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Formatting A Business Letter

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					?Formatting a Business letter

A business letter is different compared to a normal informal letter. If you want to write
one, it is important to know all the steps and procedures. This article will help you in
writing one. There are people all over the world who do not know how to write a
business letter, and end up making mistakes. With the help of these few tips and
guidelines, you need not ever make the mistakes again.

Date

The date should be mentioned at least 2 or 3 lines, below the letterhead. And it should
be given in full, i.e. date, month and year.

Address

The basics of writing a good business letter are easy to learn and very important.
When it comes to formatting, you will be required to write the address of the person
or the company at the top left of the paper. The address of your company should be at
the right of the center of the page. In the inside address write the name and address of
the person to whom the letter is addressed to. Remember to include everything in the
to and from address, including the street address, city and zip code.

Salutation

The salutation should be typed in the left side, below the address. While typing the
salutation you must write Dear Mr/Ms ABC followed by a colon.

Body

While writing a letter, it is very important to know the audience who is going to be
reading the letter. You will need to introduce yourself in the beginning, before
proceeding onto the contents of the letter. After introducing yourself, it is good to give
an introduction about the subject matter as well. Remember to sound as professional
as possible. There needs to be a balance between explaining the matter under
discussion and doing into a deep explanation about the topic. You will need to give
the information that is necessary, at the same time not make it boring. To make your
letter professional you need to give all the facts, figures, reasons and even examples to
help make the topic clear.

While finishing the letter it is also just as important to not only explain the problem or
the situation in hand, but also to offer an appropriate solution or propose the next step.
It is crucial for you to end the letter with a solution in hand, as without it your letter is
incomplete. If needed you may also ask the reader of the letter for a solution or their
opinions on the matter at hand. Also make sure you have given your contact address
or phone number, if the reader of the letter wishes to contact you.

It is important to note that in case you are enclosing any letters or documents along
with your business letter, please mention them in the letter as well. And if you are
referring to any particular person in the letter, who maybe anyone except the intended
reader, it is good to mention their details as well.

Closing of the letter

The closing of the letter is done by typing "Yours sincerely" or "Thank you", and on
the next line the signature of the sender is affixed. Make sure the letter is signed in
black or blue ink only.

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