your sponsorship will ensure a higher level inclusions
of exposure. An extensive promotional campaign including
advertisements, direct mail campaigns, email broadcasts and web Flexibility is the key and we are happy to discuss with you
presence will be implemented in the lead up to Asian Pacific HPBA how best we can tailor a package of benefits to complement
Congress, Melbourne 2011. your overall marketing objectives and budget. Should you
wish to discuss sponsorship opportunities, please email us at
Tax deductibility sponex@aphpba11.com
Sponsorship is not used to provide food and beverage, making it a Please refer to page 11 for full Terms and Conditions of sponsorship.
legitimate tax deductible expense. All prices include the Australian
Goods and Services Tax (GST of 10%) which may be claimed back as Please note: All prices are in Australian Dollars and are inclusive of
an input tax credit by organisations registered to conduct business 10% GST
in Australia.
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SPONSORSHIP Double Platinum Platinum Gold Silver
PACKAGES AUD100,000 AUD50,000 AUD30,000 AUD 10,000
All prices include GST Exclusive Opportunity
Number of packages available 1 5 4 4
Registrations included 6 4 3 1
Congress registration includes:
Session attendance, morning/afternoon tea and lunches, welcome reception, delegate satchel and program book/abstracts
Industry exhibition
3m x 3m exhibition booth 2 booths or up to 18m2 2 booths or up to 18m2 1 booth or up to 9m2
subject to availability floor space floor space floor space
Meeting room Use of a meeting room
on congress level for
duration of the main
congress sessions
Print & promotional materials
Congress website Promotional paragraph (200 words) Promotional paragraph Promotional paragraph
aphpba11.com (100 words) (50 words)
Recognition as a sponsor within your chosen category
Logo hyperlinked to sponsor’s website until December 2011
E-zines Banner advertisement
electronic newsletters in each e-zine
Recognition as a sponsor within your chosen category
Logo hyperlinked to sponsor’s website until December 2011
Registration brochure
subject to print deadlines Logo inside (in sponsor section)
Promotional paragraph (200 words) Promotional paragraph Promotional paragraph
(100 words) (50 words)
Handbook/abstracts Logo inside (in sponsor section)
Advertisement placement will be Promotional paragraph (200 words) Promotional paragraph Promotional paragraph
at the discretion of the congress (100 words) (50 words)
managers Colour full page advertisement Mono full page Mono half page
Note: Half page advertisements are advertisement advertisement
landscape orientation
Delegate list Electronic version of delegate list 14 days prior to congress
Subject to privacy legislation and Hard copy on-site (delegate name/organisation/state/country of origin only)
excludes email addresses Electronic version of final delegate list after the congress
Satchel insert/brochures Sponsor to supply up to 2 items Sponsor to supply 1 item
sponsor to supply lightweight
inserts – quantity to be confirmed
Signage – pull up banners only Sponsor may supply 2 banners Sponsor may supply 1 banner
location is at discretion of the
congress managers
5
Sponsorship opportunities
& inclusions
SPONSORSHIP Double Platinum Platinum Gold Silver
PACKAGES AUD100,000 AUD50,000 AUD30,000 AUD 10,000
All prices include GST Exclusive Opportunity
Number of packages available 1 5 4 4
Print & promotional materials (continued)
PowerPoint slides Logo on sponsor thank you slides, recognition in relevant sponsor category
screened in rooms during the event
Endorsement Double Platinum Platinum Sponsor: Gold Sponsor: Asian Silver Sponsor: Asian
Sponsor: Asian Pacific Asian Pacific HPBA Pacific HPBA Congress Pacific HPBA Congress
HPBA Congress Congress Melbourne Melbourne 2011 Melbourne 2011
Melbourne 2011 2011
› Specific to their category, the sponsor may use the above wording in their corporate media
releases, stationery etc until December 2011
› Sponsor may use the Asian Pacific HPBA Congress Melbourne 2011 logo for promotional
purposes until December 2011 (approval must be obtained each time the logo is used)
Opening and closing sessions Verbal recognition in sponsor category by session chair
Naming rights to congress dinner Exclusive naming rights
to congress dinner
Naming rights to congress Naming rights to 2 concurrent sessions Naming rights to 1
sessions concurrent session
Allocation of sessions and speakers is
subject to availability at time of advice
and approval by congress managers
Opportunity to host a breakfast Opportunity to host a breakfast symposium
symposium at the congress venue (see list of symposia
Allocation of opportunities is subject available on page 3)
to availability at time of advice and
approval by congress managers.
Sponsor will be responsible for food and
beverage costs and additional a/v costs.
Opportunity to host a dinner Opportunity to host a dinner satellite
satellite symposium symposium on Wednesday 28 September
Allocation of opportunities is subject (Topics to be confirmed closer to event date)
to availability at time of advice and
approval by congress managers.
Sponsor will be responsible for all
organisation and costs for the dinner
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Additional promotional opportunities for sponsors and exhibitors
› Sponsors are entitled to first right to the following additional opportunities
› Non sponsors may lodge an expression of interest if sponsors do not take up these offers
› Industry exhibitors are not permitted to bring in any external suppliers to their stand during the congress. These suppliers MUST be
organised through the congress managers for insurance purposes
Naming rights to a post graduate workshop (2 available)
This is a prime opportunity to be recognised within the program as a supporter of the post graduate AUD35,000
trainees. Allocation of sessions and speakers is subject to availability at time of advice and approval by
congress managers
› Logo recognition in the registration brochure and program book
› Electronic delegate list after the congress
› Opportunity to display a banner at the entrance of the sponsored workshop
› Opportunity to provide one piece of marketing material to workshop attendees on the day
Internet lounge
The internet lounge will be located in the industry exhibition area and will be available for use during AUD11,000
the opening hours of the exhibition. The sponsor may provide screensavers, signage around the lounge,
mouse mats and staff at the lounge to assist users. Other benefits include:
› Logo recognition in the program book
› Electronic delegate list after the congress
Espresso coffee cart
Includes provision of one coffee cart, barista and complete coffee service during exhibition hours. AUD8,000
Sponsor may provide their own branded take away cups/serviettes etc (at sponsor’s expense) and
display a free standing banner next to the cart. Other benefits include:
› Logo recognition in the program book
› Electronic delegate list after the congress
Note pads and pens
Note pads and pens may be donated to be placed in delegate satchels. This is available on a first come, DONATION
first served basis to existing package (double platinum, platinum, gold and silver) sponsors only.
Sweet sensations
Treat the delegates to something a bit different. Some suggestions are: ice cream cart, chocolate Price on application
fountain, juice/smoothie bar, or popcorn stand. You may provide your own branded merchandise, e.g.
serviettes, plastic cups, popcorn bags, and display a free standing banner next to the distribution point.
Novelty item
Possible items include: Price on application
› Mouse mat
› Water bottle/coffee thermos
› Corporate gift, e.g. USB, business card holder, radio
› Corporate clothing, e.g. cap, shirt
Satchel inserts (open to non sponsors and exhibitors as well)
› A4 size or smaller AUD2,500
› 600 inserts (quantity to be confirmed) provided at company’s own expense
Advertising space (open to non sponsors and exhibitors as well)
The listed rates entitle the company to either one full page or half page (landscape) advertisement in the Full page colour: AUD2,500
congress handbook, which will be distributed to all delegates at the event. Please note that sponsors are Full page mono: AUD1,500
entitled to complimentary advertising space in the handbook as per the table of entitlements. Half page colour: AUD1,500
Half page mono: AUD800
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Glossary of scientific program
recognition and additional
opportunities
Conditions
› Signage, merchandise and audiovisual display is subject to
approval by the congress managers
› Signage must be retractable 1m W x 2m H free standing and to be
supplied by sponsor
› Allocation of sessions is subject to availability at time of advice
and approval by congress managers
› Allocation of all opportunities is subject to availability at time of
advice and approval by congress managers
Naming rights to congress dinner
› Verbal acknowledgment at the dinner
› Sponsor logo on menu
› Opportunity to host a VIP table at the dinner
› Five (5) complimentary dinner tickets
› Acknowledgment in the program as dinner sponsor
Naming rights to concurrent session
› Verbal acknowledgment at the beginning and end of session
› Sponsor logo on PowerPoint slide prior to session
Contact details
› Acknowledgment in the program as session sponsor
For all queries regarding sponsorship and the industry exhibition
please contact:
Opportunity to host a breakfast symposium
› Congress will meet the cost of venue hire and basic audiovisual Asian Pacific HPBA Congress Melbourne 2011
within the congress venue, however all other costs (including Event Planners Australia – part of MCI Group
food & beverage) are to be met by the sponsor 113 Abbotsford Street
› Breakfast symposium must be selected from list provided by West Melbourne VIC 3003
organisers unless otherwise agreed Australia
› Breakfast speakers will be provided by the congress managers T: +61 3 9320 8669
› Congress managers will include the session in the official F: +61 3 9320 8699
congress program and registration brochure and assist with E: sponex@aphpba11.com
promoting the event to potential attendees W: aphpba11.com
› Opportunity to provide merchandising material and pull up
Managed by Event Planners Australia – part of MCI Group –
banner/s at the symposium
designing and delivering spectacularly successful meetings and
› Sponsor logo on PowerPoint slide prior to symposium
events www.eventplanners.com.au
› Acknowledgment in the program
Opportunity to host a dinner satellite symposium on
Wednesday 28 September 2011
› All costs associated with the function are to be met by the sponsor
› If appropriate, congress managers will assist with issuing
invitations
› Evening dinner session topic (if not selected from suggested list)
and all speakers will need to be approved by the organisers
8
Asian Pacific HPBA Congress Melbourne 2011 industry exhibition
The industry exhibition will be located in the foyer adjacent to congress session rooms and will be the hub of the event, hosting the internet
lounge and all refreshment breaks, providing a prime networking arena for both delegates and exhibitors.
Exhibition booth types & rates
Booth type Earlybird Standard
(All prices include 10% GST) Payment received up to Payment received
and including 27 June 2011 after 27 June 2011
Shell scheme booth
(3m x 3m = 9m2) AUD4,275 per booth AUD4,750 per booth
(Including back and side walls)
Floor space only
AUD450 per m2 AUD500 per m2
(Minimum purchase 9m2)
Exhibition inclusions
Item Booth Space Description
only
One fulltime delegate Inclusions:
registration › Welcome reception ticket
› Morning and afternoon teas and lunches
P P
› Entry into sessions
› Congress satchel
› Congress handbook
Carpeting P P Carpeted floor provided
Fascia panel P x Exhibitor name on fascia panel
Walls 2.5m high matt anodised aluminium frame with white laminated infill walls (1 back
P x
wall and 2 side walls)
Lights P x 2 x 120 watt light per 9m2 mounted on light track inside fascia
Power One general purpose power outlet (max loading 1200 watts / 5 amps) per booth,
P P
regardless of size. Additional power can be purchased on request
Additional equipment x x Available for hire from exhibition supplier at exhibitor’s own expense
Listing in congress › Exhibitor company name
handbook › Booth location
P P
› 80 word promotional paragraph
› Full contact details
Website hyperlink P P › Hyperlink to exhibitor’s website from the congress website
Delegate list › Hard copy provided on site
(subject to privacy legislation)
P P
› Electronic copy provided 2 weeks after the congress
Please note: For floor space only, a custom designed exhibition booth must be erected on the floor space. All custom build stands must only
be of an upgrade system format i.e. no build aspect requiring carpenters, painters etc onsite (your build contractor can assist with details).
Final approval must be provided by the organisers and the MCEC Operations Manager.
9
Proposed exhibition timetable
› Set up times are subject to change and will be reconfirmed with all exhibitors in the exhibitor manual
› Should your custom-made stand require extra time for set up, please contact the congress managers to discuss
Date Access time Completion time Description
Tuesday 27 September 0001 hours 0700 hours Custom stand access for build
0800 hours 1400 hours Exhibitor set up
1830 hours 2000 hours Welcome reception - Exhibition open
Wednesday 28 September 0800 hours 1700 hours Exhibition open
Thursday 29 September 0800 hours 1700 hours Exhibition open
Friday 30 September 0800 hours 1400 hours Exhibition open
1400 hours 1600 hours Exhibitor dismantle
Floorplan
› When available, the exhibition floorplan will be published on the congress website at aphpba11.com
› Please note that changes to the floorplan and booth numbers may occur without notice
10
General terms and conditions for event sponsorship and exhibition
Things you need to know Print entitlements
The following terms and conditions apply to your application to › Logos and/or company names will be reproduced in the event
sponsor and/or exhibit. colour/s, full colour, or mono, at our discretion. All logos must
be at least 300 DPI at 100% in EPS (preferred for print) and JPEG
› You (sponsoring /exhibiting organisation) by returning a (preferred for website) format.
completed, signed and dated form accept these terms and › No print or web recognition will be given unless payment terms
conditions. have been met.
› We/Us (Event Planners Australia ABN 76 108 781 988)
representing the local organising committee and the host body Sponsor notes
do not accept responsibility for any errors, omissions or changes.
› Details may change without notice. Please refer to the event › If you are entitled to host an endorsed private function, you do so
website for the latest information. at your own expense and at a time/date we approve.
› Sponsorship of speakers and sessions are subject to separate
Financial facts terms and conditions.
› Phone or unpaid bookings will not be accepted. Exhibitor notes
› We will issue a tax invoice which is payable within 14 days. If you
miss the payment date, any time dependent discounts will be › You may not assign, share, sub-let, or grant licences for the whole
forfeited i.e. you will be billed at the next highest level (early rate or part of the booth without our prior approval.
to standard, etc). › We reserve the right to ask you to remove any display items we
› You will not receive any sponsorship or exhibition entitlements, deem as unacceptable.
including allocation of booth location (allocated to sponsors first › You must conduct business only from within the confines of your
and then to exhibitors), until all monies have been paid. booth. You may not tout, or place any material, outside your
› All prices are quoted in Australian dollars and include GST. booth/space causing obstruction of the aisles.
› If you pay by electronic funds transfer or an international cheque › You will be responsible for any reasonable costs of repairing the
you agree to pay any bank charges and must include these in the booth or premises should you paint, mark or damage any fixtures
amount you transfer. or fabric.
› If you pay via credit card, a merchant fee may be charged if › Food, beverage or prohibited items are not permitted at the event
detailed on the application form. Debits to your credit card, except unless prior arrangements are made with us.
for accommodation, will appear as Event Planners Australia on › Any supplier you use on site must conform to the venue’s OH&S,
your statement. insurance and other regulations.
› You are solely responsible for any physical loss or damage to your
If you need to cancel own property.
› You must hold a current broadform liability insurance policy
› You must notify us in writing if you need to cancel. for a minimum of AUD10,000,000. Please forward the name of
› Cancellations made before the early bird cut off date will be your insurer, your policy number and its renewal date to us at
refunded less 50% of the total purchase price. least four weeks prior. Entry to the venue will be denied if you
› Cancellations made after this date will not be refunded. have not provided this information. If you are unable to organise
› Your non payment does not cancel your contractual obligations insurance cover as required, please contact the organisers to
to us. discuss options.
In the unlikely case that the event cancels Privacy statement
› The extent of refunds will be a matter for the host organisation › Your name and contact information, including electronic address,
(the underwriter) to decide. We have no responsibility for making may be used by parties directly related to the event such as the
refunds and attempts to cancel cheques or credit card payments organisers and approved stakeholders, for relevant purposes
will be rejected by our bank. such as promotion, networking, and administration of this, and
future events of this type. If you do not consent, please advise us.
You and your staff – onsite › In addition, your name, organisation and country/state of origin
› Your application to sponsor or exhibit does not constitute an may be published on the delegate list which is provided to
attendee registration. You will need to do that separately on the delegates, exhibitors and sponsors at the event. If you do not
relevant form. wish your details to be included in this list, please contact us.
› All exhibition staff must be registered using the relevant form i.e.
complimentary exhibitor registration, or by purchasing additional
exhibitor staff registrations.
11
Application to Sponsor
To apply, complete this form and send to:
Postal:
Asian Pacific HPBA Congress Melbourne 2011 IMPORTANT:
113 Abbotsford Street Your organisation’s inclusions will be confirmed
West Melbourne VIC 3003 AUSTRALIA or in writing and will become effective once agreed
F: +61 3 9320 8699 or payment has been received.
E: sponex@aphpba11.com
SPONSOR DETAILS
On-site contact person On-site mobile number
Mr / Mrs / Ms / Miss / Dr / Prof Given name Family name
Organisation name (for invoicing purposes)
Organisation name (for marketing purposes)
Position Industry sector
Address
State Country Postcode
Email Telephone ( )
Fax ( ) Website
SPONSORSHIP TYPES
Please indicate your chosen sponsorship level: (all prices include GST)
Double Platinum AUD100,000 Platinum AUD50,000 Gold AUD30,000 Silver AUD10,000
PLATINUM & DOUBLE PLATINUM (Please confirm the entitlements you wish to use)
My organisation would like to use the exclusive use meeting room during the congress (DOUBLE PLATINUM ONLY)
My organisation would like to take the opportunity to host a breakfast symposium. Our preferred topic (as per page 3) is .................................................
My organisation would like to take the opportunity to host a dinner satellite symposium.
My organisation will supply 2 satchel inserts as per our sponsorship entitlements
My organisation will supply an advertisement for the program book as per our sponsorship entitlements
GOLD & SILVER (Please confirm the entitlements you wish to use)
My organisation will supply 1 satchel insert as per our sponsorship entitlements
My organisation will supply an advertisement for the program book as per our sponsorship entitlements
All other entitlements such as promotional paragraphs, logos, recognition in sessions will be assumed and will be actioned automatically
COMPLIMENTARY SPONSOR EXHIBITION BOOTH (Please tick ONE of the choices applicable to you)
I will require the complimentary exhibition booth/s applicable to our sponsorship level Yes No
I would prefer Shell scheme Floor space only
I do not wish to be located adjacent to these companies:
Fascia name signage (shell scheme booths only) Maximum of 30 characters including spaces
If you wish to purchase extra booths please complete an Application to Exhibit form
APHPBA2011 - Application to Sponsor form (page 1 of 2) Please complete all pages of this form +
ADDITIONAL PROMOTIONAL OPPORTUNITIES (ALL PRICES INCLUDING GST)
Please tick your chosen option:
Post graduate workshop. Preferred workshop is ................................................................................................ AUD35,000
Internet lounge AUD11,000
Espresso coffee cart AUD8,000
Satchel inserts (open to non sponsors and exhibitors in addition to existing sponsors) AUD2,500
Advertising in congress handbook (open to non sponsors and exhibitors in addition to existing sponsors)
Full page colour AUD2,500
Full page mono AUD1,500
Half page colour AUD1,500
Half page mono AUD800
Note pads and pens Donation
Sweet sensations Price on application
Novelty item Price on application
PAYMENT METHOD DETAILS (Please tick your chosen method)
Australian cheque (payable to Event Planners Australia) International cheques will not be accepted
Electronic funds transfer (EFT) into the following bank account:
Bank: National Australia Bank Account name: Event Planners Australia Pty Ltd BSB number: 084-255 Account number: 59 650 0566
Please ensure the amount transferred is equal to the total due INCLUDING any bank charges.
To assist in the allocation of your EFT payment, please fax or email remittance advice (which must include your name and organisation) to
F: +61 7 3858 5499 or E: sponex@aphpba11.com immediately after payment.
Credit card: charges as per this form (plus a 5% merchant fee) are to be debited to:
MasterCard Visa American Express Diners Club
Card holders name Expiry /
DECLARATION
Please complete the following information regarding your broadform liability insurance policy
Name of insurer: Policy number:
Date insurance falls due: / / Insured amount: AUD
Please tick if you do NOT wish to receive congress updates via email
My signature below denotes that I accept the points listed in the declaration, agree to be invoiced for the total amount Insert TOTAL AUD
payable, and am authorised to make the commitment on behalf of my organisation. I have read the sponsorship and amount payable
exhibition prospectus; I understand and accept the inclusions, and agree to abide by the terms and conditions of (excluding credit card
participating in this event merchant fees)
Name (please print clearly):
Signature: Date: / / $ ...................................
Please complete both pages of this form APHPBA2011 - Application to Sponsor form (page 2 of 2)
Application to Exhibit
To apply, complete this form and send to:
Postal:
Asian Pacific HPBA Congress Melbourne 2011 IMPORTANT:
113 Abbotsford Street Your organisation’s inclusions will be confirmed
West Melbourne VIC 3003 AUSTRALIA or in writing and will become effective once agreed
F: +61 3 9320 8699 or payment has been received.
E: sponex@aphpba11.com
EXHIBITOR DETAILS
On-site contact person On-site mobile number
Mr / Mrs / Ms / Miss / Dr / Prof Given name Family name
Organisation name (for invoicing purposes)
Organisation name (for marketing purposes)
Position Industry sector
Address
State Country Postcode
Email Telephone ( )
Fax ( ) Website
INDUSTRY EXHIBITION BOOTH REGISTRATION RATES
Booth type No of booths or
PLEASE NOTE: Due to the shape of the m2 required Earlybird Standard
exhibition area, booths can be up to i.e. Payment received up to and Payment received after Total AUD
a maximum of 3m deep. No double
depth spaces/booths will be sold at
1 booth = 3m x 3m = 9m2 including 27 June 2011 27 June 2011
this stage 2 booths = 6m x 3m = 18m2
Shell scheme booth
(3mx3m = 9m2) AUD4,275 per booth AUD4,750 per booth AUD
Floor space only
(Minimum purchase 9m2) AUD450 per m2 AUD500 per m2 AUD
Total owing AUD
Location: (the project managers will endeavour to allocate space in line with your request, however this cannot be guaranteed. Sponsor booths will be
allocated in the first instance, then exhibitor booths in order of payment date)
I do not wish to be located adjacent to these companies:
Fascia name signage (shell scheme booths only) Maximum of 30 characters including spaces
APHPBA2011 - Application to Exhibit form (page 1 of 2) Please complete all pages of this form +
PAYMENT METHOD DETAILS (Please tick your chosen method)
Australian cheque (payable to Event Planners Australia) International cheques will not be accepted
Electronic funds transfer (EFT) into the following bank account:
Bank: National Australia Bank Account name: Event Planners Australia Pty Ltd BSB number: 084-255 Account number: 59 650 0566
Please ensure the amount transferred is equal to the total due INCLUDING any bank charges.
To assist in the allocation of your EFT payment, please fax or email remittance advice (which must include your name and organisation) to
F: +61 7 3858 5499 or E: sponex@aphpba11.com immediately after payment.
Credit card: charges as per this form (plus a 5% merchant fee) are to be debited to:
MasterCard Visa American Express Diners Club
Card holders name Expiry /
DECLARATION
Please complete the following information regarding your broadform liability insurance policy
Name of insurer: Policy number:
Date insurance falls due: / / Insured amount: AUD
Please tick if you do NOT wish to receive congress updates via email
My signature below denotes that I accept the points listed in the declaration, agree to be invoiced for the total amount Insert TOTAL AUD
payable, and am authorised to make the commitment on behalf of my organisation. I have read the sponsorship and amount payable
exhibition prospectus; I understand and accept the inclusions, and agree to abide by the terms and conditions of (excluding credit card
participating in this event merchant fees)
Name (please print clearly):
Signature: Date: / / $ ...................................
Please complete both pages of this form APHPBA2011 - Application to Exhibit form (page 2 of 2)
Asian Pacific HPBA Congress
Melbourne 2011 Managers:
Event Planners Australia – part of MCI Group
113 Abbotsford Street
West Melbourne VIC 3003
AUSTRALIA
T: +61 3 9320 8669
F: +61 3 9320 8699
E: info@aphpba11.com