SGA Agenda September 20, 2005 2-3 pm Facilitator: Ellen Absent: Gaby (excused), Claire (partial), Joe A/Rs: A/R 5/10 - Nora volunteered to create an SGA website form with, “Can your question/comments be confidentially shared with the dean or all staff” and “Do you need a response from the SGA Board?” which would go directly to askSGA. A/R – 9/13 - Ellen – cull all feedback from Carla and decisions from 9/13 and put into “Travel Funds” guidelines document and bring to meeting on 9/20. Done. A/R – 9/13 – Ellen – set up appointment to meet with Virginia Valenzuela and Karen Holloway to go over Library travel and travel funds policies and ABaC$ roles and responsibilities. Done. Set for 9/21. AGENDA ITEMS: Topic Owner Time Preparation Action Desired Staff Travel & Ellen cull all feedback Decide if changes are good. Development Funds from Carla and Plan when next steps will occur. decisions from 9/13 Run the guidelines by KH, Carla and put into Travel and ABaC$ before finalizing. guidelines document Finalize guidelines. and form. Bring to Send Guidelines to allstaff. meeting. Discuss, plan, assign tasks, etc. Decide if need a subcommittee to monitor; any clarification needed re: processing travel requests. Put the final guidelines and form on the SGA website. Discuss automated form by Bonnie Travers and Gene Spesard. Discuss new process suggestion: New form – TL – ABaC$ TL justifies and signs it we may need to confirm if TL has “signed it” if emailed Ellen cull all decisions from 9/20 into document and distribute to Virginia Valenzuela and Karen Holloway to discuss tomorrow, 9/21at 3:30 pm. Once we meet with VV and KH and get clarification, make changes and distribute to SGA Board and Carla with a note about changes made. Get approval to finalize. Plan is to distribute this week to allsga, ABaC$ and TL. Get on Cabinet’s agenda for 9/20 or 9/23 so that we can make sure TLs understand the new guidelines. Topic Owner Time Preparation Action Desired Halloween Kerrie 1. Haunted house Discuss update. Party/Potluck 2. Prize groups Oct. 31 1:30-3 pm 3. Invite allstaff A313 and kitchen 4. Invite allsga to help 5. Invite LFA to help 6. Invite Carla food/candy? Crew of 7+ to help within from allsga. The group had lots of good ideas – see Kerrie’s email of today. She may need some help the week before Halloween as she and Travis will be off that week. May need help (shifts) to “run” the haunted house. Needs help with cleanup. Can still invite LFA to help. Kerrie will develop the invitation to allstaff and will distribute a sign up sheet for the potluck. Topic Owner Time Preparation Action Desired New SGA rep Review the election Plan when election will be held. needed to replace process Steps to incorporate new Marilyn Overpeck member. Need to do a new election for a library-wide rep. Could take old declination list and get an update. Deadline to decline this Friday. Do election itself deadline next Friday. Ellen check by-laws for run-down. Toni is willing to help. Topic Owner Time Preparation Action Desired Netiquette Ellen 5 min. Review a sheet of Discussion and agreement on tips on email correspondence professionalism in parameters. Distributed but did email not discuss due to time. correspondence Announcements: Kerrie will not be available to attend next week due to Cabinet. Ellen will be out the first two weeks of October. BIN LIST – communicating with constituents – we have not discussed per Ellen’s model developing an SGA compensation committee – follow up based on open meeting ideas Wildcat Family Spirit Award – an opportunity for SGA to participate in special certificates of appreciation to staff for exemplary customer service, innovative improvements, outstanding performance or fostering diversity, creativity or cooperation. See SAC Staff Tracks July 2005. cross-functional team nominations – wait for Cabinet decisions SGA Board attendance – review what to do about this “Beginning Recommendations for Standing Rules” – not really ready to just approve – see prior meeting Review open meeting notes from 7/26/05. Discuss if anything needs to be done differently.