KETTERING YOUTH FOOTBALL AND CHEER ORGANIZATION by wanghonghx

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									          KETTERING YOUTH FOOTBALL AND CHEER ORGANIZATION

                                        “BY-LAWS”

ARTICLE 1: NAME

The name of this organization shall be the Kettering Youth Football and Cheer Organization
(KYFCO), which is incorporated as a non-profit organization under the laws of the State of
Ohio. Herein after, the Kettering Youth Football and Cheer Organization shall be referred to
as the Youth Firebirds. Whose mailing address shall be: P.O. Box 292054, Kettering, Ohio
45429.

ARTICLE II: GOALS AND OBJECTIVES

       SECTION 1: KETTERING YOUTH FOOTBALL AND CHEER ORGANIZATION:

                       1) Instruction in the basis fundamentals of football, cheerleading.

                       2) To encourage unity, sportsmanship, and pride in all endeavors.

                       3) To promote fairness, whether winning or losing.

                       4) Always striving to have fun.


ARTICLE III: GOVERNING BODY

The Officers of this organization shall be Co- Presidents, Co-Vice-Presidents, Treasurer, Co-
Secretaries, Football Athletic Directors and Cheer Directors. The governing body shall not
exceed 35 Trustees, with the exception of adding additional teams a football and cheer team
color representative would be added to the Trustees. No Officer or member of the board
shall receive any compensation for any services rendered.

       SECTION 1: OFFICERS OF THE YOUTH FIREBIRDS
                    A. Co-Presidents
                    B. Co-Vice-Presidents
                    C. Treasurer
                    D. Co-Secretaries
                    E. Co-Athletic Directors
                    F. Co-Cheer Directors

       SECTION 2: DUTIES AND JOB DESCRIPTIONS OF OFFICERS

           A. CO-PRESIDENT:
                  The president shall preside over all meetings of the organization.
                    He/She shall appoint pro-tem officers in case of absentees.
                  He/She shall be administrative officer and shall enforce order and
                    uphold the By-Laws of the corporation.
                  He/She shall be one of three authorized to sign checks drawn against
                    the funds of the organization.
                  As the principal spokesperson for the organization, he/she will
                    represent the corporation to other organizations, the City of Kettering,
                    the County, the State, the media, and the parents and children.
                    He/She approves any correspondence from the organization
                    concerning policy or opinion of the corporation.
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           Provides for the discipline, safety, and welfare of all the children in
           the program whether at practices, games, or approved non-related
           activities.
          The president shall always present the best image of the organization
           and promote its goals and objectives of the corporation.
          Assign and furnish all keys to club locks and keep proper records of
           such.
          He/She will be responsible for organizing/planning a post season
           game if necessary.
          He/She assists in any capacity of the organization as requested and
           upholds the NYSCA Code of Ethics and the Rules and By-Laws of the
           KYFCO.
           He/She shall deliver to the Board of Trustees, upon leaving from
           office, a final report of all matters, funds, and property of the
           corporation of which he/she has custody.
          He/She is required to make sure there is coverage at all home and
           away games and work all scheduled home and away games as
           specified by the need.
          Co-Presidents do not have a vote, only in a tie situation.
          The operations budget is due to the Treasurer by the February board
           meeting.


B. CO-VICE-PRESIDENT:
         In case of the absence or disability of the President, he/she shall
         preside at all meetings of the organization and shall be endowed with
         all presidential powers during the president’s absence.
       In the event of the resignation or removal of the President, he/she
         shall assume the responsibilities of the President until a new President
         shall be elected.
       He/She can be requested to serve as an aide on any Director’s staff in
         the capacity required, such as home game set-up.
       He/She is responsible for securing announcers, chain gang, spotters,
         and gate people for home games.
       He/She assists in any capacity of the organization as requested and
         upholds the NYSCA Code of Ethics and the Rules and By-Laws of the
         KYFCO.
       He/She shall deliver to the Board of Trustees, upon leaving from
         office, a final report of all matters, funds, and property of the
         corporation of which he/she has custody.
       He/She is required to work all scheduled home and away games as
         specified by the need.


C. TREASURER:
        In the absence or disability of the President and Vice-President, the
          Treasurer will assume the duties of the President as shown.
        The Treasurer shall be one of three authorized to sign checks drawn
          against the funds of the corporation.
        The Treasurer will assign P.O. (Purchase Orders)
        The Treasurer shall receive and have in charge all monies and
          securities belonging to the corporation.
          Any check over the amount of $1500.00 requires two signatures.



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          The Treasurer shall deposit, in the name of the corporation, all monies
           received by him/her in such bank or banks as the Board of Trustees
           may select.
          He/She shall disperse or otherwise deal with all monies and securities
           belonging to this corporation as ordered by the Board of Trustees.
           He/She shall keep an accurate account of all monies received or
           expended.
          The Treasurer shall collect all monies associated with moneymaking
           activities including registration, concession, spirit table, gate at home
           games and any other program.
          The Treasurer shall issue a receipt for all monies received, when
           requested.
           All bills owed by the organization shall be mailed to the post office
           box for which he/she will have shared custody of the key(s).
          The Treasurer shall be responsible for on-the-spot payment with
           Youth Firebirds funds of such expenses as home game officials and
           approved non-related activities costs.
          The Treasurer shall be responsible for reporting to the Board at each
           monthly meeting.
          The report shall be an up-to-date account of all expenditures,
           deposits, and outstanding bills since the last reporting period and will
           include a monthly budget report.
          Copies shall be made available to all Trustees.
          The Treasurer may enlist aides and associates in carrying out the
           duties the duties of his/her office, with Trustee approval.
          He/She shall be responsible for the starting change at all Youth
           Firebirds approved events. Concession = $75.00, Spirit = $35.00, Gate
           = $50.00, and Registration = $50.00.
          Assist in any capacity of the organization as requested and upholds
           the NYSCA Code of Ethics and the Rules and By-Laws of the KYFCO.
           He/She shall deliver to the Board of Trustees, upon leaving from
           office, a final report of all matters, funds, and property of the
           corporation of which he/she has custody.
           He/She is required to work all scheduled home and away games as
           specified by the need.


C. CO-SECRETARIES:
       In the absence or disability of the President, Vice-President,
         Treasurer, the Secretary will assume the responsibilities of the
         President as shown.
       He/She will keep a record of all proceedings of each meeting in a
         book kept for that purpose.
       He/She is responsible for keeping a permanent attendance record.
       The Secretary shall conduct correspondence pertaining to the
         organization as may be requested by any Trustee.
       He/She shall be responsible for writing letters of thanks, sending
         flowers etc. to KYFCO children or families in the hospital and the
         general correspondence of the organization to other organizations or
         agencies.
         He/She will maintain the permanent records of all children in the
         program and shall make copies of these records available to any
         Trustee.
       He/She shall be responsible for registration including obtaining
         volunteers to help register children, confirming birth dates, schools,

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           residence, and the supplies of the registration information, placing
           advertising with local newspaper and television stations.
           He/She will be responsible for collecting game summary reports and
           submitting them to the Webmaster.
           He/She will assist in any capacity of the organization as requested
           and upholds the NYSCA Code of Ethics and the Rules and By-Laws of
           the KYFCO.
           He/She shall deliver to the Board of Trustees, upon leaving from
           office, a final report of all matters, funds, and property of the
           corporation of which he/she has custody.
          He/She is required to work all scheduled home and away games as
           specified by the need.


D. CO-ATHLETIC DIRECTORS:
         In the absence or disability of the President, Vice-President,
         Treasurer, and Secretary, the Football Athletic Director will assume
         the responsibilities of the President as shown.
       He/She will collaborate with Equipment Director and submit an
         itemized budget for approval to the Treasurer for all football
         equipment by the February board meeting.
       He/She will be responsible for ordering said equipment approved in
         the budget.
       He/She ensures all Football Head Coaches are National Youth Sports
         Coaches Association certified.
       He/She represent the organization at all WOJFC meetings. If unable to
         attend, selects an alternate which must be an active Trustee in good
         standing.
         He/She shall be responsible to have Head Coaches at games and
         practices.
       He/She shall be responsible for all personnel’s proper dress and
         conduct under him/her. He/She in the event of misconduct, the
         Football Athletic Director at his/her discretion has the right to remove
         said personnel until the Review Board is convened.
       He/She is responsible for reporting all home football scores to the
         WOJFC and to the Secretary.
       Responsible for supplying game balls for all home games.
       He/She assists in any capacity of the organization as requested and
         upholds the NYSCA Code of Ethics and the Rules and By-Laws of the
         KYFCO.
       He/She shall deliver to the Board of Trustees, upon leaving from
         office, a final report of all matters, funds, and property of the
         corporation of which he/she has custody.
       He/She is responsible for scheduling and approving all scrimmages
         for all teams.
       He/She is required to work all scheduled home and away games as
         specified by the need.


G. CO-CHEER DIRECTORS:
      In the absence or disability of the President, Vice-President, Treasurer,
      Secretary, and the Football Athletic Director, the Cheer Director will
      assume the responsibilities of the President as shown.
    She/He will submit an itemized budget for approval to the Treasurer by
      the February board meeting for all cheer equipment.

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             She/He will give approval of invoice prior to payment on all new
             equipment.
            She/He ensures all Cheer Head Coaches are National Youth Sports
             Coaches Association certified.
             She/He coordinates equipment handout, exchanges and returns at the
             end of the season.
            She/He is responsible to have Head Cheer Coaches at games and
             practices.
            She/He is responsible for all personnel’s proper dress and conduct under
             him/her. She/He in the event of misconduct, the Cheer Director at his/her
             discretion has the right to remove said personnel until the review board is
             convened.
            She/He will inventory all cheer equipment. This includes items used by
             cheer coaches that is property of the KYFCO.
            She/He assists in any capacity of the organization as requested and
             upholds the NYSCA Code of Ethics and the Rules and By-Laws of the
             KYFCO.
            She/He shall deliver to the Board of Trustees, upon leaving from office, a
             final report of all matters, funds, and property of the corporation of which
             he/she has custody.
            She/He is required to work all scheduled home and away games as
             specified by the need.

SECTION 3: TRUSTEES: The prime duties of the remaining Trustees shall be to work
with and for the program. He/She shall deliver to the Board of Trustees, upon retiring
from office, a final report of all matters, funds, and property of the organization of
which he/she has custody. The remaining Trustees shall consist of the following:

                     The Head Coaches of Football – Team color rep
                     The Head Cheer Coaches – Team color rep
                     Co-Communications Director
                     Co-Spirit Directors
                     Head Trainer
                     Co-Equipment Director
                     Co-Concession Director
                     Director of Fundraising
                     Members at Large

           A.DUTIES AND JOB DESCRIPTIONS OF BOARD OF TRUSTEES:

             1. Team color rep – football/cheer:
                    Elected by the coaches of the same color teams.
                    He/she must be a head coach of football/cheer for at least one
                       year and must be a member of the Board of Trustees.
                    Responsible for voting on behalf of the team color
                    Team color rep would have the opportunity to pick an
                       alternate rep to stand in for the absents for that specific date
                       only or choose an absentee ballot as necessary.
                    He/she serves as a liaison for the same color coaches.




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2. Co-Communications Directors:
       Elected by the Board of Trustees and reports to the President.
       Aid in maintaining the organization’s website; adding and
         deleting information with approval of the President or Vice-
         President.
       Respond to email sent to the website regarding general
         questions or concerns. Specific problems or concerns will be
         forwarded to the Co-Presidents or Co-Vice-Presidents.
       Responsible for handing out Board minutes the following week
         on Thursday.
       Compose, copy, and disseminate a weekly or bi-weekly
         newsletter to all the children and volunteers concerning the
         upcoming games and other items of interest.
       Ensure any postings to the website are appropriate for
         children to view. i.e. no foul language, “bad mouthing” board
         members, staff, and participants.
       Update all forms used by the Youth Firebirds for registration
         and orientation of participants in the program.
       In the absence or disability of the President, Vice-President,
         Treasurer, Secretary, Athletic Director, Cheer Director, the
         Communications Director will assume the duties of the
         President as shown.
       Assist in any capacity of the organization as requested and
         upholds the NYSCA Code of Ethics and the Rules and By-Laws
         of the KYFCO.
         He/She shall deliver to the Board of Trustees, upon leaving
         from office, a final report of all matters, funds, and property of
         the corporation of which he/she has custody.
       He/She is required to work all scheduled home and away
         games as specified by the need.

3. Co-Spirit Directors:
          Elected by the Board of Trustees and reports to the President.
       Responsible for all materials under him/her and shall keep
          proper records of such.
       Responsible for the planning, organizing, advertising, and
          completion of the following events, activities, or other
          approved non-related activities.
       She/He will submit an overall budget for approval to the
          Treasurer by the February board meeting for all spirit items.
       Will collaborate with the Director of Fundraising on any
          activities that raise money for the organization.
       Picture Day: both team and individual, setting date and
          responsible for the distribution of pictures and mementos.
       Flowers or gifts for the parents at Parents Appreciation Night.
          Annual Awards Ceremony.
       Will be responsible for ordering and receiving spirit items.
       She/He will give approval of invoice prior to payment on all
          new spirit items.
       Assist in any capacity of the organization as requested and
          upholds the NYSCA Code of Ethics and the Rules and By-Laws
          of the KYFCO.
          He/She shall deliver to the Board of Trustees, upon leaving
          from office, a final report of all matters, funds, and property of
          the corporation of which he/she has custody.

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           He/She is required to work all scheduled home and away
            games as specified by the need.


4. Head Trainer:
       Elected by the Board of Trustees and reports to the President.
       Minimum requirements are First Responder/Multi-Media First
          Aid and CPR certified.
       She/He will submit a budget for approval to the Treasurer by
          the February board meeting for all medical supplies.
       Be responsible for the ordering and purchasing of medical
          supplies for the organization and keep proper records.
       Be responsible for all supplies under his/her jurisdiction.
       Ensures that all games and practices have sufficient supplies
          and personnel in case the need should arise.
          Receive and keep records of all medical releases for all boys
          and girls participating in the program and shall submit to the
          proper parties a list of all children needing a release.
          Shall have authority to limit a child’s activity, as directed, until
          such a release is received.
       Shall have authority to limit the participation of any child in
          KYFCO activity if such activity might endanger the health or
          safety of that child.
          Organizes and conducts the annual physical administered to
          the KYFCO. This includes reserving the facility where the
          physicals will be held and contacting the physician(s).
       Ensures that a parent or emergency contact is notified
          whenever any child is transported to the hospital.
       Assist in any capacity of the organization as requested and
          upholds the NYSCA Code of Ethics and the Rules and By-Laws
          of the KYFCO.
       He/She shall deliver to the Board of Trustees, upon leaving
          from office, a final report of all matters, funds, and property of
          the corporation of which he/she has custody.
       He/She is required to work all scheduled home and away
          games as specified by the need.

5. Co-Equipment Directors:
       Elected by the Board of Trustees and reports to the Athletic
         Director with the exception of PO’s; then will report to the
         Treasurer.
         Responsible for all materials purchased and all monies
         collected by personnel under him/her and shall keep proper
         records of such.
       He/She will work with Athletic Director on ordering
         equipment and collecting bids for budget approved items.
       He/She will give approval of invoice prior to payment on all
         new equipment.
       He/She will inventory all football equipment. This includes
         items used by football coaches and is the property of the
         KYFCO.
       He/She will collaborate with Athletic Director on a budget
         prior to the submission to the Treasurer before the February
         board meeting on all football equipment.


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          He/She coordinates equipment handouts, exchanges and
           returns at the end of the season.
          Responsible for organizing the set-up of home games. This
           includes down markers, cones, public address system, saw
           horses, blocking driveways, benches for the players,
           footballs, and any other items generally associated with pre-
           game planning.
            Responsible for all purchases of all team equipment/uniforms
           as directed by the Board of Trustees.
           Responsible for the organization and storage of equipment at
           the “block house” by the track and the storage facility at
           Indian Riffle Park and State Farm Park.
          Obtain the costs and fixes the prices, as directed, of any
           equipment to be resold by him/her or his/her personnel.
          Where applicable obtain more than one bid.
          Will be certified and responsible for the proper fitting of all
           equipment issued to each child in the program.
          Responsible for all equipment under his/her authority and for
           the collection of all issued equipment.
          Responsible for the proper upkeep of all equipment.
          Assist in any capacity of the organization as requested and
           upholds the NYSCA Code of Ethics and the Rules and By-Laws
           of the KYFCO.
           He/She shall deliver to the Board of Trustees, upon leaving
           from office, a final report of all matters, funds, and property of
           the corporation of which he/she has custody.
           Responsible for providing coaches with coach’s bags ( with
           necessary coaching supplies), water jugs, and water bottles.
          He/She is required to work all scheduled home and away
           games as specified by the need.

6. Co-Concession Directors:
       Elected by the Board of Trustees and reports to the President.
       Responsible for all materials, supplies, and all monies
         collected by personnel under him/her.
       Submit to the Treasurer all monies collected daily and logged
         and initialed by the President or Vice-President and the
         Treasurer.
       She/He will submit an overall budget for approval to the
         Treasurer by the February board meeting for all concession
         items.
       Submit all invoices and statements responsible to him/her.
       She/He will give approval of invoice prior to payment on all
         concession items.
       Responsible for having the concession stand under the
         direction of an adult and that any volunteer assisting in the
         concession stand is sixteen (16) years old or older.
       Responsible for all purchases of all concessions including
         equipment sold at the concession stand (i.e. mouthpieces,
         etc.), candy ice, popcorn, etc. as required for any practice,
         game, or any event determined by the Board of Trustees and
         the assignment of volunteers to assist with concession sales.
       Responsible for obtaining, set-up, volunteer assistance, and
         establishing the prices for the concession stand.


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           Responsible for the cleanliness and overall appearance of the
            concession stand.
            She/He is responsible along with any assistants to set up the
            concession stand two hours prior to any home game or any
            event as determined by the Board of Trustees.
           Assist in any capacity of the organization as requested and
            upholds the NYSCA Code of Ethics and the Rules and By-Laws
            of the KYFCO.
           She/He shall deliver to the Board of Trustees, upon leaving
            from office, a final report of all matters, funds, and property of
            the corporation of which he/she has custody.
           Responsible for all licenses and permits relating to the
            concession stand.
           He/She is required to work all scheduled home and away
            games as specified by the need.

7. Director of Fundraising
        Elected by the Board of Trustees and reports to the President.
        Responsible for all materials, supplies, and all monies
          collected by personnel under him/her for any fundraiser for
          the KYFCO
        Submit to the Treasurer all monies collected daily and logged
          and initialed by the President or Vice-President and the
          Treasurer.
        She/He will submit an overall budget for approval to the
          Treasurer by the February board meeting for all fundraising
          items.
        Submit all invoices and statements responsible to him/her.
        She/He will give approval of invoice prior to payment on all
          concession items.
        Will be responsible for ordering and receiving fundraising
          items.
        Will be responsible for 50/50 raffles during game days.
        Responsible for the planning and scheduling of Family Fun
          Day.
        Assist in any capacity of the organization as requested and
          upholds the NYSCA Code of Ethics and the Rules and By-Laws
          of the KYFCO.
        She/He shall deliver to the Board of Trustees, upon leaving
          from office, a final report of all matters, funds, and property of
          the corporation of which he/she has custody.
        He/She is required to work all scheduled home and away
          games as specified by the need.


8. Members at Large (MAL):
        Elected by the Board of Trustees and reports to the President.
      There are 6 MAL positions – 3 from the Legacy Firebirds and 3
        from the Legacy Wildcats from 2007-2009. Afterwards it will
        be just 6 positions.
        He/She will be requested to perform duties by the Directors
        of the Board based on the interest of each Board member and
        the needs of this Organization.
      He/She will take an active role in this Organization. An active
        role is defined as being required to work a minimum of 4

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                       continuous or non-continuous hours for any activity and/or
                       function that represents the KYFCO.

SECTION 4: RULES OF SUCCESSION OF UNEXPIRED TERMS OF OFFICE

      In the event an elected official cannot fulfill his/her term in office, the vacancy
      will or may be filled by special election requiring a 2/3 vote of the Board.
      Executive office positions must first be offered to someone with at least one
      year experience. If position can not be filled this way, it will then be opened
      to anyone and then voted upon.

SECTION 5: RULES OF SUCCESSION OF CHAIN OF COMMAND

      A.   Co-President
      B.   Co-Vice-President
      C.   Treasurer
      D.   Co-Secretaries
      E.   Co-Athletic Director
      F.   Co-Cheer Director

SECTION 6: MEMBERSHIP

      Race, color, religion, sex, national origin, familial status, or disability shall not
      be reason to bar membership in this organization.

      There shall be three (3) classes of membership: Executive, Voting and Non-
      Voting Board members.

      A. Executive Board Member: The Executive Board membership for 2007-
         2009, which shall consist of Co-Presidents, Co-Vice-Presidents, Treasurer,
         Co-Secretaries, Co-Athletic Directors, Co-Cheer Directors . The
         management of this organization shall reside in the Board of Trustees, all
         of who shall receive no compensation for their services. They shall
         conduct any and all business and affairs of this organization. All officers
         and trustees must be the age of 21 or older, shall be elected by the Board
         of Trustees for a term of one year; unless said Trustee resigns or is
         dismissed. All Executive Board Members, must be a board member for
         one year. If a situation arises were the criteria can’t be met, this guideline
         can be suspended for that individual upon approval of the Board of
         Trustees. All Board members must be able to pass a background check.
         The WOJFC will set the pass/fail guidelines.

      B. Voting Board Member The Voting Board membership, which shall
         consist of Co-Communications Directors, Co-Spirit Directors , Co-
         Equipment Directors, Co-Concession Directors, Head Trainer, Director of
         Fundraising, Head Coaches of Football – team color rep, Head Coaches of
         Cheer Coaches – team color rep and Members at Large, shall be NYSCA
         certified. The Voting Board member, as a condition of membership,
         agrees to abide by and to uphold the By-Laws of the KYFCO. It is
         understood that the Voting Board member does have the right to be heard
         or to vote on any affairs at the regular, special, or annual meetings. To
         become a member does not necessitate having a child in the program.
         All Head Coaches must have been an assistant coach in good standing for
         one year. All members will be National Youth Sports Coaches Association
         (NYSCA) certified. All Voting Board members must be able to pass a
         background check. The WOJFC will set the pass/fail guidelines.
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C. Non-Voting Board Member: The Non-Voting Board membership of
   which shall consist of Head Coaches of Football that are not a team color
   rep, Head Coaches of Cheer that are not a team color rep and all other
   active personnel performing duties in the organization. Public-spirited
   citizens who are interested in the welfare of youth football, in the
   advancement of the interests of the KYFCO, and who have such other
   qualifications as the Board of Trustees may designate. The Non-Voting
   Board member, as a condition of membership, agrees to abide by and to
   uphold the By-Laws of the KYFCO. It is understood that the Non-Voting
   Board member has the right to be heard, but may not have the right to
   vote on any affairs at the regular, special, or annual meetings. To become
   a member does not necessitate having a child in the program. All Board
   members must be able to pass a background check. The WOJFC will set
   the pass/fail guidelines.

               1. DUTIES AND JOB DESCRIPTIONS OF NON-VOTING
                  BOARD MEMBER
                     i. Head Coaches of Football
                          Elected by the Board of Trustees and reports
                           to the Athletic Director.
                          Responsible for assisting in the issuing and
                           collection of all uniforms, etc. given to the
                           children during the season in coordination
                           with the Equipment Director.
                          Plans all conditioning drills, practices,
                           establishes the dress, appearance, conduct
                           rules for their squads under the guidance of
                           the Football Athletic Director.
                          Be responsible and accountable for all
                           equipment issued to the team, if lost, will be
                           responsible for the replacement of said
                           equipment that is KYFCO property.
                          Responsible for returning these items to
                           storage subsequent to practice or games.
                          Be responsible to have his/her personnel at
                           games, practices, weigh-ins, and events.
                          Be responsible for all personnel’s dress and
                           conduct under him/her including the children
                           at all games, practices, and events sponsored
                           by the organization.
                          Responsible for the equipment for his/her
                           squad during games or practices.
                          Responsible for the remaining children
                           subsequent to practices, games, and approved
                           non-related activities.
                          Ensures that all children are present and
                           accounted for.
                          Responsible for delegation of recruiting the
                           chain gang.
                          Assist in any capacity of the organization as
                           requested and upholds the NYSCA Code of
                           Ethics and the Rules and By-Laws of the
                           KYFCO.
                           He/She shall deliver to the Board of Trustees,
                           upon leaving from office, a final report of all
                                                                          11
       matters, funds, and property of the corporation
       of which he/she has custody.
      He/She is required to work all scheduled
       home and away games as specified by the
       need.


ii. Head Coaches of Cheer
     Elected by the Board of Trustees and reports
       to the Cheer Director.
     Responsible for assisting in the issuing and
       collection of all uniforms, props, etc. given to
       the children during the season in coordination
       with the Cheer Director.
     Design fundamental cheers and formations
       when necessary.
     Design a dance routine to be performed at half
       time and cheer competition(s).
     Coordinates all pre-game activities with the
       Head Football Coaches including any special
       formations for football player introductions.
     Plans season activities including uniforms,
       appearance, and routines and should strive to
       perform on all game days.
     Plans all conditioning drill, practices,
       establishes the dress, appearance, and
       conduct rules for their squads with the
       approval of the Cheer Director.
     Be responsible and accountable for all
       equipment issued to the team, if lost, will be
       responsible for the replacement of said
       equipment that is KYFCO property.
     Be responsible to have his/her personnel at
       games, practices, and events.
     Be responsible for all personnel’s dress and
       conduct under him/her including the children
       at all games, practices, and events sponsored
       by the organization.
     Responsible for the remaining children
       subsequent to practices, games, and approved
       non-related activities.
     Ensures that all children are present and
       accounted for.
       Enters cheerleading squads in competition
       with approval of the Board of Trustees and
       Cheer Director.
       Assist in any capacity of the organization as
       requested and upholds the NYSCA Code of
       Ethics and the Rules and By-Laws of the
       KYFCO.
       She/He shall deliver to the Board of Trustees,
       upon leaving from office, a final report of all
       matters, funds, and property of the corporation
       of which he/she has custody.


                                                    12
                                            She/He is required to work all scheduled
                                             home and away games as specified by the
                                             need.

      SECTION 7: ATTENDANCE:

             A. Board of Trustees: Proof of attendance at any regular or special meeting
                shall be signing, in ink a permanently bound attendance book to be
                displayed at each Board of Trustees meeting by the Secretary. Any
                Trustee missing two (2) unexcused consecutive meetings will be
                considered not in good standing, will be brought before the Board of
                Review, and may be dismissed if approved by 2/3 vote of the entire
                voting Board present.

             B. Visitors:
                1. All regularly scheduled board meetings will be open to the public.
                2. Anyone wishing to address the Board of Trustees, shall two weeks
                    prior to the next regular scheduled meeting, submit to a President or
                    a Secretary, a brief written request, stating their purpose, for approval
                    for time on the agenda.

ARTICLE IV: MEETING AND VOTING

      SECTION 1: HOW GOVERNED: Generally follows The Robert’s Rules of Order, latest
                revised edition, shall govern meetings of this organization in all cases, not
                provided by the By-Laws, and as modified by the KYFCO.


      SECTION 2: Meeting Place: The Board shall agree upon the place of meeting. The
                meeting will be set forth on a date and time determined by a 2/3 vote by
                the entire voting board members present at the last announced meeting.

      SECTION 3: Special Meeting: Any (3) voting board members may, at any time they
                deem necessary, request a special meeting of the Board of Trustees. The
                request shall be made to a President or the President’s successor and one
                of the Athletic Directors. Notice will be given as soon as possible.

      SECTION 4: Change or Cancel: Meeting dates may be changed or cancelled by an
                executive decision for a period of one month at a time.

      SECTION 5: Voting:
         A. Quorum: At any meeting, be it regular or special, 2/3 of the voting members
            shall constitute a quorum for any purpose.

         B. Proxy Vote: In all meetings, whether regular or special, a proxy vote shall
            not be permitted.

         C. Absentee Vote: Only in the event of a vote for election of trustees will a
            hardship absentee vote be permitted. Absentee ballot will be due prior to
            scheduled vote. The President will approve hardship absentee.

         D. Board of Trustees Nominations: On or before the first day of December all
            nominations shall be submitted in writing to a President of the current year..
            New nominations will be accepted up to the close of the November meeting.



                                                                                          13
E. All person nominated will be contacted by a President within 3 days as to
   the outcome of the election. Athletic Director/Cheer Director(s) will contact
   nominee’s that were voted in as well with more information.

F. All persons elected to the Board membership in this Organization will serve a
   term of two (2) years, starting January 1st, 2007 - 2009

G. Any person meeting the qualification in Article III, Section 4 of the by-laws
   may be recommended to fill an open position as a Board member, upon
   receiving a 2/3 majority vote of entire Board members, including absentee
   ballots, and will serve the remaining portion of the two year term.

H. An Honorary non-voting lifetime membership may be bestowed upon any
   person of good character by the vote of at least 2/3majority of entire Board
   members, including absentee ballots, at any regular business meeting.

I.   Count of Vote: All voting for Board membership will be by written ballot and
     counted by the Vice-President, Secretary, and Treasurer, with oversight from
     a President. If an officer is absent, next in line will count, Athletic Director,
     Cheer Director, etc. Absentee votes must be in writing, to the Secretary, prior
     to the meeting. All absentee ballots will be recast in the same manner in the
     event of a tie.

J.   Any written vote must be counted prior to the end of the meeting and made
     public per request up to one year.

K. Any position that is not filled, Officer or Director, shall be opened for
   nominations after the election of the new Board members and will complete
   the remaining term.

L. The order for nominations and elections will be:

         a.   President
         b.   Vice President
         c.   Treasurer
         d.   Secretary
         e.   Athletic Director
         f.   Cheer Director
         g.   Head Coaches – Football/Cheer
         h.   Communications Director
         i.   Head Trainer
         j.   Equipment Director
         k.   Concession Director
         l.   Spirit Director
         m.   Member at Large




                                                                                   14
      SECTION 6: THE ORDER OF BUSINESS SHALL BE AS FOLLOWS: For all regular Board
                of Trustees meetings, the Secretary shall have a memorandum of the
                Order of Business for the use of the President or presiding officer.

             A.   Meeting called to order
             B.   Nomination and voting of Board members, when applicable
             C.   Reading and acceptance of the minutes of the previous meeting
             D.   Reading and acceptance of the Treasurer’s report
             E.   Report out from WOJFC conference meeting
             F.   Old Business
             G.   New Business
             H.   Round Table – final comments from each Trustee
             I.   Motion for adjournment


ARTICLE V: DISCIPLINARY ACTION

      SECTION 1: NON-MEMBERS AND PARENTAL COMPLAINTS: The following chain of
      command is recommended to handle the complaint. Please communicate the
      following:

                         1. Head Coach

                         2. Athletic Directors

                         3. President

                         4. Board of Review, consisting of the Executive Board.

                         5. Board of Trustees

                                    The Board of Trustees at that time needs to make 1 of 4
                                     decisions:
                                          i. Dismiss or drop procedure for the complaint
                                         ii. Give warning to individual
                                        iii. Suspend individual
                                        iv. Possible expulsion.


      SECTION 2: EXECUTIVE BOARD = BOARD OF REVIEWS: In the event the Board of
                 Review deems necessary to rule on a written complaint, the following
                 steps are to be followed.
         A. Investigation by the Board of Review into the matter of the complaint.
         B. The Board of Review is to meet to discuss the complaint.
         C. Bring the situation and person(s) before the Board of Review and allow
            discussion of the complaint.
         D. Conflict of Interest – In the event the complaint/situation pertains to an
            Executive Board member, an alternate Board of Trustee will sit on the Board of
            Reviews until the complaint has been resolved. The alternate will be taken in
            this order – Concession Director, Communications Director, Director of
            Fundraising, Equipment Director, Head Trainer.




                                                                                         15
SECTION 3: SUSPENSION AND EXPULSION: Any Voting or Non-Voting member of this
          organization, whose service or personal conduct reflects unfavorably
          upon the organization, may be suspended or expelled by a 2/3 majority
          vote of the entire Board of Trustees.

SECTION 4: SUSPENSION AND EXPULSION PROCEEDING: Suspension and expulsion
          proceeding must be initiated by written petition signed by at least one-
          third (1/3) of all Youth Firebird Trustees. Such a petition can be
          presented at any regular or special meeting. A special meeting will be
          held within three (3) days after the petition is submitted for a vote. The
          charged member, must be notified prior to the meeting at which the vote
          for suspension or expulsion is taken. Suspension or expulsion must be
          affirmed by a two-thirds (2/3) vote of the entire Board of Trustees.

SECTION 4: FORFEITURE OF MEMBERSHIP: Any Board member may be expelled for
          just cause from this Organization. Any member of this organization who is
          dismissed or leaves shall forfeit their rights and all claims as a member.

       Just cause for forfeiture of Board membership:
               a. Any Board member, who shall be absent from any two (2)
                    unexcused consecutive meetings, without acceptable cause being
                    given within 24 hours to an Executive Board member.
               b. Any Board member who is shown to have stolen from this
                    Organization.
               c. Any board member who does not willingly take an active role in
                    this Organization.
               d. Any board member whose conduct is deemed detrimental to the
                    best interest of this Organization.
               e. Any board member who repeatedly causes embarrassment to this
                    Organization by being continually offensively loud,
                    argumentative, (in front of this Organization’s players, parents,
                    opposing teams players or parents), using foul language or is
                    found to be degrading to this Organization (be it verbal or written
                    form), it’s Board members, Directors or Officers, parents, players,
                    or opposing team players, parents, or their Officers or members.
               f. If representing the Firebirds, including wearing the Board shirt,
                    all rules of the KYFCO/WOJFC by-laws/constitution apply and
                    appropriate behavior is expected.
               g. Any Board member who initiates or voluntarily takes part in any
                    legal actions brought forth for personal or financial gain against
                    the KYFCO shall forfeit their Board membership and/or coaching
                    position and will be banned for life from the Firebird
                    Organization.


SECTION 5: PARENT/CHILD CONDUCT CODE: All participants must complete the
          Parent/Child Conduct Code form as part of the registration process. Any
          participant or parent may be disciplined or expelled from the
          organization for conduct deemed not in the best interest of the Kettering
          Youth Firebirds. However, the participant or parent may not be expelled
          without a formal hearing of the Board of Review at which time he or she
          will be given the opportunity to address the complaint against them. The
          Kettering Youth Firebirds reserves the right to apply verbal warnings,
          written warnings, and/or suspensions of various lengths (up to possible
          permanent expulsion from the KYFCO) for violations of the Code of Ethics.

                                                                                    16
       SECTION 6: MEDIA WAIVER: All participants must complete the Media Waiver form
                 as part of the registration process.


ARTICLE VI: DUTIES OF THE EXECUTIVE BOARD

The Executive Board shall manage the Business of the Youth Firebirds in accordance with the
By-Laws and Standing Rules of Operation. Such duties shall include but are not limited by the
following:

   A. Establish a bank account
   B. Authorize the payment of financial obligations
   C. Approve all purchases, agreements, and/or obligations which bind the Youth
      Firebirds
   D. Protect and enforce the By-Laws and Rules of the WOJFC, as well as those of the Youth
      Firebirds
   E. Rule on members that are said not to be in good standing
   F. Must approve all purchases more than $99.99 of non-budgeted items.
   G. Establish a yearly budget.
   H. Obtain and maintain Articles of Incorporation and tax exempt status for a non-profit
      organization.
   I. Be responsible for security and safety at all KYFCO functions.


ARTICLE VII: MEMBERSHIP AND FISCAL YEAR

The membership year of the KYFCO shall be January 1 thru December 31. The fiscal year of
the KYFCO shall be January 1 thru December 31.


ARTICLE VIII: INSURANCE

       SECTION 1: GENERAL LIABILITY INSURANCE: The KYFCO is covered by our
                 organizations insurance policy through Brower Insurance.

       SECTION 2: All Trustees, Voting and Non-Voting Board Members will be certified and
                 covered by the National Youth Sports Coaches Association.

       SECTION 3: PACKAGE POLICY AND PREMISES COVERAGE: The KYFCO carries
                 insurance coverage on all equipment owned, concession shed, and
                 premises.

ARTICLE IX: NON-RELATED ACTIVITIES

       SECTION 1: A non-related activity shall be any activity other than a scheduled game
                 or practice. Such approval of a non-related activity shall be determined
                 by a quorum of the Board of Trustees. Such approval will be by 2/3 of the
                 voting members. Such non-related activities are family picnic, pre-season
                 or post-season game, special approved fundraisers (which include any
                 fundraisers that are team specific), social events, competitions, parties,
                 scrimmages, etc, as regulated by the W.J.O.FC.

       SECTION 2: Participants are people that are part of the program from the first day of
                 instruction to the last scheduled W.O.J.F.C game, which includes the
                 W.O.J.F.C. tournament. Post participation games may be brought to the
                 board for approval of use of equipment, as regulated by the W.O.J.F.C.
                                                                                           17
ARTICLE X: YOUTH FIREBIRD EQUIPMENT

Accountability of all Youth Firebird equipment and material will be the responsibility of any
individual to which care has been entrusted. All participants issued equipment and uniforms
shall be required to sign for said equipment and the condition thereof, and shall return
equipment in the same condition; allowing for normal wear and tear. It shall be the
responsibility of that board member who has custody of that entity to see that all equipment is
accounted for.


       SECTION 1: RETIREMENT OF JERSEY’S -
                 The numbers twenty-five (25) and thirty-one (31) will be retired
                 permanently, in honor of Darryl Deardorf, #25 and Bradley Derrickson,
                 #31 (Legacy Wildcat players).

                   Exception - any current player, as for the 2007 season, with the above
                   mentioned number will be retired after their 6 th grade year, due to Legacy
                   Firebird players using the number.

       SECTION 2: WALLACE-BAAB AWARD–
                 Each year one 6th grade football player and one 6th grade cheerleader
                 from each color are chosen Wallace – Baab award winners. This
                 prestigious honor was begun in 1987 as a memorial for Tony Wallace and
                 Chris Baab. Tragically their lives ended in a car accident in 1987. These
                 two young men displayed strength of character on and off the football
                 field. Their excellence in sportsmanship and enthusiastic spirit were
                 brought out as they participated in the Kettering Youth Firebirds and
                 continued on to Kettering Middle School football. To honor their memory
                 the Wallace Baab award was created. Originally the tribute was awarded
                 to one football player each year but in 1993 cheerleaders were also
                 included.

                   The Wallace – Baab award is presented at the end of each football season
                   at the 6th grade banquet. The recipients are chosen for exemplary
                   conduct both on and off the field by the 6 th grade head coaches with the
                   help of the 5th grade head coaches and the 6th grade assistant coaches.
                   They are selected for exhibiting qualities of sportsmanship, team
                   leadership, and their ability to be coached. They receive a personalized
                   award and their names are added to the memorial plaque prominently
                   displayed between the jerseys worn by Tony Wallace and Chris Baab in
                   the Athletic Department trophy case at Kettering Middle School.


ARTICLE XII: FOOTBALL CONFERENCE

All rules concerning player eligibility, etc. will be determined by the rules established under
the authority of the W.J.O.F.C.

       SECTION 1: PLAYING UP A GRADE - Football players wanting to play up will have to
                 submit a letter of intent to WOJFC and be approved. The KYFCO will
                 refrain from allowing anyone to play up other than those who are
                 grandfathered. Each individual football player being grandfathered will
                 need to submit a letter annually to WOJFC for approval.



                                                                                            18
       SECTION 2: FOOTBALL DRAFT OF PLAYERS: See Attachment 1 of rules and
                 procedure.

ARTICLE XIII: CHEER

All rules concerning cheerleaders are located in the Cheer Packet handed to all cheer
families.

       SECTION 1: CHEERING UP A GRADE - Cheerleaders wanting to cheer up will have to
       submit a letter of intent to a Cheer Director by end of June and have 2/3 majority vote
       of entire Board of Trustees by July Board meeting prior to the 1st day of practice.

       SECTION 2: CHEER DRAFT OF CHEERLEADERS – See Attachment 1 of rules and
                 procedure.

ARTICLE XIV: HANDLING OF MONIES

All monies are to be turned over to the Treasurer recorded and deposited within (3) three
business days. The Treasurer may designate a substitute Board Member due to the absence
of the Treasurer. A legitimate receipt is necessary for reimbursement.

       SECTION 1:COMPLIANCE: Any and all persons found not conducting Youth Firebird
                 business affairs under the guidelines as set forth in the above by-laws will
                 be subject to expulsion for any time period as voted on by the members
                 of the Board of Trustees and will make full recovery of any funds plus legal
                 fees.

       SECTION 2: BONDED: Under the Liability Insurance through Brower Insurance
                 Company we have a Dishonesty Bond which covers any Board of Trustee
                 handling money.


ARTICLE XIV: CHECK CASHING POLICY

The KYFCO will not cash any personal checks, with one exception to this; if a parent writes a
check for team fees to the Firebirds we can cash and forward monies to the team mom.

ARTICLE XI: AUDIT POLICY

The KYFCO Board of Trustees will have internal audit conducted quarterly during the off
season and monthly during the season by our Co-Secretaries and the Director of Fundraising.
These appointed Trustees will verify the deposits were recorded properly in the checkbook
and in the accounting software. Verification can be done with the cash log and bank
statements. The board will also verify the checks were recorded properly in the checkbook
and in the accounting software. Verification can be done with the canceled checks and bank
statements. And finally, the committee will verify that all purchases are within budget limits
and the purchaser approved the invoices. The board will sign the treasurer’s report
signifying the correctness of the report. They will report their findings and the current
balances of outstanding purchase orders to the Board of Trustees at the next Board meeting.


ARTICLE XV: HARDSHIP / UNPAID MONIES

       SECTION 1: HARDSHIPS: The Board of Trustees has the ability to assist a child(ren)
                 participant(s) financially or otherwise in the Youth Firebirds program.


                                                                                            19
      SECTION 2: UNPAID MONIES: No person(s) will be allowed to participate in the Youth
                Firebird’s program if an unpaid balance exists at registration time from a
                prior year.


ARTICLE XVI: JACKET POLICY

      SECTION 1: PURPOSE - To set guidelines for earning a Nylon or Wool Jacket.

      SECTION 2: DETERMINIATION - The type of jacket is earned by years in program and
                full participation of the fundraiser including option 2 (opt out of the
                fundraiser) each year including full participation in the 6th grade year.

                 1-2 Years………………..Windbreaker
                 3 Years…………………..Nylon Jacket
                 4 Years…………………..Wool Jacket*
                 5 Years & over………….Wool Jacket with lettering

                 If the player plays up: Once the player/cheerleader receives their 6th
                 jacket they are no longer eligible to participate as a football player or
                 cheerleader in the KYFCO.

                 * Option to have lettering done at cost for less than 5 years.
                 No option to upgrade jackets by paying the differential (i.e. upgrade from
                 nylon to wool).

      SECTION 3: COLORS SELECTION -
                All Kettering Middle Schools and Fairmont High School – Navy Blue
                Any other schools – color to be specified


ARTICLE XVII: USE OF THE GATOR

      SECTION 1: The Gator is used by the KYFCO for game set up, game day gate
                 collection, concession and spirit items, delivery items to teams on
                 practice nights and other miscellaneous needs.

      SECTION 2: Only authorized person will be allowed to operate the KYFCO Gator.

      SECTION 3: Must be 21 years of age or older

      SECTION 4: Must have a valid drivers license




                                                                                             20
               Attachment 1 – Rules and Procedure of Football/Cheer Draft

Procedure of draft

SECTION 1: RETURNING PLAYERS/CHEERLEADERS – [going forward any reference to
“player(s)” will mean either football player(s) or cheerleader(s)]

   1. Returning players that sign up prior to the current year end of registration date* will
      automatically be placed on prior year’s team.

   2. Returning players that do not wish to play for the same team will need to turn in a
      letter to the KYFCO board explaining the situation; the KYFCO board will take a vote
      and if approved will submit to WOJFC for final approval.

   3. Returning players that have signed up but after the draft will automatically will be
      placed in the new player pool. See late sign up rules.


SECTION 2: NEW PLAYERS -

   New sign ups, will automatically be placed in the draft pool.

SECTION 3: SPECIAL REQUESTS -

   No special request will be honored other than the sibling law.

         Sibling Law
         *New players with a sibling on other squad, player will be placed as a returning
         player on the color squad of his/ her grade level based on the other sibling.
         Request for this not to be considered see rule number 1.2 for details. EX. Football
         player going into bantam with sister that cheers on the 4th grade white squad will
         automatically be placed on the Bantam White Squad as a returning player. If there
         are twins playing on one team; that will count as two picks for that team.

SECTION 4: DRAFT DATES AND SCHEDULE -
   1. Draft can be scheduled no earlier than the second week of July; this will ensure
      enough time has been given to sort out returning players and the new player pool.

   2. The draft must be completed and handed back into the board, so an official roster can
      be given out to the coach.

   3. The football A.D. will schedule the draft, and make all arrangements for the draft.

SECTION 5: ATTENDEES OF DRAFT -
   1. Chair of Draft – 2 Football Athletic Directors, and 2 Vice Presidents – football
                       2 Cheer Directors, Treasurer and one MaL

   2. Football A.D.’s/Cheer Directors will be head of draft, and will be responsible for
      keeping the draft procedures and rules in place. To keep official log of picks and
      draftees. All decisions made are final.

   3. Vice President (s) to attend for football and Treasurer and MaL for cheer.

   4. Head Coach of the grade level and or if needed assistant coach; 1 person per squad
      max will draft.

                                                                                             21
   5. All head coach must attend his/ her draft unless a representative is provided
      (assistant coach), if no-one attends the draft for a specific team color on the given draft
      date the draft will continue; the coach of the team forfeits his/ her right to make the
      choice and squad’s choice will be given to the Vice President to make that squad(s)
      selections. No reschedules will be given, draft can continue as long as 3 of the for 4
      subsiding draft are attendance (2 Football A.d.’s, 2 Vice Presidents)


SECTION 6: TIME -
   1. Draft will start no later than 10 minutes later than the scheduled time.

   2. Each draft selection will take no more than 1 minute; if a minute passes the selection
      will be forfeited to the very last pick of the draft, and move on to the next selection.
      The minute will start immediately after the chair person has officially logged the
      previous draft choice.

SECTON 7 – SELECTION CHART -
   1. At each grade level’s draft the coach will be given roster of players registered and
      returning to his/her team.

   2. At each grade level draft the coach will be given a list of OPEN players, and is
      responsible for updating the sheet as picks are made.

   3. Open player list will contain the players name, date of birth, and name of school
      attending.


SECTION 8: - DRAFT RULES -
   1. The draft order will be based on the number of returning players from previous year.

   2. Team with the fewest returning players will have the first draft pick and continue
      picking until amount on the team equals other team.

           EX: Bantam Blue has 13 returning players; Bantam White has 11 returning players.
           Bantam White will have the first two picks so both teams will have the equal
           amount of players. (Based on this example number of players per team will be 13
           players.)

   3. Once the teams are equal in numbers the following draft picks will be based on the
      amount of draft picks at this point of the draft.

           EX: (Continue of example) Since White squad has all ready had two draft picks
           and blue zero; the blue squad will have the next pick then white, and continue
           until new player pool has dissolved.

   4. If grade level split is into three teams or more, the new team will equalize in numbers
      and then follow draft order

           EX: Blue team number returning 13, White team returning 12, and Silver team
           returning players 0.

   5. Draft order 1 thru 12> picks will be given to silver to equalize with the white team.

   6. Pick 13> will be based on the equalize amount of players on white and silver and
      gray; since white has had fewest picks he will be given pick number 13, and 14 th pick
      given to silver to equalize with the blue team. Continuation of the draft will be based
      on rule number 2.3.
                                                                                              22
    7. Late sign up.

    8. Late sign up is considered as a registration handed after registration deadline July 1 st
       of current year that did not get documented on either coaches roster of team and or
       on the open player list see 1.8. Also, considered late sign up is registration after the
       draft.

    9. *Any player that signs up after the official cut off date July 1 st, is not guaranteed/
       promised to be placed on same squad as the previous year.

    10. Late sign ups will be automatically placed on a team, and considered in order of:

    11. All teams are still equal in numbers

    12. Draft order, last selection.

        EX: Draft order > Blue>White>Gray> Silver
        White made the last selection, the late sign up will automatically placed on gray.
        Late sign ups will continue being placed, based on draft order.

    13. Draft picks will be drawl out of a hat for each grade level.




* Registration deadline date is July 1st of current year. Registration must be on hand prior to
this date if you want to be considered as a returning player, playing on the previous year
team.




                Attachment 2 – Merger Agreement 2007 per WOJFC
                                                                                                  23
The Board – 2007 Firebirds

Co-Presidents                          Cheer Directors         At Large Reps
Brad Fontaine                          Shelley Armstrong       TBD – 3 each club
Amanda Yancey                          Shauna VanWinkle        1. Amy Reith - W
                                                               2.
Vice Presidents                        Head trainer            3.
Joe Overholser                         Kim Good                4.
TBD                                                            5.
                                       Concession Reps         6.
Treasurer                              Loren (Sophia) Lyons
Pat Dillon                             Tai Overholser          Coaches Reps.
                                                               (4 ea. Cheer & football -
Fundraising Rep.                       Spirit Reps.            Firebirds 3 ea.,
Stephanie Fontaine                     Sandy Shepherd          Wildcats choose 1 ea.)
                                       Mandy Whitaker          1F. Terry Koogler – Blue
Co-Secreataries                                                2F. Mark Martin - White
Michelle Grimes                        Equipment Reps.         3F. Matt Talmage - Silver
Jennifer Perkins                       John Piersall           4F. Open - Gray
                                       Travis Cotter           1C. Margrett Braaksma - Blue
Athletic Director                                              2C. Jessica Simmons - White
Gary Siler                       Communications Reps.          3C. Mariesa Thomas - Silver
Harold Skaggs                       Tammy Siler                4C. Christy Parker - Gray
                                    Robert Eldridge

The Executive Board consists of the Presidents, the Vice-Presidents, Treasurer, the
Secretaries, the Athletic Directors, and the Cheer Directors. The Board will consist of 35
members – 33 voting plus the Presidents.
================================================================
General Rules for the new Club:
   1. The initial term for all of the above positions shall be two years.
   2. Should a position become vacant for any reason before that term expires, the Board
       by a 2/3 vote, shall appoint a replacement to serve out the initial term.
   3. At the end of the two years, elections will be held for all positions for one year terms.
       This Board will determine the timetables and manner in which those elections shall
       take place and they are to be codified in the By-laws of the organization.
   4. Coaches Reps are an exception to the above voting rule. After the initial two-year
       period expires, they are to be selected from the coaches of they color they represent.
       Each color that is presented to the Conference. Should a fourth color be added,
       another football coach and cheer coach will be added to the board to represent that
       part of the program.
   5. The President must have at least one year’s experience as a Board Member before
       being eligible. The President only votes to break a tie between the voting members.
   6. All meeting shall require a 2/3 majority of the voting Board members to be valid.
   7. All votes during the initial two year period shall require a minimum 2/3 vote of the
       entire Board. By definition this means that if there are 33 members (currently), any
       action require 22 votes to be enacted. This is regardless of how many members are
       actually present at a meeting. If there are vacancies, a vote will be 2/3 of the filled
       positions. For example, if there are three vacancies and only 28 voting members - 19
       will need to vote for the action. After the initial period, any Changes to the
       Constitution, By-Laws or the agreements specified later in this document shall still
       require the 2/3 vote as specified above but the regular business of the organization
       can be conducted with a simple majority vote. Exceptions may exist to this but must
       be codified in the new By-laws.

Core Agreements of the Two Clubs in the Formation of the New Club
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In order to launch this new organization, the Firebirds and Wildcats have agreed to the
following conditions that cannot be changed without a 2/3 vote of the entire Board as
specified on the previous page:

   1. The Mascot of the Club will be the Firebirds.
   2. A new Constitution and By-Laws must be developed and approved.
   3. Existing coaches staffs from both clubs will be preserved in the new organization with
       the exception that this Board has the right to remove any coach it deems, by 2/3 vote,
       to not be acting in the best interests of the children or the program.
   4. Existing Teams (returning players) will be kept together. New players will be added
       to these teams in a manner to balance out all teams across all colors. A process to
       ensure a fail balance of numbers and player talent will be devised by the new Board
       to ensure that “stacking” does not occur. Players will not be permitted to switch
       teams/colors/coaches. Exceptions may be made under extreme of unusual
       circumstances but must be approved by a 2/3 vote of the Board.
   5. The 5th Grade Wildcat team from last year will be permitted to play this final season
       under the Wildcat logo and colors even if they are officially recognized as part of the
       new Firebird program.
   6. A new Legal Name will be established for the Organization and all required
       documents filed with the State to ensure the longevity of the organization. Conversion
       of one of the two existing organizations into the new organization might be the easiest
       way to achieve this.
   7. All properties, financial resources, and debts of the old clubs will become the
       responsibility of the new.
   8. A celebration of the merger will be orchestrated by the old and new clubs. This will
       include news releases, announcements, special “art” for this season, or whatever else
       the new Board deems.
   9. The new Board will maintain and/or establish any special recognition or
       remembrance honors currently in place by the two organizations. These are Legacy
       issues and shall be maintained with the highest respect and honor.
   10. With the final days of the Wildcat logo drawing to a close, the New Board shall
       establish a special recognition of the name and heritage of that logo and program in
       some form of yearly award. In addition, some recognition of the Wildcat logo shall be
       developed so that the historic program is remembered for all time through the new
       organization.
   11. The New Board shall determine which location, or possible both, they will use to play
       and practice.
   12. The new Board will coordinate their activities with the City and schools to ensure both
       their support and their cooperation.
   13. Before the June 1, 2007, the two original clubs will disband.




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The undersigned understand and agree to the above conditions. It is understood that by
affixing your signatures as a Board of Trustee of the Kettering Youth Football and Cheer
Organization that you comply with the terms of this merger. The final signature is that of the
WOJFC Representative who has served as Mediator and as witness to this agreement on
behalf of the WOJFC.


             Name and Title                              Signature                         Date
Amanda Yancey, President
Brad Fontaine, President
Joe Overholser, Vice President
Pat Dillon, Treasurer
Michelle Grimes, Secretary
Jennifer Perkins, Secretary
Gary Siler, Athletic Director
Harold Skaggs, Athletic Director
Shauna Van Winkle, Cheer Director
Shelly Armstrong, Cheer Director
Stephanie Fontaine, Director of
Fundraising
Kim Good, Head Trainer
Loren Lyons, Concession Director
Tai Overholser, Concession Director
Sandy Shepherd, Spirit Director
Mandy Whitaker, Spirit Director
John Piersall, Equipment Director
Travis Cotter, Equipment Director
Tammy Siler, Communications
Director
Robert Eldridge, Communications
Director
Amy Reith, Member at Large
Terry Koogler, Blue Football Rep
Mark Martin, White Football Rep
Matt Talmage, Silver Football Rep
Margrett Braaksma, Blue Cheer Rep
Jessica Simmons, White Cheer Rep
Mariesa Thomas, Silver Cheer Rep
Christy Parker, Gray Cheer Rep
WOJFC Rep




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