Table of Contents, Acronyms and Abbreviations (PDF)

9355.0-040 PE!J&-rn7 EPA 5MIR-SyD59 June is95 l.l_--.-- WRh Remedial Design/Rem&dial Action Handbook RCURA Handbook Diiaimer The. policies and procedu,res set forth here are intended as guidance to Agency and other Governmen: employees. They do not constitute c&making by the Agency and may not be relied on to create a substantive or procedural right enforceable by any other person. The Government may take action that is at variance with the policies and procedures in this manual. AddiiCopii .4dditionsl copies of this report may he obtained from the following National Technical Inf~rnl~tion Service (NTIS) U.S. Department of Commerce 5285 Port Royal Road Springfield, VA 22161 (703) 487-4650 source: ii This handbook is the product of the U.S. Environmental Protection Agency’s (EPA’s)Office of Emergency and Remedial Response(OERR). The EPAWork Assignment Manager was Richard Jeng of the Hazardous Site Control Division (HSCD), Design and Construction Management Branch (DCMB). Lieutenant Com­ mander Jo Ann Grifftth, U.S. Public Health Service, was the original author. Special recognition is extended to the following co-authors for their ongoing support, essentialtechnical expertise, and invaluable recommendations and ifisight: Kenneth J. Erickson. P.E.,USEPA, Region IX Jo Ann Cola, USEPA,Region IX FrancesCostanzi, USEPA,Region III Gene Wingert, USEPA, Region III William J. Bolen, USEPA, Region V Kenneth Skahn, P.E.,USEPA,HQ HSCDIDCMB Robert Cumyn, P.E.,U.S.Army Corps of Engineers The authors expresstheir appreciation to the following personsfor their contributions to the depth of infor­ mation embodied in the handbook: Tracy Hopkins, PE., USEPA,HQ HSCDIDCMB, and Gary L. Johnson, USEPA,QADiRTP-NC. iii Chapter 1 Introduction 1.1 Pur~~of~eHa~~ ................................~..........................................................~..~....~.......... 1 1 1.2 Overview of ths Handbook ............t.......I.............................................................I,.....l.................. Chapter2 Project Management 3 j................................................................................... 2.1 fntroductfon .............................................. 2.2 Dsfinition of ProjectMsmigsment ................................................................................................ . .3 22.1 2.2.2 22.3 22.4 scopedWork.. .................................................................................................................... Pr~B~~F~i~,~~~ .......................................................................................... fiDmA schedule.. .................................................................................................................. ProjectTeam.. ....................................................................................................................... .......................................................................................... .3 .3 3 3 .4 4 4 4 4 2.3 Skillsof a SucasssfuiProject 2.3.1 Knmul~ 2,3.2 2.3.3 of Project Management Principles ............................................................................. Compatency Manager a Ptject Envinxment .................................................................. asa in Leadership .......................................................................................................................... 2.3.4 Tecbniil Competence ........................ . .................................................................................. .4 2.4 Projectfdsnsgsment.................................................................................................................... 4 2.4.1 Moniioring the RDIRA ............................................................................................................. 2.4.2 Managing the WRA ......................... G.................................................................................. . .5 7 8 .8 6 .9 25 ................................................................................ .6 GensrslRPMRasponsibiiiiss During RDA’$A 2.51 2.5.2 2.5.3 2.5.4 2.5.5 Responsibilities During RDRA Planning : .................................................................................... Responsibilii During RD/RA Execution’.................................................................................... Respansibiliies During RD/RA Clozwuf !................................................................................... Limits of Aufhorky ............ ................. ‘. ................................................................................... Potential RPM Liilty ........................................................................................................... Chapter 3 RD/RAProject Planning 11 3.1 Introduction ................................................................................................................................ 11 3.2 Developing ths ProjectMansgement lsn .................................................................................... P 3.3 EstablishlngnteRDlRA~forFBderaCLewiProJects .............................................................. 12 . .12 3.4 AssemblingaTechnlcalRevlewTeam.. ....1;................................................................................ 3.5 Dswloping a CommunicstinnsStrategy ...................................................................................... 14 Y ItWffAHandbook ............ 14 .................................................................................... 3.7 Anafyzfng ProjectConstraints 15 ..................................................................................................... 3.7.1 General onstraints. C 16 ............................................................................................................. 3.7.2 Property issues......................................................................................................... Access 18 19 3.7.3 Read of won Changes .................................................................................................. 3.8 CollectingPredasign lnf~~ 3.8 Saheduling theRD/RA.............................. .................................................................................. 20 3.8.1 GanttChartMemod.. ..................... ....................................................................................... 20 3.6.2 Gritical PathMethcd 21 ........................... .................................................................................. 3.9 Daveloping theRD/RA Budget.................. 21 .................................................................................. 22 3.10 Developing ContactingStrategy the $7 andRA ................................................................ 8 for 3.10.1 ScheduleAci%kation ........................................................................................................... 23 24 3.10.2 RDrRA Oesign pproach A ....................................................................................................... 3.10.3 RAmtraols ................. 25 ................... n................................................................................ .sw* .26 3.10.4 RAPrwurement ................................................................................................... 3.11 ~~i~ng~~eS~ ..................................................................................................... .27 +. 3.11.1 .%k?s 27 RoleinFe&ml-Lead RN.. .............................................................................. 27 3.11.2 ~~e~~~eSu~~~S~e~~~. ...................................................................................... 3.12 M~irn~ng C~~n~Rel~~s chapter 4 4.1 ln~~~ I. .............................................................................................. 26 &Lead Remedial Design .31 ............................................... ................................................................................ ........................................................... 31 4.3 ~idingtoTa~~eRDto~EPA~~~r~US~E 31 4.3 Davafoping Statement Work.............................................................................................. the Df stabme&fwork ..................................................................... 33 49.1 Preparing theRemedial a 4.3.2 Developing Prelimin .................................................................. 35 theRemedial !k&n I . 36 4.3.3 Oevelophg Governmt CoalE&male...................................... 4.4 Tasldng the ialDssfgn...................................................................................................... 36 t De&n to anEPA (&&actor .................................................................... 37 4.4.1 TaskingheRemedial 4.4.2 TaskiigtheRemedial toUsACE..................................................................................... 38 40 4.4.3 M~i~~eP~r~~~eR~l~~. ......................................................................... .42 4.5 Procuring USACEDasigner.................... a . ................................................................................ 43 4.Q Revtawfng andApproving theWorkPlan(A~~~) .............................................................. theWork ....................................................................................................... Plan 4.6.1 Reviewing 43 4.6.2 N~~a~ng~~~~~~ 4.6.3 ~g~w~fl~ .............. ....................................................................... &.. ...‘...44 ................ ........................................................................................ 45 4.? 4.7.1 4.7.2 4.7.3 4.7.6 .45 ~~~gn~~o~ ......... .............................................................................. %.. .45 !hii ReviewProcedures ................................................................................................... .46 Predesii Phase Submittats.. ................................................................................................ .50 Treatability .............................................................................................................. Studies .51 D&gn phase.................................................................................................... . 55 Desiinphase.................................................................................................... .%I PrefRIsyFRla De&n.. .......................................................................................................... 4.9 value .61 ng During Remediil Design, ............................................................................... . ..i.................................................................................6 1 4.8.1 VEscreal ...................................... .61 4.8.2 VEStudyTearn.. ................................................................................................................. ......................................................................... 4.8.3 VEstudy...................................................~ .63 ................................................................................................................ 49 Post-DesignAhitii Chapter Federal-Lead emedial 5 R Action .65 .................................................................................................................. 5.1 lntroduolion 65 for A&n ......................................................................................... 5.1.1 Preparation theR 65 IntheRemedial Act& .............................................. 5.1.2 Responsm oi KeyPartkipntslnwdved .67 . 5.2 RemedialAction PlanningA&kles .......................................................................................... 68 ..................................................................................... 5.2.1 R~mg~P~M~~P~ 66 .................................................................................... 5.2.2 ~~rng~T~n~~Te~ IAcla.... 66 5.2.3 Fmalii theSupfund St& Contrect a@DefhingState hvolvement urtng D IheR 69 Stetd ofWork ................................................................... 5.2.4 DevdopLtgthe ActIon .70 theIGCE........................................................................................................... 5.2.5 oeve theRemedial A&n sdiedu~.................................................................................7 1 5.2.6 Devebping .................................... 71 Assiit or Exeqtingthelnterageoey Agreement.. 52.7 lsuhg theRAWork 71 Action .................. + ................................................................................. 5.3 M8flaglngthe .................................... 71 of theinteragency Agreement 5.3.1 Ma~ghg theRAWwkAssignmfmt or 72 tion ...................................................................... 5.3.2 rhnrnunityRelations uring D the 72 theEPA C&ra&or’sfbmedki;Action Plan........................................................ W& 5‘3.3 Rm .73 ................................................................................ 5.4 ~~~ionPr~u~tPr~ 73 5.4.1 Sealed Sidding .................................................................................................................... 74 ..” 5.42 Negotiated Prccurement .................... ................................................................................ 74 S Siddkmg ..................... .................................................................................. 5.4.3 Two-Step ealed 5.4.4 Non-competitive (sdeswrce) Pnrcunrm~.....................................................................~.......7 5 75 Pm&et anager’s M Roleh @eProwrernent Prcws ............................................... 5.4.5 TheRemedial vii RMuHandbook 5.4.6 Appwing the EPA CMmckx’s Se&ted Consauclor........................................ 5.4.7 Gnstruhn 5.5 Premlstruction 55.1 5.52 553 5.5.4 5.5.5 55.6 5.6 Conbad AwardControvem ..**....... .... .......... 75 75 76 76 76 .77 .... 77 77 77 ........................................................................................ Ac6vitks ........................................................................................................... ................................................................................................. conferena! ............................................................................... ?&n&Is ................................................................................. I~~g~~~Pf~ conducting lhe Pfaaslrn Deliiedng the PrsccmW Prcding s&J Sew&y ......................... b............................................................................ hkbiiizirg the cooslNc$r ...................................................................................................... Pogting EPA S&IS at the site ................................................................................................. Conam 5.6.1 5.6.2 lrnple~~~ ...................................................................................................... 77 78 78 80 80 .: .......... 81 ..... w.81 ......... .z................................................................................. . ................................................................................................... ...................................................................................... ..................................................................... 0.:........................................................................ and Testing........................................................................................................... 5.6.3 Rwiiewii fkmd Oram 5.6.4 C~~~~~~. ~~~~~~ 5.7 5.6.5 Managingclalms ................................ 82 Conlractor ompletion C Activities................................................................................................ 5.7.1 Adking an ~~a1 5.7.2 Pr~~~~~~ 5.7.3 Prefix! and Fkml In 57.4 ............................................................ ‘2........ 82 end FunctioMd ........... i................................................................................. &? .................................................................. ..‘............................. 82 0s 84 . 65 .85 89 A-l ............................................................................. 5.7.5 Remedial Aclion Report. ........................................................................................................ 5.8 State Oper&n rind Maintenance.. ............. ). ............................................................................... 5.9 Site Cloaeoul Process ................................ *................................................................................ 5.9.1 ~~N~~~~~ .......... ................................................................................ 5.9.2 Site ............................................................................................ 59.3 . se Deletion Aclivities ......................... .:................................................................................ ................................................................. .*....; .......... 87 Appendtx A Glossary .......................................... .............. s-1 l*.*l Appendix B Trensmittel Forms...................... .............................................................................. Appendix C Design fteview Checklists .......................................................................................... + C-l Appendix D Model RD,RA, end TechnicalAejistence IAGe ....................................................... D-1 AppendixE ModelRD,RDOversight, A,andRAOversight OWS ..e................................. E-1 R S .... Appendii F RD/RA FactSheetsandOther &kme ................,...................................,.............. G AppendixG State&ad ............ .......................................................................................................... AppendixH Enforcement-Lead ..................... .i.. ............................................................................... F-l G-l H-l AppendixI Operations andMaintenance i................................................................................ I-1 ...... Listof Figures FQum 2.1. skills of a SuccesshrlProject M Fgum 2.2. Remedial Project Management Figure 52. Potential TechnicalReviewTeam Mars Figure 33. Example nf a ~~~ffi Figure34. Typical Cofb W ................................................................................... ...................................................................... ........................................................................... . 7 11 13 15 15 .19 21 22 26 32 .33 34 38 43 ‘.47 46 .49 50 52 55 $9 62 65 Figure 3-l. Project Management Ptan .......... ....................................................................................... j .................................................................................. of Predssign fnfnnftatfnn ............. .............................................................. Fgure 3-5. Exampiesof ROD Cfrangaa.......... i .................................................................................. F&we 3-6. Gantt chart ........... ........................................................................................................ Fgora 37. Gantt Char-f ithCrfticalPath Identffi&d.... ............................................................................ w FjgureS-8. (Xmstruti Rmd Requirements ....................................................................................... ~ D&Q Dew ..................................................................... Fgure 4-2. EPAContractorRD StandardTasks@AC@......................................................................... F&e 4-3. USACE Stdard Des&n ............................................................................... Fgum 44. Prhipaf Remediation CategoriesforiRD S&&&s .............................................................. Fgure 4-5. Components of a Work Plan .............................................................................................. Fgure 46. Components of the HASP ................................................................................................ Figure 47. FiM Sampling Plan Contsnts........ .: .................................................................................. Figure4-S. Suggested Formatfor the GAPP ....................................................................................... Figure4-9. Suggested Formatfor a Pifntscale Tmatab#ty Study ........................... Figure 4-10. Preliminary Des@ Phase Sumnii ................................. Cnmpwnta ............................................................... Fgure 4-l. RPM Responstilii Figure 4.11. Marmediate Design Phase Submiil Compnents .............................................................. Figure4-12. PrefinaUFii Design Phase Sutxnff Componants............................................................. FnJure4-13. Value EngineeringScreening ....... .; .................................................................................. Fgure$1. Fre~i~~Ch~~ .......... ‘. ................................................................................. . Fgure52. R lActhPrwess .............. .................................................................................. .66 Figure5-3. Contractual Relakf&ips intheRemedffll Actiian Process.. .................................................... 67 Fgure5-4. RdesandResponsibilii oftheResidenl Engineer............................................................ . 68 Fgure55. RACaMARCSCcniractRASh&rdTa&s ...................................................................... 69 Fgure5-6. Preconstrwtion Conferwa Actfviis ................................................................................ .?7 Fgure5-7. EPA ConhctorProgress eports R ..................................................................................... .79 ............................................................................. 66 Fgure58. Sitecolnpletion andfhleti Processes Fgure59. Contents thePreliiirtary of Ckxeout eport....................................................................... R 87 Fgure5-10. hatCkeuutRepwSummary ...................................................................................... 88 Fgum511. ~~~~~~~~t~~~l~ .......................................................................... 90 x AcronymsandAbbreviations -,-“._~ -- ”-..-. -__.-_____ A/E ARA.Rs Archi~ngineer Applicable oc Relevant aad Appropriate R@akameats Altei-@tive Remedial Contmchg Strategy Best and Final Offer ARCS BAFQ CA CBD CCR CD CERCLA CERCLIS CFR CM co CPAF CPM Coopqative Agreement Cqrce Bmims hify consguction Con~Deerec cost Estimate Comprehensive Enviromnaatal Raspoase,Compnsation, and Liability Act CF.RCL.4 information System Code Of Federal Regulations Construction Manager Contracting O&xx Cost-Plus-Awatd-Fee Critical Path Method Consthwtion Qaality AssurartcePlan Chmn)unity Relations Coordhbx Comnjunity Relations Plan Const+xiot~ Specific;Uion Institute Curt+ Working Estimate CQAP CRC CRP CSI CWE la-- _--,D&CA wzo D&F DBA Design and Const~ctioa Advisor Detetmination and Finding Davis-Bacon Act Data Quality Objective RDRA Handbook EL ERP ESD Expendihwe Limit Emergency Planning and Community Right-to-Know Act Emergency ResponsePlan Explanation of Significant Differences FAR PCOR FR FRP Fs FSP FY Federal Acquisition Regulation Final Closeout Report Fed&l Registrr Federal ResponsePlan Feasibility Shrdy Field Samphg Plan PiscaI Year GAO HASP HTRW General Accounting Office HE&b and Safety Plan IIarzardous, Toxic, and Radioactive Waste mIAG WT IFB IGCE Iutera~~ency greement A Indeftite Delivery Invitation for Bids Independent Government Cost Estimate LAN LEPC LOE Loxil Area Network Local Emergency Planning Committee Level-of-Effort xll LTCS LTRA Long-Term Contracting Strategy Long-Term ResponseAction MOU MSW Me.morandumof Understanding Municipal Solid Waste NCP NOID NPL National Contingency Plan Notice of Intent to Delete National Rioritias List National ResponseCenter Non-%me-Critical Removal Action NRC NTa O&M OERR OGC OIG OMB ORC ORD OSC osH.4 OSWER ou Operations and Maintenance OfIim of Emergency aud Remedial Response o&e of Genera cbmIse1 o&e of Inspector General Office of Mkwgement and Budget Office of Regional Counsel Ofike of Resarch and Development on-scene Coordinator ocCupational Safety and Health Admiuistration Oftice of Solid Wasteand Emergency Response Operable Unit P&ID PCOR PFD piping and Instrumentation Diagram Preliminary Closeout Repat ProcessFlow Diagram PPE PO PR PRP Personal Protective Equipment Project ofher Procurement Request Potentially Responsible Party QA Q‘-P w Quality Assurance Quality AssuranceProject Plan Quality control RA RAC RACS RCRA Ro RE REPR RFP RI ROC ROD RPM Remedial Action ResponseAction Contract ResponseAction Contracting Strategy ResourceConservation and Recovery Act Remedial Design Resident Engineer Real EstatePianning Repai Reqwt for Proposal Reme+iii Investigation Regional Off-Site. Contract Record of Lkiiion Remedial Project Manager S&POD SACM SAP SARA SAVE SCA SF SMOA Superfund/RCRA Procurement Operations Division Superfond Accelemted Clean-Up Model Sampling and Analysis Plan Supetfund Amendments and Reauthorization Act Society of American Value Engineers Service Contract Act StandardForm StateMemorandum of Agreement SMP SOP sow ssc site Management Plan Standard Operating lhcedufc SIaIemenl of work Superfund StateContract TA TAG m TRRC Technical Assismlce Rdmkal AssistanceGrant ‘Bxhnical Direction Total Bn~ironmental Restoration Contract Total Quality Management Technical Review Team TQM TRT UAO USACE Unilasual Administrative Order United StatesArmy Corps of Engineers VE VRCP VEP value Falgineetig Vale Bngineering change Proposal Value ?Zngiwhng Proposal WA WACN WACR WAF WAM WAP WBS WP Work Assigmnent Work Assigmnem Closeout Notification Work Assignment Completion Rqwrt Work Assignment Form Work Assignment Manager Work Assignment Package Work Breakdown Structure work Plan