Office Pregnancy Risk Assessment

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					                                                          Department: Children & Young People’s                             MODEL RISK                                              M34
                                                                                                                            ASSESSMENT
                                                                                                                            RECORDING FORM
              Guidance on completing this form is available in the Health & Safety Management Arrangements for Risk Assessment
Location or                                                               Date assessment                                     Assessment undertaken
address             Office                                                undertaken                                          by
Activity or                                                               Review                                              Signature
situation Office Generic Risk Assessment for expectant mothers            date


1) Hazard (See appendix 2 -   2) Who can be harmed and        3) What controls exist to reduce the risk?                                                4) Any further action;
H&S Management                how? (See appendix 2 -H&S       Have you followed the hierarchy of controls (eliminate, substitute etc)      Risk Score   This should be included in
Arrangements for Risk         Management Arrangements         (See appendix 3 in H&S Management Arrangements for Risk                    Consequence
                                                                                                                                                        the action plan on overleaf
                                                                                                                                         X Likelihood
Assessment)                   for Risk Assessment)            Assessment)
Display Screen Equipment      Increased susceptibility to     DSE assessment completed. Workstation should provide adequate                             Review DSE assessment
                              musculoskeletal disorders       adjustment to allow for increase in abdominal size.                        2x2=4          as pregnancy progresses
                              and deep vein thrombosis        Advice on posture to prevent musculoskeletal problems.
                              (DVT)                           Adjust working practices to avoid continuous sitting at workstation
                                                              (risk of DVT)

Slips, Trips & Falls          Increased risk of injury due    Maintain high standards of housekeeping in work area.                      2x2=4
                              to physical change and or       Individual may have difficulty negotiating stairs during later stages of
                              hormonal changes                pregnancy


Lifting and Carrying Loads    Musculoskeletal injury          Reduce amount of physical work associated with task.                       1 x 3=3
                              Weakening of the skeletal       Physical tasks become more difficult to achieve as pregnancy
                              structure                       progresses
                                                              Carrying heavy loads to be avoided.
                                                                                                                                                        Agree provision of
Welfare                       Access to                       Provision of easy access to toilet facilities and more frequent breaks     1 x 2=2        suitable rest facility as
                                                              from work activity                                                                        necessary
                                                              Consideration should be given to providing access to quiet area
                                                              where the individual can rest as necessary

Fatigue                       Fatigue from prolonged          Avoid long periods of time standing. Task modified to provide seating      1 x 2=2
                              standing or physical activity   or more frequent rest periods.
                                                              Aspects of the work may need to be modified as physical capability
                                                              will reduced as a result of pregnancy



                                                                                                                                                                  ISSUE 3 REVISION 2
                                                                                                                                                                           DEC 2009
1) Hazard (See appendix 2 -   2) Who can be harmed and        3) What controls exist to reduce the risk?                                               4) Any further action;
H&S Management                how? (See appendix 2 -H&S       Have you followed the hierarchy of controls (eliminate, substitute etc)     Risk Score   This should be included in
Arrangements for Risk         Management Arrangements         (See appendix 3 in H&S Management Arrangements for Risk                   Consequence
                                                                                                                                                       the action plan on overleaf
                                                                                                                                        X Likelihood
Assessment)                   for Risk Assessment)            Assessment)
Work Related Stress           Individual vulnerable to        Monitoring and reduction of risks in relation to work demands,            3x2=6
                              stress due to hormonal,         relationships with colleagues / manager and requirements of the role.
                              psychological and
                              physiological changes during
                              pregnancy

Temperature / Humidity        Lower tolerance to heat and     Temperature of the working environment to be suitably controlled.         1x2=2          Provision of equipment to
                              humidity resulting in           Individual may require access to fresh air for periods during the                        provide local heating /
                              discomfort / faint              working day.                                                                             cooling as necessary
                                                              Individual to have ready access to fresh drinking water

Out of Hours Working          Long working hours or shift     Allowance made for tiredness and nausea at early stages of                1x2-2          Additional procedures for
                              work patterns can affect the    pregnancy.                                                                               lone working / working off
                              health of pregnant women        Consult with occupational health and individual on modification to                       site
                                                              working hours / avoidance of night work


Access / Egress               Mobility may be impaired        Seek to modify the individuals work task to avoid walking significant     2x1=2          PEEP required if
                              during later stages of          distances or traversing flights of steps.                                                individual requires
                              pregnancy                                                                                                                assistance in an
                                                                                                                                                       evacuation
Travel Health                 Increased medical risk from     Travel arrangements should include adequate provision for rest            1x2=2
                              business travel.                breaks during the journey.
                              Poor posture / prolonged        Travel times chosen to reduce levels of fatigue
                              sitting increase risk of deep
                              vein thrombosis (DVT)




                                                                                                                                                                ISSUE 3 REVISION 2
                                                                                                                                                                         DEC 2009
                                                  Risk Rating                                                Action Required
                                                                                 Unacceptable – stop activity and make immediate improvements
                                                     17 - 25
                                                                                 Tolerable – but look to improve within specified timescale
                                                     10 – 16
                                                                                 Adequate – but look to improve at review
                                                      5–9
                                                                                 Acceptable – no further action but ensure controls are maintained
                                                      1–4



                                                (1) List hazards something with the potential to cause harm here
                                                (2) List groups of people who are especially at risk from the significant hazards which you have identified
                                                (3) List existing controls here or note where the information may be found. Then try to quantify the level of risk the
Likelihood:              Consequence:              likelihood of harm arising that remains when the existing controls are in place based on the number of
5 – Very likely        5 – Catastrophic            persons affected, how often they are exposed to the hazard and the severity of any consequence. Use this
4 – Likely             4 – Major                   column to list the controls that you might take and develop all or some of that list into a workable action plan.
3 – Fairly likely      3 – Moderate                Have regard for the level of risk, the cost of any action and the benefit you expect to gain. Agree the action
2 – Unlikely           2 – Minor                   plan with your team leader and make a note of it overleaf. If it is agreed that no further action is to be taken this
1 – Very unlikely      1 – Insignificant           too should be noted.

(5) ACTION PLAN
                                                                                                                                                             Completion
Action required:                                                                                                                 Responsible person
                                                                                                                                                               date

To review the risk assessment for each individual as the pregnancy progress, ie every 4 weeks.                                Line Manager




Action plan agreed with (signature)                                                     Date


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