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VIEWS: 25 PAGES: 10

									Data Base Reporting
Dropout Prevention, Department of Juvenile Justice and Neglected or Delinquent



MIS Contacts

Dropout Prevention or Dept. of Juvenile Justice

       Linda H. Fleming

       850/245-9919 or SC 205-9919

       linda.fleming@fldoe.org

Neglected or Delinquent

       Nada Scott

       850/245-9080 or SC 205-9080

       nada.scott@fldoe.org



Program Area Contacts

Dropout Prevention Programs

       Kimberly Davis

       850/245-0551 or SC 205-0551

       kimberly.davis@fldoe.org

Juvenile Justice Programs

       Karen Denbroeder

       850/245-0475 or SC 205-0475

       karen.denbroeder@fldoe.org



Accountability – School Grades and AYP

       Ed Croft or Tracy Selman
       (850) 245-0411 or SC 205-0411

       juan.copa@fldoe.org

Neglected or Delinquent

       Melvin Herring

       (850) 245-0684 or SC 205-0684

       melvin.herring@fldoe.org



Objectives

Increase understanding when reporting DOP and DJJ data base formats

Share new data elements and changes in data elements and formats

Recognize three program areas data are captured in DOP Data format

DOP, DJJ, Neglected or Delinquent

Improve data quality



Dropout Prevention Program Data Format - Survey 5

Report Dropout Prevention Program data (whether the district has a DOP Program or not)



Every DJJ student

Every TAP student

Every TAP PK baby



Should have at least one Dropout Prevention Program Data Format record



Data Element:
Dropout Prevention/Juvenile Justice Programs
Survey 3 – Federal State Indicator Status

Survey 5 – Dropout Prevention Program

U = Educational Alternative

A = Disciplinary Programs

P = Teenage Parent Programs

D = Education Services in DJJ Programs

Z = Not Applicable

N = Non-School Institution for Neglected or Delinquent Students

       Defined in Title I, Parts A and D of the Elem. and Secondary Ed. Act, as amended by
Public Law 107-110.

        See the element Institution Number, Neglected/Delinquent for more information.

$$ tied to this reporting effort

R = Dropout Retrieval Programs

Alternative programs serving students who have

officially been designated as dropouts.

E = Alternative to Expulsion Programs

       Programs designed for students who are subject to district school board polices for
expulsion for repeated or serious offenders.



Accountability

Data Element Dropout Prevention/Juvenile Justice Programs codes R and E

Survey 3:

Will be used to determine students who are excluded from school grades accountability models

Florida Statute 1008.34

See 4/3/08 memo from Jay Pfeiffer for clarification

For specific details about methodology contact
       Ed Croft or Tracy Selman



NEW Data Elements for 2008-09
Data Elements applicable to Neglected or Delinquent:
Pretest Outcome - Reading
Pretest Outcome - Math

Used to indicate the pretest level of the student in Reading or Math upon entry into the institution

Applicable for those who reside at a non school institution for neglected or delinquent

Applicable for delinquents (typically DJJ) students who do not have entry and exit assessment
data formats being submitted.

Apply code Z for students

in the institution fewer than 90 consecutive calendar days

in DJJ programs where Entry and Exit Assessment Formats are being submitted



NEW Data Elements for 2008-09
Data Elements applicable to Neglected or Delinquent:
Pretest Outcome - Reading
Pretest Outcome - Math

A = Student tested below grade level upon entry

B = The student tested at or above grade level upon entry

Z = Not applicable.

Also implied, the student was not tested.

Code for students who were at the institution for fewer than 90 consecutive calendar days or for
students who have DJJ Entry and Exit Assessment format data.

Data Elements applicable to Neglected or Delinquent:
Progress Level Reading
Progress Level Math

Used to indicate the progress of the student in Reading or Math as indicated by pre and post test
data
Applicable for those who reside at a non school institution for neglected or delinquent

Applicable for delinquent (typically DJJ) students who do not have DJJ Entry and Exit
Assessment data formats being submitted.

Apply code Z for students

in the institution fewer than 90 consecutive calendar days

in DJJ programs where Entry and Exit Assessment Formats are being submitted

A = Student tested below grade level upon entry

B = The student tested at or above grade level upon entry

Z = Not applicable.

Also implied, the student was not tested.

Code for students who were at the institution for fewer than 90 consecutive calendar days or for
students who have DJJ Entry and Exit Assessment format data.

Used to indicate the progress of the student in Reading or Math as indicated by pre and post test
data

Applicable for those who reside at a non school institution for neglected or delinquent

Applicable for delinquent (typically DJJ) students who do not have DJJ Entry and Exit
Assessment data formats being submitted.

Apply code Z for students

in the institution fewer than 90 consecutive calendar days

in DJJ programs where Entry and Exit Assessment Formats are being submitted



Data Elements:
Progress Level Reading
Progress Level Math

Codes A and B deleted for 2008-09

Apply codes C, D, E, F, G, or H

Code H = Student was not tested
Code Z = Not applicable for N/D students with less than 90 days or for DJJ who have DJJ Entry
and Exit Assessment format data



Data Element applicable to Neglected or Delinquent:
Fund Source

The source of the funds used to support the program in which the student participates

Only two codes apply in DOP format.



CODES

D = Title I, Part D (applies in DOP Format)

E = Title III, Part A

I = IDEA, Part B

Z = None of the above (applies in DOP Format)



Data Element:
Fund Source is in various formats

NOTE: Students reported with:

       • D should be reported on the Dropout Prevention Program Data format,

       • E should be reported on the English Language Learners Information format,

       • I should be reported on the Federal/State Indicator Status format, and

       • More than one code should be reported for a student, if applicable, each on the
designated format.



Mentoring Program Data

These data elements have been deleted for 2007-08 and 2008-09:

Mentoring Program Participant

Mentoring Program Participant’s Days of Contact
Data Element:
Term

Only 2 codes apply in DOP Program Data Format

3 = regular school year

S = summer (intersession)

Submit a separate record for each term in which the student participates.



Multiple Records are reported in the Dropout Prevention Program Data Format – Survey 5

Generate a unique record for:

each DOP, DJJ and/or N/D program

at each school,

for each term,

in which the student participated.



2007-08 first time reported data elements:
Dropout Prevention: Primary Reason for Dropping Out

Dropout Prevention: Secondary Reason for Dropping Out

       Primary and Secondary reasons provided by the student for dropping out of school

Student End of Year Status Format (Survey 5)

Only one response per element applies

Dropout Prevention: Possible Influences

Responses of students who dropped out of school to the survey questions, “What would have
improved your chances of staying in school?”

Multiple responses may apply

Student End of Year Status Format (Svy 5)
New Data Element –
Dropout Prevention: Possible Influences

9 positions in format with yes (applicable code) or no (Z code) response

Dropout Prevention: Possible Influences – Code A

Dropout Prevention: Possible Influences – Code B

Dropout Prevention: Possible Influences – Code C

Dropout Prevention: Possible Influences – Code D

Dropout Prevention: Possible Influences – Code E

Dropout Prevention: Possible Influences – Code F

Dropout Prevention: Possible Influences – Code G

Dropout Prevention: Possible Influences – Code H

Dropout Prevention: Possible Influences – Code I



Department Of Juvenile Justice students are reported in Survey 5 formats

Department of Juvenile Justice Student Entry Assessment

Department of Juvenile Justice Student Exit Assessment

Dropout Prevention Program Data (whether the district has a DOP Program or not)



DJJ Students

DJJ data reported in the three formats are necessary for:

Federal program reporting

State program analysis and reporting

Quality Assurance

Every DJJ student should have at least one Dropout Prevention Program Data format record
Department of Juvenile Justice Student Entry and Exit Assessment formats

Data Elements for District and School Numbers:

District Number, Current Enrollment

School Number, Current Enrollment

District Number, Where Tested

School Number, Where Tested

WHY? 1) Student mobility 2) Track which schools administer tests



Department of Juvenile Justice Student Entry and Exit Assessment formats

Test adopted for statewide use

Basic Achievement Skills Inventory (BASI)

Reading

Mathematics

Language Arts

For all three subjects report two Test Scores

Standard Score

Growth Scale Value

NOTE: Growth Scale Value is new in 2008-09



New 2008-09 reject edits in both the DJJ Entry and DJJ Exit formats

Test dates must be on or after July 1, 2006

If the Reading Test Score – Standard Score is greater than zero then the Reading Test Date must
be greater than zero and must be on or after July 1, 2006. -record rejected-

If the Mathematics Test Score - Standard Score is greater than zero then the Mathematics Test
Date must be greater than zero and must be on or after July 1, 2006. -record rejected-
If the Language Arts Test Score – Standard Score is greater than zero then the Language Arts
Test Date must be greater than zero and must be on or after July 1, 2006. -record rejected-

Three new reject edits in each format, one per subject area Reading, Math, Language Arts:

       If Test Score – Standard Score is greater than zero then Test Score – Growth Scale Value
must be greater than zero. If test Score – Growth Scale Value is greater than zero, then Test
Score – Standard Score must be great than zero.

Three new reject edits in each format, one per subject area Reading, Math, Language Arts:

       Growth Scale Value must be numeric and right justified with leading zeros.



Survey 3

2008-09

Survey Week: February 9-13, 2009

Due Date: February 27, 2009

State Processing: February 16 – March 13, 2009

Final Update/Amendment Date: July 31, 2009



2007-08 Survey 5

Due:   August 1, 2008

Processing:   July 28 – September 5, 2008

Final Update/Amendment:       May 1, 2009



Due:   August 7, 2009

Processing:   August 3 – September 4, 2009

Final Update/Amendment: February 28, 2010

								
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