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PowerPoint
Moving towards the
millennium
By Valarie Pozen Summer 1999
WHAT IS IT???
It is software for developing
high powered presentations.
PowerPoint
Presentations
Are
• Professional
• Portable
• Updated and Supported
• Creative
• Versatile
Professional
PowerPoint presentations are used in
the business world to teach, sell,
market, and inform.
Portable
The presentations can be stored on a
disk or a hard drive. A computer and
a projection unit are needed to view
the presentation, and both are
available in easy to carry sizes.
Updated & Supported
•Downloads
•Ideas
•Online support
•Upgrades
Creative
You design each slide. You can
change colors, animations, sizes,
layouts, and sounds. You may add a
variety of links, pictures, or video.
Graphs
Internet links
• travelocity
• http://www.hyatt.com
Pictures
and more pictures
Video Clips
Sound
Can you name these movies???
• “Jerry Maquire”
• “Lethal Weapon”
• “Mrs. Doubtfire”
• “Men in Black”
Versatile
The presentations can be used for
school projects, lessons, interviews,
meetings, group functions or anytime
you need to present information.
Introduction to PowerPoint
• Basic Guidelines
• Getting Started
• Develop a mini-presentation
Introduction to PowerPoint
Basics
• Basic Guidelines
Screen Layout
• Avoid using the bottom left portion of the
screen for important information
• Use graphics for instructional purposes, to
convey a message or concept, or to focus
attention
• Use single column format
• Do not right justify
Fonts
• Avoid using all capital letters, except for a
word or two of emphasis in short titles or
buttons
• Try not to use more than three types of fonts
on one screen
• Use serif fonts for body of text
Color
• Avoid using red and green to differentiate
important points. Roughly 5 to 10 percent
of the population is red/green deficient.
• Use a maximum of four to six colors per
screen.
• Use color to link related information.
Color continued
• Use brighter colors for the most important
information.
• Use commonplace color coding, such as red
for stop, green for go, and so forth.
• Avoid combinations of complementary
colors that are the same value, such as
blue/orange
Toolbar
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23
1. New presentation
2. Open
3. Save
4. Print
5. Check spelling
6. Cut
Toolbar
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23
7. Copy
8. Paste
9. Format Painter
10. Undo typing
11. Can’t redo
12. Insert hyperlink
Toolbar
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23
13. Web toolbar
14. Insert Word table
15. Insert Excel worksheet
16. Insert chart
17. Insert clipart
18. New slide
Toolbar
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23
19. Slide layout
20. Apply design
21. Black and white view.
22. Size of viewing window
23. Office Assistant -- Help source
Formatting Bar
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16
1. Current font and selector w/arrow
2. Current font size and selector w/arrow
3. Bold font
4. Italics font
5. Underline font
6. Shadow font
Formatting Bar
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16
7. Left justified
8. Centered
9. Right justified
10. Bulleted list
11. Increase paragraph spacing
12. Decrease paragraph spacing
Formatting Bar
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16
13. Increase font size
14. Decrease font size
15. Left arrow - demote - title text to bulleted text
Right arrow - promote - bulleted text to title text
16. Animation effects
View Buttons
1 2 3 4 5
1. Slide view - one slide at a time
2. Outline view - displays slides in
a notebook layout
3. Slide sorter - displays miniatures
of slides to view entire presentation
4. Notes page - displays speaker’s
notes for each slide
5. Slide Show view - displays slides
as on on-screen presentation
Animation
• You can animate text, graphics, sounds, movies, and other
objects on your slides so you can focus on important
points, control the flow of information, and add interest to
your presentation.
• You can have each main bullet point appear independently
of others, or you can have objects appear progressively,
one after another.
• You can set up the way you want each bullet point or
object to appear on your slide. A new feature in
PowerPoint 97 is the ability to animate elements of a
graph.
Animation continued
• You can also change the order and timing of your
animations, and you can set them to occur automatically
without having to click the mouse.
• To set up the animation, you may
– click on animation toolbar (yellow star on formatting bar)
– pull down preset or custom animation from slide show menu
Animation continued
• Select text/object to be animated
• Select type of animation from menu
• Click ok if using custom animation
• Note: Animation will only
run during slide show
Need Help???
Click on the help
menu and pull
down “Contents
and Index
Index
Type the word
with which
you need help
in box #1, and
then click on
display.
Help with Animations
Type in animation, and
then click on display.
Introduction to PowerPoint
Basics
• Getting Started
1. Open PowerPoint
2. Click on “Template”
Choose a presentation design
Choose an Auto Layout
Introduction to PowerPoint
• Develop a mini-presentation
Design Your Presentation
• Choose one of the following topics
– You
– Your favorite vacation/trip
– Your best friend
Presentation Guidelines
You Favorite Best Friend
1. General info: Vacation 1. General info:
age, birthplace, year 1. General info: who, where you
in school when, where, how met, and length of
friendship
2. Future goals/plans long and mode of
travel 2. Qualities that
3. Your strengths
2. Accommodations make them your best
4. Something of friend
which you are proud 3. Sites of interest
3. Nicest thing they
5. Sports or hobbies 4. Activities you did have done for you
in which you while there
4. Nicest thing you
participate
have done for them
Presentation Guidelines
• 5-7 slides
• presentations will begin ?????
• Presentations should be 2-5 minutes in length
• SAVE your presentation on YOUR DISK
???Questions???
