Motor Vehicle Safety

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					City of Philadelphia
[Enter Department Name Here]

              Motor Vehicle Safety

Motor Vehicle Safety           Page 1 of 11
Program                          May 2007
                       Table of Contents

   I.   Purpose

   II. Scope

   III. References

   IV. Motor Safety Procedure

        a. Driver Qualifications
        b. Prevention and Control of Hazards
        c. Motor Vehicle Equipment Requirement
        d. Employee Operational Procedures
        e. Motor Vehicle Accident

   V. Training Requirements

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Program                                            May 2007
I.         Purpose
The purpose of this program is to provide [Enter Department Name Here] employees
with the basic information for assuring a safe and healthful workplace free from
recognized property damage and motor vehicle hazards that may cause serious injury.
By following these basic safety principles and maintaining proper motor vehicle safety
awareness, employees should be able to avoid serious injury.

II.        Scope
The information in this procedure applies to all [Enter Department Name Here]
employees who operate and maintain motor vehicles. Each employee is expected to
follow the guideline provided within this section. Supervisors shall be responsible for
initiating disciplinary action against employees who do not follow the guidelines within
this section.

III.       References
There are numerous safety standards and regulations, which pertain to motor vehicle
safety, including, but not limited to:

          Department of Transportation (DOT) Standards
           DOT 49 CFR Part 177 - Carriage by Public Highway
           DOT 49 CFR Part 300 - Federal Motor Carrier Safety Regulations
          DOT 49 CFR Part 40 - Procedure for Transportation Workplace Drug and
           Alcohol Testing
          OSHA 29 CFR 1926.601 Motor Vehicles

VI.        Motor Safety Procedures
           A. Driver Qualifications
              1. All drivers must have a valid and current state driver’s license.
              2. All truck and trailer drivers with a gross combination weight of 26,001
                 lbs. or more must have a valid and current Commercial Drivers Licenses
              3. All potential drivers will have their driving record checked employers
                 and through the Department of Transportation. Only drivers with good
                 driving records will be permitted to drive for City related business. The

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Program                                                                           May 2007
             employees’ driving license status will be verified on an monthly basis by
             their drivers license review officer.
          4. All drivers will be subject to drug and alcohol testing. Drug and alcohol
             testing will take place under the following conditions:
              Pre-employment (for selected positions only)
              Post incident
              Reasonable suspicion
              Return to duty
              Random or unannounced testing (only for selected safety sensitive
          5. Employee will be tested for the following five drugs:
              Marijuana
              Cocaine
              Opiates
              Amphetamines
              Phencyclidine (PCP)
          6. Alcohol testing will be done using an Evidential Breath Testing device
             (EBT). Any result that is more than 0.04 is considered a prohibited
             alcohol level for driving functions.
          7. Any confirmed positive test in drugs and/or alcohol will be reported to
             the [Enter Department name Here] by the testing agency. The human
             resources unit will contact the employee to discuss disciplinary action.
          8. All drivers upon hire and promotion will receive a physical from a
             physician who must determine if the employee is physically fit to operate
             a motor vehicle.
          [Delete item below if not applicable]
          9. All drives must pass a road test in the type of vehicle they will be
             assigned to drive.

   B. Prevention and Control of Hazards
          1. Inspection and Maintenance

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Program                                                                        May 2007
              No vehicle shall be placed in service until it has been inspected by the
               City of Philadelphia Fleet Management and found to be in safe
               operating condition.
              All vehicles in use shall be checked at the beginning of each shift to
               assure that the following parts, equipment, and accessories are in safe
               operating condition and free of apparent damage that could cause
               failure while in use: emergency stopping system, service brakes,
               including any trailer brake connections; parking system (hand brake);
               tires; horn; steering mechanism; any coupling devices; seat belts;
               mirrors; operating controls; and safety devices.
              Vehicles not meeting safe operating conditions shall be immediately
               removed from service, not driven until unsafe conditions have been
               corrected, and re-inspected before being placed in service again.
              Vehicle exhaust shall be controlled so that it will not present a hazard to
               the operator, attendants, or other personnel.
              All defects shall be corrected before the vehicle is placed in service.
               These requirements also apply to equipment such as lights, reflectors,
               windshield wipers, defrosters, and fire extinguishers, where this
               equipment is necessary.
              Specific instructions as to the care, operation, repair and maintenance of
               departmental automotive equipment shall be adhered to.

          2. Brake Systems
                All vehicles, except trailers or semi-trailers having a gross weight of
                 5,000 pounds or less, shall be equipped with service brakes and
                 manually operated parking brakes.
                Service and parking brakes shall be adequate to control the movement
                 of, to stop, and to hold the vehicle under all conditions of service.
                Service brakes on trailers and semi-trailers shall be controlled from
                 the driver’s seat of the prime mover.
                Braking systems on every combination of vehicles shall be so
                 designed as to be in approximate synchronization on all wheels and
                 develop the required braking effort on the rear-most wheels first. The
                 design shall also provide for application of the brakes by the driver of
                 the prime mover from the cab. Exceptions to this are vehicles in tow
                 by approved tow bar hitch.

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Program                                                                        May 2007
   C. Motor Vehicle Equipment Requirement
          1. All vehicles shall have a service brake system, an emergency brake
             system, and a parking brake system. These systems may use common
             components, and shall be maintained in operable condition.

          2. All vehicles in use shall be equipped with at least 2 headlights and 2
             taillights in operable condition. All vehicles shall have brake lights and
             directional signal lights - both front and back - in operable condition.

          3. No employee shall use any motor vehicle equipment having an
             obstructed view to the rear unless the vehicle has a reverse signal alarm
             audible above the surrounding noise level, rear mounted camera
             viewable from the drivers’ position or the vehicle is backed up only when
             an observer signals that it is safe to do so.

          4. All vehicles with cabs shall be equipped with windshields and powered
             wipers. Cracked and broken glass shall be replaced. Vehicles operating
             in areas or under conditions that cause fogging or frosting of the
             windshields shall be equipped with operable defogging or defrosting

          5. Vehicles used to transport employees shall have seats firmly secured and
             adequate for the number of employees to be carried.

          6. Seat belts and anchorages meeting the requirements of 49 CFR Part 571
             (Department of Transportation, Federal Motor Vehicle Safety Standards)
             shall be installed in all motor vehicles.

          7. All rubber-tired motor vehicle equipment shall be equipped with fenders.
             Mud flaps may be used instead of fenders whenever motor vehicle
             equipment is not designed for fenders.

          8. All vehicles equipped with air brakes must have a low-pressure warning
             device in operating order.

          9. All trucks with a carrying capacity of 1 1/2-tons or over, when operated
             on public highways, shall be equipped with emergency equipment
             required by State laws but not less than:
                One red flag not less than 12 inches square with standard and three
                 reflective markers, which shall be available for immediate use in case
                 of emergency stops.
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Program                                                                      May 2007
                Two wheel chocks for each vehicle or each unit of a combination of
                At least one 2A:10B:C fire extinguisher (at least two properly rated
                 fire extinguishers are required for flammable cargoes).

   D. Employee Operational Procedures
          1. Vehicle Operation
                An employee assigned as driver of a City of Philadelphia’s vehicle is
                 responsible for the safe operation of the vehicle. An unsafe vehicle
                 will not be used.
                The number of passengers in passenger-type vehicles shall not exceed
                 the number that can be seated, with individual personal restraint
                The driver shall see that emergency equipment required by State Law
                 is on the vehicle, and check to make sure that the brakes, steering
                 gear, horn, lights, and controls are in safe operating condition before
                 the vehicle is used. The driver shall keep the windshield clean.
                If there are any defects, or repairs needed on the vehicle, the driver
                 must promptly report these conditions to his/her supervisor. Drivers
                 and operators shall not operate vehicles or equipment with faulty
                 brakes or mechanical defects such as faulty steering mechanism or
                 lights except to proceed to a place where repairs can be made and
                 then only at such reduced speed or in such a manner as will enable
                 the movement to be made safely.
                City of Philadelphia vehicles are to be driven in a manner such as to
                 create a favorable impression on the public, with more than ordinary
                 courtesy and consideration for other drivers and pedestrians. Always
                 give the pedestrian the right of way, and do not sound the horn
                 unless absolutely necessary.
                All doors, end-gates enclosures, and detachable equipment must be
                 made secure before driving.
                Vehicles shall not be driven on a down-grade with gears in neutral or
                 clutch disengaged
                When parking a vehicle on a slope or grade, wheels must be cramped
                 to the curb, or wheel chocks or other blocking material used to
                 prevent the vehicle from rolling. Always engage all parking brakes
                 firmly when parking and place transmission in park or in lowest
                 forward gear on uphill and reverse on downhill conditions.

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                Care must be taken at night so as not to block headlights, tail lights, or
                 emergency lights with any obstruction.
                Always shut the engine off when refueling, and as soon as possible
                 after entering a garage, loading dock, or other enclosure.
                The principle of defensive driving shall be practiced. The operator
                 must at all times have the vehicle under such control as to be able to
                 bring it to a complete stop within the assured clear distance ahead.
                Vehicles may not be driven at speeds greater than the posted speed
                 limit, with due regard for weather, traffic, intersections, width and
                 character of the roadway, type of motor vehicle, and other existing
                Headlights shall be lighted from sunset to sunrise, during fog, smoke,
                 rain, or other unfavorable atmospheric conditions, and at any other
                 time when there is not sufficient light for the vehicle to be seen or the
                 operator to see on the highway at a distance of 500 feet. Headlights
                 shall be switched to low beam when approaching other vehicles.
                Vehicles shall not be stopped, parked, or left standing on any road, or
                 in any area in a manner as to endanger the vehicle, other vehicles,
                 equipment, or personnel using or passing that road or area.
                Vehicles shall not be left unattended until the motor has been shut off,
                 the key removed, parking brake set, and gear engaged in low, reverse,
                 or park.
                Vehicles carrying loads which project beyond the sides or rear of the
                 vehicles shall carry a red flag, not less than 12 inches square, at or
                 near the end of the projection. At night or when atmospheric
                 conditions restrict visibility, a warning light shall be used instead of
                 the red flag. Drivers will assure the load does not obscure vehicle
                 lights and/or reflectors.
                Employees shall not be permitted to get between a towed and towing
                 vehicle except when hooking or unhooking.
                No vehicle or combination of vehicles hauling unusually heavy loads
                 or equipment shall be moved until the driver has been provided with
                 the required permits, the correct weights of the vehicles and load, and
                 a designated route to be followed.
                Drivers and operators shall be familiar with and obey all State and
                 City traffic rules and ordinances, traffic control signs, posted speed
                 limits, parking restrictions and all City rules and regulations.

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                Drivers and operators shall have in their possession at all times a
                 valid operator’s license appropriate for the type of vehicle or
                 equipment to be operated as required by law.
                Before starting to move vehicle or equipment either forward or
                 backward, the operator shall determine that no person or object is in
                 the path of his equipment.

          2. Seat Belts
                When driving or riding in a City of Philadelphia vehicle equipped
                 with seat belts, the belt must be fastened at all times as required by
                A seat belt must be utilized for each individual in the vehicle. Sharing
                 of seat belts is prohibited.
                The seat belt shall be adjusted so that it is snug enough to afford the
                 maximum protection without being uncomfortable.
                The seat belt shall be fastened before moving the vehicle.
                When maneuvering a vehicle into position, which requires backing
                 into a location at a job site or dock area, the operator may unfasten
                 seat belt temporarily while such maneuvering is in progress.

          3. Loading and Unloading
                The driver shall observe laws and regulations regarding legal width,
                 height, length, and axle loads of the vehicle he is operating, and shall
                 properly mark with warning flags or lights any projections of loads
                 over the body lines. Such projections shall be avoided whenever
                Loads must be properly distributed and not piled too high. When
                 necessary, they shall be blocked, tied, or padded to prevent shifting or
                 damage. The loading must be such that the driver has clear vision to
                 the front and both sides with sufficient mirrors in view to properly
                 see to the rear.
                The boarding of persons and handling of the load must be done from
                 the curbside of the vehicle where possible. If it is necessary to unload
                 or work from the street side, care shall be used and barricades set if
                Passengers of City of Philadelphia vehicles must be seated, and in
                 such a manner that no part of their person projects beyond the
                 bodylines of the vehicle.

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                  Do not load or unload the vehicle until the gears are engaged, in
                  park, or for manual transmissions, the engine is shut off, gears are
                  engaged and the parking brake set.
                 Vehicles shall not be loaded in a manner that obscures the driver’s
                  view ahead or to either side or which interferes with the safe
                  operation of the vehicle.
                 The load on every vehicle shall be distributed, chocked, tied down, or
                 Trucks must be secured to the dock and/or have their wheels
                  chocked when loading and unloading.

   E. Motor Vehicle Accident
        1. If a City of Philadelphia vehicle is involved in an accident, the employee-
            driver’s first duty is to stop his vehicle and give assistance to any injured
        2. All local laws regarding the reporting of a MOTOR VEHICLE
            ACCIDENTS shall be followed as a part of or in addition to these
        3. The authorities shall be called if:
            Anyone is injured.
            There is considerable damage with another vehicle, or other property.
            Other driver wants them called.

          4. As soon as possible after an accident contact your supervisor, use the
              information provided on the accident notification card. It is important to
              report if you have received any injuries at the time of the accident.
          5. After you have notified your immediate supervisor document the details
              of the accident and complete a City vehicle accident report.
          6 Make sure you do not make any statements to anyone except:
              An officer of the law.
              A City of Philadelphia representative.

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Program                                                                       May 2007
V. Training Requirements
   A. Training Drivers
          1. All drivers shall be trained on initial assignment. Drivers will be
             provided the information necessary to perform their jobs properly.
          2. Initial training will include:
              City rules and regulations regarding vehicle safety.
              Information on all relative federal and state regulations.
              Information on routes and schedules.
              Basic information on cargo handling.
              Basic defensive driving techniques.
              Familiarization with the equipment in the vehicle.
              Pre-trip inspections.
              Accident and emergency procedures.
          3. Refresher training will be provided:
              On a periodic basis for all drivers.
              After the driver has been involved in more than one preventable
                accident in a given year.
              After the driver receives a moving traffic violation.
          4. Documentation of the training will be registered on a sign-in sheet signed
             by the attending employees, and/or signature on training
             acknowledgment form.

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Program                                                                        May 2007