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					                                                                    ACDFA Great Lakes Region Festival
                                                                     Theater and Technical Information


                                                                          Technical Information Manual
                                                                                            Contact Info:
                                                                                               Mary Cole
                                                                                    Department of Dance
                                                                                  University of Michigan
                                                                                      Phone: 734.936.0705
                                                                        Office Hours: Tu & Th: 12:00-2:00
                                                                                       mcole@umich.edu

About the Technical Information Package

This information is also available online at www.music.umich.edu/events/future/ACDFA_2002/

                ADJUDICATION CONCERTS I, II, III, IV, V, & VI – VIDEO STUDIO


Adjudication Concert I, II, III, IV, V, VI- spacing/technical rehearsals
 Spacing/Technical Rehearsals will begin on Wednesday morning for those schools adjudicating
Wednesday morning, and continue until the last adjudication concert set for Friday afternoon (see
Tentative Festival Schedule #1). Each school will be given 15 minutes on stage per work for technical
rehearsal and spacing. The schedule is tight and must be strictly followed. A more detailed schedule
will be given at a later date.

Report to the Lobby in front of the Video Studio in the Media Union thirty minutes prior to your on stage
call. From there they will be directed to the Green Room where dancers may warm up or mark through
their dances. Directors should give the stage manager their audio recording at the start of their tech time.
Any questions should be directed to the stage manager as well. Since all lighting cues will be pre-
programmed, please make sure we receive your completed cue sheets by the January 11, 2002 deadline.
Please remember that due to severe scheduling problems, your lighting design should be kept simple so
that your tech time can be used effectively.

The stage manager will call you to the stage at your appointed time. Give him /her your audio recording,
making sure that tapes/etc. are cued and labeled clearly, stating: Title of dance, name of Institution, name
of choreographer, length of music/score in minutes and seconds. One dance per media unit, please.

Adjudication Concerts I - VI - performances
Dancers in each adjudication performance should report to dressing room area 30 minutes prior your
time. Since there are only two small dressing rooms, which share a single bathroom and shower, dancers
should plan to gather in the Audio Studio. This will serve as the Green Room, where dancers can warm
up or wait until their dance is called. It is assumed that in each dressing room, groups will work out their
own schedules of using mirror spaces for make up. There are two public restrooms on the same floor as
the video studio at either end of the building. Dressing rooms will be heavily taxed at all times. Be
prepared to share a small space with many other people. Rapid clearing of costumes, makeup, and other
personal belongings as soon as you’ve finished performing is strongly recommended.

After each adjudication concert, our three adjudicators will meet with the dancers, choreographers, and
others in the Teleconference Room to give feedback and to share brief critiques.
Pick up your audio recording at the Stage Manager's station after the adjudication concert concludes.

Adjudication Concerts I – VI - technical information
The Video Studio is a small and intimate space reconfigured to serve as a proscenium theater that seats
120 people. The stage space is comprised of a free-standing, portable, sprung dance floor with marley, 40’
wide X 30’ deep, set upon the cement floor of the studio. Because this creates a 2-3 inch step up onto the
stage floor, there will be a ramp set on the stage left and stage right edges of the stage for smooth access.
Legs frame either side of the stage floor, hanging 3 inches onto and 3 inches off the stage floor.

Stage Specifications:   Dance floor dimensions: 40’wide x 30’ deep
                        Performance space w/ legs: 34’ wide x 30’ deep
                        Dance Floor Surface: Marley over portable sprung wood floor
                        No rosin or talc or similar substances may be used on this floor
                        Wings: 3 per side, approximately 9’6” wide each
                        Stage can use either a lit cyc or a closed black traveler.
                        Cyc and traveler are curved and 8’ upstage of sprung floor at center.
                        There is no system for flying scenery.
STAGE ACCESS FOR PROPS/EQUIPMENT: Through a loading dock door on the east side of the Media
Union Building north off Bonisteel Blvd. Loading dock door clearance is 20’ x 20’.

AUDIO: The audio/lighting control booth is located in the “back” of the seating area.
Speakers: 2 Bose loudspeakers placed downstage for the audience and 2 Bose loudspeakers placed
upstage serve as monitors stage left & right.

Playback formats: MiniDisc, CD ( no re-writeable CDs), Cassette, or DAT.
We will accept cassette tapes for Adjudication and Informal Concerts only. All cassette tapes should be
pre-cued. Schools should bring a backup recording in mini-disc, non re-writeable CD or DAT format, in
case the work is chosen for the Gala Concert.

LIGHTING: We will have four preset basic “looks” from with you may make a selection for your dance:
Bright warm, Medium warm, Bright cool, and Medium cool. Any special considerations should be
forwarded to Mary Cole as soon as possible, and by January 15, 2002, at the latest. You will be allowed
one internal cue per work.

A basic plot will be in use with standard dance washes as follows:
                   Warm front wash L152 or L176
                   Cool front wash L174
                   Warm back wash L113 or L106
                   Cool backwash L079
                   High side right and left R55
                   Two instruments per boom; one at 8’ high L052 and
                   one shin at 12” high whose color can be changed
                   Nine down light "pools": DSL, DSC, DSR, CL, CS, USL, USR, and USC.;
                   All down pools will be no color.
                   Cyc lights – A choice of white, red or blue cyc or a closed black traveler.

Additionally, a fifth preset is available to add one or more of the down lights mentioned above; and a
sixth preset will allow for a cyc color, if desired. Gel changes can be accomplished in the shin light only.
Color choices (Lee Filters): L009 Amber; L108 English Rose; L166 Pale Red; L035 Light Pink; L036 Dark
Pink; L002 Rose Pink; L048 Rose Purple; L136 Pale Lavender; L137 Special Lavender; L063 Pale Blue; L161
Slate Blue; L119 Dark Blue; L138 Pale Green; L124 Dark Green; L116 Medium Blue-Green.




                                                                                                            2
If not specified, these lights will remain no color. The gel frame size is 6 1/4” x 6 1/4” square if you wish
to bring your own color. Color must be labeled with dance title, choreographers name, school name and
adjudicated concert number.

Scenery/Props: All props and scenic elements are the responsibility of the person acting as your Stage
Manager/Technician. There is very little storage room in the loading dock area stage right of the
performance space. All scenic elements and props must be removed from the Media Union as soon as
your adjudicated concert is completed. Rigging and flying of scenery is not possible. It is strongly
suggested that all scenic elements be ground supported, that is, sit on the floor. Nothing can be nailed or
screwed into the floor.

Stage Manager/Technician: Each school must provide a person who will be responsible for audio
formats, audio levels, lighting cues(both at the adjudication and gala performances), props and/or scenic
elements. A technical support staff is provided in the Adjudication Performance space to facilitate, but a
person who is technically responsible for each piece must be present during the spacing rehearsals and
adjudication performance to indicate cue placement and audio cues to this staff. ALL CUES WILL BE
PRE-PROGRAMMED.
Please Note: We strongly suggest you limit cueing for the Adjudication Concert to the bare minimum, as
in no more than one internal cue for the entire piece with internal blackouts only when required. There
will be only fifteen minutes per dance allotted for spacing, audio levels and lights. Due to the number of
dances wishing to adjudicate, the schedule must be strictly adhered to.

DRESSING ROOMS AND FACILITIES:
Dressing Rooms are extremely limited at the Media Union. There are only two small dressing rooms,
which share a single bathroom and shower, to be reserved for those while performing onstage. There are
also two public restrooms on the same floor as the video studio at either end of the building. The Audio
Studio will serve as the Green Room, where dancers can warm up or wait until their dance is called. It is
assumed that in each dressing room, groups will work out their own schedules of using mirror spaces for
make up. There are two public restrooms on the same floor as the video studio at either end of the
building. Dressing rooms will be heavily taxed at all times. Be prepared to share a small space with
many other people. Rapid clearing of costumes, makeup, and other personal belongings as soon as
you’ve finished performing is strongly recommended.

Each group must supply their own towels, makeup, hygienic and first aid supplies. University of
Michigan does not provide these items. NOTE: Performers are not allowed in the seating area of the
theater in costume or makeup.

FOOD, DRINK AND SMOKING ARE NOT ALLOWED IN THE MEDIA UNION AT ANY TIME.


FACULTY CONCERT & GALA CONCERT at the POWER CENTER FOR THE PERFORMING ARTS

Please Note: There will be a brief production meeting immediately following the announcement of the
program order for those dances selected to perform in the Gala Concert. Dressing room assignments will
be announced, and a schedule of tech/spacing times will be circulated. If there are any technical
questions, please call, email, or write to:
                                            Mary Cole, Festival Technical Director
                                            University of Michigan Department of Dance
                                            1310 North University Court
                                            Ann Arbor, Michigan 48109-2217; 734-936-0705
                                            Email: mcole@umich.edu
                                            Office Hours Tuesday & Thursday 12:00-2:00



                                                                                                                3
Faculty Concert - spacing/tech schedule
 Spacing /Technical Rehearsals for the Faculty Concert will begin on Thursday morning at 9:00 in the
tentative program order. A more detailed schedule will be given in the next mailing.

Please report to the Rehearsal Room in the Power Center for the Performing Arts thirty minutes prior to
your onstage call. Dressing rooms assignment will be posted in the rehearsal room as well as directions
on how to get to the dressing room. Dancers may warm up in the rehearsal room. Please send Faculty
Concert lighting cue sheets for each piece your school is bringing when you send in your technical
information. Please remember that due to severe scheduling problems, your lighting design should be
kept simple so that your tech time can be used effectively. Please remember that the duties of the
technical crew will be to assist you with light and sound level adjustments. The Technical Director will
not be serving as a lighting consultant for individual dances. Nor shall your tech time be sufficient to
create cues from scratch. Be sure to submit completed technical forms so that we can use your tech time
effectively. Schools that fail to submit tracking sheets, and simply ask for “general illumination cue”, will
get all channels at 80.

The stage manager will call you to the stage at your appointed time. Give him/her your audio recording
(please label it clearly). He/she will return it to you after the performance. Please remove all costumes,
props, and other belongings from theater when you have completed your tech rehearsal.

Faculty Concert - dress rehearsal
Please report to your dressing room in the Power Center thirty minutes prior to your onstage call. The
stage manager will call you to the stage at your appointed time. All dancers should report to the dressing
rooms 30 minutes prior to curtain. It is assumed that in each dressing room, groups will work out their
own schedules of using mirror spaces for make up. Dressing rooms will be assigned and posted.

Faculty Concert - performance
Please report to the Power Center Rehearsal Room at 6:15 pm. The rehearsal room will be available for
warm-ups from 6:30 pm - 7:15 pm. We must be off the stage at this time. The stage monitors will be on in
the dressing rooms and the Rehearsal Room. There will also be a back stage manager to call you to
"places" from the Rehearsal Room.

Gala Concert - spacing/tech schedule
Spacing /Technical Rehearsals will begin on Saturday morning at 9:00 in program order. A more detailed
schedule will be given at the production meeting following the announcements. All dancers/directors
should report to the Rehearsal Room in the Power Center for the Performing Arts thirty minutes prior to
your onstage call. Dressing room assignments will be posted in the rehearsal room as well as directions
on how to get there. Dancers may warm up in the rehearsal room. Please send Gala lighting cue sheets
for each piece your school is adjudicating when you send in your technical information. We will be
pre-programming the light board for this concert. Please remember that due to severe scheduling
problems, your lighting design should be kept simple so that your tech time can be used effectively.

The stage manager will call you to the stage at your appointed time. Give him/her your audio recording
(please label it clearly). He/she will return it to you after the performance.

Gala Concert - dress rehearsal
Report to your dressing room in the Power Center Theatre thirty minutes prior to your on stage call. The
stage manager will call you to the stage at your appointed time. All Dancers should report to dressing
rooms 30 minutes prior to curtain. It is assumed that in each dressing room, groups will work out their
own schedules of using mirror spaces for make up. Dressing rooms will be assigned and posted.

Gala Concert - performance



                                                                                                                4
Report to the Rehearsal Room at 6:15 pm. The rehearsal room will be available for warm-ups from 6:30
pm - 7:15 pm. We must be off the stage at this time. The stage monitors will be on in the dressing rooms
and the Rehearsal Room. There will also be a back stage manager to call you to "places" from the
Rehearsal Room.

Faculty & Gala Concert - technical information

Power Center for the Performing Arts Stage Specifications:

       Proscenium stage space with grand drape, which is a manually operated guillotine.
       Dance floor dimensions: (on-stage) 44' wide x 32' deep (to scrim)
       Wings: 4 per side, approximately 7' wide each
       Masking: Black velour legs and borders, a white cyclorama w/black scrim (background can be
        black or lit like a cyc)
       Proscenium opening: 55' wide x 28' high (24' working height)
       Stage access for props/equipment: A loading dock is located at stage level accessible off Huron
        Street. Loading door is 12' wide by 18' high.
       Performers access to stage: Performers may enter the backstage areas by the stage door located
        next to the Loading Dock door.
       Dance Floor Surface: Stage floor is a masonite-surfaced floor covered with a marley dance
        surface. No rosin or talc or similar substances may be used on this dance floor. There can be no
        food, drink or any other foreign matter brought onto the floor. Also, there may be no substances
        applied to bodies or costumes that may mar or stain the dance floor. Minimal taping with
        approved tape (vinyl tape is approved, glow tape can also be used) is allowed for spiking.

Please Note: If anyone is planning a dance that requires a special surface, such as a tap composition,
you must discuss that with us and put this request in writing by December 12, 2001. Please note the
earlier deadline than other matters.

Lighting: Each of the areas will be provided with two colors of front of house light and three colors of
high backlight. In addition, there will be four choices of sidelight color from both stage left and right. The
cyc, if used, can have up to three colors of light from above. There are nine focused down light specials;
DSL, DSC, DSR, CL, CS, CR, USL, USC, and USR. All down pools will be no color. If there are other
specials needed we may be able to provide them, but only if the time is available.

Please see enclosed documents for details.

Gel changes: Color changes may be made in the boom unit if you bring the desired color. Otherwise this
unit will remain R55 (lilac). Frame size for changeable unit: 6 1/4” x 6 1/4”. Color must be labeled with
dance title, choreographer’s name and school name.

We strongly suggest each group limit the number of necessary cues to ten or less.          However, there
is no enforced limit to the number of cues you may have in the Gala Concert. The only limitation is the
amount of time you will have to space, light, and set audio levels, which is approximately 20-30 minutes
per group.

If you are considering using follow spots in the gala, we can provide competent operators. However, you
are quite welcome to provide your own operators who may be more familiar with the work.

Audio: Because the Gala Concert will be in a different theater than the Adjudication Concerts, a sound
check will be necessary during your spacing/tech rehearsal.




                                                                                                                 5
The acceptable audio-recorded playback format can be CD (no re-writeable CD’s), DAT and MiniDisc. If
bringing a “homemade” CD it is strongly suggested you bring a DAT or MiniDisc back-up. Tape cassettes
will not be accepted for playback for Gala and Faculty concerts. The audio mixing board is located in the
rear of the house.

Sound system consists of:
               Crest X4 mixer, 20 channel
               Protea 4.24G digital Equalizer
               Klark-Tekink DN-360 Equalizer
               Sony CDP-D11 CD player
               Sony MDS-E12 MiniDisc
               Tascam DA-30 Dat
               Stereo monitors on stage, 2 per side Electro Voice SX-300
               Front of House stereo speakers:
               Electro Voice Delta Max 1122, 2 per side
               Electro Voice Delta Max 2181 subs, one per side
               Front of house center cluster:
               5 Electro Voice Delta Max 1122
               3 Electo Voice Delta Max 1152
               Amplifiers: All Crest

You must present your audio recording for the Gala Concert to the stage manager at the time you come to
the theater for your blocking/tech rehearsal. Recordings will be returned to you after the performance.
Each playback format should be in a box labeled with the following: Title of Dance, Institution,
Choreographer, Length of Music/Sound in Minutes and Seconds. Only one dance should be on each
tape/CD/ MiniDisc.

Scenery/Props: All props and scenic elements are the responsibility of the person acting as your stage
manager/technician. There is ample storage room in the stage left, stage right wings and back stage for
these items.

Fly Rail: Scenery must be minimal. There are a few available line sets for this. Each group performing
must complete all rigging and flying during their tech/spacing time. Anyone who needs the use of a line
set for his or her presentation should contact Mary Cole as soon as possible. All requests will be given
careful consideration and we will accommodate you if at all possible. However, there will only be about
15 line sets open at various parts of the stage. You must contact us as early as possible, and also have
your request in to Mary Cole, in writing, by no later than January 15, 2002. We will do our utmost to
accommodate everyone possible.

Dressing Rooms: At stage level there are 2 (l-4 persons) rooms on SR. At first level above stage there are 2
(1-4 persons) rooms reached by stairs SR. At the level below the stage are 2 chorus (40 persons each)
rooms accessed from SR and SL. Also below the stage is a large trap room that maybe used as dressing
room area. All dressing rooms have toilets and showers. Stage monitor and call system to all dressing
rooms. All dressing rooms will be assigned at tech information meeting.

Please note that you must supply your own towels, make-up, hygienic, and first-aid supplies. University
of Michigan does not supply these items. You will be asked to clear these items from the dressing rooms
as soon as the performance is completed and you are out of costume.

Stage Manager/Technician: Each school must provide a person who will be responsible for making
decisions on all technical aspects of each piece, including audio levels, lighting levels, and scenery or
props. There is a minimal professional crew available to assist.



                                                                                                            6
A professional Stage Manager will be in charge of the stage. However, each school will be responsible for
calling your own cues. We cannot learn your dances in one rehearsal. The stage manager's console is in
the stage right wing. The performance will be called from this position.

General Notes: House lights are controlled from the control booth.
               Monitors are in the Rehearsal Room, Green Room, Dressing Rooms and Control Booth.

The Power Center Rehearsal Room is 1 and 1/2 levels above the stage and is connected to the stage via
the Green Room and a set of stairs that lead to a door in mid stage left wing. If using this entrance, you
much be quiet since it opens onto the stage area.

We will do our utmost to provide a secure backstage area. Please help us by not bringing any unneeded
valuables to the theater, and provide a person with your company to collect and secure all valuables. The
Power Center for the Performing Arts will be a busy place during this time. We want you to feel as
comfortable as possible during your stay here.


  FOOD, DRINK AND SMOKING ARE NOT ALLOWED IN POWER CENTER THEATER AT ANY
                                   TIME.

                            INFORMAL CONCERTS I, II – VIDEO STUDIO

The Informal concerts will be held in the same theater as the Adjudication Concerts are held - in the
Video Studio in the Media Union. Informal Concert I is scheduled for 11am- 12:30 pm and Informal
Concert II is scheduled for 2:30 – 4pm. Show order will be posted at the Festival Information Desk in the
School of Music Building. The program order will be established Saturday morning because we want to
accommodate those pieces whose choreographers and/or dancers have a commitment to the Gala
Concert Spacing/Tech.

Informal Concerts I, II –spacing/run-through
Spacing rehearsals will begin on Saturday morning at 9am for those schools performing in Informal
Concert I and on Saturday afternoon at 2pmfor those performing in Informal Concert II. Each school will
be given 15 minutes on stage in program order for spacing rehearsal and run-through. The schedule is
tight and must be strictly followed. A more detailed and up-to-date schedule will be given at a later date.

Report to the Lobby in front of the Video Studio in the Media Union thirty minutes prior to your onstage
call for rehearsal. From there, proceed to the Green Room where dancers may warm up or mark through
their dances. Directors should give the stage manager their audio recording at the start of their tech time.
Cassette, CD, Mini-disc, and DAT are acceptable playback formats for audio recordings. These
recordings should be labeled clearly, stating: Title of dance, Institution, Choreographer, Music length.
One dance per cassette/CD/mini-disc. Any questions should be directed to the stage manager.

Informal Concerts I, II – performances
Dancers in each concert should report to the Green Room 30 minutes before you perform. Since there are
only two small dressing rooms, which share a single bathroom and shower, dancers should plan to
remain in the Green Room (Audio Room) until right before they go onstage. There are two public
restrooms on the same floor as the Video studio at either end of the building. Dressing rooms will be
heavily taxed at all times, so be prepared to share a small space with many other people. Please remove
costumes, makeup, props, and other personal belongings as soon as you’re finished performing. After the
concert, audio recordings can be picked up at the Stage Manager’s station in the back of the “house.”

We hope to get ACDFA faculty members to volunteer to give feedback to those participating in the
Informal Concerts in the break between concerts.


                                                                                                             7
Informal Concerts I, II – technical information
The Video Studio is a small video film studio reconfigured to serve as a proscenium theatre space that
seats 120 people. The stage space is comprised of a freestanding portable sprung dance floor with marley,
40’ wide X 30’ deep, set upon the concrete floor of the studio. Because this creates a 2-3 inch step up onto
the stage floor, there will be a ramp set on the stage right and left edges of the stage for smooth access.
Legs frame either side of the stage floor, hanging 3 inches onto and 3 inches off the stage floor.

Lighting: We will have four preset basic “looks” from which you may make a selection for your dance:
Bright warm, Medium warm, Bright cool, and Medium cool.

Audio: The audio/lighting control booth is located in the “back” of the seating area.
Speakers: 2 Bose loudspeakers placed downstage for the audience and 2 Bose loudspeakers placed
upstage serve as monitors stage left & right.

Playback formats: Mini-Disc, CD (no re-writeable CDs), Cassette, or DAT. All cassette tapes should be
pre-cued. We will accept cassette tapes for Adjudication and Informal Concerts only.

Stage Manager/Technician: Each school must provide a person who will be responsible for audio
formats, audio levels, lighting cues, props and/or scenic elements. Technical support staff is provided in
the Video Studio, but a person who is technically responsible for each piece must be present during the
spacing rehearsals and performance to indicate cue placement and audio cues to this staff.

Dressing Rooms and Facilities:
Dressing Rooms are extremely limited at the Media Union. There are only two small dressing rooms,
which share a single bathroom and shower, to be reserved for those while performing onstage. There are
also two public restrooms on the same floor as the video studio at either end of the building. The Audio
Studio will serve as the Green Room, where dancers can warm up or wait until their dance is called. It is
assumed that in each dressing room, groups will work out their own schedules of using mirror spaces for
make up. There are two public restrooms on the same floor as the video studio at either end of the
building. Dressing rooms will be heavily taxed at all times. Be prepared to share a small space with
many other people. Rapid clearing of costumes, makeup, and other personal belongings as soon as
you’ve finished performing is strongly recommended.

Each group must supply their own towels, makeup, hygienic and first aid supplies. University of
Michigan does not provide these items. Also note that performers are not allowed in the seating area of
the theater in costume or makeup.

FOOD, DRINK AND SMOKING ARE NOT ALLOWED IN THE MEDIA UNION AT ANY TIME.


SAFETY CONSIDERATIONS

It is our intention to oversee all activity in the theaters and on the stage in order to protect everyone
involved. This is not intended as any kind of competency question, it is simply a standard policy of the
University of Michigan Dance Department.

All Costumes, Scenery, Props, Personal Property, Etc. MUST BE REMOVED from Power Center For the
Performing Arts after the GALA Concert. There will be no staff available the next day to unlock the
building for the removal of these articles.




                                                                                                             8
If there are any questions or problems concerning the information in this package, please contact us in
advance so that we may discuss them. For the faculty and staff of Power Center and the Media Union, our
first concern is the safety of the people working in the theater and preserving the integrity of the facility.
Please weigh your requests for special consideration carefully, as each request for exceptions to the rules
will have to be considered in light of its effect on all of the participating productions.

With these considerations in mind, we hope to have an exciting and productive festival.

Mary Cole,
Festival Technical Director
mcole@umich.edu
734.936.0705
734.763.5962 (fax)




                                                                                                             9
             CUE SHEET/TRACK SHEET/MAGIC SHEET INSTRUCTIONS

Please complete the following forms and documents and return to:
Mary Cole, Festival Technical Director
University of Michigan Dance Department
1310 N. University Ct.
Ann Arbor, MI 48109-2217
734.763.5962 (fax)

CUE SHEETS:

The cue sheets are organizational forms, which outline all the technical aspects for your piece. I have
included only one sheet. Please copy as many as needed. It is essential that these be as thorough as
possible since the Festival Stage Manager will be using them to organize the show. You will note that the
form is organized into four departments: Lights, Sound, Multimedia/FX and Rail. Please assign a linear
sequence of cue numbers or letters for each department in the space provided marked “CUE#”. Leave all
“FESTIVAL CUE#_” spaces blank, to be assigned by the stage manager or myself. Please provide the
appropriate description, visual, audible sequence or sign that actuates the cue in the larger area marked
“CUE”. Any additional notes or explanations can be notated in the “NOTES” or “SPECIAL” sections.

Please fill out a new sheet for every cue of each department in sequential order. The only time you will
have multiple departmental cues filled out on a single sheet is if the cues are simultaneous or directly
adjacent to one another.

EXAMPLE: Your dance has 3 light cues: Top of the piece, one light shift in the middle and one at the end.
Your dance has 2 sound cues: top of the piece and end of the piece (sound out). Your dance has 2 rail
cues: top of the piece (curtain out) and end of the piece (curtain in).
You would have 3 cue sheets:
Sheet #1 would have the lights, sound, rail all at the top of the piece
Sheet #2 would have lights only, the shift in the middle of the piece
Sheet #3 would have lights, sound, and rail all at the end of the piece.

Due to the short tech time, each choreographer will have, it is recommended that all cueing is kept to a
minimum and you are as accurate and detailed as possible.

The Lighting cue block also asks for a “Fade Time.” This is simply the rate at which you would like the
cue to fade in seconds.

The Sound cue block asks you to denote your playback format. Please include any program numbers if
pertinent. All recordings must be prepped before your tech rehearsal. The Festival cannot provide
recording and tape transfer services. Sound levels will be set during your tech period.

Unless using slides, fog, etc., ignore the Multimedia/FX block. The Festival will not provide slides, fog,
etc.

Use the Rail cue block to indicate when and how fast or slow the Grand Drape (main curtain) should
move. I will assume that all Rail cues refer to the Grand Drape unless indicated otherwise.

MAGIC SHEET:
These schematic diagrams show how the festival light plot control is set up and organized. The Magic
Sheet is essential for transposing any previously designed lighting looks for your piece to our festival
lighting system. They will be your key to filling out the tracking sheets for your individual lighting cues.



                                                                                                             10
TRACKING SHEETS:
The Tracking sheets show the level of every control channel for every light cue you require. Fill out a
tracking sheet for each lighting cue in your dance and every cue number on your cue sheets. When
completing your tracking sheet, only indicate the level wanted for each channel. A blank channel means
no level. If a channel that you have set at 50 needs to go up, down or even out in the next cue, simply
write the new level on the next tracking sheet. Remember to leave the “festival Cue #” blank, while filling
in the rest of the information.

COLOR CHANGE IN THE SIDE LIGHT SHIN UNIT:
Please indicate on the cue sheet in the “SPECIAL” area if you want to change the color of the shin side
light unit.
Color choices are Lee Filters :
L009 Amber
L108 English Rose,
L166 Pale Red
L035 Light Pink
L002 Rose Pink
L048 Rose Purple
L136 Pale Lavender
L137 Special Lavender
L063 Pale Blue
L161 Slate Blue
L119 Dark Blue
L138 Pale Green
L124 Dark Green
L116 Medium Blue-Green
If not specified, these lights will remain no color.
Frame size for changeable unit 6 1/4” x 6 1/4”, if you want to bring your own color
Color must be labeled with dance title, choreographer, school and color number.




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