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					   Preparing for
NATEF/ASE Evaluation

         1998




       Courtesy of


Snap-on Tool Company
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If you have any questions regarding this material, you may contact me at george.arrants@snapon.com or via
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                                Preparing for
                             NATEF/ASE Evaluation

                                                 1998




                                              Courtesy of


                               Snap-on Tool Company




                                        1999, Snap-on Tools
Editing and desktop publishing of this document by Patricia Johnson Communications
                phone: (248) 357-1405 e-mail: pjohncom@aol.com
If you have any questions regarding this material, you may contact me at george.arrants@snapon.com or via
Voice Mail at 1-800-786-6600 ext. 5786




    Dear Automotive Instructor/Administrator:

    This guide is designed to assist schools with Automobile, Collision Repair & Refinish,
    and Medium/Heavy Truck programs seeking to be certified by NATEF/ASE.

    Our aim is to help you, the program instructor or administrator, develop or locate the
    documentation that is required during the evaluation process.

    Our suggestions are based on our experiences in performing actual NATEF/ASE
    evaluations at community colleges, private technical colleges, and public secondary
    schools.

    Our comments are designed to assist you in making the evaluation process as easy as
    possible both for your own institution and for the evaluation team.

    This document is NOT intended to be all-encompassing, nor a stand-alone guide to
    certification, but as an aid to be used along with the documents from NATEF/ASE during
    the evaluation process.

    Please note: The suggestions provided in this document are based on our experiences
    as NATEF Evaluation Team Leaders. These suggestions are not specifically endorsed
    by ASE or NATEF. Other procedures or strategies may achieve the same results and are
    equally acceptable.

    Yours truly,



    George Arrants                                       Roger B. Simmons

    NATEF Evaluation Team Leader                         NATEF Evaluation Team Leader

    ASE Master Automotive Technician                     ASE Master Automotive Technician
    ASE Advanced Engine Performance                      ASE Master Auto Body Technician
     Technician                                          ASE Master Heavy Duty Truck Technician
                                                         ASE Master Mechanist
                                                         ASE Advanced Engine Performance
                                                          Technician
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                                                      Table of Contents
    Notebook preparation .....................................................................................................            1
    Minimum Requirements .................................................................................................                2
    Auto Program .................................................................................................................        2
    Collision..........................................................................................................................   3
    Med/Heavy Truck ...........................................................................................................           4
    Suggestions for Delegating Work Assignments ............................................................. 5
    General Suggestions ...................................................................................................... 6
    STANDARD 1: Purpose ................................................................................................. 8
    STANDARD 2: Administration ...................................................................................... 10
    STANDARD 3: Learning Resources ............................................................................ 15
    STANDARD 4: Finances .............................................................................................. 18
    STANDARD 5: Student Services ................................................................................. 19
    STANDARD 6: Instruction ............................................................................................ 22
    STANDARD 7: Equipment ........................................................................................... 33
    STANDARD 8: Facilities...............................................................................................             37
    STANDARD 9: Instruction ............................................................................................              41
    STANDARD 10: Cooperative Agreements ...................................................................                           43
    Appendix A ...................................................................................................................    45
     -- Self-Evaluation Time Mgmt Strategy ......................................................................                     46
     -- Sample Agenda......................................................................................................           47
     -- For the Evaluation Team ........................................................................................              49
    Appendix B/Table of Contents .....................................................................................                50
    Header Pages ..............................................................................................................       51
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    Notebook Preparation

    The NATEF guidelines require that the on-site evaluation be conducted while classes
    are in session. In order to conduct classes without the worry of interruptions during
    instruction, we suggest you develop a notebook or file system to which the NATEF
    evaluation team can refer readily. The information in the notebook should address the
    issues the evaluation team members will be focussing on concerning your program.
    Thus, they will be able to secure the answers they need without interrupting your
    classroom instruction.

    For your convenience, we have available as an electronic file a suggested Table of
    Contents and first section pages to follow each tab. This information is also provided as
    Appendix B in this document.

    Save your notebook! Some years later, when you perform a self-evaluation or a re-
    certification of your program(s), you will need only to update and/or add the relevant
    information to comply with the standards then in effect.




                                                       -1-
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    Minimum Requirements
    Your program must meet minimum requirements in order to become certified, as
    described below. The program must include laboratory/shop (co-op) experience and
    classroom instruction. In many cases, programs may meet some requirements for
    certification through an articulation agreement with another institution.



    AUTOMOBILE TRAINING PROGRAM
    (Per 1996 NATEF standards)

    In order to have your program certified, ASE requires that your school offer instruction
    in at least four of the eight ASE specialty areas. The first four specialty areas listed
    below, indicated in bold face, are required. The number of contact hours for each area
    (encompassing classroom instruction and shop time) is indicated at the right.

    Specialty Area                                                   Contact Hours
      a. Brakes                                                           100
      b. Electrical/Electronic Systems                                    200
      c. Engine Performance                                               260
      d. Suspension & Steering                                            100
      e. Automatic Transmission & Transaxle                               120
      f. Engine Repair                                                    120
      g. Heating & Air Conditioning                                         80
      h. Manual Drive Train & Axles                                       100

    The NATEF task list is divided into three priority areas. The following guidelines must
    be followed:

         95% of all Priority 1 (P-1) items must be taught in the curriculum
         80% of all Priority 2 (P-2) items must be taught in the curriculum
         50% of all Priority 3 (P-3) items must be taught in the curriculum




                                                       -2-
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    COLLISION REPAIR & REFINISH
    (Per 1996 NATEF standards)

    ASE defines five specialty areas in Collision Repair and Refinish. The minimum number
    of classroom/shop/laboratory contact hours in each area is indicated at the right.

    Specialty Area                                                      Contact Hours

        a.   Structural Analysis and Damage Repair                              3001
        b.   Non-Structural Analysis and Damage Repair                          2001
        c.   Mechanical and Electrical Components                               260
        d.   Plastics and Adhesives                                              50
        e.   Painting and Refinishing                                           300

    Schools may apply for certification in (1) all five specialty areas, (2) Painting and
    Refinishing only, or (3) Structural Analysis and Damage Repair. If certification in
    Structural Analysis and Damage Repair is sought, its imperative that instruction be
    provided in two other specialty areas as well, from the above list.

    The task list is divided into two priority areas. The following guidelines must be followed:

                  HP-G High Priority  Group: These are defined as tasks that can be taught
                   through the use of video, demonstration, etc. where students should be
                   tested on the information presented, but are not required to demonstrate
                   hands-on competency.

                  HP-I High Priority  Individual: These are defined as tasks that require
                   students to demonstrate hands-on competency to the instructor.




             1
                 One hundred (100) hours of GMAW (Mig) welding is required for certification.


                                                         -3-
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    MEDIUM/HEAVY /TRUCK
    (Per 1998 NATEF standards)

    In order to have your program certified, ASE requires that your school offer instruction
    in at least five of the eight ASE specialty areas. The first five specialty areas listed
    below, indicated in bold face, are required. The number of contact hours for each area
    (encompassing classroom instruction and shop time) is indicated at the right.

    Specialty Area                                                   Contact Hours

        a.   Diesel Engines                                                  215
        b.   Suspension and Steering                                          90
        c.   Brakes                                                          125
        d.   Electrical/Electronic Systems                                   250
        e.   Preventive Maintenance Inspection                               105
        f.   Gasoline Engines                                                 95
        g.   Drive Train                                                     100
        h.   Heating, Ventilation & Air Conditioning                         100

    All areas except Gasoline Engines are required for Master Certification designation.

    The task list is divided into three priority areas. The following guidelines must be
    followed:
         95% of all Priority 1 (P-1) items must be taught in the curriculum
         70% of all Priority 2 (P-2) items must be taught in the curriculum
         25% of all Priority 3 (P-3) items must be taught in the curriculum




                                                       -4-
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                   Suggestions for Delegating Work Assignments
                            For NATEF Self-Evaluation
    Performing the self-evaluation is normally considered to be the most important
    component of the ASE/NATEF certification process. You can ensure a successful self-
    evaluation by developing an organized approach, delegating responsibilities to specific
    individuals, and establishing a time line for completion.

    Listed next to each standard heading is our Recommendations for delegation of
    work. This is a suggestion of who may be the best individual(s) to most efficiently
    evaluate each NATEF standard and gather the associated support documentation.

    This information is intended to serve as an example and may not completely fit your
    school/program structure.




                                                       -5-
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                                    GENERAL SUGGESTIONS
    BEFORE THE SELF-EVALUATION

       Read the entire NATEF Manual on ASE Certification prior to beginning the self-
        evaluation. Don't jump right into the forms without having a complete understanding
        of the policies, procedures and standards.

       Involve as many people as possible in the entire evaluation process.


    BEFORE THE ON-SITE VISIT

       Re-read the entire NATEF Manual on ASE Certification, to refresh your
        understanding about the information that the Evaluation team will be seeking. If
        there are any last-minute modifications you wanted to make, or areas that needed
        extra attention to cleaning and organization, nowis the time to get that done.

       Make it as easy as possible for the on-site evaluation team to do their job.
        Organization is the key to success.

       Communicate with the Evaluation Team Leader (ETL) to see what you can do to
        help him/her to be prepared for the on-site visit. Consult the NATEF Certification
        Manual for the materials you must send to the ETL prior to the on-site visit.

        Make sure the ETL and team has a clear understanding (overview) of your program.

       Except for the GO/NO-GO items, compliance with each standard is determined by
        the average score for the entire standard. Therefore, you don't have to meet every
        criterion of every standard. The strong items can offset the weaker items. If your
        self-evaluation score for a standard is lower than a 4, look at all the criteria of that
        standard to see where you can make improvements.




                                                       -6-
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    PREPARING THE DOCUMENTATION

       Organize support documentation in a central location. Many schools use a three-
        ring binder to organize their self-evaluation and to display the small items used to
        document responses. Items too large for the binder can be placed in labeled folders
        with references to them. Of course, some documentation is verified by visiting the
        lab, classrooms, or other facilities.

       Provide documentation for every response. Where helpful, provide a narrative
        comment to explain a little information about the documentation or where to locate
        verification of a statement.

       If referencing information within a document such as a college catalog, reference
        the page numbers, tab the pages with sticky notes, and highlight the appropriate
        information.

       Pay particular attention to the Go/No-Go items in the standards. A non-compliance
        on one of these items will keep the program from achieving certification no matter
        how good everything else is.


    DOCUMENTING TASKS AND HOURS

       Its very important to organize materials well, to demonstrate that the minimum
        number of tasks are being taught in your program. There are many ways to do this.

       Cross-reference information such as the NATEF task list and indicate where the
        minimum required hours for each area are accounted for.

       Student tracking instruments are great for showing that a NATEF task is included in
        the curriculum. Individual student job sheets and lesson plans that are cross-
        referenced to the NATEF task list are also good methods to demonstrate that the
        tasks are taught.




                                                       -7-
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     As stated in the NATEF
     Certification and Self-Evaluation Materials   Our suggestions on where to look or what to do:

     STANDARD 1 - PURPOSE                          Recommendations for delegation of work
     The Automobile, Collision Repair &            Administrator/Guidance Counselor/Office of
     Refinish, or Medium/Heavy Truck               Institutional Research or designated person
     technician training program should
     have clearly stated program goals,
     related to the needs of the student
     and the employers served.

     1.1 Employment Potential
     The employment potential for Automobile, Collision
     Repair & Refinish, or Medium/Heavy Duty Truck
     technicians, trained to the level for the specialty or
     general areas outlined in the program goals, should
     exist in the geographic area served by the program.

     A. What percentage of those who                 1. Conduct a follow-up of graduates employed in
        complete the program obtain                     their fields of study within six months of
        employment in the Automobile,                   program completion.
        Collision Repair or Medium/Heavy             2. Some states require a follow up of students.
        truck industry within six (6) months            Refer to this document if available, or this
        of program completion?                          information may be available from the
                                                        counselor or other individual responsible for
                                                        tracking students.
                                                     3. Provide documentation (in the notebook) of the
                                                        percentage of graduates entering into their
                                                        fields of study, within six months after
                                                        graduation.

     B. Rate the administration and use of           1. Develop, distribute, collect and tabulate a
        an annual survey of employers to                survey of those employers who hire your
        determine the needs of their                    program graduates. Assign someone to be
        potential employees.                            responsible for following-up on employers who
                                                        do not respond to the survey.
                                                     2. Provide documentation (in the notebook) of the
                                                        employer survey. Include both a blank sample
                                                        of the survey form and completed forms from
                                                        the current year.




                                                       -8-
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     As stated in the NATEF
     Certification and Self-Evaluation Materials   Our suggestions on where to look or what to do:

     1.2 Program Description/Goals
     The written description/goals of the program should
     be shared with potential students and include
     admission requirements, employment potential,
     area(s) of specialty training offered and cost of all
     tuition and fees. Technical qualification of the faculty
     and the overall goal(s) of the program should also be
     included.

     A. Rate the program material(s)               1. Refer to the school catalog or brochure for the
        available (brochure or catalog) on            written description/goals and objectives of the
        the inclusion of the following:               program.
        1. admission requirements                  2. Are the prerequisites specified, e.g., age, grade
                                                      level, entry examination, etc.?
         2. employment potential                   3. Include in the notebook: The employer surveys,
                                                       Advisory Committee minutes on the topic, local
                                                       employment information (classified ads or
                                                       newspaper articles), etc.
         3. areas of specialty training            4. List (in the notebook) any specialty classes taught
            offered                                    in your program.
                                                   5. List (in the notebook) the cost of tuition and fees
         4. cost of tuition and fees                   for your program, if any. Provide a copy of the
                                                       institution catalog and identify the page in the
                                                       catalog which state the tuition and fees. Include
                                                       the cost of personal tools and association dues.
                                                   6. Provide (in the notebook) copies of each
         5. technical qualifications of the            instructors qualifications and educational
            instructional staff                        background. Include ASE certifications and state
                                                       endorsements or certifications.
                                                   7. Prominently displayed ASE certificates are
                                                       impressive and keep reminding the students that
                                                       certification in the field is desirable.
                                                   8. In the notebook, identify the page(s) of the
         6. Overall goals of the program               institution documentation or catalog where the
                                                       goals or the mission statement of the program
                                                       are stated.

     B. Rate the availability of program           In the notebook, explain how the students and
        materials for students prior to            potential students receive the program materials.
        enrollment.




                                                       -9-
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     As stated in the NATEF
     Certification and Self-Evaluation Materials   Our suggestions on where to look or what to do:

     STANDARD 2 - ADMINISTRATION                   Recommendations for delegation of work:
     Program administration should                 Program Administrator
     ensure that instructional activities
     support and promote the goals of
     the program.

     2.1 Student competency certification
     The certificate or diploma a student receives upon
     program completion should clearly specify the
     area(s) of demonstrated competency.

     A. Rate the certificate or diploma a          1. Does the diploma or certificate your institution
        student receives upon program                 grants contain a listing of the ASE areas of
        completion on clearly specifying the          certification (e.g.: Brakes, Engine Performance,
        area(s) of demonstrated                       Suspension Systems, etc.) which have been
        competency.                                   completed by the student? (This list can be
                                                      printed on the back of the certificate or
                                                      diploma.)
                                                   2. If the diploma or certificate does include this
                                                      listing, provide a sample copy of the diploma in
                                                      the notebook.
                                                   3. If the diploma or certificate does not include
                                                      this listing, ask your administration if you can
                                                      develop an additional diploma/certificate for
                                                      your program, or if you can have the
                                                      opportunity to imprint the relevant information
                                                      on the back of the existing diploma/certificate
                                                      for each graduating student.

     2.2 Chain of command
     An organizational chart should be used to indicate
     the responsibilities for instruction, administration
     and support services.

     A. Rate the organizational chart on the       1. Include a copy of the schools organization
        clarity of designating the                    chart or statement defining the chain of
        responsibilities and authorities of           command. (Procure this information from your
        program personnel.                            school administrator.)
                                                   2. Edit the chart or statement, if necessary, to
                                                      include responsibilities at each level.




                                                      - 10 -
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     As stated in the NATEF
     Certification and Self-Evaluation Materials    Our suggestions on where to look or what to do:

     2.3 Administrative Support
     Positive administrative support from institutional and
     governing bodies should be demonstrated. Indicators
     of administrative support would include: support for
     staff in-service training; provision of appropriate
     facilities; up-to-date tools, equipment and training
     support materials.

     A. Rate the provisions made for                1. Provide copies of in-service training session
        instructors to return to industry for          overview materials and certificates from update
        planned in-service and update                  classes attended.
        training on a regular basis.                2. Provide a statement from the school (if
                                                       available) regarding school support for
                                                       continuing education of the instructors. A copy
                                                       of an instructors contract may be appropriate.
         Note: Items B - E are evaluated by the team in the shop and tool room. A physical tour of the
               laboratory is required. An inventory list of equipment and supplies will assist the team in
               determining if your program meets the tool and equipment requirements.

     B. Rate the training stations available        The evaluation team will inspect the lab/shop for
        in terms of the type and number             compliance on this standard.
        required for specialty areas
        described in the program goals.

     C. Rate the availability of tools and          The evaluation team will inspect the lab/shop for
        equipment needed for training in            compliance on this standard.
        the lab/shop area.

     D. Rate the quantity of tools and              The evaluation team will inspect the lab/shop for
        equipment in terms of efficient and         compliance on this standard.
        effective instruction.

     E. Rate the tools and equipment used in        The evaluation team will inspect the lab/shop for
         the training program in                    compliance on this standard.
         Terms of meeting industry standards.

     F. Rate the current general and technical      Include a list of magazines, trade journals and
         Automotive, Collision Repair & Refinish    service information (Technical Service Bulletins) in
         or Medium/Heavy Truck magazines            the notebook. Indicate where these items can are
         and papers available for student and       stored for convenient reference.
         instructor use.

     G. Rate the extent to which the annual         Include in the notebook an explanation of how the
        budget is prepared by the program           school arrives at the programs budget, and if and
        faculty in conjunction with the             how the instructors are involved in the preparation
        institution Administration.                 of the budget.




                                                       - 11 -
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     As stated in the NATEF
     Certification and Self-Evaluation Materials   Our suggestions on where to look or what to do:

     2.4 Written Policies
     Written policies should be adopted by the
     administration and policy board for use in decision
     making situations and to provide guidance in
     achieving the program goals. Policies regarding
     safety, liability and lab/shop operation should be
     written and prominently displayed as well as
     provided to all students and instructors.

     A. Rate the extent to which written           Obtain a copy of the institutions policies and
        policies regarding student and             procedures manual. Cite in the notebook the page
        institutional responsibilities have        number(s) with information on the governing bodys
        been approved by the                       procedure for approval of policies.
        administrative and/or policy board.

     B. Rate the written policies regarding        In the notebook, explain where the safety rules are
        safety, liability and lab/shop             displayed prominently in the lab/shop area. Also
        operation in terms of being                state where the liability policies are displayed.
        prominently displayed in the
        lab/shop area.

     C. Rate the policies in terms of being        Provide a copy of such policies and explain how
        provided to each student and               they are distributed to each student and instructor.
        instructor.                                (Provide a copy of your school’s student manual.)




                                                      - 12 -
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     As stated in the NATEF
     Certification and Self-Evaluation Materials   Our suggestions on where to look or what to do:

     2.5 Advisory Committee                                            Go/No Go Item!
     An Advisory Committee, consisting of at least five (5)
     members, must convene at least two times a year and
     be utilized to provide counsel, assistance and
     information from the community served by the
     training program. This Committee should be broadly
     based and include former students, employed
     technicians, employers and representatives for
     consumers interests.

     A. Does the Advisory Committee                 Your Service Advisory Committee MUST meet at
        convene a minimum of two working            least twice a year. Include in the notebook the
        meetings per year?                          written minutes of meetings as well as a list of the
                                                    members present.

     B. Rate the input of Committee                  Include the written minutes of past Advisory
        members as indicated in the                  Committee meetings (within the last year).
        minutes.

     C. How many members are on the                 Include in the notebook a list of all members of your
        committee?                                   Advisory Committee. Include names, titles, company
                                                     or school affiliations, addresses and phone
                                                     numbers.

     D. Rate the number of committee                 Prepare a summary sheet, indicating which
        members in terms of being                    members represent which group. It is possible that
        representative of the following              an individual may represent more than one group.
        groups:
        1. Members employed in the
           technical field for the program.
        2. Local employers
        3. Consumer groups (ex: American
           Automobile Assoc., Better
           Business Bureau, etc.)
        4. Former students
        5. Others (trainers, parents, etc.)




                                                      - 13 -
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     As stated in the NATEF
     Certification and Self-Evaluation Materials   Our suggestions on where to look or what to do:

     2.6 Public/Community Relations
     An organized plan should be used to provide the
     community at large information regarding the training
     program, its graduates, its plans, and any services
     provided to the community.

     A. Rate the distribution of public              Include in the notebook a copy of information
        relations materials on a regular             pamphlet, brochure or news releases produced by
        basis.                                       the district, school or program. Also include any
                                                     newspaper articles that have appeared regarding
                                                     the program, and/or summary information regarding
                                                     any other kinds of media exposure, such as local
                                                     radio or television interviews or PSAs (public
                                                     service announcements).

     2.7 Live Work Accounting
     A systematic method of collecting, documenting and
     disbursing live work repair receipts should be used.
     Instructional staff should not be required to collect
     payment for live work repairs.

     A. Rate the system used to collect,             Include in the notebook copies of a repair order and
        document and disburse live work              a description of the procedure used to disburse live
        repair receipts.                             work receipts. Include your schools definition of
                                                     what constitutes Live Work Vehicles.

     B. Rate the use of support staff to            Include in the notebook your schools written policy
        collect payment of live work repairs.        regarding how payment is collected for live work
                                                     performed. (Support staff should carry out this
                                                     responsibility.) Have original receipts available for
                                                     inspection by the team.




                                                      - 14 -
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     As stated in the NATEF
     Certification and Self-Evaluation Materials   Our suggestions on where to look or what to do:

     STANDARD 3 - LEARNING                         Recommendations for delegation of work
                        RESOURCES                  Instructor/Librarian
     Support material, consistent with
     both program goals and
     performance objectives, should be
     available to staff and students.

     3.1 Service Information
     Service information with current manufacturers
     service procedures and specification data for
     vehicles manufactured with the last ten (10) years
     should be available. This information should be
     accessible to students while working in the lab/shop
     area.

     A. Rate the availability of service             In the notebook, state where the factory or
        information with procedures and              aftermarket service manuals are located in the
        specifications for vehicles                  classroom, tool room or lab/shop area. If service
        manufactured within the last 10              information is on compact disks (CDs), identify
        years by the major manufacturers.            the location of the computer(s) for inspection.
                                                     (This information should be easily accessible by
                                                     students and go back at least 10 years.)

     B. Rate the availability of the                 Include in the notebook a statement describing
        manufacturers specification data            the location of factory information in relation to
        in terms of location to the lab/shop         the lab/shop area. If service information is on
        area.                                        CDs, identify the location of the computer(s) for
                                                     inspection.

     3.2 Multimedia
     Appropriate up-to-date multimedia materials such as
     video equipment, transparencies, etc. should be
     readily available and utilized in the training process.

     A. Rate the use of appropriate, up-to-          Place an inventory list in the notebook
        date multimedia materials such as            referencing the multimedia materials, their age,
        video equipment, transparencies,             location (in the classroom, instructors office,
        etc. in the training process.                storage room, etc.), including transparencies,
                                                     videos, CDs and other audio-visual materials.

     B. Rate the availability of multimedia          Provide a list of materials (inventory) in the
        materials for instructional purposes.        notebook for the evaluation team's review. State
                                                     where these items may be found, for inspection
                                                     by the evaluation team.




                                                      - 15 -
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     As stated in the NATEF
     Certification and Self-Evaluation Materials   Our suggestions on where to look or what to do:
     3.3 Instructional Development Services
     The services of professional instructional
     development personnel should be used when
     available. At a minimum, equipment and supplies
     should be available for duplication or copying printed
     materials and transparencies. Instructional
     development personnel should conduct in-service
     and/or training in curriculum and media development.
     A. Rate the use of specialists to               Include a statement in the notebook which
        provide media development                    describes how instructional materials are
        services for instructional staff.            reproduced for classroom use. Document how
                                                     assistance is provided, if available, and which
     B. Rate the availability of equipment
                                                     personnel perform the task of photocopying
        and supplies for faculty use in
                                                     materials for your program. Specify the location
        duplicating materials and producing
                                                     of the photocopier.
        overhead transparency materials,
        etc.
     3.4 Periodicals
     Current general and technical automobile, collision
     repair & refinish, or medium/heavy truck magazines
     and newspapers available for student and instructor
     use.
     A. Rate the general and technical               Include a statement in the notebook listing the
        automotive, collision repair &               relevant periodicals to which your program is
        refinish, or medium/heavy truck              subscribing. Indicate where they are stored: in
        magazines and newspapers                     the classroom, instructors office, library or shop
        available for student and instructor         area.
        use in terms of being current.




                                                      - 16 -
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     As stated in the NATEF
     Certification and Self-Evaluation Materials   Our suggestions on where to look or what to do:

     3.5 Student Materials
     Necessary instructional texts or pertinent material
     should be available for each student to satisfy the
     objectives of the mode of instruction used. Basic
     textbooks should have copyright dates that are not over
     six (6) years old; specialized textbooks should have
     copyright dates that are not over six (6) years old.

     A. Rate the instructional texts or              Include in the notebook a list of the textbooks and
        pertinent material available for             other instructional materials used in your
        each student in terms of satisfying          program. Also list any specialty books available to
        the objectives of the mode of                the students. Include the names of the publishers
        instruction used.                            and the copyright dates, no more than 6 years
                                                     old.
     B. Rate the specialty textbooks in
        terms of having copyright dates no
        more than six (6) years old.

     C. Rate the basic textbooks in terms
        of having copyright dates no more
        than six (6) years old.




                                                      - 17 -
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     As stated in the NATEF
     Certification and Self-Evaluation Materials   Our suggestions on where to look or what to do:

     STANDARD 4 – FINANCES                         Recommendations for delegation of work
     Funding should be provided to                 Administrator
     meet the program goals and
     performance objectives.

     4.1 Program Training Cost
     The enrollment in the program or program area
     should be sufficient to keep the per-student training
     costs to a realistic figure.

     A. Rate the per-student training cost         1. Include class lists for all classes taught and the
        in terms of realistically achieving            budget available to the program.
        instructional goals.                       2. To attain a per-student cost, divide the total
                                                       dollars expended by the number of students
                                                       enrolled.
                                                   3. One method used by some programs is to show
                                                       the cost reimbursed by governmental entities or
                                                       other means to obtain the cost per student.

     4.2 Budget
     An adequate annual budget should be developed,
     allocated and used for the operation of the program.

     A. Rate the development of an                 1. Note: It is not necessary to show the Evaluation
        annual budget for program                     Team the actual budget dollars.
        operation.                                 2. Provide documentation (meeting minutes) to
                                                      show that the budget was discussed with the
     B. Rate the budgeted funds allocated             Advisory Committee, and/or summary reports
        to and used by the program.                   regarding meetings with the schools
                                                      administration when budget allocations were
     C. Rate the funding in terms of being
                                                      discussed, based on program needs or student
        adequate for the program
                                                      load.
        operation.

     4.3 Budget Preparation
     The budget should be prepared by the institutional
     administration in conjunction with the program
     faculty.

     A. Rate the annual budget in terms of           1. In the notebook, explain the budget
        being prepared by the institutional              development process. Be sure to discuss the
        administration in conjunction with               role the program faculty and administrators
        the program staff.                               have in making recommendations and
                                                         providing feedback.

     4.4 Status Reports
     Budget status reports should be made available to
     program staff, at least quarterly.

     A. Rate budget status reports                  In the notebook, describe the process for

                                                      - 18 -
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         provided to instructional staff.            feedback from your administration concerning
                                                     what your budget balance is at any point during
                                                     the school year.

     As stated in the NATEF
     Certification and Self-Evaluation Materials   Our suggestions on where to look or what to do:

     STANDARD 5 – STUDENT                          Recommendations for delegation of work
                      SERVICES                     Guidance Counselor/ Instructor
     Systematic pre-admission testing,
     interviews, counseling services,
     placement and follow-up
     procedures should be used.

         Note:         Evaluate this area very carefully. Some secondary schools do not rate well
                       in areas 5.1, 5.2, 5.3, 5.4 and 5.5. This would be an excellent time to add
                       or revise these important areas. This could greatly effect the overall rating.

     5.1 Pretesting
     A formal pretesting program should be used to
     assess a students abilities in reading, mathematics
     and mechanical aptitude to evaluate and assure the
     student a reasonable probability of success as an
     automobile technician. Testing procedures and how
     the test results will be used (e.g., placement,
     assessment of students developmental needs, etc.,
     should be stated in program explanatory material
     and justification for all requirements should be
     available.

     A. Rate the use of a pretest in the           1. Explain how and when pretesting is done.
        following areas prior to student              Include a copy of the pretesting instrument(s).
        enrollment.                                2. If there is no student pretesting for your
        1. Reading                                    program, the possibility of implementing this
        2. Mathematics and science                    procedure should be discussed with the
        3. Mechanical aptitude                        schools administration and the Advisory
                                                      Committee.

     B. Rate the documentation of testing            Include a statement in the notebook, explaining
        procedures and how the results               how the results of the pretesting process are
        will be used in the program                  used. Indicate how the pretesting identifies areas
        explanatory material and its                 in which students need assistance, and describe
        availability to all interested parties.      how such assistance is offered to students when
                                                     they enter the program.

     C. Rate the availability of written             Insert into the notebook a brief statement
        justification for all requirements.          explaining the rationale for the program
                                                     prerequisites.




                                                      - 19 -
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     As stated in the NATEF
     Certification and Self-Evaluation Materials   Our suggestions on where to look or what to do:

     5.2     Pre-Admission Interviews
     Prior to program admission, a student should be
     interviewed and approved for admission.

     A. Rate the use of student interviews         1. Include in the notebook an explanation of the
        and notification of acceptance to             nature of the pre-admission interview. Discuss
        the program prior to program                  when this is done, indicate who is responsible to
        admission.                                    interview the student, and describe the
                                                      evaluation criteria. Include the process for
                                                      notifying the student regarding the results of the
                                                      interview.
                                                   2. Include a copy of the interview check list or
                                                      evaluation form.

     5.3    Student Records
     Permanent records of all students, former and
     current, should be available, preferably in one
     central location, and kept confidential.

     A. Rate the system used to maintain           1. Identify where the permanent student records
        the permanent records of current              are located and how long are they maintained.
        and former students.

     5.4 Placement
     A systematic student placement system should be
     used to assist program graduates to obtain
     employment in the automobile, collision repair &
     refinish or medium/heavy truck industry.

     A. Rate the placement system used             1. In the notebook, include an explanation of how
        to assist students in obtaining                students are assisted in finding employment.
        employment in the automotive,                  Indicate who provides placement assistance,
        collision, repair & refinish or                describe the resources that individual utilizes to
        medium/heavy truck industry upon               place students, and identify where are job
        graduation.                                    postings displayed.
                                                   2. Have examples of job postings or other
                                                       materials available for the Evaluation Teams
                                                       inspection.




                                                       - 20 -
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     As stated in the NATEF
     Certification and Self-Evaluation Materials   Our suggestions on where to look or what to do:
     5.5 Follow-up
     A follow-up system should be used to determine
     students employment location and for feedback
     regarding the efficiency, effectiveness and
     appropriateness of training. The follow-up procedure
     should be designed to assure feedback regarding
     needed additions or deletions to the training
     curriculum, program, tools and equipment. Follow-
     up of graduates employed outside of the automobile,
     collision repair & refinish or medium/heavy truck
     industry should indicate reasons for non-
     automobile, collision repair & refinish or
     medium/heavy truck employment. When applicable,
     this information should be used to modify the
     training quality and/or content.
     A. Rate the formal follow-up system             In the notebook, provide an explanation of the follow-
        used to determine students                  up system used to identify where student are
        employment location.                         employed after graduation. Indicate who performs the
                                                     follow-up, and discuss when and how students are
                                                     contacted (e.g., by phone, written survey, etc.).
     B. Rate the follow-up procedure used          1. In the notebook provide a discussion of the process
        to obtain student assessment of               for obtaining students qualitative assessment of
        the efficiency and effectiveness of           their training.
        the training.                              2. If a questionnaire is used, describe when and how it
                                                      is distributed to current and former students, and
     C. Rate the follow-up procedure in
                                                      how the questionnaires are collected and tabulated.
        terms of obtaining feedback
                                                      Include a copy of the questionnaire.
        regarding needed additions or
        deletions to the training:
        1. curriculum
        2. program
        3. tools and equipment
     D. Rate the follow-up system used to          1. In the notebook, provide an explanation of how
        obtain information from program               feedback is obtained from students employed
        graduates who are employed                    outside of the industry.
        outside of the industry.                   2. If a questionnaire is used, describe when and how it
                                                      is distributed, and how the questionnaires are
                                                      collected and tabulated. Include a copy of the
                                                      questionnaire.
                                                   3. Indicate how graduates are surveyed regarding the
                                                      reasons for their seeking/finding employment outside
                                                      of the industry.
     E. Rate the use of the information            1. In the notebook, provide a description of how
        from follow-up procedures to                  feedback results are reviewed, evaluated and utilized
        modify the training program.                  to modify the program.




                                                      - 21 -
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     As stated in the NATEF
     Certification and Self-Evaluation Materials   Our suggestions on where to look or what to do:
     5.6 Legal Requirements
     The training program should meet all applicable
     local, state and federal requirements.
     A. Rate the training program in terms         1. Include in the notebook an explanation of how
        of compliance with applicable                 your institution maintains compliance to all
        local, state, and federal                     applicable local, state, and federal requirements.
        requirements.                              2. List the certifying agencies and provide copies of
                                                      certifications, provide a copy of teacher(s)
                                                      certificate(s), etc.
     STANDARD 6 - INSTRUCTION                      Recommendations for delegation of work
     Instruction must be systematic and              Instructor, Curriculum Specialist, Advisory
     reflect program goals. A task list              Committee, Academic Instructor, Guidance
     and specific performance                        Counselor
     objectives with criterion-referenced
     measures must be used.
     6.1 Program Plan
     The training plan should progress in logical steps,
     provide for alternative sequences where applicable,
     and be made available to each student.
     A. Rate the training program in terms           Insert a training plan into the notebook. This could
        of being logically sequenced.                be a copy of a degree plan, brochure, catalog, or
                                                     the state sequence of courses for your program,
                                                     which outlines the different classes offered by your
                                                     institution.
     6.2    Student Training Plan
     A training plan for each student should be used,
     indicating the students training goal(s) and specific
     steps needed to meet that goal. Students should be
     given copies of their training plans.
     A. Rate the specific training plan              Insert into the notebook a degree plan or schedule
        used for each student in terms of            of classes which identifies the process a student
        stating the student goals and steps          would complete in order to graduate from your
        needed to meet those goals.                  program.
     B. Rate the emphasis placed on                  In the notebook, describe the occasions upon
        giving students a copy of their              which each student is provided with a copy of the
        training plan.                               training plan. Identify who is responsible to discuss
                                                     this information with the student.




                                                      - 22 -
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     As stated in the NATEF
     Certification and Self-Evaluation Materials   Our suggestions on where to look or what to do:
     6.3 Preparation Time
     Adequate time should be provided for teacher
     preparation and program development.
     A. Rate the instructors schedule in            Insert into the notebook a copy of each
        terms of providing adequate time             instructors daily schedule. The schedule should
        for planning.                                detail class times, office hours available for
                                                     student assistance and preparation time. Include
                                                     every hour of the workday (including the lunch
                                                     period).
     6.4 Teaching Load
     The instructor/student ratio and class contact hours
     should allow time for instruction on a one-to-one
     basis.
     A. Rate the current instructor/student        1. Insert into the notebook any documentation of
        ratio in terms of being                       guidelines provided by the state or other
        educationally sound.                          certifying organization.
                                                   2. Identify the student/instructor ratio for each class
                                                      in the program.
     B. Rate the average                           1. Provide a copy of last years class lists in the
        instructor/student ratio for the past         notebook. (This information should be available
        year in terms of being                        from the counselors office.)
        educationally sound.                       2. Note: The evaluation team is looking for changes
                                                      between last years instructor/student ratio and
                                                      the current ratio.




                                                      - 23 -
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     As stated in the NATEF
     Certification and Self-valuation Materials   Our suggestions on where to look or what to do:
     6.5 - Curriculum                                                 Go/No Go Item!

     (Refer to the NATEF certification material for each
     specific program for a discussion of the task priorities.)

     Instruction on the legal aspects and responsibilities
     of the automobile, collision repair & refinish or
     medium/heavy truck technician in areas such as
     Environmental Protection Agency regulations, safety
     regulations, OSHA regulations, and other
     appropriate requirements should be included in the
     curriculum. Instruction and practice in filling out
     order forms, ordering parts, and basic record
     keeping should be a part of the training program.

     Tools and equipment must be available to perform
     the tasks in each of the areas for which certification
     is requested.
     A. Do the following areas provide            Your curriculum should incorporate the tasks from
        theory and hands-on training ...?*        the NATEF task list.

         (Refer to the NATEF evaluation           We recommend that the tasks listed in the curriculum
         materials for specific items and         lesson plans be worded as they are in the NATEF
         level of inclusion)                      task list, and identified with the same task numbering
                                                  and lettering system for easy identification by the
         *Rate only those areas in which          Evaluation Team.
         you are applying for certification at
         this time.                               A programs task list takes considerable time to
                                                  verify. Its very important that the Evaluation Team
                                                  be able to identify easily where each task is taught in
                                                  the curriculum. In short, make it easy for the Team
                                                  members to find the information theyre looking for!

                                                  Your programs curriculum must be submitted to the
                                                  Evaluation Team Leader at least two weeks prior to
                                                  the on-site evaluation. Be aware that curricula are
                                                  available that incorporate all the documentation
                                                  required.




                                                      - 24 -
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     As stated in the NATEF
     Certification and Self-Evaluation Materials   Our suggestions on where to look or what to do:
     B. Rate the tools and equipment for             The evaluation team will inspect tools and
        each program area.*                          equipment for compliance with this standard.

         (Refer to the NATEF evaluation
         materials for specific listing of
         program areas.)

         *Rate only those areas in which
         you are applying for certification at
         this time.
     C. Rate the use of the Advisory                 Include the Advisory Committee meeting minutes,
        Committee to review and approve              or other summary report, relative to one or more
        additional tasks.                            discussions on tasks included in (or to be added
                                                     to) the curriculum. Be sure to highlight that section
                                                     or otherwise point it out for the convenience of the
                                                     Evaluation team.
     D. Rate the curriculum in terms of            1. Provide documentation of instruction in OSHA
        including instruction on:                     regulations, environmental agency regulations
        1. OSHA regulations the student               and other appropriate requirements.
            may encounter upon                     2. Provide a copy of instructional units and tests
            employment                                regarding the identification and use of tools, test
        2. Legal responsibilities of the              equipment and measuring/precision measuring
            technician regarding                      devices, and the use of service manuals.
            environmental protection
            agency regulations.
        3. Other appropriate
            requirements which may affect
            their on-the-job activities.
        4. Identification and use of
            appropriate tools and test and
            measurement equipment.
        5. Use of current service
            information and industry
            publications.
     E. Rate the inclusion of competency           1. Provide documentation of instruction in filling out
        in filling out work order forms,              relevant paperwork and performing associated
        ordering parts, and recording the             tasks. Be sure to emphasize the way(s) in which
        time spent on tasks in the                    students are required to demonstrate their skills.
        curriculum.                                2. Include copies of work order forms used, and
                                                      other relevant forms.




                                                      - 25 -
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     As stated in the NATEF
     Certification and Self-Evaluation Materials   Our suggestions on where to look or what to do:
     6.6 Student Progress
     A record of each students progress should be
     maintained through the use of a progress chart
     other recording device. The record should indicate
     tasks required for mastery in the area those tasks
     the student has mastered.
     A. Rate the use of a progress chart or          In the notebook or separate folder, place copies of
        other record keeping tool (with              student progress charts or other method of
        specific tasks) to indicate                  tracking how students meet the task list
        students progress.                          requirements for the evaluation teams review.
     6.7     Performance Standards
     All instruction should be performance based, with
     an acceptable performance standard for each task.
     These standards should be shared with students
     and potential employers. Students should
     demonstrate hands-on competency or mastery
     of a task before the instructor verifies a students
     performance.
     A. Rate the use of a stated                     Write a set of performance standards for each
        performance level required for               item on the task list. The standard should state the
        each task.                                   task, the minimum achievement level to attain
                                                     competency, and the achievement level to attain
                                                     mastery.
     B. Rate the availability of standards         1. Once developed, these performance standards
        given to students and potential               should be provided to, and discussed with, the
        employers.                                    students.
                                                   2. These performance standards should also be
                                                      provided to potential employers of your program’s
                                                      graduates.
                                                   3. Include in the notebook a statement about when
                                                      and how this information is provided to students
                                                      and potential employers.




                                                      - 26 -
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     As stated in the NATEF
     Certification and Self-Evaluation Materials   Our suggestions on where to look or what to do:
     C. Rate the requirement for students            From time to time within your classes, the students
        to demonstrate hands-on                    should be required to demonstrate their ability to
        competency or mastery of a                 perform tasks, so their achievement levels can be
        task before the instructor verifies a        assessed. Students should be rated on a scale of
        students performance.                       1-to-4:
                                                     1 = No exposure; no experience or knowledge in
                                                           this area
                                                     2 = Not mastered; requires instruction and close
                                                           supervision
                                                     3 = Requires supervision; student can perform
                                                           job completely with limited supervision
                                                     4 = Mastered; student can work independently
                                                           with no supervision
                                                     Provide in the notebook a statement describing
                                                     when and how students are called upon to
                                                     demonstrate their ability to perform tasks.
     6.8     Safety Standards
     Safety instruction should be given prior to lab/shop
     work and be an integral part of the training program.
     a safety test should be included in the training
     program. Students and instructors should comply
     with personal and environmental safety practices
     associated with clothing; eye protection; hand tools;
     power equipment; and the handling, storage and
     disposal of chemicals while in the lab/shop area.
     A. Rate the safety instruction given          1. In the notebook, provide a brief discussion of the
        prior to lab/shop work.                        safety education provided before students begin
                                                       hands-on work in the lab. Also discuss the way
     B. Rate the importance placed on
                                                       safe shop procedures are incorporated into the
        safety instruction as a part of the
                                                       technical education for each specialty area.
        training program.
                                                   2. If applicable, provide a copy of the lesson plans
                                                       which describe the safety education provided.
     C. Rate the importance of including           1. Insert a copy of the safety test, which a student
        safety tests in the training                  must pass with a score of 100% in order to
        program.                                      continue in the program.
     D. Rate the emphasis placed on                2. Display appropriate safety posters and warning
        complying with safety practices in            signs near machinery. Mark safety areas with
        the lab/shop area.                            highly visible red or yellow lines on the floors
                                                      and/or walls. Make sure that fire extinguishers
                                                      and exits are clearly marked, and that no clutter
                                                      is allowed to accumulate that would impede
                                                      access to them.
                                                   3. Insist on student use of safety glasses when in
                                                      the lab/shop area.




                                                      - 27 -
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     As stated in the NATEF
     Certification and Self-Evaluation Materials   Our suggestions on where to look or what to do:
     6.9 Personal Standards
     All training activities and instructional material
     should emphasize the importance of maintaining
     high personal standards.
     A. Rate the emphasis placed on the            1. In the notebook, insert a copy of the curriculum,
        following in all training activities          covering instruction of personal characteristics.
        and instructional materials:                  (Suggestion: write references to the location of
        1. The importance of maintaining              such instruction, within the curriculum.)
            good relationships with fellow         2. If your school has an active chapter of VICA
            employees.                                (Vocational Industrial Clubs of America), and if
        2. Respect for fellow students                your program’s students participate, you may
            tools and other property.                 want to reference the VICA Personal
        3. The development of good                    Development Program materials. Explain how
            customer relations.                       they are incorporated into the curriculum.
        4. Appropriate clothing similar to
            that found in local shops.
        5. Student cleanliness to ensure
            seats, steering wheels, etc., are
            not greasy or damaged after the
            job is complete.
        6. The use of fender covers.
     6.10 Work Habits/Ethics
     The training program should be organized in such a
     manner that work habits and ethical practices
     required on the job are an integral part of the
     instruction.
     A. Rate the degree to which the                 In the notebook, insert a copy of the curriculum
        training program is organized so             covering instruction of work habits/ethics.
        that appropriate work habits                 (Suggestion: Include commentary in the notebook
        developed in the training program            that identifies the location of such instruction within
        are similar to work habits required          the curriculum.)
        on the job.
     B. Rate the emphasis placed upon
        ethical practices.




                                                      - 28 -
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     As stated in the NATEF
     Certification and Self-Evaluation Materials   Our suggestions on where to look or what to do:
     6.11 Provisions for individual differences
     The training program should be structured in such a
     manner that students with different levels of
     cognitive and psychomotor skills can be
     accommodated.
     A. Rate the structure of the training           Include a statement in the notebook explaining
        program to accommodate students              how the school complies with the A.D.A.
        with different levels of cognitive           (Americans with Disabilities Act) or accommodates
        and psychomotor ability.                     learning-disabled students. Such a statement may
                                                     already be in your school’s policies and
                                                     procedures manual.
     6.12 Related instruction
     Instruction in related mathematics, communication
     and interpersonal relations should be provided and
     coordinated with ongoing instruction in the training
     program. This instruction should be provided by a
     qualified instructor.
     A. Rate the degree to which related            Insert a copy of your institution’s catalog indicating
        mathematics, science,                        academic courses relating to your program or list
        communication and interpersonal              of requirements for graduation.
        relations instruction are                   Insert a statement in the notebook to the effect
        coordinated with on-going                    that basic math functions are taught in areas like
        instruction in the training program.         front end alignment, engine overhaul and electrical
                                                     meter interpretation; English skills are taught in the
                                                     writing of a service order, reports on study topics,
                                                     etc.
     B. Rate the use of qualified                    In the notebook, provide a statement describing
        instructors for related instruction.         how instructors are obtained to teach related
                                                     instruction for your program and the qualifications
                                                     they need. (Related instruction refers to math,
                                                     science, English, etc.)




                                                      - 29 -
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Voice Mail at 1-800-786-6600 ext. 5786


     As stated in the NATEF
     Certification and Self-Evaluation Materials   Our suggestions on where to look or what to do:
     6.13 Testing
     Both written and performance-based tests should be
     used to validate student competency. Students
     should be encouraged to take certification tests that
     are publicly recognized indicators of capabilities.
     A. Rate the use of written tests to             Insert samples of written tests into the notebook.
        evaluate task performance.                   Ideally, these samples will demonstrate that
                                                     various kinds of written tests are used, e.g.,
                                                     multiple choice, essay, fill in the blank and
                                                     true/false.
     B. Rate the use of performance tests            Insert copies of the student task sheets into the
        to evaluate task performance.                notebook. Include an explanation of how students
                                                     are tested and graded when demonstrating
                                                     performance tasks.
     C. Rate the use of go/no-go level of            In the notebook, explain how Go/No Go task
        performance in performance tests.            performance is used in performance tests.
                                                     (Example: task is to install wiper blades. They are
                                                     either installed correctly or not, thus go or no-go)
                                                     Include a statement on how this task performance
                                                     requirement is conveyed to students.
     D. Rate the degree to which students            In the notebook, include a statement explaining
        are encouraged to take                       when and how students are encouraged to take
        certification tests that are publicly        certification tests. Cite the location of any ASE
        recognized indicators of                     advertisements, signs, etc. within the lab/shop,
        capabilities.                                classroom or other location which would promote
                                                     ASE certification (if applicable).




                                                      - 30 -
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     As stated in the NATEF
     Certification and Self-Evaluation Materials   Our suggestions on where to look or what to do:
     6.14 Evaluation of Instruction
     Instructional procedures should be evaluated in a
     systematic manner. This evaluation should be
     through regular reviews by students and the
     administration. Self-evaluation of instruction should
     also be utilized on a systematic and regular basis.
     This system should include input from former
     students and the Advisory Committee members.
     Instructional procedures should show a
     responsiveness to the feedback from these
     evaluations.
        Note:     It is important that you are able to document the evaluation process and any
                  changes to your program.
     A. Rate the use of a systematic                 Provide an explanation in the notebook of how the
        program evaluation system to                 program is evaluated. Include blank copies of
        make decisions about program                 evaluation forms and/or minutes from Advisory
        efficiency, effectiveness and                Committee evaluations.
        content.
     B. Rate the use of student input in the         In the notebook, provide a brief statement on how
        evaluation process.                          and when students are invited to evaluate your
                                                     program. If a student evaluation form is used, be
                                                     sure include a blank copy of it.
     C. Rate the use of instructor(s)                In the notebook, insert a blank copy of the form
        evaluations in the evaluation                used by instructor(s) to evaluate the program.
        process.                                     Additionally, explain who evaluates the
                                                     instructor(s) and how often.
     D. Rate the use of self-evaluation of           Explain how the program is evaluated by the
        instruction in a regular basis in the        instructor, Advisory Committee, etc. on a regular
        evaluation process.                          basis. Include copies of any forms used. Explain
                                                     also how an instructor self-evaluation is
                                                     performed.
     E. Rate the use of student follow-up          1. Provide an explanation of how the information
        data in the evaluation process.               derived from the student follow-up system is
                                                      considered in the program evaluation process.
                                                      Cite specific examples in the last several years, if
                                                      applicable.
                                                   2. Include a blank copy of the student follow-up form
                                                      used. (Refer also to Standard 5.5)
     F. Rate the use of the Advisory                 Provide an explanation of how Advisory
        Committee review in the evaluation           Committee recommendations regarding the
        process.                                     program are reviewed and considered in the
                                                     evaluation process. Cite recent examples, if any.




                                                       - 31 -
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     As stated in the NATEF
     Certification and Self-Evaluation Materials   Our suggestions on where to look or what to do:
     6.15    Live Work
     Live work should be scheduled to benefit the student and
     supplement ongoing instruction on items specified in the
     NATEF task list. a student should have had instruction
     and practice on a specific repair task before live work
     requiring that task is assigned. Donated vehicles by the
     manufacturers or other sources, customer-owned
     vehicles, and other training vehicles may be used as the
     primary source of live work. Automobile, Collision Repair
     & Refinish or Medium/Heavy Truck training program
     student-owned vehicles, school buses, and other vehicles
     owned and operated by the governing body of the school
     should not be the primary source of live work vehicles. All
     vehicles in the lab/shop should have a completed
     industry-type work order attached to or on the vehicle.
     A. Rate the degree to which all live          1. Provide your programs definition of live work.
        work benefits the student and              2. Describe how vehicles are accepted as live
        supplements on-going instruction.             projects: Is class instruction tailored to match the
                                                      available vehicles, or are specific vehicles sought
                                                      to correspond to the class instruction? Also
                                                      explain how students involvement with live work
                                                      benefits the participating students.
                                                   3. Provide real work orders from past projects.
     B. Rate the degree to which a student           In the notebook, briefly explain how students
        had instruction and practice on a            demonstrate their task ability before being
        specific repair task before a live           assigned to work on live vehicles. Do the students
        work job requiring this task is              work on mock-ups, school-owned vehicles, other?
        assigned.
     C. Rate the degree to which the                 Provide a statement regarding your policy on
        program policies do not allow the            sources for live work. (This may be in the school’s
        following as the primary source of           or your program’s policies and procedures
        live work projects:                          manual.) Include an estimate of the proportion of
        1. Students in the Automobile,               live work derived from appropriate sources, and
             Collision Repair & Refinish or          the proportion of work done from other sources.
             Medium/Heavy Truck training             Describe the safeguards in place to assure that
             program working on their own            student-owned or school-owned vehicles do not
             vehicles.                               become the primary source of live work.
        2. School buses or other vehicles
             owned and operated by the
             governing body of the school.
        (Note: Vehicles donated by
        manufacturers or other sources
        are acceptable as the primary
        source of live work projects.)




                                                       - 32 -
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     As stated in the NATEF
     Certification and Self-Evaluation Materials   Our suggestions on where to look or what to do:
     D. Rate the use of a written, industry-       1. Provide a blank sample of the work order form
        type work order attached to or                used in your program.
        placed inside the vehicle.                 2. Provide a brief explanation of your source for the
                                                      form. How do you know that the form you use
                                                      meets industry standards?
    6.16 Articulation
    Agreements between programs with equivalent
    competencies should be used to eliminate
    unnecessary duplication of instruction.
     A. Rate the articulation agreements            In the notebook, include copies of all articulation
        used between programs with                 agreements with area schools, if such agreements
        equivalent competencies to                 exist. (NATEF can provide you with its guidelines for
        eliminate unnecessary duplication          articulation agreements, if desired.)
        of instruction.                                NOTE: If you are articulating with another
                                                       school to obtain your certification, copies such
                                                       agreements are submitted with the on-site
                                                       evaluation documents for review by NATEF.




                                                      - 33 -
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     STANDARD 7 - EQUIPMENT                       Recommendations for delegation of work
     Equipment and tools used in the              Instructor/Advisory Committee
     Automobile, Collision Repair &
     Refinish, or Medium/Heavy Truck
     technician training program must
     be the type and quality found in the
     repair industry and must also be
     the type needed to provide training
     to meet the program goals and
     performance objectives.
     7.1 Safety                                                  Go/No Go Item!
     Equipment and tools used in the training
     program must have all shields, guards and other
     safety devices in place, operable, and used.
     Safety glasses must be worn by all students,
     instructors, and visitors in the lab/shop area
     while lab is in session.
     A. Rate the degree to which all                The Evaluation Team will inspect the laboratory for
        shields, guards and other safety            compliance with this standard. This will include
        devices are in place, operable and          observation of student activity during lab/shop
        used.                                       sessions.




                                                      - 34 -
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     As stated in the NATEF
     Certification and Self-Evaluation Materials   Our suggestions on where to look or what to do:
     B. Rate the degree to which all               1. The Evaluation Team will observe the level of
        students, instructors and visitors            compliance with this standard while class is in
        wear safety glasses in the                    session.
        lab/shop area while lab is in              2. Be sure to have a number of spare safety glasses
        session.                                      readily available to offer to the members of the
                                                      Evaluation Team, and any other visitors, upon
                                                      their arrival at your shop area.
     7.2 Quantity and Quality
     The tools and equipment used in the training program should reflect
     the program goals and performance objectives. Sufficient tools and
     equipment should be available for the training offered. The tools and
     equipment should meet industry quality standards.
     A. Rate the availability of the tools         1. Include in the notebook a statement describing
        and equipment needed for                      your programs policies regarding student access
        instruction in the lab/shop area.             to tools and equipment.
                                                   2. Include a sample of any tool inventory forms used.
                                                   3. Allow the Evaluation Team to inspect the tool
                                                       room.
     B. Rate the tools and equipment in              Include in the notebook a statement describing
        terms of the quantity needed for             your programs policies regarding the quantity of
        efficient and effective instruction.         tools provided, relative to the number of students
                                                     enrolled in the program. Indicate how often this
                                                     policy is evaluated, and by whom. Describe the
                                                     process for ordering additional tools.
     C. Rate the tools and equipment used 1. Include in the notebook a statement describing
        in terms of meeting industry quality    how your program administrators decide on the
        standards.                              tools to be procured. Explain how they determine
                                                that the tools and equipment used meet industry
                                                quality standards.
                                             2. If your Advisory Committee has addressed this
                                                issue, include a copy of the meeting minutes or
                                                other summary document that shows their
                                                involvement.
     7.3 Consumable Supplies
     Sufficient consumable supplies should be readily available to assure
     continuous instruction.
     A. Rate the consumable supplies in              The Evaluation Team will inspect your lab/shop
        terms of availability to assure              area for compliance to this standard. Allow the
        continuous instruction.                      Evaluation Team to inspect the supply storage
                                                     area.
                                                     Include a statement in the notebook regarding who
                                                     determines when supplies are needed, and how
                                                     supplies are ordered.



                                                      - 35 -
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    Voice Mail at 1-800-786-6600 ext. 5786


         As stated in the NATEF
         Certification and Self-Evaluation Materials   Our suggestions on where to look or what to do:
         7.4 Maintenance
         A preventive maintenance schedule should be used
         to minimize equipment down-time.
a        A. Rate the use of a preventive               1. In the notebook, provide a copy of the preventive
            maintenance program to minimize               maintenance schedule for the equipment located
            equipment down time.                          in the shop.
                                                       2. Include a brief statement on who is responsible to
                                                          ensure that maintenance is performed in
                                                          accordance with the schedule.
         7.5 Replacement
         A systematic schedule for replacement should be
         used to maintain up-to-date tools and equipment at
         industry and safety standards. Student follow-up and
         Advisory Committee input should be used in this
         system.
         A. Rate the use of a systematic               1. In the notebook, provide a statement of your
            replacement schedule to maintain              institutions approach to equipment and tool
            up-to date tools and equipment at             replacement. Cite recent examples (if any) of how
            industry and safety standards.                suggestions provided by the Advisory Committee
                                                          or former students were considered in making
         B. Rate the use of student follow-up
                                                          purchase decisions.
            information and local Advisory
                                                       2. Include relevant Advisory Committee meeting
            Committee input in the
                                                          minutes (if available), and a copy of the student
            replacement schedule.
                                                          follow-up survey questionnaire, which should
                                                          include questions about equipment and tool
                                                          replacement.
         7.6 Inventory
         An inventory system should be used to account for
         tools, equipment, parts and supplies.
         A. Rate the use of an inventory               1. Provide a copy of the school’s current inventory
            system to account for tools,                  list of tools, equipment, parts and supplies.
            equipment, parts and supplies.             2. Write an explanation of how inventory is
                                                          maintained at your institution. (How often is
                                                          inventory checked? Who is responsible? What
                                                          security measures are in place to prevent
                                                          pilferage?)




                                                          - 36 -
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     As stated in the NATEF
     Certification and Self-Evaluation Materials   Our suggestions on where to look or what to do:
     7.7 Parts Purchasing
     A systematic parts purchasing system  from work
     order to parts specialist to jobber  should be used.
     Task performance should not be unreasonably
     delayed due to lack of replacement parts.
     A. Rate the use of a systematic parts           Provide an description in the notebook about how
        purchasing system  from work                the program purchases parts from work order to
        order to parts specialist to jobber.         delivery at the laboratory.
     B. Rate the impact of a lack of parts           In the notebook, provide a statement that
        in delaying task performance.                describes how a delay of part purchases affects
                                                     the delivery of instruction.
     7.8 Hand Tools
     Each student should have a basic hand tool set
     comparable to tools required for employment. The
     students should be encouraged to purchase a hand
     tool set during the period of instruction, appropriate
     to the automobile, collision repair & refinish or
     medium/truck specialty area(s) in which they are
     receiving training.
     A. Rate the availability of hand tool         1. Include a statement in the notebook describing
        sets for students, comparable to              the policy (if any) requiring that a student
        the tolls that will be required for           purchase personal hand tools, or the ways in
        employment.                                   which your school encourages the student to
                                                      purchase tools. If your Advisory Committee helps
     B. Rate the emphasis placed on
                                                      to underwrite tools, or if your school negotiates
        encouraging students to purchase
                                                      agreements with employer/sponsors of students,
        a hand tool set (during the period
                                                      be sure to include copies of such agreements.
        of instruction) which is appropriate
                                                   2. Include a copy of any agreement your school may
        to the specialty areas in which they
                                                      have with a tool vendor to provide tools to your
        are being trained.
                                                      students.
     C. Rate the quantity of hand tools (not       3. The Evaluation Team will inspect the laboratory
        sets) available for student use               for compliance to this standard.
        during lab/shop instruction.




                                                      - 37 -
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     As stated in the NATEF
     Certification and Self-Evaluation Materials      Our suggestions on where to look or what to do:
     STANDARD 8 – FACILITIES                          Recommendations for delegation of work:
     The physical facilities must be                  Instructor/Advisory Committee
     adequate to permit achievement of the
     program goals and performance
     objectives.
     8.1 Training Stations
     Training stations (bench and live work) should be
     available in the type and number required for the
     performance of tasks outlined in the program goals
     and performance objectives.
     A. Rate the training stations available in          The Evaluation Team will inspect the
        the type and number required for task            shop/laboratory for compliance. It will assess the
        performance as outlined in the                   number of training stations relative to class size
        program goals and performance                    and the specialty area involved.
        objectives in terns of:
        1. Adequate bench space
        2. Adequate lab/shop space
     8.2 Safety
     The facilities should meet all applicable safety
     standards and an emergency plan should be in place
     and posted in all classrooms and lab/shop area.
     A. Rate the identification of hazardous          1. The Evaluation Team will inspect the laboratory
        areas (painting, welding, etc.) with             for compliance with Standard 8.2.
        signs.                                        2. In the notebook, specify where your emergency
                                                         plan is posted in the shop and classroom area.
     B. Rate the fire extinguishers in terms of
                                                         (This information should be available from your
        having regular, current inspection tags
                                                         building administrator.)
        attached and meeting fire codes for
        different types of fires.
     C. Rate the availability of an electrical
        disconnect system to shut down all
        outlets in the case of an emergency.
     D. Rate the lighting in terms of being
        adequate for task performance and
        safety.
     E. Rate safety inspections in terms of
        being regularly held.
     F. Rate the degree to which all other
        applicable safety standards are met.
     G. Rate the identification of vehicle traffic
        areas.
     As stated in the NATEF
     Certification and Self-Evaluation Materials      Our suggestions on where to look or what to do:

                                                      - 38 -
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     8.3 Maintenance
     a regular facilities maintenance program should be
     used to ensure facilities are suitable when required for
     instruction.
     A. Rate the use of a regular facilities             In the notebook, provide an explanation of how
        maintenance program to ensure that               the class and laboratory are maintained, e.g.,
        facilities are suitable for instruction.         changing lights, maintaining the air conditioning
                                                         system, air compressor, heating system, etc.
     8.4 Housekeeping
     The classroom(s), lab/shop and support area(s) should
     be kept clean and orderly.
     A. Rate the classroom and lab/shop                  The Evaluation Team will inspect the laboratory,
        areas for being kept clean and orderly.          classroom and support areas for compliance.
     B. Rate the parking and storage areas for
        being kept clean and orderly.
     8.5 Office Space
     An area separate from the lab/shop should be available
     and convenient for the instructor(s) use as an office.
     A. Rate the availability of an area                 The Evaluation Team will inspect the instructors
        separate fro the lab/shop for the                office for compliance.
        instructors use as an office.
     8.6 Instructional Area
     a classroom convenient to, but separate from, the
     lab/shop area should be available for instruction and
     other non-lab/shop activities.
     A. Rate the availability of an area                 The Evaluation Team will inspect the classroom
        convenient to, but separate from, the            and laboratory for compliance.
        lab/shop for theory instruction and
        other non-lab/shop activities.




                                                      - 39 -
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     As stated in the NATEF
     Certification and Self-Evaluation Materials   Our suggestions on where to look or what to do:
     8.7 Storage
     Storage areas for tools, parts, supplies and
     automobiles should be sufficient to support the
     activities outlined in the program goals and
     performance objectives. Security should be provided
     to prevent pilferage and vandalism.
     A. Rate the storage area for                  1. The Evaluation Team will inspect the storage
        specialized tools in terms of being            areas for specialized tools, parts, supplies,
        adequate to support the activities             vehicles, student tool boxes to determine if the
        outlined in the program goals and              amount of available space is adequate and if
        performance objectives.                        security measures are sufficient to prevent
                                                       pilferage and vandalism.
     B. Rate the storage area for parts and
                                                   2. Include in the notebook a statement on your
        supplies in terms of being
                                                       programs policies and procedures relative to
        adequate to the activities outlined
                                                       security. Indicate when areas are locked, how
        in the program goals and
                                                       many keys are available, and who has custody of
        performance objectives.
                                                       the keys.
     C. Rate the storage area for vehicles
        in terms of being adequate to the
        activities outlined in the program
        goals and performance objectives.
     D. Rate the storage area in terms of
        being provided for student tool
        boxes.
     E. Rate the security from pilferage
        and vandalism of the storage
        areas.




                                                      - 40 -
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     As stated in the NATEF
     Certification and Self-Evaluation Materials   Our suggestions on where to look or what to do:
     8.8 Support Facilities
     Restrooms, clean-up areas and lockers should be
     provided for both male and female students and be
     convenient to the instructional area.
     A. Rate the area provided for clean-            The Evaluation Team will inspect the various
        up after lab/shop activities in terms        facilities for compliance to this standard.
        of being conveniently located.
     B. Rate the lockers for both male and
        female students in terms of being
        conveniently located.
     C. Rate the restrooms for both male
        and female students in terms of
        being conveniently located.
     8.9 Ventilation
     An adequate exhaust fume removal system should
     be in place and operational. When appropriate,
     heating and cooling systems should be used to
     provide sufficient comfort for learning.
     A. Rate the exhaust fume removal                The Evaluation Team will inspect the fume
        system in terms of being in place            removal system for compliance.
        and operable.
     B. Rate the heating and cooling                 If heating and/or cooling systems are in place in
        systems in terms of providing                the classroom and/or shop, the Evaluation Team
        sufficient comfort for learning.             will assess their adequacy in providing a
                                                     comfortable environment to facilitate learning.
     8.10 First Aid
     A First Aid kit should be in place and comply with
     local regulations.
     A. Rate the availability of a First Aid       1. The Evaluation Team will assess the availability,
        kit for the program.                          visibility and adequacy of the First Aid kit.
                                                   2. In the notebook, provide a statement regarding
     B. Rate the First Aid Kit in terms of
                                                      the school’s policies or other provisions for
        being clearly identified.
                                                      providing first aid to an injured student.
     C. Rate it in terms of being equipped
        with basic, up-to-date first aid
        supplies.




                                                      - 41 -
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     As stated in the NATEF
     Certification and Self-Evaluation Materials   Our suggestions on where to look or what to do:
     8.11 Facility Evaluation
     The Advisory Committee should conduct an annual
     evaluation of the facilities to assure adequacy to
     meet program goals.
     A. Rate the use of the Advisory               1. In the notebook, provide administrative
        Committee to conduct an annual                documents, such as minutes of an Advisory
        evaluation of the facilities to               Committee meeting, covering evaluation of the
        assure adequacy in meeting                    program facilities.
        program needs.                             2. Provide a statement indicating how Advisory
                                                      Committee recommendations are forwarded to
                                                      the appropriate administrative body for
                                                      consideration. If applicable, cite examples of
                                                      recommendations made by the Advisory
                                                      Committee and the subsequent actions that were
                                                      taken.
     STANDARD 9 – INSTRUCTION                      Recommendations for delegation of work
     The instructional staff must have             Instructor/Administrator
     technical competency and meet all
     state and local requirements for
     certification.
     9.1    Technical Competency
     Instructors must hold current ASE certification in the
     automobile, collision repair & refinish or
     medium/heavy truck areas they teach and are being
     evaluated for program certification.
     (Rate each instructor in the program and attach an
     additional sheet, if necessary)
     A. Number of years full-time work               For each instructor, prepare a brief curriculum
        experience as a general automotive,          vitae statement indicating the work experience in
        collision repair & refinish or               years; number of years teaching a specialty area,
        medium/heavy truck technician.               if any; educational background, etc.
     B Number of years work experience as
       an automotive, collision repair &
       refinish or medium/heavy truck
       technician in the area(s) taught.
     C Number of years of education (or
       degrees earned) beyond high school
       that have been completed by the
       instructor.




                                                      - 42 -
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     As stated in the NATEF
     Certification and Self-Evaluation Materials   Our suggestions on where to look or what to do:
     D. Do instructors hold current ASE              In the notebook, provide copies of each
        certification in the automotive,             instructor’s ASE certificates.
        collision repair & refinish or
        medium/heavy truck area(s) they
        teach?
     9.2    Instructional Competency/Certification
     Instructors should meet all state certifying
     requirements.
     A. Rate the degree to which all                 For each instructor, place copies of federal, state
        instructors meet all state certifying        or local teacher certification, as applicable, in the
        requirements.                                notebook.
     9.3 Technical Updating
     Faculty members should be provided technical
     materials required to maintain their competency. An
     opportunity should be provided for instructors to
     return to industry on a regular basis for in-service
     and skill upgrading.
     A. Rate the availability of automotive,         In the notebook, provide a list of the trade
        collision & refinish or truck trade          periodicals to which the program subscribes, and
        publications, service bulletins, and         indicate where they are stored. Also indicate the
        other materials needed to maintain           types of technical service bulletins received and
        technical competence for the                 where they are stored.
        instructional staff.
     B. Rate the opportunities provided for        1. For each instructor, write a statement explaining
        instructors to return to industry for         how he or she maintains technical skills. Indicate
        planned in-service and skill                  the type and dates of training received.
        upgrading on a regular basis.              2. Place copies of relevant training certificates in the
                                                      notebook.
                                                   3. If applicable, include a copy of the relevant
                                                      section of an instructor’s contract discussing
                                                      administrative support for continuing training.
     9.4 First Aid
     The program should have a written policy, approved
     by the administrator of the school, on First Aid
     procedures.
     A. Rate the availability of a written           In the notebook, insert a copy of the school
        policy approved by the school                policies for administering first aid to an injured
        administration on First Aid                  person, or otherwise providing medical attention
        administration and procedures.               when needed.




                                                       - 43 -
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     As stated in the NATEF
     Certification and Self-Evaluation Materials   Our suggestions on where to look or what to do:
     9.5 Substitutes
     A systematic method of obtaining substitute
     instructors should be used to assure instructional
     continuity. An orientation session for substitutes
     should be held on a regular basis. The substitute
     should be a competent automobile instructor.
     A. Rate the use of a systematic                 In the notebook, provide a statement explaining
        method to obtain substitute or              how the school acquires substitutes for instructors
        supply instructors.                        who are ill or absent. Indicate the nature of the
                                                     substitute’s competency, and note whether these
     B. Rate the use of an orientation               instructors have attended orientation sessions to
        session for substitutes on a regular         serve satisfactorily as substitute instructor. Specify
        basis.                                       whether the anticipated length of the original
     C. Rate the use of substitutes who              instructor’s absence makes a difference in the
        are competent in automotive,                 acceptable qualifications of a substitute instructor.
        collision repair & refinish or
        medium/heavy truck instruction.
     STANDARD 10 – COOPERATIVE                                   AGREEMENTS
                                                   Recommendations for delegation of work
     Written policies and procedures               Co-op Coordinator/Administrator/Instructor
     should be used for cooperative and
     apprenticeship training programs.
     10.1    Standards
     Student performance standards should be
     developed and coordinated by the supervising
     instructor.
     A. Rate the use of performance                1. In the notebook, provide a statement discussing
        standards a student will be                   the supervising instructor’s role in developing and
        expected to meet in terms of being            coordinating student performance standards.
        developed and coordinated by the              Indicate how often these standards are reviewed
        supervising instructor.                       and updated.
                                                   2. Place copies of the performance standards a
                                                      student is expected to meet for each specialty
                                                      area. in terms of being developed and
                                                      coordinated by the supervising instructor, if or
                                                      when the student is on co-op training.




                                                      - 44 -
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     As stated in the NATEF
     Certification and Self-Evaluation Materials   Our suggestions on where to look or what to do:
     10.2      Agreements
     All agreements should be written and legally
     binding.
     A. Rate the use of all agreements               In the notebook, provide a list of all existing
        between the institution and the              agreements that the school has between the
        work location in terms of being              school and local employers. For each one, note
        written and legally binding.                 where the original agreement is filed, so that the
                                                     Evaluation Team may examine it.
     10.3    Supervision
     A supervising automobile, collision repair & refinish
     or medium/heavy truck instructor should be
     assigned responsibility, authority, and time to
     coordinate and monitor cooperative/apprenticeship
     automobile, collision repair & refinish or
     medium/heavy truck programs.
     A. Rate the use of a supervising           In the notebook, provide the qualifications of the
        automobile, collision repair &          co-op instructor which relate to the Automobile,
        refinish or medium/heavy truck          Collision Repair & Refinish or Medium/Heavy
        instructor assigned responsibility,     Truck field, or provide a class schedule for the
        authority, and time to coordinate       Automobile, Collision Repair & Refinish or
        and monitor                             Medium/Heavy Truck instructor which shows
        cooperative/apprenticeship              release time to coordinate co-op activities.
        automobile, collision repair &
        refinish or medium/heavy truck
        programs.




                                                      - 45 -
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                                               Appendix A
                          Helpful Getting Started Tips from NATEF

                                  Reprinted with Permission


                           Self-Evaluation Time Management Strategy

                           Sample Agenda (Self-Evaluation Orientation
                            Meeting)

                           For the ASE/NATEF Evaluation Team




                                                      - 46 -
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                  SELF-EVALUATION TIME MANAGEMENT STRATEGY1

    Assumptions:
          1. Decision to apply for certification has been made
          2. Self-review process will span timeframe between successive academic years
          3. Instructors are not ASE certified
          4. Corrective measures are ongoing throughout the self-evaluation process
          5. CNG/LPG programs have reviewed facility for special features related to
              CNG/LPG
          6. Program has graduated at least one group of students or will graduate the first
              group during the self-evaluation process.


    January               Orientation meeting (administration, guidance, Advisory Committee,
                       etc.)
                        * Hold Advisory Committee meeting #1
                          Purpose ( administration - Standard I)
                          Administration (administration - Standard 2)

    February              Learning resource inventory (librarian, instructors - Standard 3)
                          Finances (administration, treasurer - Standard 4)
                          Student services (guidance - Standard 5)
                          Instructional curriculum (Standard 6)

    March              * Register for ASE certification test(s)
                         Cooperative Agreements (co-op coordinator - Standard 10)
                         Advisory Sub-Committee (equipment, facility review - Standards 7 & 8)

    April                Instructor qualification sheets (Standard 9)
                       * Hold Progress Review/Advisory Committee meeting #2

    May                * Take ASE tests

    June                  Summary meeting
                          Finalize and prepare self-evaluation materials
                          Submit self-evaluation to ASE

    Sept.-Oct.            Host on-site evaluation


    * Critical Tasks


            1
                Reprinted with permission from NATEF


                                                       - 47 -
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    Months shown above serve as an example only.




                                                      - 48 -
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                                          SAMPLE AGENDA2

                     ASE Program Certification Self-Evaluation Orientation Meeting
                                             (Date, Time, and Place)

    Meeting participants: Institutional representatives from administration, fiscal, guidance
    and media resource departments, and one or more individuals representing private sector
    automotive, service and repair enterprises who may become members of a local program
    Advisory Committee.

    Length of meeting: Ninety minutes

    Setting: A pleasant and comfortable meeting environment, i.e., faculty lounge, media
    resource center.

    Handout materials: ASE pamphlets, copies of the most current status report on ASE
    program certification by state, copies of the self-evaluation process from the ASE Certification
    Manual, and copies of a proposed time and task continuum for completing the self-
    evaluation.

    Refreshments: Optional

    Agenda:
          Convening the meeting, welcome, introductions, statement of purpose, and
          expectations (10 minutes]  Representatives of the local administration, preferably
          the superintendent, high school principal or curriculum director.

                A Word from the Business Community  (10 minutes)  The Big Picture. The need
                for a ready supply of competent automotive technicians in the automotive service
                industry and a brief history of ASE certification, its congruence with the movement
                toward national skill standards, and its impact on program improvement  Local
                automotive service industry spokesperson. (Distribute the ASE pamphlets and
                copies of the status report.)

                The ASE Certification Process  (20 minutes)  An overview of the ASE
                certification process with more detailed attention directed toward the self-
                evaluation component  Automotive instructional staff. (Circulate a display copy
                of the ASE Certification Manual and distribute copies of the self-evaluation.)




            2
                Reprinted with permission from NATEF


                                                       - 49 -
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    Agenda (continued):

             Completing the Self Evaluation  a Team effort  (30 minutes)  Delineation of the
             standards contained in the self-evaluation process, presentation of a proposed
             timeline for addressing and completing each standard, and the enlistment of
             support and involvement of those in attendance to participate in the process 
             Automotive program instructional staff and administration. (Distribute copies of
             the proposed timeline for review. Discuss possible roles, assignments and
             modifications in the timeline.)

             Open Discussion, Summary, and Adjournment  (20 minutes)  Panel consisting of
             representation from business, the administration, and the automotive instructional
             staff.




                                                      - 50 -
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    FOR THE ASE/NATEF EVALUATION TEAM 3

       Make sure the technicians you have identified as team members are still available once
        the on-site date has been established.

       If conditions will allow, host a dinner the evening before the on-site visit for everyone
        who will be involved in the evaluation. A lot of the ground work for the on-site visit can
        be set.

       Provide the team with a room where they can meet. It should be large enough for the
        team and representatives from the school to meet.

       A brief tour of the facility may be helpful.

       Provide the team with a schedule of classes and a map of the facility. Remember, the
        visit must occur while classes (lab) are in session. They cannot see normal practices in
        the lab environment if students are not active in the lab (e.g., use of safety glasses,
        exhaust vents, etc.).

       Be available, or have a staff person available, to the on-site team for as much time as
        possible for the on-site visit.

    If you anticipate that a section of documentation to support a certain standard may be
    difficult for the team to understand, offer to explain it to them or guide them through it.

    Along with the cross-reference explanation, assemble supporting documentation for each
    class to show that the NATEF tasks are taught in the courses indicated. The following are
    typical instruments or documents that are commonly used:
     Student lab contract or task completion tracking instrument
     Lab sheets (co-op sheets)
     Lesson plans
     Schedules, etc.

    Be available to the ETL and on-site team to explain your cross-reference strategy and to
    locate any documents they may wish to review.


    Note: The 1996 NATEF Automobile Program Standards were used in this example.




            3
                Reprinted with permission from NATEF


                                                       - 51 -
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                                               Appendix B
                     Notebook Table of Contents; Section Pages
                                     (As provided in electronic format)




                                         (School Name)
                                Documentation of Program Standards

    CONTENTS

      1.    PURPOSE

      2.    ADMINISTRATION

      3.    LEARNING RESOURCES

      4.    FINANCES

      5.    STUDENT SERVICES

      6.    INSTRUCTION

      7.    EQUIPMENT

      8.    FACILITIES

      9.    INSTRUCTIONAL STAFF

     10.    COOPERATIVE AGREEMENTS




                                                      - 52 -
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    Suggested Section Header Pages

    STANDARD 1     PURPOSE
         Standard 1.1  Employment Potential
         Standard 1.2  Program Description/Goals

    STANDARD 2     ADMINISTRATION
         Standard 2.1  Student Competency Certification
         Standard 2.2  Chain of Command
         Standard 2.3  Administrative Support
                          A. Staff in-service
                          B. Appropriate Facilities
                          C. Up-to-date tools and equipment
                          D. Training support materials
         Standard 2.4  Written Policies
         Standard 2.5  Advisory Committees
         Standard 2.6  Public/Community Relations
         Standard 2.7  Live Work

    STANDARD 3     LEARNING RESOURCES
         Standard 3.1  Service Information
         Standard 3.2  Multimedia
         Standard 3.3  Instructional Development Services
         Standard 3.4  Periodicals
         Standard 3.5  Student Materials

    STANDARD 4     FINANCES
         Standard 4.1  Program Training Costs
         Standard 4.2  Budget
         Standard 4.3  Budget Preparation
         Standard 4.4  Status Reports

    STANDARD 5     STUDENT SERVICES
         Standard 5.1  Pre-Testing
         Standard 5.2  Pre-Admission Interviews
         Standard 5.3  Student Records
         Standard 5.4  Placement
         Standard 5.5  Follow-up
         Standard 5.6  Legal Requirements

    STANDARD 6     INSTRUCTION
         Standard 6.1  Program Plan
         Standard 6.2  Student Training Plan
         Standard 6.3  Preparation Time
         Standard 6.4  Teaching Load
         Standard 6.5  Curriculum
         Standard 6.6  Student Progress
         Standard 6.7  Performance Standards
         Standard 6.8  Safety Standards
         Standard 6.9  Personal Characteristics

                                                      - 53 -
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            Standard 6.10     Work Habits/Ethics
            Standard 6.11     Provisions for Individual Differences
            Standard 6.12     Related Instruction
            Standard 6.13     Testing
            Standard 6.14     Evaluation of Instruction
            Standard 6.15     Live Work
            Standard 6.16     Articulation

    STANDARD 7     EQUIPMENT
         Standard 7.1  Safety
         Standard 7.2  Type and Quality
         Standard 7.3  Consumable Supplies
         Standard 7.4  Maintenance
         Standard 7.5  Replacement
         Standard 7.6  Inventory
         Standard 7.7  Parts Purchasing
         Standard 7.8  Hand Tools

    STANDARD 8     FACILITIES
         Standard 8.1  Training Stations
         Standard 8.2  Safety
         Standard 8.3  Maintenance
         Standard 8.4  Housekeeping
         Standard 8.5  Office Space
         Standard 8.6  Instructional Area
         Standard 8.7  Storage
         Standard 8.8  Support Facilities
         Standard 8.9  Ventilation
         Standard 8.10 First Aid
         Standard 8.11 Facility Evaluation

    STANDARD 9     INSTRUCTIONAL STAFF
         Standard 9.1  Technical Competency
         Standard 9.2  Instructional Competency/Certification
         Standard 9.3  Technical Updating
         Standard 9.4  First Aid
         Standard 9.5  Substitutes

    STANDARD 10 COOPERATIVE AGREEMENTS
         Standard 10.1 Standards
         Standard 10.2 Agreements
         Standard 10.3 Supervision




                                                      - 54 -

				
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