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					CMG                                                                                                                                                                                                                                                    ASSET MANAGEMENT SERVICES – “We Simplify Lives”
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Cull Management Group
         A Division of Douglas Cull & Company, Inc.                                                                                                                                                                               18 N. Ft. Thomas Ave., Suite 4A, Ft. Thomas, KY. 41075                                                                                                  859 / 441-3070
                                                                                                                                                                                                                                      fax 441-2507



                                                                                                                                                                                                              BOARD MINUTES

COMMUNITY:                                                                                                                                      Lakemont
                                    MEETING DATE:                                                                                                                                   February 15, 2006                                                                                                        TIME: 4:00 PM
                                    LOCATION:                                                                                                                                       Clubhouse
Call to Order
                                    TIME CALLED TO ORDER:                                                                                                                                                                4:15 PM

Roll Call of Members Present/Establishment of a Quorum
                                    BOARD ATTENDANCE:
                                                                                                            Linda Herald
                                                                                                            Bryan Reed
                                                                                                            Hank Steining
                                                                                                            Julie Enzweiler
                                                                                                            Pat Morgan

                                    CMG ATTENDANCE: Angie Benson, Dan Burns, Doug Cull and Traci Cull

Proof of Notice of Meeting or Waiver of Notice (reading)

Reading of Minutes of Last Meeting
                                    Approval and/or Modifications
                                          Date: August, 2005 Approved (circle, yes or no)                                                                                                                                                                                                                                                                                    - (yes)


Reports
                  1. The August 2005 Minutes was approved by the board.
                  2. Traci Cull discussed the Board Management report which details all activity (administrative and main-
                     tenance) for the month.
                  3. Linda noted that the mileage should be included in the service department’s hourly rates. CMG will in-
                     clude all mileage into the company hourly rate going forward. Angie Benson will submit the hourly
                     rate schedule to board.
                  4. The Treasurer’s Report and bank statement reconciliations were distributed in the meeting. Traci ex-
                     plained what they were and how to utilize them.
                  5. The Resident Balance Due report was reviewed. Linda requested that all past dues be sent out imme-
                     diately. Traci noted that CMG was just made aware that some of the past due residents lived in
                     Lakemont. Innovative did not forward the closing forms.
                  6. Linda Herald indicated that she would like the financial reports to match the 2006 approved budget
                     format. The budget needs to be matched line by line. Traci Cull will reissue the January financial re-
                     ports in that format.
                  7. Linda noted that the insurance expense for the month of January was over budget. Traci will watch this
                     expense closely to determine variances.

                                                                                                                                                                                                                           “We Simplify Lives”
Jobs In Progress Drive:Jobs in Progress:09-XXXX Lakemont web cleanup:lakemont web Cleanup:Lakemont-HOA:documents:Board_Documents:LM_2006_Feb15_BOD_Minutes.doc
CMG                                                                                                                                                                                                                                                    ASSET MANAGEMENT SERVICES – “We Simplify Lives”
_______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________



Cull Management Group
         A Division of Douglas Cull & Company, Inc.                                                                                                                                                                               18 N. Ft. Thomas Ave., Suite 4A, Ft. Thomas, KY. 41075                                                                                                  859 / 441-3070
                                                                                                                                                                                                                                      fax 441-2507
                  8. CMG will check with Bavarian on dumpster fee payment. Linda indicated that there should not be a
                      charge from Bavarian during the off season.
                  9. Linda noted that Drees developer fees were not on the resident balance detail. CMG will check with
                      Jennifer Pelzer from Drees regarding the developer fees.
                  10. All reports are emailed to the Board one week in advance of the meeting. CMG brought extra copies to
                      the meeting. It was decided that no copies are necessary. The Board can print their own.
                  11. CMG will remove “Condo fees” on the income statement and replace it with “HOA Fees”.
                  12. CMG distributed the Board Binders prepared for each Board member. Two binders were prepared. An
                      annual binder to file in and a resource binder that contains forms and other useful information. The
                      only charge for this was for office supplies used.


Committee & Chairpersons
                  1. There are currently no Committees for the community.

Submissions for Board Review
                  1. There were no submissions for board review.


Old Business
                  1. Siding Damage caused by Groundmasters – CMG will send Groundmasters a letter with the time frame
                     for completion of repair to the siding and downspouts. Board Approved that Groundmasters needs to
                     repair the siding and downspouts at Groundmasters expense. All work needs to be completed by March
                     30, 2006. All addresses will be noted in the March 1st walk through.



New Business
                  1. Dan Burns, from Cull Management Group will create a scope of work to repair the back door in the
                     clubhouse. CMG will submit the scope of work to the board for approval.
                  2. CMG will send Julie Enzweiler a copy of the Hurstbourne Welcome Packet and the governing docu-
                     ments. Julie Enzeiler volunteered to incorporate this information into the Community website.
                  3. Linda Herald will ask if Drees will purchase 2 more trash cans for the community. Linda will get back
                     with the board with the answer. CMG will make sure extra trash cans are in the budget for 2007.
                  4. Gazebo at 888 Ashridge Court – The Gazebo is not a rule violation per the documents. The improve-
                     ment application was turned into Innovative but no one ever responded from Innovative. Board would
                     have likely approved. Pat Morgan assisted resident in board review application. CMG will contact
                     resident to see if they have a copy of what was submitted to Innovative.
                  5. Dan Burns explained Cull Managements maintenance procedures to the board of directors.
                  6. Linda Herald indicated that CMG needs approval on all common area maintenance work before it’s
                     completed. The budget must be closely adhered to within reason. No preventative maintenance is to
                     be done in community without prior approval from the board. Linda offered that Hank Steining and

                                                                                                                                                                                                                           “We Simplify Lives”
Jobs In Progress Drive:Jobs in Progress:09-XXXX Lakemont web cleanup:lakemont web Cleanup:Lakemont-HOA:documents:Board_Documents:LM_2006_Feb15_BOD_Minutes.doc
CMG                                                                                                                                                                                                                                                    ASSET MANAGEMENT SERVICES – “We Simplify Lives”
_______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________



Cull Management Group
         A Division of Douglas Cull & Company, Inc.                                                                                                                                                                               18 N. Ft. Thomas Ave., Suite 4A, Ft. Thomas, KY. 41075                                                                                                  859 / 441-3070
                                                                                                                                                                                                                                      fax 441-2507
                      Bob Kohlman can assist with Scopes of Work to determine what needs to be done. CMG should present
                      to the board preventative maintenance items for the 2007 budget.
                  7. Traci requested the reserve schedule as CMG did not receive one from Innovative. CMG will contact
                      Jennifer to get the schedule and review it with the Service Department.
                  8. CMG will get with Bob Kohlman on fence repairs for the pool.
                  9. CMG will confirm the address for the clubhouse at Lakemont and email Julie Enzweiler the correct ad-
                      dress.
                  10. CMG will check light post at Nelson Road entrance.
                  11. Rut prevention mat at entry – CMG will check on budget and get cost for Rut prevention mat and sub-
                      mit a scope of work to the board for approval.
                  12. Repair to grading issue in front of clubhouse – CMG will contact Groundmasters to get work com-
                      pleted. CMG will give Groundmasters a deadline of March 30th to complete work.
                  13. CMG will follow up on 866 Doe Ridge, has been vacant for awhile now. CMG will call Tina Donnley
                      in Steve Hunt’s office to follow up and see if any other liens or mortgage companies on property.




Presentations by Homeowners and Vendors
                  1. No presentations were made by homeowners and vendors. None were present at the meeting.

Next Meeting Date Schedule for:                                                                                                                                                                                                                                       May 10, 2006


ADJOURMENT: Meeting was adjourned at 5:45 PM.




                                                                                                                                                                                                                           “We Simplify Lives”
Jobs In Progress Drive:Jobs in Progress:09-XXXX Lakemont web cleanup:lakemont web Cleanup:Lakemont-HOA:documents:Board_Documents:LM_2006_Feb15_BOD_Minutes.doc

				
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