Central Michigan University Athletics Department Compliance Meeting September 19, 2007 Purdue University Major Infraction – 2007 Academic Fraud, Impermissible Phone Calls • Big Problems!: Assistant women’s basketball coach engaged in academic fraud with one student-athlete, provided false and misleading information to the university, provided extra benefits to student-athletes and engaged in impermissible phone calls to recruits. Purdue University During 2005-2006 year, asst. coach engaged in academic fraud by partially researching and composing a two-part term paper for former student-athlete Assistant coach provided false and misleading information to the institution's athletics compliance staff in an attempt to conceal her knowledge of and involvement in violations of NCAA legislation regarding the academic fraud. November 29, 2005: in an e-mail sent from former assistant coach to former student-athlete, with the subject line labeled, "Paper." The message contained a six-page electronic document with former student-athlete first name as part of its file identifier. In the text of the message, former assistant coach wrote the following to former student-athlete: - ―Hey, you still have to do the title page and the reference page. I have attached everything you need to do those (two) things. Make sure you reread the paper and make it sound like you. I wrote some notes on the bottom of the paper. I looked at your schedule and see you have some time in the morning. Make sure you work on this before you turn it in. Good luck and I hope this helps‖! When interviewed by compliance, the asst. coach denied sending former student-athlete 1 e-mails regarding the term paper, and that she only reviewed the paper for grammatical errors. Purdue University Instant messenger conversation from November, 2005 - Former assistant coach A: Hey Girl! I will be finished around 9 p.m.…I did most of it over because I wasn't sure if the social issue had to be national or if it could be local. - Former student-athlete 1: Stop cakin' and finish the paper....dang! - Former assistant coach A: So, I'm changing it so it will all be national. NCAA: above IM transmission were tantamount to the proverbial "smoking gun – confirming that the coach engaged in academic fraud. NCAA: the committee was troubled by the fact that information relating to the academic fraud committed by former assistant coach was brought to the attention of the then head women's basketball coach ("former head coach") by members of the women's basketball staff on two different occasions: in November 2005 and again in early January 2006. Another assistant told head coach of ―conversations‖ she heard between asst. coach and SA re: papers. She also told the NCAA that she saw the sa’s syllabus and course outline in the asst. coach’s car! Director of Operations said that during a conversation she had with former student-athlete, the young woman informed her that if she requested academic assistance from the former assistant coach, the coach would provide the assistance. The former director of women's basketball operations added it was her understanding that, among several members of the team, it was believed that former assistant coach "would do anything" for the former student-athlete. Purdue University In response, the former head coach conducted her own investigation and dismissed the information, concluding that it originated from "bad blood" between former assistant coach 1 and former assistant coach 2 and thus was not credible. NCAA: The former head coach's handling of the information was in direct conflict with university policy, which states that information relating to possible NCAA violations should immediately be shared with one of three individuals: the director of athletics, the respective sport administrator or the director of compliance. The information was not brought to the attention of one of these university officials until 2/14/06. (Purdue’s AD to NCAA Committee on Infractions): I don't think there is any coach that works at Purdue that has any belief that they should be involved in the academic process other than to direct those kids to a tutor, to direct them to their academic advisor and get a tutor. ALWAYS forward any academic issues on to the sport academic advisors for follow up! Never contact professors directly regarding a student-athlete’s academic issues! Purdue University Purdue AD: I want to make it clear that our coaches understand that their role in academics is to hold the kids accountable for taking care of their responsibilities. When it gets into the actual subject matter, they understand that there is a fence between them and the student-athletes, and if there is a need for academic support, they activate that through the academic advisor who has access to tutors and mentors. So, I want to make sure we don't actually have them sign a paper other than the NCAA document during the year that says we are going to comply in an ethical manner. I don't think there is any confusion on the part of our coaches knowing about what they should be doing on academics. Still later during the hearing the institution produced a copy of a PowerPoint presentation made to the members of the coaching staffs at Purdue during an August 26, 2003, training session. This session addressed, among a variety of topics, the issue of academic fraud. Rosters from that training session reflected that former assistant coach A was present for the training. Phone Calls: Beginning in June and through November 2005, the same former assistant coach made a total of 105 impermissible telephone calls to two prospective student-athletes (***We are conducting full audit of all recruiting records as we speak)! The committee concluded that, because they were neither isolated nor inadvertent, the 105 impermissible telephone calls constituted a major violation, regardless of whether a significant recruiting advantage was obtained (Purdue challenged the recruiting advantage with the phone calls) Purdue University During the 2005 summer, the same former assistant coach provided extra benefits in the form of storage services to two women's basketball student-athletes. In February 2004, the same former assistant coach provided an impermissible gift to a prospective student-athlete. Specifically, former assistant coach A sent the prospect a bouquet of flowers that was delivered to the prospect's residence via Federal Express. NCAA: The committee was also troubled by the fact that, on two different occasions, the former head coach received allegations that academic fraud was occurring, yet did not report the information to the proper university officials, choosing instead to conduct her own "investigation." Penalties: - Loss of scholarships, student-athlete declared permanently ineligible, 3 year show cause period for asst. coach Advice for coaches: report any issues of academic integrity immediately to your sport administrator or Josh – this also includes prospective student-athletes with ACT/SAT invalidation issues, legal issues, or compliance issues. Eligibility For Practice / Competition - Review Eligible for practice: Must be enrolled full-time (12 credits) and within 5 year clock (clock starts when student registers full-time and attends class) ****Online or correspondence courses do NOT count for full-time enrollment! Eligible for competition: 1. Must be enrolled full-time at ALL times (exception - last semester before grad.) 2. Continuing Eligibility - Six-Hour Requirement—Must achieve six credit hours toward degree program at end of the fall semester to be eligible for the spring - 18 Hour Rule (everyone) — Must complete 18 hrs. in the fall 2007 and spring 2008 terms to be eligible for fall 2008 (summer hours cannot be used to meet this requirement) Freshman – Must complete 24 credit hours by conclusion of academic year + summer in order to be eligible for fall 2008 3. Progress Towards Degree % of degree must be reached entering your: 3rd year: 40 % 4th year: 60% 5th year: 80% (majors declared in soph. year – by spring break) 4. GPA Rule: Soph = 1.8 Cumulative / Junior = 1.9 Cumulative / Senior = 2.0 Cumulative Transfer Review 2 yr. college transfers Non-qualifier: cannot be contacted on or off campus first year in residence! NQ is eligible for aid, practice and competition first year in residence at CMU only if: - Graduated with AA from JUCO - 48 transferable degree credit hours (50 hrs. required for CMU % of degree – entering 3rd year) - attended JUCO for minimum of 3 full-time semesters - Cumulative GPA of 2.0 at JUCO Qualifier - eligible for competition if: - Spent at least one semester of residence at JUCO - Cumulative GPA of 2.0 at JUCO - Completed average of 12 semester hrs. of transferable degree credit hours for each full-time term of attendance What about Percentage of Degree and Grade-Point Average? • Percentage of degree must be certified immediately on transfer if the student-athlete is entering his or her third year of collegiate enrollment or thereafter. • Grade-point average (GPA) must be certified after the first term of full-time attendance at the certifying institution. • Student entering in the fall 2007 semester must complete GPA requirements entering spring 2008 semester. 2-4 Transfer Case Study Antonio (non-qualifier) attended Grand Rapids Community College and completed 49 transferable hours with a 2.350 transferable GPA and an Associate of Arts degree. Fall Spring Summer 2005-06 GRCC GRCC GRCC full time full time earned 18 hours earned 12 hours six-transferable hours 13-transferable hours 12-transferable hours 2006-07 GRCC GRCC full time full time earned 12 hours earned 10 hours 12-transferable hours six-transferable hours 2.750 GPA Associate of Arts degree 2007-08 CMU ???? 2-4 Transfer Case Study Transfer-exception analysis. 48-transferable degree credits. 2.000 GPA. Associates of Arts degree. - Meets Transfer Exception! – eligible for practice, financial aid, and competition – RIGHT???????????????????? Progress-Toward-Degree Analysis. Six-credit hour requirement (last full-time semester – spring 2007) Percentage of degree = 40 percent ***Does not meet % of degree at CMU!! ***Minimum degree at CMU is 124 credits – 49 hrs. / 124 = .395 This student will not be eligible for competition for the fall 2007 semester Eligible for practice and financial aid only Fall 2007 SA still needs to register with NCAA Clearinghouse (amateurism) APR Measures eligibility and retention – 4 year cohort (’03-’04, ’04-’05, ’05-’06, ’06-’07) - squad size adjustment has been eliminated (925 cut score) Each scholarship student-athlete is eligible to receive four points each academic year—two points in the fall semester and two points in the spring semester. If a student-athlete is eligible and retained after the first semester (fall - enrolls in the spring), he/she earns two points (2/2). If the student-athlete is eligible and retained after second semester (spring – and enrolls for the fall), he/she earns two points (2/2). A student-athlete earning all four points in any given academic year is ―4/4.‖ NCAA: eligibility and retention are the two key ―indicators of graduation.‖ A team’s APR is determined by dividing the maximum number of Eligibility and Retention points earned by all student-athletes on a team (numerator) by the total possible points (denominator) all student-athletes on a team could have earned. If a student doesn’t graduate after 5 years, they lose the eligibility point Bonus point for students who lose point in last year and then graduate from CMU! 925 is cut score / contemporaneous penalties (loss of scholarship for ―0 for 2’s‖ Josh will be reviewing 4 year score with all head coaches ASAP! APR How do you calculate APR? Fall Semester Spring Total Points Earned/ Semester Total Points Possible SA1 Enroll full time, Enrolls full time, earns eligibility earns eligibility 4/4 and returns for and returns for spring fall semester E+R=2 E+R=2 Intercollegiate Competition?? Intercollegiate Competition Represents the institution in any contest against outside competition regardless of how the competition is classified (e.g., scrimmage, exhibition or joint practice with another institution) ***Alumni Game counts as competition if organized Competes in the uniform of the institution, or, during the academic year utilizes any apparel (excluding apparel not longer utilized by the institution) or equipment received by the institution the includes institutional identification Competes and receives expenses (e.g., transportation, meals, room or entry fees) from the institution for the competition *****if the SA is competing unattached and receives any expenses, they use a season of competition (i.e., athletic training service) Season of competition?? Determining a year of eligibility - Any competition, regardless of time, during a season in an intercollegiate sport shall be counted as a season of competition in that sport. This provision is applicable to intercollegiate athletics competition conducted by a two-year or four-year collegiate institution at the varsity or subvarsity level. Exceptions: - Preseason Exhibitions/Preseason Practice Scrimmages During Initial Year: During a student-athlete's initial year of enrollment at the certifying institution, he or she may compete in preseason exhibition contests and preseason practice scrimmages (as permitted in the particular sport per Bylaw 17) without counting such competition as a season of competition (e.g., field hockey, soccer, basketball) -Volleyball, Soccer, Field Hockey exception: spring competition does not count provided the SA was eligible in the fall -- 2 yr. College scrimmages (max of 2, no score is kept, no time, etc.) Recruiting Materials Reminder Recruiting materials cannot be sent until after September 1 of the prospect’s junior year (June 15 of sophomore year – Men’s basketball) The only permissible items to send to a junior prospect or a coach / AD is: General correspondence (letters) can only be mailed – not hand delivered! ***Attachments cannot be in color Business Cards Camp Brochures (provide at anytime – prior to Sept. 1) Questionnaires (provide at anytime – prior to Sept. 1) NCAA Educational Materials (college bound guide for the student- athlete) Media guide Pre-enrollment information (conditioning, lifting programs) can only be sent after signing NLI or paying orientation fee. Institutional Note cards (handwritten on inside and only 1 logo on the outside with institution /sport name) See Josh for pre-approval! (2007 interp – envelopes held to same standard) Recruiting Materials – Junior Year! Game programs can be provided BUT NOT MAILED!! E-mails and faxes are only allowable electronic transmissions… Attachments must be in black/white – no COLOR. NCAA 10/4/04: NCAA legislation does not place any restrictions on institutional stationery. Thus, an institution may send general correspondence to a prospect on institutional stationery or institutional note cards that include color pictures of the institution's athletics department personnel or enrolled student-athletes and other color graphics or effects. It must still qualify as general correspondence – there must be a spot for coaches to compose message. Schedule cards, program information brochures (coach info, CMU athletics information) cannot be mailed or given to a prospect or a prospect’s parents at anytime! (on public display only – OK) Recruiting Overview Contact Period: In-person, off-campus recruiting contacts and evaluations are permissible. Evaluation Period: Off-campus assessments of the academic qualifications and athletics ability of prospects are permissible. No off-campus contacts. Counting Contacts and Evaluations (188.8.131.52): Evaluations that occur during the academic year count against the permissible number of recruiting opportunities. Outside of the academic year, evaluations do not count against the annual number of recruiting opportunities. Contacts that occur with a prospective student-athlete count against the permissible number of total recruiting opportunities regardless of the time period (e.g., academic year or outside the academic year). All contacts and evaluations are subject to recruiting calendar restrictions. Recruiting – Competition Site Contact at competition site prohibited (184.108.40.206) - No contact on the day of the competition until prospect is dismissed by coach - No contact during tournaments until last day (exception – day off between tournament) Institution's coaching staff member may not send electronic correspondence (e.g., text or instant messages, e-mail) to a prospect while he or she is on call for competition at the site of the competition (e.g., arena, stadium). Electronic correspondence may be sent to the prospect while the prospect is on call and not at the site of competition or while the prospect is at any location once he or she has been released by the appropriate authority. MBK/WBK have additional restrictions in summer… No telephone calls to a prospect as soon as they report on call for a competition (e.g., attend JV game, report for departure) Remember, contact with parents/relatives at the site of a competition is permissible, but you must be in contact period… This counts as a contact! Once prospect signs an NLI, in football/ men’s basketball you still must be in a contact period if you want to talk with parents - even if you don’t plan on contacting prospect. Recruiting Overview Visit to PSA’s high school (220.127.116.11): A visit (without contact) by a coaching staff member to a prospective student-athlete's educational institution counts as an evaluation for all prospective student-athletes in that sport at that educational institution. Evaluations / Contacts at PSA’s institution (18.104.22.168): In sports other than football, if a coach makes an in-person recruiting contact at a prospective student- athlete's educational institution, all evaluations (other than observations of athletically related activities) made on that calendar day at the prospective student-athlete's educational institution shall not count among the permissible number of evaluations (set forth in Bylaw 13.1.8) for any prospective student-athlete at that institution in the applicable sport. - If you contact a prospect and view transcripts, it only counts as a contact - If you contact a prospect and go watch practice, you use a contact and an evaluation for that prospect Quiet Period: In-person recruiting contacts may occur only on the member institution’s campus. No off-campus contacts or evaluations permissible. DEAD PERIOD: No in-person, on- or off-campus recruiting activities permitted. No complimentary tickets. ***Phone calls and correspondence are permissible. Coaches Recruiting Guides for each sport will be given to each permissible recruiter *****Always Call Josh with any questions!! Recruiting – Coaches / Prospects High School/ Club/ AAU or Two-Year College Coaches • Anybody that ―coaches‖ or is involved in ―teaching‖ or ―directing‖ an activity in which a prospect is involved is limited to only receiving two complimentary admissions to home athletics events at any facility within a 30-mile radius of campus (This includes h.s. AD’s) • May not reimburse a coach for providing a prospect transportation to campus for official or unofficial visit. • May not spend funds to entertain a prospect's coach on or off the member institutions campus. • No special seating arrangements (sideline pass, suites, etc.) Prospects • Prospects: 3 comp. tickets issued only through pass list for official and unofficial visits – (get list to Kim at least 24 hrs. prior)! • Prospects cannot receive parking passes on unofficial visits – only on official visits, no off-campus transportation! Providing Items For Fundraisers / Auctions Memorabilia Items Request Form: (1) Agency will complete form and return to compliance or coach (Intranet – Compliance Forms – Promotional Activities) (2) Compliance will determine final status (3) If approved, coach / marketing will arrange delivery and list items donated on form and give back to compliance for the racquetball courts! ***Please provide Mike Dabbs / Chad LeBlanc with any items you have (t-shirts) so we have a pool of memorabilia to donate… Basic Concerns: (1) Student-Athlete Signatures: Items for fundraisers that include the signature of current sa’s cannot be used for commercial business (auctions for golf course) (2) 22.214.171.124: Any commercial items with names, likenesses or pictures of multiple student-athletes (other than highlight films or media guides per Bylaw 126.96.36.199) can only be sold at CMU or through charitable organization. Items that include an individual student-athlete's name, picture or likeness (e.g., name on jersey, name or likeness on a bobble-head doll), other than informational items (e.g., media guide, schedule cards, institutional publications), may not be sold; Bottom line: Group autographed items = OK / Individual autographed items NOT OK! (3) Items to High Schools: It is not permissible to provide items to high schools or youth groups that include prospect aged individuals (if funds from auction are used for high schools, CMU athletics cannot donate anything!!) Expenses outside playing season Jan 01, 2001 Interpretation: An institution may not provide transportation expenses or the payment of any fees associated with participation in conditioning or team building (e.g., ropes course) outside the playing season unless such a benefit is available to students in general (During the season it must be considered a countable athletic activity or practice). A women's basketball coaching staff paid for van transportation and canoe rental for women's basketball SAs during an overnight canoe and camping trip. The women's basketball coaches sought permission from assistant AD to conduct the camping trip as a team-building activity. After ensuring that attendance was not mandatory, the assistant AD granted permission to conduct the trip. However, the assistant director was not aware that the transportation expenses and canoe rentals were going to be paid by the coaching staff. University at Buffalo – Major Infraction Coach restrictions: The head men's basketball coach permitted his administrative assistant to engage in coaching activities in violation of NCAA legislation by allowing him to analyze a video tape of the St. Bonaventure University men’s basketball team before the institution’s contest with St. Bonaventure and then permitting the administrative assistant to sit with the coaching staff during the game against St. Bonaventure where he observed, noted and commented on the opponent’s game activities for the benefit of the institution’s coaching staff and team. Observing open gym times: Assistant coach noted that the head coach observed the scrimmages approximately two to three times a week with increased frequency as the official practice start date approached. Assistant coach reported a ―cat and mouse game‖ between the compliance officer and the head coach. Further, the assistant coach reported that more than once the student-athletes told him that sometimes the head coach would be hiding between the court dividers of the ―triple gym‖ when the compliance officer came in and that he would not know the head coach was present. Assistant coach A reported, ―I remember one time I was working out, and I was at the water fountain and they were in there playing and I saw (the compliance officer) coming. And I just peeked in the door and said, ‘(the compliance officer’s) coming,’ and they (the other coaches) dispersed.” Scouting of Opponents • In basketball, football and women's volleyball, off-campus, in-person scouting of opponents is prohibited, except as provided in Bylaws 188.8.131.52 and 184.108.40.206 (tournament exception) • In sports other than basketball, football and women's volleyball, a member institution shall not pay or permit the payment of expenses incurred by its athletics department staff members or representatives (including professional scouting services) to scout its opponents or individuals who represent its opponents (exception – may pay for expenses for regular or post-season tournaments) • Scouting of Opponents: The head coach allowed an aspiring assistant coach (former high school coach) to scout two upcoming opponents of the institution's men's basketball team (Niagara University and Cornell University) • Buffalo’s compliance director reported that the coaching staffs at Niagara and Cornell called the institution to complain that the former high school coach had been present at their games scouting. Both Niagara and Cornell staff had videotapes proving the former high school coach was present. Extra Benefits – NO!! Extra Benefits: Not available to all students, not available to SA’s! (ESPN, 2007) Former Ball State head basketball coach allegedly provided Nike shoes to athletes as a reward for improved grades, which could be considered an extra benefit. Clemson 2007: ―representative of athletics interest" and sa’s father provided free medical treatment to an athlete. During spring 2007 four baseball student-athletes (SAs) impermissibly exchanged institution issued baseball bats for store credit vouchers at local sporting goods store. Violation was discovered when head baseball coach received a phone call from the sporting goods store informing him that some of his players had exchanged bats for store credit vouchers. Coach then met the SAs and required them to return their remaining vouchers and repay the difference. SA’s declared ineligible. Make sure all equipment is returned on time and everything goes through the inventory process… Wisconsin Major Infraction (SA’s trading in new shoes at local shoe store, and receiving discounts) Discounted rent… Apartment complex offered rent to all CMU student- athletes at a local apartment complex last year. Awards for Student-Athletes 220.127.116.11 Participation Awards - Awards for participation in intercollegiate athletics may be presented each year, limited in value and number (Figure 16-1 pg. 231) - Awards for participation in special events may be provided only to student-athletes eligible to participate in the competition (e.g., holiday tournament gifts) Permissible Timing for Providing Annual Participation Awards – Permissible Timing for Providing Annual Participation Awards. (I) It is not permissible for an institution to provide an annual participation award (e.g., winter coats, travel blazers, framed picture) to a student-athlete in a particular sport prior to the conclusion of the institution's regular playing season in that sport. No game balls, framed pictures, etc. during the year…. THE END!!!
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