Graphic Design Job Proposal Grantsmanship A Practical Guide to Winning Grant Funding For the

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Graphic Design Job Proposal Grantsmanship A Practical Guide to Winning Grant Funding For the Powered By Docstoc
					Grantsmanship
              A Practical Guide
                      to
            Winning Grant Funding
                          For the:
              Ohio Apprenticeship Conference

                      December 2008




      Deborah Bingham Catri, Ph.D.
      Director, Graduate Outreach
      Ohio University
Reasons to Write a Proposal
                    Job Security
   Required
                    Personnel
   $$$$$$$$
                    Challenge
   Equipment
                    Recognition
   Innovation
                    Personal
   Program
   Materials
Top 10 Insights to Grant Writing
   Make the proposal neat, clean, and
    readable
   Write at a 9-10 grade reading level in plain
    English
   Keep it brief
   Be positive
   Avoid unsupported assumptions

                                           Continued
Top 10 Insights to Grant Writing
    Be responsive to RFP emphases
    Show efficiency in your delivery
    Provide accountability
    Be internally consistent
    Show capacity to deliver
Elements of a Quality Proposal
    Title page
    Abstract or Summary
    Introduction
    Problem Statement or Needs
     Assessment
    Program Objectives



                                  Continued
Elements of a Quality Proposal
    Management or Implementation Plan
    Staff
    Evaluation
    Budget
    Appendices
Begin the Proposal Writing
Process
    Research and data collection
    Writing outline
    Description of the problem and
     justification of the project
    Program objectives
    Plan of action
    Management or implementation plan

                                         Continued
Begin the Proposal Writing
Process

    Budget
    Attachments
    Complete draft
    Edit and revision
    Final draft
    Submission date

                             Continued
Begin the Proposal Writing
Process
    Data collection and other research
    Financial information
    Primary writing
    Oversight
    Typing / Word Processing / Graphic Design
    Final editing
 Note: You should have one person who is primarily
   responsible for reviewing and editing final draft;
   otherwise, the proposal might lack consistency.
Fundable Initiatives / Programs
   Review synopsis of the initiatives / programs
         e.g., supports basic research studies on the
          under representation of women and minorities in
          information technology
   Look for a solid “fit” or retool your project
    objectives to “fit” program requirements
   Look for eligibility
“Special” Concerns
   Foundations are difficult to “crack” as a
    funding source.
   Strongly encourage contacts be made with
    the sponsor prior to submitting a proposal;
    many require a letter of intent / interest or
    short (5-6 page) pre-proposal prior to full
    proposal submission.
   “Schmooze” factor critical.
Format of the Proposal
    Dependent upon the specific criteria issued
     by the funding agency
    Existing guidelines should be follow closely
    Writing Outline Against Score Criteria




 Note: In absence of a prescribed format, the format
   shown previously may serve as a useful guide.
Problem Statement / Needs
Assessment
This section of the proposal is designed to explain what
needs to be done and why. The problem statement delimits
the specific problem area and offers a promising solution. It
is of utmost importance that the description of the need is
closely related to the objectives and plan of action described
in later sections of the proposal document.

The Problem Statement / Need section:
 Relates to objectives of the project
 Is reasonable and doable

                                                     Continued
Problem Statement / Needs
Assessment
   Incorporates an adequate review of the
    literature to give further evidence of the need
   Is supported by data and authorities
   Describes client benefits
   Is established with input from client
   Is interesting to read
Program Objectives
The Program Objectives section should:
 Be measurable (stress results)
 Contain time limits
 Be realistic and obtainable
 Address: who? what? when? where? and how?
 Be stated clearly and concisely
 Quantify change
 Include a measurement instrument

                                   Continued
Program Objectives

   Problem Statement    Why

   Program Objectives   What

   Management Plan      How
Staff
The Staff section should contain:
 Organizational chart which clearly depicts
  the locus of control for the project
 Key project staff members’ qualifications
 Letters of commitment from consultants or
  other personnel external to the submitting
  agency
Budget
The Budget section:
 Provides a best estimate
 Is reasonable
 Includes summary and detail
 Is justifiable
 Is error free! Is error free! Is error free!

 Note: Each request for proposal (RFP) will usually contain a
   form and instructions for preparing a budget. Since there
   is no standard format, you can adapt to any budget form.
Evaluation
The Evaluation section:
    Covers product and processes
    Tells who and how
    Defines criteria
    Describes the data gathering method
    Try to include both formative evaluation/process evaluation (ways to gain
     feedback on the project while it is being conducted and summative
     evaluation/product evaluations (ways to show that the project fulfilled that which was
     originally proposed)
    Describes the process of data analysis
    Describes reports to be produced
    Note: Generally, the evaluation plan must address the
      objectives. If, for example, the objectives deal with
      increased scores, increased placement, etc., then
      evaluations of student opinions, teacher reactions, and
      attendance records would be inappropriate.
Quality Control Checklist
General Guidelines:
   Finished proposal must be as professional as
    possible
         Quality bond paper, standard type, neat
         Professionally written
         Correct in style, spelling, grammar
   Make sure the grantor’s directions for the proposal
    have been followed
         Components / headings
         Attachments
         Required information
         Evaluation criteria
   Proposal should be completed, yet concise
   Don’t attach unnecessary documents
Quality Control Checklist
Avoid features that bore and frustrate proposal
  readers:
   long, rambling narratives
   long, rambling complicated sentences
   too many short, choppy sentences
   page after page of statistics or descriptive data with little
    or no relation to the project
   glaring mistakes in grammar or style
   objectives that are mere day-to-day activities
   evaluation that is based on opinion questionnaires
   letters of support from system personnel
   “canned” letters of commitment
   long, detailed resumes or vitae
Quality Control Checklist
Reasons proposals are rejected
  immediately:
 Not signed by proper authorities
 Elements missing
 Budget in wrong format
 Required documents not included
 Too long
Quality Control Checklist
Effective Guidelines:
 Above all, be coherent
         Avoid unrelated phrases or sentences
         Use transitional words such as for, therefore,
          because, etc.
   Avoid long, complicated sentences
   Use the active voice whenever possible


                                                    Continued
Quality Control Checklist
   Use action verbs
   Spell out each abbreviation the first time used
   Define unfamiliar terms
   Avoid multi-syllable words
   Stay away from overused, or trite clichés,
    words and expressions
Things to Remember
   Appearance is everything.
   Your proposal is only one among many.
   Seek technical assistance.
   Don’t procrastinate.
   Make it interesting.
   You cannot control the subjectivity of the reader.
   You cannot control the political nature of grant
    awards.
   You CAN control the quality of your final proposal
    submission!
The Review Process
   Agency Review
   Panel Review
   Evaluation Forms
   Scoring Procedures
   Percent Funded
   Score Cutoff
   Notification Process
   Internal and External Influences
Government and Public Agencies
   Criteria is usually stated explicitly in an RFP
    (Request for Proposal)
   Definite window of opportunity (deadline)
   Evaluation process is structured (score
    sheets)
         Peer review
         Panel review
   Criteria may be “wired”
   Attention to minute details is often the norm
   Budgets usually carry restrictions
Searching for Extramural $$
Grant Sources


   Internet
   State, Federal, Local
   Foundations
   See handout
Grantsmanship




     Good Luck!
                Deborah Bingham Catri, Ph.D.
                Director, Graduate Outreach
                Ohio University
                614.367.9371 Ext. 727 (phone)
                614.367.1939 (fax)
                catri@ohio.edu (e-mail)

				
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