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					390TH AFROTC CADET WING                                                    Cadet Wing OI 36-1
UNIVERSITY OF MICHIGAN                                                       17 January 2005
ANN ARBOR MI 48109
                                                                                    Operations

                                                             POLICIES AND PROCEDURES


             COMPLIANCE WITH THIS PUBLICATION IS MANDATORY

NOTICE: This instruction is located on the internet at http://www.umich.edu/~det390


OPR: 390 CW/CC                                                           Certified by: 390 COC
(C/Col Tomoyuki Ono, C/Col Ashley Nowak)                              (Capt Carolyn Hackworth)
                                                                                          Pages:
                                                                                 Distribution: F

This document summarizes 390th AFROTC Cadet Wing (390 CW) policies. Each individual is
expected to comply with the policies outlined in this document unless directed otherwise by the
cadre. Any conflicts with other directives should be brought to the attention of the cadet wing
Commander (CW/CC).


1. RESPONSIBILITIES. It is the responsibility of all assigned personnel to comply with
these 390 CW policies and procedures.
   1.1. Command Staff (COMSTAFF) will maintain the master copy of these policies.
   1.2. Forward suggested changes to the CW/CC. Changes or additions will be announced at
   Commander’s Call, group meetings, squadron meetings, and flight meetings, and distributed
   through the 390 CW distribution system.
   1.3. This document is to be inspected annually for any obsolete information or necessary
   changes due to significant changes in the operation of the 390 CW.
2. MISSION AND VISION
   2.1. Mission. The 390 CW mission is, “To recruit, educate, motivate, and develop cadets
   in a high quality training environment to commission the best warrior leaders for the United
   States Air Force.”
   2.2. Vision. The 390 CW vision is, “Learn to Lead.”
3. STANDARDS. Cadets are expected to maintain standards outlined in AFI 36-2903, Dress
    and Personal Appearance of Air Force Personnel; AFROTCI 36-2008, AFROTC Cadet
    Uniforms and Insignia; T-700, AFOATS Training Manual (ATM); AFI 10-248, Fitness
    Program, AFROTCMAN 36-201, Cadet PT Program, AFOATSI 36-2007, AFROTC
    Weight and Fitness Program, AFOATSI 36-2011, Administration of Senior AFROTC
2                                                                 CWOI36-1 17 JANUARY 2005
    Cadets at all times. In addition cadets are expected to adhere to the Honor Code, “We will
    not lie, steal or cheat nor tolerate among us anyone who does,” at all times. The nature of
    our training frequently puts us in public view. A sharp military image is imperative.
    Infractions (improper hair cut, shoes, dirty uniforms, etc.) will be brought to the attention of
    both the individual and his/her supervisor, so as to be corrected immediately.
    3.1. Substance Abuse. The Air Force and AFROTC policy on drug abuse is
    straightforward. The use of drugs and other illegal substances is not compatible with Air
    Force service. We will not tolerate their illegal use. Additionally, the abuse of alcohol is
    inconsistent with good order and discipline. 390 CW members under the age 21 will not
    consume alcoholic beverages. Poor judgment demonstrated by drinking and driving will be
    dealt with severely and may result in the cadet’s dismissal form ROTC. Cadets may not
    consume alcohol in North Hall.
    3.2. Hazing. Hazing is defined as any conduct whereby a military member or members,
    regardless of service or rank, is to suffer or be exposed to any activity which is cruel,
    abusive, humiliating, oppressive, demanding or harmful. Soliciting or coercing another to
    perpetrate any such activity is also considered hazing. Hazing need not involve physical
    contact among or between military members; it can be verbal or psychological in nature.
    Actual or implied consent to acts of hazing does not eliminate the culpability of the
    perpetrator. Hazing is strictly prohibited at the 390 CW and any instance of hazing must be
    stopped and reported immediately to the COC.
    3.3. Equal Opportunity. To accomplish our training, we need the best efforts of everyone
    in the 390 CW. There will be no toleration for discrimination based on sex, race, religion or
    national origin. In addition, we will not tolerate the ridicule, abuse or harassment of anyone
    because of sex, race, religion or national origin.
    3.4. Customs and Courtesies. Cadets will adhere to the customs and courtesies outlined in
    the Cadet Handbook. Cadets will salute all higher ranking Cadet Officers and commissioned
    officers from all services when both sides are in uniform.
    3.5. Appearance. Cadets are to look neat and professional in North Hall. Female cadets
    may have their hair done, however, other than the female exception all cadets must be in
    regulations (i.e. no beards, hair not touching the ears, etc.). Clothing will be conservative
    and in good taste. Cadets are not allowed to be in North Hall in a tank top or any other
    clothing that reveals more skin than necessary.
    3.6. Facility Stewardship. Cadets are responsible for ensuring the cleanliness of the Cadet
    Lounge and the 390 CW rooms on the third floor of North Hall (Cadet Changing rooms,
    COMSTAFF room, Drill Team room, Cadet Library). Cadets must pick up after themselves
    and not leave any personal items in any of the 390 CW rooms or hallways. Any personal
    items left out will be placed in the “Unclaimed Items” box, which the items in it will be
    discarded every week. All personal mailboxes must be maintained and kept neat at all times.
    3.7. Personal Relationships. Any appearance of favoritism must be avoided. Personal
    social relationships that directly involve the chain of command must be reported to the
    CW/CC, who will, in turn, report the situation to the COC and Detachment Commander
    (CC). The CC will evaluate the impact of the relationship on the 390 CW and the extent to
    which the relationship and the cadet’s responsiveness to counseling reflect on the cadet’s
CWOI36-1 17 JANUARY 2005                                                                         3
  potential for officership and take administrative action if appropriate. Actions that may be
  taken toward cadets involved include but are not limited to: counseling, being placed in a
  different position in the wing, and being required to end the relationship. Good judgment
  and erring on the side of caution should be used when reporting these situations.
4. TRAINING.
  4.1. Philosophy. Cadets will train on the principles listed in the ATM, which is based on a
  philosophy of mutual respect. Cadre and cadets are prohibited from administering physical
  discipline and inappropriate training at the detachment. Inappropriate training consists of,
  but not limited to physical maltreatment, physical contact, sexual harassment, verbal
  maltreatment or maltraining. Demerit systems in any form will not be used while training
  cadets.
  4.2. PMT. Per AFOATSI 36-2017, AFROTC College Program, Practical Military Training
  (PMT) is any AFROTC-sponsored training activity uniquely military or that AFOATS or
  AFROTC instructions or the CC designate as PMT. AFROTC sponsors an activity when an
  active duty member assigned within AFROTC authorizes plans, facilitates, and/or provides
  resources for the activity. Training activities that are PMT must have training value, a
  supervision plan, and be structured to conform to safety requirements.
     4.2.1. Mandatory PMT activities are comprised only of Leadership Laboratories
     (LLAB) and Physical Training (PT) sessions. Initial Military Training (IMT) and Field
     Training Preparation (FTP) cadets are required to attend 2 hours of LLAB per week,
     while Intermediate Cadet Leaders (ICL), Senior Cadet Leaders (SCL), and Extended
     Cadet Leaders (ECL) may be required to attend an additional hour of LLAB per week.
     All cadets must attend a minimum of two PT sessions per week, but will not be required
     to attend more than 3 hours of PT per week. Deviations from mandatory PMT maximum
     time limits may occur by the approval of the detachment commander.
     4.2.2. Voluntary PMT is any AFROTC-sponsored training activity uniquely military
     that the detachment commander designates as voluntary PMT. There are no hourly
     restrictions on voluntary PMT, and cadets will never be required to attend these activities.
     Examples of voluntary PMT include, but are not limited to: Base Visits, Advanced
     Training Events (i.e. Warrior Spirits), Civil Air Patrol Flight Programs, and Military
     Excellence Competitions.
  4.3. Non-PMT. Non-PMT activities are those that cadets participate in that are not training
  and/or are not sponsored by the detachment. Non-PMT activities include those events that
  have social, public relations, or educational value but are not within the definition of PMT.
  Cadets will not be required to attend non-PMT activities. Non-PMT activities include, but
  are not limited to: recruiting events, cadet staff or flight meetings conducted outside of
  LLAB, fundraising events such as program sales, unsupervised PT, Commander’s Cup, Rock
  n Bowls, movie nights, and other morale events.
  4.4. Medical Care. Cadets may receive medical care at a military-authorized civilian
  treatment facility for injuries occurring during PMT; however, AFROTC is not liable for
  non-PMT activities. Cadets injured during personal extra-curricular activities or non-PMT
  events are responsible for their own medical care.
4                                                                    CWOI36-1 17 JANUARY 2005
    4.5. Field Training (FT) Preparation. FT preparation should be accomplished within
    LLAB and PT time requirements; however, training outside this time is permitted only on a
    voluntary basis. FT preparation (in its truest sense) will not be conducted during LLAB
    during the fall term.
        4.5.1. Per AFOATSI 36-2017, FT preparation will focus on ensuring cadets are
        physically fit, are competent in drill and ceremonies, know the AFROTCMAN 36-203
        Field Training Manual, know FT military decorum, and understand the importance of
        wear and break-in of footwear.
        4.5.2. Unique military decorum rules from AFROTCMAN 36-203 may be practiced at
        any time, but may be made mandatory during LLAB only. This includes the use of the
        seven basic responses, squaring of corners, greetings, and coming to attention with heels
        to the wall when passed by a superior. These rules may be applied to PT sessions as well
        at the CC’s discretion.
        4.5.3. Activities and exercises with the intention of stimulating the stresses of the FT
        environment are expressly prohibited. These prohibitions include but are not limited to:
        giving direct individual feedback with raised voices, using a merit/demerit system, use of
        FT specific Group Leadership Problems (GLP), cadets acting as Cadet Training
        Assistants (CTA) or cadre acting as Field Training Officers (FTO), and physical
        discipline.
5. PHYSICAL TRAINING. The purpose of the PT program is to enhance the fitness level of
   cadets and prepare them to meet AFROTC and Air Force standards, motivate cadets to
   pursue a physically fit and active lifestyle, and improve the safety and efficiency of physical
   training within AFROTC. Reference the semester PT policy for details.
    5.1. Physical Fitness Diagnostics. All cadets are required to attempt the Physical Fitness
    Diagnostics (PFD) once during the semester. The PFD consists of one minute push-ups and
    sit-ups, a 1.5 mile run, and an abdominal circumference measurement.
    5.2. Physical Fitness Test. All cadets are required to take the Physical Fitness Test (PFT) once
    during the semester. The PFT is crucial to maintaining your scholarship and should not be taken
    lightly. The PFT will consist of one minute push-ups and sit-ups, a 1.5 mile run, and an
    abdominal circumference measurement.
    5.3. Height and Weight. Cadets will be subjected to height and weight measurements
    once every semester near the PFT date. Cadets must have their height measured before 1000
    or the height will not be valid. The 390 CW will schedule a height and weight session few
    days before or after the PFT.
6. ADMINISTRATION.
    6.1. Operating Instructions. The 390 CW will create and maintain operating instructions
    for programs within 390 CW that the CW/CC determines necessary. These operating
    instructions will be reviewed every semester to determine its validity and whether or not they
    can be added to this document (390 CW Operating Instructions).
    6.2. Attendance. LLABs and PT sessions are mandatory events. Cadets are required to
    attend at least 80% of scheduled LLABs and 80% of required PT sessions (2 per week).
    Failure to meet the attendance requirement may result in failure or dismissal from the ROTC.
CWOI36-1 17 JANUARY 2005                                                                          5
     6.2.1. Attendance for LLAB will be taken during roll call at the beginning of LLAB.
     Anyone failing to report in during roll call will be considered absent. Any cadet arriving
     after roll call will be considered late and will be reported to the CCE during LLAB by
     his/her direct supervisor. The CCE will report any late cadets to the COC by the end of
     LLAB.
     6.2.2. The cadre in charge of each PT session will take attendance for the session. Any
     cadet not accounted for during the PT session will be considered not present. Cadets
     must attend at least two PT sessions each week.
     6.2.3. Attendance for optional events will be recorded by the Professional Officers
     Course cadet in charge of the event and will be recorded in the Extra-curricular
     Attendance spreadsheet compiled by the Wing Executive Officer (CCE) and sent to the
     COC by 1600 every Friday.
     6.2.4. Cadets are not to be late to PMT activities at any circumstance. Lateness will
     result in counseling. Any cadet that is late more than 15 minutes for LLAB, or 10
     minutes for PT sessions, will be considered absent and unexcused.
     6.2.5. The COC will ultimately determine if an absence is excused or unexcused. Any
     kind of absences for LLAB/PT will count towards the 80% attendance requirement.
     Cadets will be allowed to make-up any LLAB/PT excused absences by direction of the
     COC through monthly make-up LLABs and/or weekly make-up PT sessions. Cadets will
     not be allowed to make up unexcused absences and will be counseled for every infraction
     (see 4.4.1 Absence Counseling).
  6.3. Absence Reports. To be considered for an excused absence for mandatory PMT,
  cadets must fill out an absence report and hand it in to their direct supervisor prior to the
  event.
     6.3.1. Cadets must contact their direct supervisor by either e-mail or phone explaining
     there reason for absence in addition to filling out an absence report.
     6.3.2. Cadets will fill out an absence report after the event only in the case of an
     emergency absence on the day of the event. Cadets must still make every effort to
     contact the direct supervisor of the emergency for the absence to be counted as excused.
  6.4. Counseling.
     6.4.1. Cadets will be counseled by his/her direct supervisor on their first offense, by the
     CW/CV on their second offense, and by the COC beyond the second offense. All
     absences will be counted toward the number of offense. If you are not able to achieve
     80% attendance on either LLAB or PT sessions, you may be dismissed from the
     AFROTC IAW AFROTCI 36-2017.
     6.4.2. Academic Counseling. Cadets that fail to meet the academic standards set in
     para. 7 will be counseled in a specific manner.
         6.4.2.1. Cadets that fail to attend their required study hall session hours for the week
         will be counseled by the Cadet Wing Vice Commander (CW/CV) for their first
         offense. Cadets that fail to attend their required study hall session hours more than
         once will be counseled by the COC. Cadets may be counseled by the CC and may be
6                                                                  CWOI36-1 17 JANUARY 2005
           considered for disenrollment from the AFROTC program (reference AFROTCI 36-
           2017 para. 4.6.1.3., Cadets must not show indifference to military training.).
           6.4.2.2. The cadet’s supervisor and/or CW/CV will counsel any cadet, with a
           Term/Cumulative GPA below 2.5, for failing, once, to attend the required hours of
           supervised study hall sessions, failing to turn in the Academic Studies Form weekly
           during the semester, and/or failing to turn in a valid (a valid Academic Studies Form
           is composed of a cadet attending and properly documenting mandatory study hall
           session hours, as well as weekly documenting an additional 10 hours of individual
           study) Academic Studies Form weekly during the semester.
           6.4.2.3. The COC will counsel any cadet with a Term/Cumulative GPA below 2.5,
           for the following circumstances for failing, more than once, to attend the required
           hours of supervised study hall sessions, failing to turn in two or more Academic
           Studies Forms weekly during the semester, and/or failing, more than once, to turn in
           valid Academic Studies Forms weekly during the semester.
    6.5. Job Continuity. Continuity is very important at the 390 CW, especially with cadets
    holding positions for only one term. The goal of the continuity is to inform the successors of
    all the necessary information so they will be up to speed by the time the next semester starts.
       6.5.1. Continuity binders will be kept in the cadet lounge. There will be one binder for
       each group (OG, MXG, and MSG), as well as one for the CW/CC, CW/CV, CSS, CCE,
       and CCGs. The binders will include all materials necessary for each position and its
       subordinates. Each subordinate position will have its own section within its group
       binder. It is the responsibility of the current position holder to change the job title on the
       binders as necessary. As a minimum the continuity binders will have:
           6.5.1.1. Continuity letters from the last terms.
           6.5.1.2. The most current job description (discard all past job descriptions).
           6.5.1.3. Updated first month plan (discard all past first month plans).
           6.5.1.4. All forms and templates required for the position.
           6.5.1.5. List of regulations (i.e. AFROTCI 36-2017) that pertains to your job.
           6.5.1.6. Any other materials necessary for the job.
       6.5.2. The electronic continuity folders will be maintained in the cadet lounge server.
       All electronic copies of the material in the continuity binders should be present in the
       electronic folder.
    6.6. After Action Reports. After Action Reports (AAR) are memorandums describing the
    execution of certain events. AARs will be required for all special event LLABs, voluntary
    PMT, and non-PMT events. The AARs should include the date and location, attendance,
    execution, results and problems, and recommendations for the event. The AARs will be due
    to the COC NLT 30 days after the event.
    6.7. Official Communications.
       6.7.1. All official correspondence intended for a military or civilian agency outside the
       390 CW will be routed through the appropriate cadre point of contact. After approval,
CWOI36-1 17 JANUARY 2005                                                                                        7
     the cadet will need to make proper distribution of the correspondence. The following
     address will be used on all official outgoing correspondence:
                                           390th AFROTC Cadet Wing
                                           The University of Michigan
                                             1105 North University
                                           Ann Arbor, MI 48109-1085
     6.7.2. Communication within the 390 CW will be limited to wing business and
     individual communications. The cadet mailbox system should not be used for mass flyer
     distribution of a personal nature or exchanging personal belongings. All official 390 CW
     e-mails must contain “AF:” in the subject line. The heading will help cadets determine
     which e-mails are official in nature and therefore must be read. Sending out e-mails to
     the entire wing is limited to the CW/CC, CW/CV, CCE, Operations Group Commander
     (OG/CC), the Maintenance Group Commander (MXG), and the Mission Support Group
     Commander (MSG/CC).
     6.7.3. The 390th Cadet Wing Letterhead will be used on all official documents that the
     390 CW produces. All documents will follow the proper format prescribed in the Tongue
     and Quill.
     6.7.4. The 390 CW MSG will create and maintain the following group e-mail lists:


         Description                      E-Mail Address            Included Cadre Member
         Cadet Wing                       af.cadet.wing@umich.edu   AS100, AS200, AS300 and AS400 Instructors
         POC                              af.poc@umich.edu          CC, AS300, AS400 Instructors
         GMC                              af.gmc@umich.edu          CC, AS200 Instructor
         Class of ## (i.e. Class of 05)   af.class.##@umich.edu     Respective Class Instructors



     6.7.5. The 390 CW will maintain a roster on all personnel in the 390 CW. Information
     protected by AFI 33-332, “Privacy Act Program” will not be put on the roster unless the
     cadet authorizes release using the Wing Roster Information Consent Form. The form will
     be valid throughout the cadets’ time in the 390 CW unless the cadet changes their mind
     on the information to be released. The roster will be available only to the 390 CW
     personnel for reference (see 5.2. Information Security).
     6.7.6. The cadet mailboxes are to be used only for exchange of documents and items
     pertaining directly to the 390 CW business or personal business. They are not to be used
     for solicitation by groups outside of 390 CW. Any items in the mailboxes that are found
     to be harmful or inappropriate will be removed and disposed of immediately.
  6.8. Bulletin Boards. There are four bulletin boards outside the cadet lounge for 390 CW
  use and three inside the cadet lounge, one being the Warrior Board. Cadets are responsible
  for reading all materials on the bulletin boards. The bulleting boards will be distributed to
  cadets at the discretion of the CW/CC. However, there must be at the least a board for
  Special Orders, Operations Orders, COC, Warrior Board, and Safety. The CCE will be in
  charge of ensuring that the bulleting boards are up-to-date and presentable. Cadets may post
8                                                                 CWOI36-1 17 JANUARY 2005
    material on the bulletin boards or the walls of North Hall only after authorization of the CCE.
    The cadre board across the hall from the lounge will be maintained and updated by the cadre.
    6.9. Detachment Coins. Cadets that successfully complete Field Training will receive
    Detachment 390 coins. The coins will be obtained and maintained by the CCE. Any cadet
    that has received a coin before will be allowed to purchase extra coins at the cost of $7 from
    the CCE.
7. PERFORMANCE FEEDBACK.
    7.1. Purpose. Performance feedbacks will be written for all job positions by their direct
    supervisors and for all General Military Course (GMC) trainee’s by their respective flight
    commanders, officially through a meeting, three times during the semester: initial feedback,
    midterm feedback, and final evaluations. Supervisors are encouraged to provide unofficial
    feedbacks regularly throughout the semester to improve and/or praise their subordinates’
    performance.
    7.2. Feedback Forms. All 390 CW position holders will be receiving their feedback on
    AFOATS Form 707 Cadet Officer Performance Report. All GMC trainees will be receiving
    their feedback on AFOATS Form 907 General Military Course Cadet Training Report.
    7.3. Expectations. Supervisors should clearly explain all their expectations to their people
    during the initial feedback. For 390 CW position holders, supervisors will write the job
    descriptions (with expectations included) for him/her and go over them during the initial
    feedback. Expectations not listed on the job description should be listed on the feedback
    form.
    7.4. Midterm Feedback. Supervisors will go over the subordinates’ performance
    throughout the first half of the school semester during the midterm feedback. Supervisors
    should go over any goals that the subordinates have set for themselves and discuss how they
    have met or will meet them. Supervisors should also discuss the subordinates’ job
    description and mark what has been completed and what has not. Supervisors will provide
    support to the subordinate for any rating that is not “Meets Standards”.
    7.5. Final Evaluation. Supervisors will wrap up the semester with an overall evaluation of
    the subordinates’ performance during the final evaluation. Supervisors should also discuss
    how the subordinates met their goals and discuss how well they completed all tasks listed in
    their job descriptions. Any rating that is not “Meets Standards” require proper
    documentation (i.e. multiple counseling forms, memo for records, etc.)
    7.6. Revision. All feedback forms will be reviewed by the direct supervisor of the rater.
    Final evaluation forms will be compiled and presented to the COC after each session.
    Supervisors and subordinates are encouraged to keep a copy of the feedback forms
    themselves for future reference.
8. CADET APPOINTMENT AND ROTATION.
    8.1. Leadership Position. The distribution of leadership positions is of primary concern
    when assigning positions within the 390 CW. All AS400 cadets will have had at least one
    leadership position by the end of Winter semester. At the end of every semester all cadet
    positions will rotate. Leadership position will be defined as a position in which a cadet is in
CWOI36-1 17 JANUARY 2005                                                                        9
  charge of two or more other cadets. Leadership positions for each cadet will be tracked by
  the CW/CC and presented in the Operations Plan (OPLAN).
  8.2. GMC Flights. The 1st and 2d Training Squadron Commanders will assign GMC
  cadets (AS100/AS150/AS200) to GMC flights prior to LLAB 1 of every semester.
  8.3. Project Officers. GMC cadets may be given project officer (PO) positions with their
  approval to provide leadership experience and incentive to excel. POs will maintain the
  proper rank of either C/3C or C/4C. The CW/CV will assign the POs and handle the
  program. Evaluations will be written on the POs by the supervisors at the end of the
  semester.
  8.4. Cadet Rank. Cadets will hold rank commensurate with their position within the 390
  CW and with respect to FT completion. To best fit with the ROTC program and teach
  leadership as well as followership, a promotion system will not be used.
     8.4.1. Cadets prior to satisfactory FT completion will be considered a Cadet Airman and
     be given the rank of:
         8.4.1.1. C/4C if enrolled in the AS100 class or concurrently enrolled in AS100 and
         AS200 class.
         8.4.1.2. Concurrently enrolled cadets will hold C/3C rank their second semester.
         8.4.1.3. All other Cadet Airmen will hold C/3C rank.
     8.4.2. Cadets that have satisfactorily completed FT will be considered a Cadet Officer
     unless placed in pursuing status.
         8.4.2.1. First semester Cadet Officers will only hold cadet company grade officer
         ranks (C/2d Lt – C/Capt). All other Cadet Officers may be given any Cadet Officer
         rank (C/2d Lt – C/Col).
         8.4.2.2. Cadet Officers will only wear the rank authorized for the position by the
         Unit Manning Document (UMD) in the OPLAN.
         8.4.2.3. Completed POC cadets (AS700/800) will wear C/Maj rank.
         8.4.2.4. AS400 Cadet Officers will not wear rank any lower than C/Capt.
         8.4.2.5. The only rank that will be maintained once earned is C/Col.
     8.4.3. The Unit Manning Document (UMD) is updated by the CW/CC every semester.
     The UMD dictates what rank a position will receive. All Cadet Officers must wear
     proper rank assigned to them in the UMD.
     8.4.4. Within the 390 CW, a Cadet Officer may be put in a supervisory position of an
     equal or higher-ranking Cadet Officer. In this case, although customs and courtesies for
     the rank must be upheld, the supervisor will have the final say in matters pertaining to the
     subordinate’s position.
9. SECURITY.
  9.1. Building Security. Due to the military nature of the 390 CW, extra caution must be
  taken on security issues. All cadets should be aware of their surroundings at all times and
  ensure that the 390 CW is safe from all possible threats.
10                                                                 CWOI36-1 17 JANUARY 2005
        9.1.1. During normal business hours, Monday through Friday, 0800-1700, only those
        rooms in use in the Air Force wing of the building should be left unlocked. Outside of
        normal business hours, all rooms not in use must be locked. It is the responsibility of the
        cadets and the cadre to ensure security of the rooms.
        9.1.2. POC cadets and the GMC liaisons (CCG) are authorized keys to the North Hall
        building entrance and the cadet lounge/room 163/room 200. POC cadets and CCGs
        should take special care to ensure proper use of the keys, especially after business hours.
        Loss of a key must be reported immediately to the CCE and the Unit Supply Manager.
        Keys can be acquired through the Unit Supply Manager.
            9.1.2.1. Keys for the cadet library and the Command Staff room are located in the
            mailboxes in the cadet lounge. The keys are to be used only when needing the rooms.
            When the rooms are empty, the doors must be locked and the keys placed in the
            mailboxes. All cadets are authorized to utilize these rooms.
            9.1.2.2. The cadet storage room is located in the Command Staff Room. The storage
            room will be locked at all times when not in use. The 390th Booster Club President
            will keep the key for the lock. Entry into the room must be approved by the 390th
            Booster Club President.
            9.1.2.3. Drill Team room will be locked at all times when not in use. The Color
            Guard officer and the Drill Team commander are the only positions authorized to
            have the key to the room. The Drill Team commander will also receive a key to the
            rifle room. The rifle room and all its storage facilities will be locked at all times,
            whether they are stocked or not.
        9.1.3. The cadet changing rooms located on the third floor of North Hall are locked
        using combination locks. Combination of the locks will be securely recorded by the
        CW/CC only. Male and female cadets should pass down the combinations to the cadets
        of their respective gender by word of mouth only. The combinations are not to be given
        to any member outside of the 390 CW.
        9.1.4. The emergency door in the Cadet Lounge is to be completely shut when the
        lounge is not in use. The last cadet out of the cadet lounge, despite others being in North
        Hall, must shut the emergency door.
     9.2. Information Security. All personal information protected by AFI 33-332 will be
     respected and will not be distributed without the cadet’s consent. Cadets should use caution
     in giving a response when asked for personal information such as phone number or e-mail
     address of another cadet. Unless you personally know the cadet who is contacting you for
     the information, politely inform the person that the information can not be disclosed. The
     personnel roster is not to be placed in a location accessible to the general public nor be sent
     out to through mass e-mails.
10. UNIFORM.
     10.1. Uniform Wear. AFROTC uniforms will be worn in accordance with (IAW) the AFI
     36-2903 and AFROTCI 36-2008 for all mandatory PMT. Uniform wear for other events will
     be designated on the operations order.
CWOI36-1 17 JANUARY 2005                                                                       11
   10.2. Uniform of the Day. A specific uniform will be assigned as the uniform of the day for
   LLAB days. The uniform of the day must be worn by the cadet the entire day of LLAB from
   0700 to 1700 with the exception of times during laboratory class or jobs. The uniform of the
   day may be different from the LLAB uniform. Uniform of the day will be chosen IAW
   AFROTCI 36-2008.
   10.3. Uniform Designation. The operations orders will specify certain uniforms to wear.
   The designation of uniforms is as follows:
       10.3.1. Service Uniform is any combination of the blues uniform.
       10.3.2. Service Dress Uniform is blues combination with tie/tie-tab and the service coat.
       10.3.3. Summer Dress Uniform is blues combination with short sleeve shirt without a
       tie/tie-tab.
       10.3.4. Battle Dress Uniform (BDU) is worn with sleeves down (unless otherwise noted).
       10.3.5. Flight Dress Uniform is the standard flight suit with detachment patches.
       10.3.6. Semi-Formal Dress Uniform is the same as the service dress uniform but with a
       long-sleeved white oxford shirt/blouse (no button-down collar) in place of the light blue
       shirt/blouse. No head-gear.
       10.3.7. Physical Training Uniform (PTU) is issued USAF physical training t-shirt and
       shorts.
       10.3.8. Cold Weather PTU is the same as regular PTU (as prescribed 6.3.7.) with the
       addition of issued USAF sweatshirt and sweatpants. Optional wear of gloves and skull
       caps. Only the BDU jacket is authorized for wear with the cold-weather PTU.
       10.3.9. Polos/Khakis is a combination of Detachment 390 polo shirt, conservative khakis,
       and conservative shoes. A white t-shirt may be worn under the polo shirt but may not be
       visible.
       10.3.10. Civilian denotes conservative civilian attire.
   10.4. Uniform Restrictions. There are several 390 CW uniform restrictions set aside in
   addition to AFROTCI 36-2008. The restrictions are set for a better training of cadets.
       10.4.1. POC cadets are authorized to wear the princess cut blouse. GMC cadets must
       wear the regular blues shirt.
       10.4.2. Only POC cadets are authorized to wear patented leather shoes (core frame).
       10.4.3. Only POC cadets are authorized to wear combat boots other than the issued ones.
       10.4.4. BDU will only be worn by cadets during LLAB after the first semester of FTP.
   10.5. Recruiting and Civil Air Patrol (CAP) Events. The CC may authorize any cadet to
   wear the BDU and flight dress uniform during selected recruiting events and CAP flights.
11. ACADEMICS. Academics are important for all 390 CW personnel. In order to apply the
    appropriate focus on academics, study hours and activity probation will be mandatory for
    cadets with a certain semester or Cumulative Grade Point Average (GPA).
12                                                                  CWOI36-1 17 JANUARY 2005
     11.1. Grade Point Average (GPA) of less than 2.5. Cadets with a previous semester or
     Cumulative GPA of less than 2.5 will participate in a structured study hall session for no less
     than 5 hours per week. Additionally, cadets will be required to record ten additional study
     hours weekly, outside of the structured study hall session times, on an Academic Studies
     Form.
        11.1.1. Cadets will not participate in any extra-curricular AFROTC activities unless
        specifically granted permission by the COC. Extra-curricular activities include all
        activities (to include Arnold Air Society) except LLAB, North Hall flag raising/retreat,
        PT sessions, Aerospace Studies (AS) classes, and special LLAB sessions (i.e. Dining-In,
        Veteran’s Day LLab, End of Term Parade, etc.).
        11.1.2. Cadets at or below a previous semester or Cumulative GPA of 2.0 will be
        automatically waived from PT sessions to focus on academics, in addition to the above
        requirements listed in paragraph 7.1. However, although waived from the mandatory
        scheduled PT sessions, these cadets will still be required to accomplish PT on their own
        time and report it weekly to the Equipment Maintenance Squadron Commander
        (EMS/CC).
     11.2. Grade Point Average (GPA) of between 2.5 and 2.99. Cadets with a previous
     semester or Cumulative GPA of between 2.5 and 2.99 will participate in a structured study
     hall session for no less than 3 hours per week. Cadets may participate in any extra-curricular
     AFROTC activities of their choice. COC approval for participation in these events is not
     required.
     11.3. First Semester Freshman Cadets. Freshman cadets during the Fall semester will be
     required to participate in a structured study hall session for no less than 3 hours per week for
     the Fall Semester 2004 (until they establish their first term GPA). Although highly
     encouraged to attend the study hall sessions, these sessions will be optional events for non-
     contracted freshman cadets.
     11.4. Study Hall Sessions. The 390 CW Services Squadron Commander (SVS/CC) will
     establish study hall sessions for the semester. The SVS/CC will establish a time/location for
     the study hall sessions and post a weekly schedule on the bulletin boards.
        11.4.1. Structured study hall sessions, monitored by a member of the POC, will be held
        formally at the University of Michigan, Ann Arbor and at Eastern Michigan University.
        11.4.2. All other cross-town cadets, required to participate in one of the academic
        programs will be required to track their individual study sessions and submit a weekly
        Academic Studies Form to the SVS/CC.
        11.4.3. Attendance will be taken at each study hall session by the POC cadet supervisor
        and submitted to the SVS/CC within 24 hours of the event. The SVS/CC will track all
        attendance and submit study hall session attendance for the week to the COC NLT 1600
        each Friday.
        11.4.4. Study hall sessions are not social events. The POC study hall monitor is
        responsible for ensuring study hall sessions do not turn into social events. Cadets
        participating in study hall must study quietly. Cadets may quietly work together in
        groups to accomplish homework as necessary, however group work must focus solely on
        academics and not venture into social discussions.
CWOI36-1 17 JANUARY 2005                                                                        13
     11.4.5. Study hall sessions may not be used to accomplish AFROTC Cadet Wing position
     duties (i.e. “POC work time”). Time during study hall sessions must be focused on
     university class work.
12. FINANCE.
  12.1. Budget. The CW/CC and the 390th Booster Club President will create a 390 CW
  budget for the semester. All position-holding cadets are entitled to funds to perform their
  required duties. Each position will be given funds to perform their duties. Position holders
  may request a certain amount of funds for their positions at the beginning of the semester.
  Cadets will not spend any money for their positions until the semester budget is approved by
  the COC or special permission is given by the 390th Booster Club President and the COC for
  a specific purchase.
     12.1.1. If a cadet is under budget for a certain item, he/she are not allowed to use the
     surplus toward another event or item unless approved by the 390th Booster Club
     President.
     12.1.2. If a cadet will be spending over the set budget, the over budget amount must be
     approved by the 390th Booster Club President prior to the purchase. Any purchase above
     budget without the 390th Booster Club President’s authorization will not be reimbursed.
  12.2. Student Organization Account Services (SOAS). All 390 CW funds will be located
  in the 390 CW SOAS account. The account will be re-registered every fall by the 390th
  Booster Club President with the Michigan Student Assembly (MSA) and SOAS. The
  CW/CC and 390th Booster Club President will be registered as authorized signers on the
  SOAS account. Other Cadet Officers may be added at the discretion of the CW/CC. All
  financial transactions for the 390 CW will be done through the SOAS account. All checks
  written to the 390 CW must be made out to, “390th Cadet Wing.”
  12.3. Purchase Reimbursement. Supplies for positions may be purchased as long as the
  purchase is within the approved budget. All reimbursements must be requested using the
  Purchase Reimbursement Forms with the actual receipt attached. The 390th Booster Club
  President will reimburse cadets after reviewing the validity of the purchase. Cadets may
  receive advanced check from the 390th Booster Club President upon consultation. The 390th
  Booster Club President must approve any purchase above and beyond the projected budget of
  a specific position. A decline of reimbursement may occur if the purchase is not related to
  their job description or going over the budget is not approved. The final date for
  reimbursement requests to be turned into the 390th Booster Club President will be one week
  prior to end of term parade with the exception of reimbursements for events occurring after
  that date.
  12.4. Audits. In order to properly track and allocate 390 CW funds, it is necessary for the
  390th Booster Club President to audit 390 CW finances. The audits will be done at the
  beginning of the semester with both the current and previous 390th Booster Club Presidents.
  Subsequent audits will be conducted monthly by the current 390th Booster Club President
  and the COC. Any discrepancies will be reported to the CW/CC.
  12.5. Booster Club. The 390th Booster Club will also be responsible for the lounge candy
  machine, clothing sales, and program sales. The Booster Club is an organization outside of
  the 390 CW.
14                                                                CWOI36-1 17 JANUARY 2005
13. SAFETY.
     13.1. Monthly Safety Briefings. The Vice Wing Commander (CW/CV) will conduct
     monthly safety briefings to the 390 CW. The topic of the briefings will be provided by the
     COC.
     13.2. Travel Safety. The SE will also conduct safety briefings before major vacations and
     holidays when cadets will be traveling. The SE will brief the cadets on travel safety and DM
     Form 29-B, Predeparture Safety Briefing. Any time a cadet travels outside the Detroit area
     (2 hours or longer travel distance), he/she will fill out a DM Form 29-B and receive a safety
     briefing from either the SE or his/her direct supervisor. The completed DM Form 29-B is to
     be handed into the SE prior to the cadet’s departure.
     13.3. Operational Risk Management (ORM). ORMs will be written for all LLAB
     operations orders and any other 390 CW events that require an operations order. The ORM
     topic must be relevant to cadet and student life and should be informative as well as
     interesting to read.
     13.4. PT Safety. All cadets are responsible for each other’s safety during PT sessions. If
     any cadet shows sign of fatigue, dehydration, or safety hazard the cadre assigned as safety
     observer must be notified and the cadet pulled out of the activity immediately.
14. AWARDS AND DECORATIONS.
     14.1. 390 CW Awards. The Recruiting Award, Drill Team Membership Ribbon,
     Color/Honor Guard Membership Ribbon, Honor Flight Ribbon, Warrior Flight Ribbon,
     Physical Fitness Ribbon, AFROTC Meritorious Service Award, AFROTC Commendation
     Award, and the AFROTC Achievement Award are 390 CW awards that will be given out at
     the end of each semester. The CW/CC is responsible for the coordination and distribution of
     these awards.
     14.2. Recruiting Award. This award recognizes outstanding effort in support of
     detachment recruiting activities. Cadets are awarded a ribbon for accomplishment of one or
     more of the following:
        14.2.1. Six or more hours of participation in detachment recruiting events during one
        semester.
        14.2.2.   Recruit one or more students to join the 390 CW.
        14.2.3. Cadets recommended by the Unit Admissions Officer for outstanding
        contribution to AFROTC recruiting.
     14.3. Drill Team Membership Ribbon. This award recognizes active participation in the
     390 CW drill team. Cadets must have participated for two semesters with a minimum of one
     drill team performance, either in official competition or to the 390 CW, before being awarded
     the ribbon. No temporary wear of the ribbon will be authorized.
     14.4. Color/Honor Guard Membership Ribbon. This award recognizes active
     participation in the Tri-Service Color Guard. Cadets must have participated for two semesters
     with a minimum of three Color Guard performances in a University sports event before being
     awarded the ribbon. No temporary wear of the ribbon will be authorized.
CWOI36-1 17 JANUARY 2005                                                                       15
  14.5. Honor Flight Ribbon. All members of the GMC flight that is awarded Honor Flight
  are authorized to wear the Honor Flight Ribbon. The criteria will be set every semester by
  COMSTAFF and will be awarded at the end of each semester.
  14.6. Warrior Flight Ribbon. All members of the GMC flight that is awarded Warrior
  Flight are authorized to wear the Warrior Flight Ribbon. The criteria will be set every
  semester by COMSTAFF and will be awarded at the end of each semester.
  14.7. Physical Training (PT) Ribbon. The PT Ribbon recognizes outstanding performance
  on the Physical Fitness Test (PFT) each semester. Criteria for the award are as follows:
     14.7.1. Score a minimum of 9 points on the pushup event, 9 points on the crunches
     event, and 45 points on the 1.5-mile run on the official PFT. (Body composition will not
     be included in the requirements for this award) This award may be received only once
     per academic term.
     14.7.2. A silver star device will be awarded for the first time a cadet scores 100 points
     (to include waist measurement) on the official PFT, at the detachment or at Field
     Training. Only one silver star device will be worn and will be centered on the ribbon or to
     the wearer’s right in relation to the oak leaf clusters.
  14.8. AFROTC Meritorious Service Award. This award recognizes outstanding
  performance for exemplary service in the Command Staff during a semester. This award is
  limited to POC cadets and will not be awarded to GMC cadets. Command Staff members
  will be nominated by the CW/CC and discussed with the COC. The award is presented at the
  end of the semester and is limited to no more than 5% of the 390 CW. Criteria for
  considerations are:
     14.8.1.   Performance in cadet staff/leadership positions.
     14.8.2.   Timeliness of suspenses.
     14.8.3.   Level of responsibility in job duties.
     14.8.4.   Participation in 390CW activities.
  14.9. AFROTC Commendation Award. This award recognizes superior performance in a
  single 390 CW event or in a leadership position during a semester. All cadets with a
  leadership position or who have been in charge of a 390CW event (GMC and POC) are
  eligible for the award. Nominations must be turned in to the CW/CC no later than (NLT) 14
  days prior to the end of term parade. Nominations for this award will be reviewed by the
  CW/CC and the CW/CV and discussed with the COC. The award is presented at the end of
  the semester and is limited to no more than 10% of the 390 CW. Criteria for considerations
  are:
     14.9.1.   Level of responsibility of job duties.
     14.9.2.   Smoothness of duty execution.
     14.9.3.   Timeliness of suspenses.
     14.9.4.   Participation in 390CW activities.
  14.10. AFROTC Achievement Award. This award recognizes cadets who demonstrate
  superior performance for single acts of achievement or who show exemplary performance in
16                                                                CWOI36-1 17 JANUARY 2005
     different aspects of 390 CW activities. All cadets are eligible for this award. The award is
     presented at the end of the semester and is limited to no more than 15% of the 390 CW.
     Cadets accomplishing one or more of the following will be considered for the award by the
     CW/CC and the CW/CV along with discussion with the COC:
        14.10.1. Participation in at least 50% of Football Program Sales.
        14.10.2. Scoring an average of 90% or higher on a combination of warrior knowledge
        quizzes and tests.
        14.10.3. Participation in at least three voluntary PMT and non-PMT activities.
        14.10.4. Whether or not a cadet meets the criteria outlined in 11.10.1.-11.10.3., he/she
        may also be considered for the award if:
            14.10.4.1. A POC cadet in charge of an event nominates the cadet to the CW/CC or
            CW/CV, for notable performance at a single activity NLT 14 days prior to the end of
            term parade.
            14.10.4.2. His/her direct supervisor nominates the cadet to the CW/CC or CW/CV
            for notable performance in the flight/squadron NLT 14 days prior to the end of term
            parade.
     14.11. Warrior Spirit Award. This award recognizes the cadet in each AS class who best
     exemplifies the Air Force warrior spirit. All cadets are eligible for this award. The award is
     presented to one cadet in each AS class at the end of the semester. To be eligible, cadets
     must meet all criteria listed below. Nominations for these awards will be made by squadron
     and group commanders and presented to the CW/CC and CW/CV for discussion with the
     COC. The criteria are:
        14.11.1. Demonstrates professionalism through uniform wear and proper customs and
        courtesies towards cadre and other cadets.
        14.11.2. Displays enthusiasm and motivation towards AFROTC.
        14.11.3. Scores over 90 points on an official PFT.
        14.11.4. Demonstrates willingness to work in a team both as an effective leader and a
        follower.
        14.11.5. Demonstrates positive contribution towards his/her unit
        (flight/squadron/group)
        14.11.6. Participates in 390CW events and activities.
     14.12. Nominations. Nominations for the AFROTC Meritorious Service, AFROTC
     Commendation, AFROTC Achievement, and Warrior Spirit awards will be handed in to the
     CW/CC using the 390th Cadet Wing Awards Nomination Form. Cadets will fill out the form
     entirely, describing specifically the actions taken by the nominee and the impact it has made
     on the flight, squadron, group, cadet wing, detachment, university, or AFROTC.
     14.13. Receiving Awards. The 390 CW will standardize the way in which cadets receive
     awards during LLAB, such as Best in Blue and Cadet of the Month, Honor or Warrior
     pennant, or any other form of recognition that requires the recognized cadet to position
     him/herself in front of the 390 CW.
CWOI36-1 17 JANUARY 2005                                                                      17
     14.13.1. The recognized cadet, once his or her name has been called, will immediately
     and directly proceed at an adjutant’s pace to the cadre member (or announcer), squaring
     all corners and taking the path of least distance (this means that the cadet should proceed
     at an angle other than 90 degrees if it is the most direct path). Please note that when a
     flight receives Honor or Warrior Flight during the semester (except during the End of
     Term Parade), the flight commander will act on behalf of the flight as the receiver of the
     award.
     14.13.2. Once the cadet reaches the announcer, he/she will execute the proper facing
     movement so that he/she is positioned facing the cadet wing on the announcer’s right-
     side, and stand at attention until the announcer finishes or needs to hand the cadet his or
     her award. At this point the cadet will execute the proper facing movement towards the
     announcer, shake his or her right hand while simultaneously receiving the award in the
     left hand. There may be a photo opportunity at this point (during the receiving), but if
     not, proceed with the salute. You will salute both indoors and outdoors unless instructed
     otherwise.
     14.13.3. After receiving an award and in the case that there is another cadet receiving
     an award, he/she will move to the right in order to make room for the other recognized
     cadets being called forward. Execute this maneuver using facing movements and
     marching, not strolling. Stand at Parade Rest while the other cadets receive their awards.
     Cadets will hold their applause until all cadets have been recognized. After the applause,
     all recognized cadets will return promptly to formation (or seat) at adjutant’s pace,
     executing the proper military movements.
15. MISCELLANEOUS INFORMATION.
  15.1. Copy Machine. All POC cadets have permission to use the Air Force copier located
  in the Administration office. Unless dictated by a cadre member, GMC cadets must ask
  permission from the cadre or a POC cadet to use the copier. Only official 390 CW business
  materials may be reproduced on the copier. There is a limit of 25 copies per original and any
  more must be approved by the noncommissioned officers.
  15.2. Lounge Printer. The lounge printer is to be used only for official AFROTC business.
  The printer is not to be used for homework or for personal use unless it is AFROTC related.
  Multiple copies are not to be printed, but instead copied using the Air Force copier. Printer
  paper will be supplied by the CCGs. The Unit Supply Manager will supply the ink cartridge.
  15.3. Lounge Fax Machine. The phone and fax machine in the Cadet Lounge is available
  for cadet use for 390 CW business or academic purposes. Cadets may use the phone to call
  on campus or locally. Use collect call or a calling card to call long distance.
  15.4. Candy Machine. The candy machine in the lounge will be maintained by the 390th
  Booster Club. Cadets should contact the 390th Booster Club representative for any lost
  change reimbursement.
  15.5. Coin Check. The coin check is an Air Force tradition and will be simulated at the 390
  CW. Coin checks may be conducted any time except during LLABs, PT sessions, AS class,
  and other events where a coin check may disrupt the goal of the event or situation. The Coin
  Check Apology will be created at the discretion of the CW/CC. The rules of the coin check
  are as follows:
18                                                               CWOI36-1 17 JANUARY 2005
     15.5.1. Coin check is initiated when a unit coin hits a hard surface, whether a cadet taps
     a coin or drops a coin accidentally.
     15.5.2. Upon initiation of the coin check, all cadets (those that should have received a
     coin) in the vicinity will present a unit coin if they have it on them.
     15.5.3. If all the cadets in the vicinity presents a unit coin, then the initiate of the coin
     check will either buy everyone a drink or recite the Coin Check Apology on elevated
     ground (i.e. on a chair).
     15.5.4. If one or more cadets in the vicinity do not have a unit coin on their body, or
     within one step, he/she will buy the initiate of the coin check a drink each or recited the
     Coin Check Apology on elevated ground.
     15.5.5.   Coin checks will not be initiated within 30 minutes of the previous coin check.




                                                    TOMOYUKI D. ONO, C/Col, AFROTC
                                                    Commander, AFROTC 390th Cadet Wing
                                                    Fall 2004



                                                    ASHLEY E. P. NOWAK, C/Col, AFROTC
                                                    Commander, AFROTC 390th Cadet Wing
                                                    Winter 2005

				
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