Loan Contract Tem

							                                     Special Council Meeting
                                     of the City of Greenville
                                     held in the Council Chambers
                                     on Tuesday, April 22, 2003


Call to Order:
The special meeting of the City Council was called to order on April 22, 2003 at 7:30 p.m. by
Mayor Alan Gaffner.

Roll Call:
Mayor Alan Gaffner, Councilman Gene Daum, Councilman Kenny Hampton, Councilman Bob
Helmkamp, and Councilman Lisa Neudeck.

City Attorney Schaufelberger, City Manager James Stevens and City Clerk Margaret Iberg.

Special Meeting:
Notice of the special meeting having been given as provided by law, said meeting was called for
the consideration of the following agenda:
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1.                          Resolution Amending Voting Record on Resolution 2003-02
2.                          Appointment of Mayor Pro-Tem
3.                          Resolution for Health Care Facilities Revenue Bond Issue
4.                          Ordinance Setting Garbage Pickup Guidelines
5.                          Request for Revolving Loan Funds
6.                          Economic Development Consultant
7.                          Motor Fuel Tax Allocation Resolution
8.                          Review and Adoption of FY 2003/ 2004 Budget
9.                          Executive Session - Personnel
10.                         Ratification of Contract with Laborers Local 508

Economic Development
Consultant:
Mayor Gaffner introduced Rita McDowall who has started a private consulting business since
retiring from Ameren, where she served in economic development. Mrs. McDowall reviewed a
proposal the council had received at the April 8 meeting which provided her resume, services
and fees. The total proposal for the new fiscal year would be $64,300 for salary and expenses, of
which $20,000 would be development and mailing expenses of Agracel, Inc. who would provide
direct mailings. Mrs. McDowall stated she would like to begin with retention visits to local
industries.

After discussion, Councilman Helmkamp noted he hoped this would change the view of some in
the community that think no change is needed, and that the hiring of Mrs. McDowall would free
the city manager to focus on other projects. He moved that the city enter into a contract with
Mrs. McDowall for economic development consulting and the motion was seconded by Daum.

      Ayes:             Helmkamp, Daum, Hampton, Neudeck, Gaffner
      Nays:             none
      Absent:           none
Motion carried.

Request for Revolving
Loan Funds:
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The Loan Review Committee of the Industrial Commission reviewed the application from
Patrick Clements of Best Western for an additional loan of $200,000 from the revolving loan
fund. The loan would be used to enclose the swimming pool, remodel the front desk, add a
hospitality room and landscaping. These items were included in the original project, but were
not completed due to cost overruns. The city would be third in collateral, after the bank and
SBA. Mr. Clements does have some farm ground that could be used for leverage. It was the
recommendation of the Committee that the loan be tabled to mid-summer, be limited to
$100,000, a formal credit review would be made upon receiving the June 30, 2003 financial
statement, and ask for the 56 acres of farm ground to be used for leverage. Mr. Clements
commented that with a reduced loan he would only be able to enclose the pool.

After discussion, moved by Helmkamp, seconded by Gaffner, to accept the recommendation of
the Loan Review Committee. The request will be reviewed after the June financial statements
are made available.

      Ayes:             Helmkamp, Gaffner, Daum, Hampton, Neudeck
      Nays:             none
      Absent:           none
Motion carried.

Recess to
Executive Session:
At 8:10 p.m., moved by Helmkamp, seconded by Daum, to recess to an executive session for
discussion of personnel.

      Ayes:             Helmkamp, Daum, Hampton, Neudeck, Gaffner
      Nays:             none
      Absent:           none
Motion carried.

Reconvene Meeting:
At 8:37 p.m., Mayor Gaffner called to reconvene the meeting; present were Mayor Gaffner,
Councilmen Daum, Hampton, Helmkamp, Neudeck, City Attorney Schaufelberger, City
Manager Stevens and City Clerk Iberg.
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FY 2003 / 2004
Budget:
City Manager Stevens reviewed the latest draft of the FY 2003/2004 budget and noted the
changes in fund and line item numbering as per state guidelines. The comprehensive street
program will impact use of general funds, and it was suggested that wheel tax and motor fuel tax
be used for the oil and chip program. The contribution from Public Works to the vehicle
replacement fund has been omitted but could be added later in the year if the funds are available.

Moved by Helmkamp, seconded by Hampton, to adopt the FY 2003/2004 budget are presented.
Revenues are projected at $2,400,601 for General, $2,061,430 for Water and $854,500 for
Sewer. Expenditures are projected at $2,437,283 for General, $2,106,000 for Water and
$848,800 for Sewer.

      Ayes:             Helmkamp, Hampton, Daum, Neudeck, Gaffner
      Nays:             none
      Absent:           none
Motion carried.

Ratification of Public
Works Union Contract:
City Manager Stevens advised the public works bargaining unit had ratified the city’s contract
offer of September 2002 by a vote taken on April 9, 2003. The contract provides for $ .50 per
hour wage increases for employees in the street department, and a set wage scale for water and
sewer operators according to the class of license held.

Moved by Helmkamp, seconded by Neudeck, to authorize the mayor to sign the contract as
ratified by the public works bargaining unit. Wage increases will be retroactive to April 9, 2003.

      Ayes:             Helmkamp, Neudeck, Daum, Hampton, Gaffner
      Nays:             none
      Absent:           none
Motion carried.

Resolution 2003-03
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MFT Allocation:
Moved by Daum, seconded by Neudeck to adopt resolution 2003-03, a resolution allocating
$102,000 of motor fuel tax funds for the 2003 oil and chip road program, and for maintenance
materials of rock, cold patch and road salt.

      Ayes:             Daum, Neudeck, Hampton, Helmkamp, Gaffner
      Nays:             none
      Absent:           none
Motion carried.

Ordinance No. 2613
Garbage Pickup
Guidelines:
City Manager Stevens advised that an ordinance needs passage that would amend Ordinance No.
2474 which names D & L Disposal as the sole contractor by right of their contract that expired
April 1, 2003. The new ordinance would be worded to say the sole contractor is the firm that has
a current exclusive trash service contract. It also states, as did previous ordinances, that all
residents and business within the city limits shall subscribe to the service of the contractor.

There was discussion of the enforcement of subscribing to the trash service. It has been
discovered since the change over to Doty Sanitation, that some businesses and residents were not
subscribing to service with D & L Disposal. City Manager Stevens stated that non-compliance
could result in issuance of a citation and fine, as per the ordinance. Councilman Hampton
expressed concern that some small businesses with little trash are forced to pay for service when
the owner can dispose of what they have at their home. City Manager Stevens said technically
by EPA standards you must be a licensed waste hauler to convey trash to a disposal site. The
EPA standards also prohibit the burning of trash and garbage.

Moved by Helmkamp, seconded by Neudeck, to pass Ordinance No. 2613, an ordinance setting
forth the guidelines for trash service within the city limits (see ordinance on file for full text).

       Ayes:            Helmkamp, Neudeck, Daum, Gaffner
       Nays:            Hampton
       Absent:          none
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Motion carried.


Appointment of
Mayor Pro-Tem:
Mayor Gaffner recommended that the policy set by former Mayor Palmer of each councilmen
serving as mayor pro-tem quarterly in alphabetical order be continued.

Moved by Daum, seconded by Helmkamp, to accept the recommendation of the mayor for each
councilman to serve as mayor pro-tem alphabetically for each quarter of the calendar year.

      Ayes:             Daum, Helmkamp, Hampton, Neudeck, Gaffner
      Nays:             none
      Absent:           none
Motion carried.

Resolution 2003-04
Amending the Vote of
Resolution 2003-02:
Mayor Gaffner stated he had intended to abstain from voting on Resolution 2003-02 at the April
8 meeting since it authorized the issuance of revenue bonds for Utlaut Hospital where he is
employed. The bond counsel and city attorney both indicated they did not feel there was a
conflict of interest, but Mayor Gaffner asked for an amending resolution to change his vote from
aye to abstain.

Moved by Daum, seconded by Helmkamp, to adopt Resolution 2003-04, a resolution changing
the vote of Mayor Gaffner from aye to abstain on Resolution 2003-02 adopted April 8, 2003 (see
resolution on file for full text).

      Ayes:             Daum, Helmkamp, Hampton, Neudeck, Gaffner
      Nays:             none
      Absent:           none
Motion carried.
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Resolution 2003-05
Approving Issuance
of Revenue Bonds:
A public hearing having been held on April 15, 2003 for public comments to the proposed bond
issue, and no comments being received, moved by Helmkamp, seconded by Neudeck, to adopt
Resolution 2003-05, a resolution approving the issuance of revenue bonds in the maximum
aggregate face amount of $12,500,000 to finance improvements at Utlaut Memorial Hospital.
The city is acting as conduit for the bonds, but the issuance will not affect the bonding limit of
the city. Councilman Hampton, acting as mayor pro-tem, will sign the resolution.

      Ayes:             Helmkamp, Neudeck, Daum, Hampton
      Nays:             none
      Absent:           none
      Abstain:          Gaffner
Motion carried.

Adjournment:
At 9:40 p.m., moved by Helmkamp, seconded by Daum, to adjourn the meeting.

      Ayes:             Helmkamp, Daum, Hampton, Neudeck, Gaffner
      Nays:             none
      Absent:           none
Motion carried.


                        Margaret Iberg
                        City Clerk