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Documentation and Data Requirements for ACPE Evaluation Instrument

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Documentation and Data Requirements for ACPE Evaluation Instrument Powered By Docstoc
					                                                                 ACPE Evaluation Instrument (Rubric) Version 4.0
                                                                    Required & Optional Documentation and Data
                                                 (Note: Some details may be abbreviated in the table. For full details refer to the Evaluation Instrument)

                        Keyword/Phrase                                  Documentation or Data                                  Standard     Self-Study Report     Required On-            Notes           Sequence in
Document Impacts
                           (for sort)                                    (summarized detail)                                              Required     Optional      Site                                   Rubric
Multiple Standards
                     Mission                 Mission Statement of College or School                                               1          X                                                                 1
                     Mission                 Mission Statement of Parent Institution                                              1          X                                                                 2
                     Strategic Plan          Strategic Plan of College or School                                                  2          X                                                                 3
                     Strategic Plan          Strategic Plan of Parent Institution (if applicable)                                 2                                    X                                       4
                     Evaluation Plan         Evaluation Plan of College or School                                                 3          X                                                                 5
                     Evaluation Plan         Evaluation Plan: List of Individuals/Committees Involved in the Evaluation Plan      3          X                                                                 6

                     Evaluation Instrument   Evaluation Instruments Used (Examples)                                               3          X                                                                 7
     3, 9, 15        NAPLEX                  Performance of Graduates (Passing Rate) on NAPLEX by                                 3          X                                                                 8
                     Branch/Pathway          Campus/Branch/Pathway (if applicable)
     3, 9, 15        MPJE                    Performance of Graduates (Passing Rate) on MPJE                                      3          X                                                                9
     3, 9, 15        NAPLEX                  Performance of Graduates (Passing Rate) on NAPLEX                                    3          X                                                                10
     3, 9, 15        NAPLEX Area 1           Performance of Graduates on NAPLEX in Competency Area 1                              3          X                                                                11
     3, 9, 15        NAPLEX Area 2           Performance of Graduates on NAPLEX in Competency Area 2                              3          X                                                                12
     3, 9, 15        NAPLEX Area 3           Performance of Graduates on NAPLEX in Competency Area 3                              3          X                                                                13
     3 & 17          PCAT                    Mean, Maximum & Minimum PCAT Scores for Admitted Class                               3          X                                   Data view for PharmCAS       14
                                                                                                                                                                                 Schools
      3 & 17         GPA                     Mean, Maximum & Minimum GPA Scores for Admitted Class                                3          X                                   Data view for PharmCAS       15
                                                                                                                                                                                 Schools
      3 & 17         GPA Math                Mean, Maximum & Minimum GPA Math Scores for Admitted Class                           3          X                                   Data view for PharmCAS       16
                                                                                                                                                                                 Schools
      3 & 17         GPA Science             Mean, Maximum & Minimum GPA Science Scores for Admitted Class                        3          X                                   Data view for PharmCAS       17
                                                                                                                                                                                 Schools
                     Survey Student          AACP Standardized Survey Complete Data Set: Graduating Students                      3          X                                                                18
                     Survey Faculty          AACP Standardized Survey Complete Data Set: Faculty                                  3          X                                                                19
                     Survey Preceptors       AACP Standardized Survey Complete Data Set: Preceptors                               3          X                                                                20
                     Survey Alumni           AACP Standardized Survey Complete Data Set: Alumni                                   3          X                                                                21
                     Survey Student          AACP Standardized Survey Open-Ended Question: Graduating Students                    3          X                                                                22
                                             (#88)
                     Survey Faculty          AACP Standardized Survey Open-Ended Question: Faculty (#66)                          3          X                                                                23
                     Survey Preceptors       AACP Standardized Survey Open-Ended Question: Preceptors (#42)                       3          X                                                                24

                     Survey Alumni           AACP Standardized Survey Open-Ended Question: Alumni Students (#45)                  3          X                                                                25

      3 & 17         PCAT                    Mean, Maximum & Minimum PCAT Scores for Admitted Class Compared to                   3                       X                                                   26
                                             Peer Schools
      3 & 17         GPA                     Mean, Maximum & Minimum GPA Scores for Admitted Class Compared to                    3                       X                                                   27
                                             Peer Schools
      3 & 17         GPA Math                Mean, Maximum & Minimum GPA Math Scores for Admitted Class Compared                  3                       X                                                   28
                                             to Peer Schools
      3 & 17         GPA Science             Mean, Maximum & Minimum GPA Science Scores for Admitted Class                        3                       X                                                   29
                                             Compared to Peer Schools
                     Accreditation           Documents Verifying Institutional Accreditation                                      4          X                                                                30
                     Accreditation           Extracts from Institutional Accreditation Reports Identifying Deficiencies           4          X                                                                31
                     Accreditation           Complete Institutional Accreditation Report (if applicable)                          4                                    X                                      32
                     Organizational Chart    University Organizational Chart Reporting Relationship for the Dean of College       5          X                                                                33
                                             or School
           Affiliation Agreements    Affiliation Agreements for Practice or Service Relationships (other than for   6    X                                    34
                                     experiential education) (Examples)                                                          For affiliation agreements
                                                                                                                                 related to experiential
                                                                                                                                 education, see to Standard
                                                                                                                                 28)
           Affiliation Agreements    Affiliation Agreements for Purposes of Research Collaboration (Examples)       6    X                                    35

           Affiliation Agreements    Affiliation Agreements for Academic or Teaching Collaboration (Examples)       6    X                                    36

           Organizational Chart      College or School Organizational Chart                                         7    X                                    37
           Job Descriptions          Job Descriptions of College or School Administrators                           7    X                                    38
           Committees                List of Committees with Their Members and Designated Charges                   7    X                                    39
7 & 24     Staff Full Time           List of Full Time Staff in Each Department/Division and Their Areas of         7    X                                    40
                                     Responsibility
           Policies & Procedures     College, School, or University Policies and Procedures that Address Systems    7    X                                    41
                                     Failures, Data Security and Backup, and Contingency Planning

           Bylaws                    Written Bylaws and Policies and Procedures of College or School                7        X                                42
           Faculty Handbook          Faculty Handbook                                                               7        X                                43
           Curriculum Vitae Dean     Curriculum Vitae of the Dean (Synopsis)                                        8    X                                    44

           Dean Qualifications       Desired Qualifications and Responsibilities of the Dean                        8    X                                    45
9 & 12     Competencies              List of Professional Competencies and Outcome Expectations for the             9    X                                    46
                                     Professional Program in Pharmacy
           Curriculum Overview       Overview of Curriculum and Degree Requirements                                 9    X                                    47
3, 9, 15   NAPLEX                    Performance of Graduates (Passing Rate) on NAPLEX by                           9    X                                    48
           Branch/Pathway            Campus/Branch/Pathway (if applicable)
3, 9, 15   MPJE                      Performance of Graduates (Passing Rate) on MPJE                                 9   X                                    49
3, 9, 15   NAPLEX                    Performance of Graduates (Passing Rate) on NAPLEX                               9   X                                    50
3, 9, 15   NAPLEX Area 1             Performance of Graduates on NAPLEX in Competency Area 1                         9   X                                    51
3, 9, 15   NAPLEX Area 2             Performance of Graduates on NAPLEX in Competency Area 2                         9   X                                    52
3, 9, 15   NAPLEX Area 3             Performance of Graduates on NAPLEX in Competency Area 3                         9   X                                    53
           Curriculum Committee      List of Members of Curriculum Committee with Details of Their                  10   X                                    54
                                     Position/Affiliation to College or School
           Curriculum Committee      List of Charges, Assignments, Accomplishments of Curriculum Committee in       10   X                                    55
                                     Last Year
           Instructional Tools       Instructional Tools, such as Portfolios, used by Students to Measure Their     11       X                                56
                                     Achievement (Examples)
           Instructional Methods     Instructional Methods Employed by Faculty to Stimulate Higher Order Thinking   11       X                                57
                                     and Problem Solving (Examples)
           Instructional Methods     Instructional Methods Employed by Faculty to Address/Accommodate Various       11       X                                58
                                     Learning Styles (Examples)
9 & 12     Competencies              List of Professional Competencies and Outcome Expectations for the             12   X                                    59
                                     Professional Program in Pharmacy
           Curricular Map            Map/Cross-walk of the Curriculum (Didactic and Experiential) to the            12   X                                    60
           Competencies              Professional Competencies and Outcome Expectations of the Program

           Course Syllabi            Didactic and Experiential Course Syllabi (Examples)                            12   X                                    61
           Course Syllabi            All Course Syllabi (Didactic and Experiential)                                 12       X                                62
           Curricular Map Appendix   Map/Cross-walk of the Curriculum to Appendix B                                 13   X                                    63
           B
           Objectives                Objectives for Each Pharmacy Practice Experience                               14   X                                    64
           Curricular Map Appendix   Map/Cross-walk of Pharmacy Practice Experiences against Activities in          14   X                                    65
           C                         Appendix C
           Manual Pharmacy           Pharmacy Practice Experience Manuals and Assessment Forms                      14       X                                66
           Practice Experiences
           Preceptors                List of Current Preceptors with Credentials and Practice Site                  14       X                                67
3, 9, 15   NAPLEX                    Performance of Graduates (Passing Rate) on NAPLEX by                           15   X                                    68
           Branch/Pathway            Campus/Branch/Pathway (if applicable)
3, 9, 15   MPJE                      Performance of Graduates (Passing Rate) on MPJE                                15   X                                    69
3, 9, 15   NAPLEX                    Performance of Graduates (Passing Rate) on NAPLEX                              15   X                                    70
3, 9, 15   NAPLEX Area 1            Performance of Graduates on NAPLEX in Competency Area 1                       15   X                                    71
3, 9, 15   NAPLEX Area 2            Performance of Graduates on NAPLEX in Competency Area 2                       15   X                                    72
3, 9, 15   NAPLEX Area 3            Performance of Graduates on NAPLEX in Competency Area 3                       15   X                                    73
           Instructional Tools      Instructional Tools, such as Portfolios, Used by Students to Measure Their    15           X                            74
                                    Achievement (Examples)
           Student Affairs          Synopsis of Curriculum Vitae of the Student Affairs Administrative Officer    16   X                                    75
           Curriculum Vitae
           Organizational Chart     Organizational Chart Depicting Student Services and Corresponding             16   X                                    76
                                    Responsible Person(s)
           Professional Technical   Professional Technical Standards for School, College and/or University (if    16   X                                    77
           Standards                available)
           Student Handbook         Student Handbook                                                              16           X                            78
           Preprofessional          List of Preprofessional Requirements for Admission into the Professional      17   X                                    79
           Requirements             Degree Program
           Admission Interview      Copies of Instruments Used During the Admissions Interview Process            17   X                                    80
           Instruments
           Early Assurance          Copies of Early Assurance Program Agreements Between College or School        17   X                                    81
           Program                  and Associated Institutions or Student (if applicable)
           Enrollment Projections   Enrollment Projections for the Next Five Years                                17   X                                    82

           Enrollment               Enrollment Data for the Past Five Years by Year and Branch/Campus (if         17   X                                    83
           Branch/Campus            applicable)
           Enrollment Pathway       Enrollment Data for the Past Five Years by Year and Program Pathway (if       17   X                                    84
                                    applicable)
3 & 17     PCAT                     Mean, Maximum & Minimum PCAT Scores for Admitted Class                        17   X           Data view for PharmCAS   85
                                                                                                                                   Schools
3 & 17     GPA                      Mean, Maximum & Minimum GPA Scores for Admitted Class                         17   X           Data view for PharmCAS   86
                                                                                                                                   Schools
3 & 17     GPA Math                 Mean, Maximum & Minimum GPA Math Scores for Admitted Class                    17   X           Data view for PharmCAS   87
                                                                                                                                   Schools
3 & 17     GPA Science              Mean, Maximum & Minimum GPA Science Scores for Admitted Class                 17   X           Data view for PharmCAS   88
                                                                                                                                   Schools
3 & 17     PCAT                     Mean, Maximum & Minimum PCAT Scores for Admitted Class Compared to            17       X                                89
                                    Peer Schools
3 & 17     GPA                      Mean, Maximum & Minimum GPA Scores for Admitted Class Compared to             17       X                                90
                                    Peer Schools
3 & 17     GPA Math                 Mean, Maximum & Minimum GPA Math Scores for Admitted Class Compared           17       X                                91
                                    to Peer Schools
3 & 17     GPA Science              Mean, Maximum & Minimum GPA Science Scores for Admitted Class                 17       X                                92
                                    Compared to Peer Schools
           Transfer Credit Policy   Student Transfer Credit and Course Waiver Policies                            18   X                                    93

           Student Progression      Policies that Address Student Progression, Academic Probation, Remediation,   19   X                                    94
           Policy                   Missed Course Work or Credit, Dismissal, Readmission, Due Process and
                                    Appeals
           Student Progression      Section of Student Handbook that Covers the Student Progression Policy        19   X                                    95
           Policy
           Complaints Policy        Copy of Policy and Procedures for Handling Complaints Related to ACPE         20   X                                    96
                                    Standards
           Complaints File          Student Complaints File                                                       20           X                            97
           Program Information      URL or Link to Program Information on College or School's Website             21   X                                    98

           Catalog                  College or School's Catalog                                                   21           X                             99
           Recruitment Brochures    Recruitment Brochures                                                         21           X                            100

           Student Handbook         Student Handbook                                                              21           X                            101
           Committees with          List of Committees Involving Students and Names and Professional Years of     22   X                                    102
           Students                 Students Involved on Committees
           Code of Conduct          College of School's Code of Conduct Addressing Professional Behavior and      23   X                                    103
                                    Harmonious Relationships
7 & 24     Staff Full Time          List of Full Time Staff within Each Department/Division and Their Areas of    24   X                                    104
                                    Responsibility
Faculty Part Time         List of Part Time Paid Faculty and Staff with Academic Title, Credentials,        24   X                                         105
                          Department/Division, and Areas of Responsibility
Faculty Resource          ACPE Faculty Resource Report                                                      24   X                                         106
Report
Faculty Turnover          List of Faculty Turnover for the Last Five Years by Department/ Division with     24   X                                         107
                          Reasons for Leaving and Timing of Replacements
Staff Turnover            List of Staff Turnover for the Last Five Years by Department/Division with        24   X                                         108
                          Reasons for Leaving and Timing of Replacements
Faculty Voluntary         List of Voluntary Faculty with Academic Title/Status and Practice Site; Specify   24           X                                 109
                          IPPE/APPE
Faculty Policies          Extract from Faculty Handbook Relevant to Policies and Procedures for             25   X                                         110
                          Faculty Recruitment, Promotion, Tenure and Retention
Pharmacy Practice         List of Full and Part-Time Paid Faculty with Pharmacy Practice                    25   X                                         111
Faculty                   Responsibilities, Nature of Their Practice, Percent Effort in Practice, and
                          Pharmacy Licensure Status
Faculty Handbook          Faculty Handbook                                                                  25           X                                 112
Faculty Profiles          Faculty Profiles                                                                  25           X                                 113
Curriculum Vitae          CV's of Administrators, Faculty and Staff                                         25           X                                 114
Faculty & Staff           Faculty and Staff Development Programs and Opportunities Offered or               26   X                                         115
Development               Supported by College/School (Examples)
Faculty Activity Report   Faculty Activity Report Forms Used Officially in Goal Setting/Performance         26   X                                         116
Forms                     Evaluation Meetings
Faculty Portfolios        Faculty Portfolios, Documenting Teaching, Research and Service Activities         26           X                                 117
                          (Examples; if applicable))
Physical Facilities       Plans/Architectural Drawings of Facilities                                        27   X                                         118
Drawings                                                                                                                     Either in Self-Study Report
                                                                                                                             or On-Site
Physical Facilities       Statement Attesting that Facilities Meet Legal and Other Appropriate              27   X                                         119
Standards                 Standards
Physical Facilities       Supporting Documentation for Statement Attesting that Facilities Meet Legal       27   X                                         120
Standards                 and Other Appropriate Standards
Physical Facilities       Plans/Architectural Drawings of Facilities                                        27           X   Either in Self-Study Report   121
Drawings                                                                                                                     or On-Site
Practice Site             Agreements or Statements of Understanding with Practice Affiliates                28   X                                         122
Agreements                (Examples)
IPPE Capacity Chart       ACPE IPPE Capacity Chart                                                          28   X                                         123

APPE Capacity Chart       ACPE APPE Capacity Chart                                                          28   X                                         124

Practice Site Selection   Criteria Used for Selection of various Types of Practice Facilities               28   X                                         125
Criteria
Practice Sites            List of Practices Sites Specifying IPPE/APPE with Number of Students              28           X                                 126
                          Served, Interaction with Other Health Professional Students and Practitioners,
                          Number of Pharmacy or Other Preceptors Serving the Facility, and Their
                          Licensure Status
Library Use Statistics    Data on Use of Library Resources by Pharmacy Students and Faculty                 29   X                                         127
Library Collection        Library Collection Development Policy                                             29   X                                         128
Development Policy
Library Databases         List of Search Databases Available to Faculty and Students                        29   X                                         129
Journals Electronic       List of Full Text Journals Electronically Available                               29   X                                         130
Curriculum Vitae          CV of the Librarian(s) Who Act as Primary Contacts for the Pharmacy               29           X                                 131
Librarian                 Program
Financial Summary         Financial Summary Including an Analysis of Revenues and Expenses for Past         30   X                                         132
                          Year, Present Year and Next Year
Tuition In-State          In-State Tuition Compared to Peer Schhols                                         30       X                                     133
Tuition Out-of-State      Out-of-State Tuition Compared to Peer Schools                                     30       X                                     134
NIH Funding               NIH Funding Compared to Peer Schools                                              30       X                                     135
Faculty Salaries          Faculty Salaries Expressed as a Percentile Compared to Peer Schools               30       X                                     136