Fir Form in Police by ssp10761

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									                                        Time Card Instructions

 (1) Enter Name on the Time Sheet

 (2) Enter Social Number on the Time Sheet. Do not enter any dashes.

 (3) Enter Department name on the Time Sheet.

 (4) Enter the Ending Date of the Weekly Pay Period. This should be a Sunday.

 (5) Enter your Beginning Comp Time Balance in cell K41 if you have a balance.

 (6) Enter your time in the IN/OUT spaces using the drop down arrow to select the appropriate time.

    Employees who are not paid for a working lunch must enter time in and out for lunch.


 (7) Time is recorded to the nearest quarter of an hour.
     NEAREST QUARTER ROUNDING RULE:

    Take the exact time (hours and minutes) and round that number either up or down
    based on a grace period of 7 minutes within each quarter.

    Minute                         Minute
    1 to 7      Rounds down to               0
    8 to 14     Rounds up to                15
    16 to 22    Rounds down to              15
    23 to 29    Rounds up to                30
    31 to 37    Rounds down to              30
    38 to 44    Rounds up to                45
    46 to 52    Rounds down to              45
    53 to 59    Rounds up to                60


 (8) Click on the drop down arrow to enter the appropriate Absence Reason.
     Click on the drop down arrow to enter the number of Absence Hours.

 (9) If Overtime/Comp Time hours are to be paid, enter the number to be paid in Cell K44.
     The number of hours to pay at time and one-half will be calculated and entered in cell O44.

(10) Comp Time Earned (Cell O41) will be multiplied by 1.5 and rounded up to the nearest quarter hour and
     entered in O42 and K42.

(11) Sign and date your Time Card and have your Supervisor also sign and date.

(12) If the pay period ends in the middle of a week, complete the entire week before giving the form to your
     payroll secretary. If possible overtime is worked prior to the end of the payroll cut off date, then
     overtime cannot be paid unless time worked is over 40 hours for the week.
     For example, if the pay period ends on Wednesday and the employee works 10 hours on Tuesday,
     then overtime cannot be entered for the pay period unless the employee works over 40 hours for the
     week. If the employee worked 10 hours after the pay period ended on Thursday, then the possible
     overtime would be paid in the following payroll period. Any absences that occur after the pay
     period cut off would not be entered until the following payroll.
     Always complete the entire week.
(13) For weeks such as the 4th of July week, code the 4th of July as a "Non Working Day" and it will assign it absence code 000.
sign it absence code 000.
                                                                              Pasadena Independent School District
                                                                       Technology Services and Police Non-Exempt Employee Time Card

Name                                                                                       Lawson Employee #                                                                  Department

Week Ending       Nov 16, 2008
                                                                                                           Absence                                  Absence       Absence                                   Absence
      Day          In       Out           In   Out   In          Out     In        Out     Hours Worked                     Absence Reason                                           Absence Reason                      Total Hours
                                                                                                            Code                                     Hours         Code                                      Hours
Mon, Nov 10
Tue, Nov 11
Wed, Nov 12
Thu, Nov 13
Fri, Nov 14
Sat, Nov 15
Sun, Nov 16
                                                                               Total                0.00                                                                                                   Total Hours          0.00
                                                                                                                                                                                                           Additional
                                                                                                                                                                                                            Hours

                                                                                                                             Comp Time/Overtime Earned for Week        0.00       <---------------------   Dock Hours

Week Ending       Nov 23, 2008
      Day          In       Out           In   Out                       In        Out                     Absence                                  Absence       Absence                                   Absence
                                                                                           Hours Worked                     Absence Reason                                           Absence Reason                      Total Hours
                                                                                                            Code                                     Hours         Code                                      Hours
Mon, Nov 17
Tue, Nov 18
Wed, Nov 19
Thu, Nov 20
Fri, Nov 21
Sat, Nov 22
Sun, Nov 23
                                                                               Total                0.00                                                                                                   Total Hours          0.00
                                                                                                                                                                                                           Additional
                                                                                                                                                                                                            Hours

                                                                                                                             Comp Time/Overtime Earned for Week        0.00       <---------------------   Dock Hours

Week Ending       Nov 30, 2008
                                                                                                           Absence                                  Absence       Absence                                   Absence
      Day          In       Out           In   Out                       In        Out     Hours Worked                     Absence Reason                                           Absence Reason                      Total Hours
                                                                                                            Code                                     Hours         Code                                      Hours
Mon, Nov 24
Tue, Nov 25
Wed, Nov 26
Thu, Nov 27
Fri, Nov 28
Sat, Nov 29
Sun, Nov 30
                                                                               Total                0.00                                                                                                   Total Hours          0.00
                                                                                                                                                                                                           Additional
                                                                                                                                                                                                            Hours
                                                                               Comp Time Opening
                   Employee Signature                     Date                                                           Comp Time/Overtime Earned for Week            0.00       <---------------------   Dock Hours
                                                                               Balance
                                                                               Comp Time Earned
                                                                               Comp Time Used
                                                                               Hours to Pay                          Overtime Hours Paid @ 1.5                                >>>>
                                                                               Comp Time Ending
                   Supervisor Signature                   Date                                                0.00
                                                                               Balance
                                                                                                                     Hours to Dock                                            >>>>
                                                                               Additional Hours to Pay               >>>>

Notes:




    Revised: 5-24-2007
Revised: 5-24-2007

								
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