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Performing Automatic Backups and Restoring Data Provided by HP You can configure an automatic data backup with Microsoft Backup. This backs up most of the files on your system, including all data files, but excludes many of the files that you wouldn't need in the event of a system crash because they would be loaded when you reloaded Windows and your applications. That way, it can save space on the backup media while still providing you data protection. Setting Up an Automatic File Backup As you're setting up an automatic file backup, you're prompted to indicate where you'll save the backup. You can save to a hard disk, CD, DVD, or network location. If you choose to back up to a network location, you can click Browse to browse your local area network for a location in which to store the backup. To set up automatic file backups, follow these steps: 1. Select Start > All Programs > Accessories > System Tools > Backup Status and Configuration. 2. Click Set up automatic file backup. If this option has already been run on this PC, the option won't appear; instead select Change backup settings. 3. Choose where to store the backup. On a hard disk, CD, or DVD: Click this option, and then open the drop-down list and select from the available drives. On a network: Click this option, and then click Browse to open the Browse for Folder dialog box. Navigate to the desired folder and click OK. 4. Click Next. 5. Choose which disks to include in the backup. The disk on which Windows resides is automatically chosen; other hard disks are optional. Click Next. 6. Check or clear the checkboxes for the types of files to be backed up. Click Next. 7. Specify how often you want the backup to occur, and what day and time. 8. Click Save settings and start backup. If you're backing up to CD or DVD and backing up more files than will fit on a single disc, you'll be prompted one or more times to insert a new blank disc. Therefore, the backup cannot run completely unattended unless the entire backup will fit on one disc, or unless you're backing up to a hard disk or network location with enough space for all of the files. After you configure the backup and enable it to begin running for the first time, as in the preceding steps, it runs in the background, and you can continue working with Windows normally as it runs. The Backup Status area in the Backup Status and Configuration window reports that the backup is in progress; you can stop the backup by clicking Stop this backup, if needed (for example, if you find that the backup is slowing down system performance to an unacceptable level while completing an important task). Restoring Files If you need to restore a single file, multiple files, or even all the files from your backup, you can easily do so with the Restore Files feature in the Backup Status and Configuration window. You can use two main options when restoring files: Restore files: Restores your own files only (not files for all users) and only files backed up from the same PC. This method is covered in this article. You can restore from the current backup or from an older backup. Advanced restore: Restores files from a backup from another PC or for all users of the computer. This method is less frequently used and is not covered here. After choosing the backup to restore, you can select which files and folders within that backup set to restore. When the Add Folder to Restore or the Add File to Restore window appears, it looks like a regular file navigation window for your system, but it refers to the backup set and not the actual files currently on your hard disk. The path name that appears across the top of the dialog box points to the backup set. To restore from the latest backup: 1. Open the Backup Status and Configuration window. 2. Click the Restore icon. 3. Click Files from the latest backup or Files from an older backup. 4. Click Next. 5. If you chose Files from an older backup in Step 3, click the backup set from which you want to restore, and then click Next. 6. Add the desired folders to the list to be restored: Click Add folders. In the Add Folder to Restore window, navigate to the folder and select it. Hold down the Ctrl key to select multiple folders. Click Add. Repeat as needed to add more folders. 7. Add the desired individual files to the list to be restored: Click Add files. In the Add Files to Restore window, navigate to the file and select it. Hold down the Ctrl key to select multiple files. Click Add. Repeat as needed to add more files. You can also click Search to look for a particular file or folder by name. 8. Click Next. 9. Click In the original location or In the following location, and then either type a path or browse for one. 10. Click Start restore. 11. Wait for the restore to finish. If any duplicate files are found, respond to the prompt indicating what you want to do. Check the Do this for all conflicts checkbox to repeat your answer without additional prompts appearing. 12. At the Successfully restored files prompt, click Finish. Performing these simple tasks can save you a lot of time and trouble in the event of a system failure. It's the smartest thing you can do for your computer. © 2007 Hewlett-Packard Development Company, LP The HP Small Business Connection brings together products, services, and solutions designed with your business in mind.
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