TCRC_Minutes_Mar08

							                                            TCRC Minutes
                                         March 13th, 2008 @ 6:30
                                Shoney’s Restaurant, Johnson City


Meeting came to order by Janine Pleasant



Agenda:

       1. Treasurer’s report (update on IRS audit)
       2. Funfest Criterium
       3. Kits
       4. TCRC Omnium
       5. Youth Team
       6. Race team update
       7. Other Business

Treasurer’s report – Kingsley Rutters

         IRS had more questions about the Omnium. Income from non members is taxable.
      Gross income for 2005 30,000+, 2007 62,000+. Income over 25000 is taxable.
      Dues and kits are considered income but not taxable.
      No fines have been mentioned but a 1099T needs to be filed.
      Hoping that our status of 501c7 can be changed to 501c3 status.
      The TCRC bank balance at the end of February is 28,956.
      Janine will meet with her tax attorney and also check with other clubs and see how they
       function and their status.
Criterium – Darryl Muck
      Tony has started working on the Criterium associated with Fun Fest in Kingsport.
      Joe Canino has been kind enough to send an email with lots of details.
      There is an escrow fund of $1600 from last year.
      Want to include Pro 1 and 2 fields in this years’ race.
      Have $4000 in sponsorship money this year.
      The funfest is behind the race.
      Would like to have more juniors out there racing this year to draw more people to watch.
      Club needs to get involved and develop the web site.
      Try and cross promote it with the possum ride the day before.
      Should a TT be included with the Criterium weekend?
      Tony Falin will investigate the possibilities of having a TT on Saturday (check on a course, road
       marshals needed, and check with officials….)
      There will be commercials ran for the possum creek ride all the way down to Knoxville.
Kits – Darryl Muck
      Over $18000 in orders submitted to champion.
      $1300 was the last order submitted(not paid yet)
TCRC Omnium – Reneau D., Mike Seek,
 Reneau D.
      Working with fund raising for Roan groan.
      $2000 currently from sponsorship more than last year.
      Currently there is a schedule conflict with the covered bridge may have to look into moving
       event.
      This year the race will finish in the gardens at the very top. Take a right at the previous year’s
       finish line and keep going…. More parking available up there.
      Hoping to use online registration this year (bikereg)
      Organizing volunteers for road marshals and other help.
 Mike S.
      Currently has 5 courses laid out.
      Needs to ride them and not any have much climbing due to big climb earlier in the day.
      Concerns are safe traffic control and corners.
      Trying to keep TT between 3-5 miles.
      Needs sponsors
Youth Team – Tom Lambert
      First race weekend had a great turnout in the TT and the Criterium the next day.
      Found a company that has bibs for Juniors (minimum 20 order)
      Have one day a week for kids to train.
      They are really doing well in their training.
           Chris (Jessica’s Father) going to help out when he can.
   Race Team Update - Perry Cannon
           At the TT trial in snowing and freezing weather TCRC had 18 riders.
           The next day at the Criterium there were 33 racers.
           In the Greenville, SC series Brad Price finished 3rd in the masters category.
           Zach Nave finished 9th in the road race.
    IRS – Janine Pleasant
           There is a new Bike shop called “The Bike Shop” located near Lowes.
           They are going to carry Trek and Specialized bikes.
           Next Tuesday 3-18-08 there will be a TCRC photo shoot at the pack ride.


    Other Business:
    Tom Lambert charging the club $250 for the vinyl stickers for the trailer.
    Hampton Trails donated a juniors banner.
    Dwayne Letterman asked for someone to take over organizing the Omnium, and Janine Pleasant
    volunteered for that duty.