Corresponding Secretary Alpha Xi Delta, Theta Chi Chapter The University of Toledo 12/29/2008 Corresponding Secretary The corresponding secretary is the point of contact with others in the Fraternities on campus and in the outside world. She must observe neatness and correct form in all communications. DUTIES: Serves on the public relations council Staying within the budget for the office Writes official chapter correspondence at the direction of the president, public relations council, or executive committee. Maintains close and open communication with the chapter advisor She sends all information to Fraternity Headquarter Sends notice to Fraternity Headquarters: p.2 All pledges and inductions All new members’ information after initiation Elections of office Verified changes of addresses, marriages, and deaths. Enhances communication between the Alpha Xi Delta chapter and other Greek groups on campus by sending: p.3 Good luck notices for Recruitment, Homecoming and Songfest Congratulations on Recruitment, Homecoming and Songfest (or any other accomplishments) Best wishes on their Founders’ day Christmas cards Enhances communication between the Alpha Xi Delta chapter and the university (and faculty) by sending: p.5 Christmas cards to the university departments Notes of congratulations to professors on their accomplishments (including published articles) Enhances communication between Alpha Xi Delta and parents by sending: p.7 Holiday cards At pledging and initiation Chapter’s accomplishments over the academic year In mournful (such as death within the family) situations send a card and flowers. All Pledges and Inductions: List the pledges name and address in alphabetical order. List all schedules inductions to Nationals. All new Members info after Initiation: List all new members in initiated order (alphabetical) send to nationals. Elections of Office The University of Toledo Example: Theta Chi Chapter 2009 Officers Positions Name Activities Chair Academic Achievement Chair Alumnae Relations Assistant Financial Chair Assistant New Member Orientation Chair Bridges Chair Chaplin Chapter Life VP Chapter President COB Chair Co. Songfest Directors Corresponding Secretary Financial VP Fraternity Heritage Chair Historian Homecoming/Assistant Social Chair House Manager Internal Relations Marshal Membership New Member Orientation Panhellenic Delegate Philanthropy Chair Programs VP Publicity Chair Public Relations VP Recording Secretary Ritual Chair Scrapbook Chair Sisterhood Chair Social Chair Song Leader Webmaster Fraternities: Sororities: Alpha Sigma Phi Alpha Chi Omega Kappa Delta Rho Alpha Omicron Pi Phi Gamma Delta (FIGI) Chi Omega Phi Kappa Psi Delta Delta Delta Pi Kappa Alpha Kappa Delta Pi Kappa Phi Pi Beta Phi Sigma Alpha Epsilon *Chi Delta Pi (Not a national Chapter) Sigma Phi Epsilon Theta Chi Triangle Calendar: January January 2, 1897- Alpha Omicron Pi’s Founders’ day Welcome back Letters / Good luck this semester February February 19, 1852- Phi Kappa Psi’s Founders’ day March March 1, 1868- Pi Kappa Alpha’s Founders’ day March 9, 1856-Sigma Alpha Epsilon’s Founders’ day March 13, 1937-Alpa Sigma Phi’s Founders’ day April April 5, 1895- Chi Omega’s Founders’ day April 10, 1856- Theta Chi’s Founders’ day April 11, 1907 - Triangle’s Founders’ day April 28, 1867- Pi Beta Phi’s Founders’ day May May 1, 1848 – Phi Gamma Delta’s (FIGI) Founders’ day May 17, 1905- Kappa Delta Rho’s Founders’ day June-August (Not in School) September Recruitment / Welcome back letters *Chi Delta Pi can’t recruit till the week after sorority recruitment * Fraternity Rush is the Week after Sorority Recruitment October October 15, 1885- Alpha Chi Omega’s Founders’ day October 23, 1897- Kappa Delta’s Founders’ day November November 1, 1901- Sigma Phi Epsilon’s Founders’ day November 27, 1888- Delta Delta Delta’s Founders’ day December December 10, 1904- Pi Kappa Phi’s Founders’ day Good Luck on exams/ Happy Holidays Other: Good luck in Songfest Good luck in Homecoming Congratulations Address: (Department) University of Toledo 2801 West Bancroft Avenue MS# Toledo, OH 43606 University Departments and Mail Stop Numbers Arts and Sciences: Africana Studies MS# 956 American Studies MS# 510 Art Department MS# 214 Biological Sciences MS# 601 Chemistry MS# 602 Communication MS# 915 Disability MS# 920 Economics MS# 922 English MS# 612 Environmental Science MS# 604 Geography and Planning MS# 932 Global Studies MS# 511 History MS# 503 Humanities MS# 510 Law and Social Thought MS# 510 Master of Liberal Studies MS# 941 Mathematics MS# 942 Middle East Studies MS# 956 Philosophy MS# 510 Physics and Astronomy MS# 111 Political Science and Public Administration MS# 511 Pre-Law MS# 511 Psychology MS# 948 Sociology and Anthropology MS# 956 Theatre and Film MS# 611 Women’s and Gender Studies MS# 965 Business Administration: Accounting MS# 103 Applied Organizational Technology MS# 103 Finance and Business Economics MS# 103 Information Operations Technology Management MS# 103 Marketing and international Business MS# 103 Management MS# 103 Education: Curriculum and Instruction MS# 924 Early Childhood, Physical, and Special Education MS# 954 Education Foundations and Leadership MS# 914 Engineering: Bioengineering MS# 303 Chemical and Environmental Engineering MS# 305 Civil Engineering MS# 307 Electrical Engineering and Computer Science MS# 308 Engineering Technology MS# 402 Mechanical, Industrial and Manufacturing MS# 312 Engineering Law: MS# 507 Nursing: MS#1026 Pharmacy: Pharmacology MS# 607 Medical and Biological Chemistry MS# 606 Pharmacy Practice MS# 609 Center for Applied Pharmacology (CAP)- MS# 608 4142Center for Drug Design and Development MS# 608 (CD3)- University College: MS# 340 College of Health Science and Human Services: Counselor Education and School Psychology MS# 119 Criminal Justice MS# 119 Health and Rehabilitative Services MS# 119 Health Professions MS# 119 Kinesiology MS# 119 Occupational Therapy MS# 119 Physical Therapy MS# 119 Social work MS# 119 Undergraduate Legal Specialties MS# 119 Honors Program: MS# 504 Communication between Alpha Xi Delta and parents by sending: Holiday Cards: Help the Public Relations VP with holiday cards. Usually we have a photographer take a picture of our chapter as a whole. Then put that card onto a Christmas like back ground with some text whishing happy holidays. At Pledging and Initiation: Send a letter welcoming the parents into our extended family. Example: Dear Parents, Welcome to Alpha Xi Delta! Your daughter has found a home in an organization that has been inspiring women to realize their potential for over 110 years, and Alpha Xi Delta Strongly believes that you, as parents are a part of our extended family. Alpha Xi Delta looks forward to playing a strong and positive role in your daughter’s college life and long after, and we hope that you will be an involved and supportive part of this experience. Chapter’s accomplishments: Recruitment Sisterhoods Philanthropy events How much money we raised How Many hours of community service Awards won Over all GPA (if over 3.0) *Add pictures and inspirational quotes! * Work with the publicity chair Sending flowers and cards: Pick out a card that is precise for the situation and have everyone sign in the chapter sign it. Send flowers to the Family: Look up her address on Omega Financial (www.omegafi.com) under chapter roster. Log on to Pro Flower and gifts (www.proflowers.com) pick out flowers within your budget.