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Page 1 of 21
Maintenance Of OFC Cable in Telecom Distt Gurgaon 2008-2009
BHARAT SANCHAR NIGAM LIMITED
TELECOM DISTRICT GURGAON
BID DOCUMENT
Tender For Maintenance of OFC
Cable Network in Zone-II in Gurgaon SSA
TENDER NO. GRG/T-1198/2008-09
1 Name & Address of Bidder: _______________________________________
_______________________________________
2. Date of Issue:_________________________________________________
Sub Divisional Engineer (Plg),
Gurgaon Telecom
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Maintenance Of OFC Cable in Telecom Distt Gurgaon 2008-2009
TENDER DOCUMENT CONTENTS
Subject Page Number
Notice Inviting Tender 3
Bid Form 4
Tenderer,s profile 5-6
List of documents to be submitted with bid. 7-8
Instruction to bidders 9-10
Annexure I -General terms & Conditions 11-13
Annexure II - Specific terms and conditions of the OFC 14-16
cable maintenance work
Annexure III - Technical Instructions 17-18
Annexure IV - Schedule of rates 19-20
Annexure V - Schedule for quoting rates 21
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Maintenance Of OFC Cable in Telecom Distt Gurgaon 2008-2009
BHARAT SANCHAR NIGAM LIMITED
HARYANA TELECOM CIRCLE
GURGAON TELECOM DISTICT
NIT No: GRG/T-1198/2008-09 DATED:-28-11-2008
NOTICE INVITING TENDER
Sealed tenders from eligible parties are invited for “MAINTENANCE OF OFC CABLE NETWORK IN
GURGAON” for the following Zones in Gurgaon Telecom District
SN Area Estimated Cost of the EMD (Rs) Tender cost (Rs)
Tender (Rs)
1 Zone-I(Urban Area) 2987354/- 74684/- 563/-
2 Zone-II(Rural Area) 2149024/- 53726/- 563/-
2 ELIGIBILITY CRITRIEA:-
The bidder should have minimum experience of 50% of estimated cost for OFC maintenance/OF construction
works from DOT/MTNL/BSNL/any PSUs in any two of preceding three years.
2 COST OF EACH TENDER FORM Rs. 563/-
3 LAST DATE FOR SALE OF TENDER FORM Upto 1600 hours of 19/12/2008
4 LAST DATE FOR RECEIPT OF TENDER FORM Upto 1500 hours of 20/12/2008
5 DATE OF OPENING OF TENDER At 1530 hours of 20/12/2008
6 DOCUMENTS REQUIRED FOR OBTAINING TENDER FORMS
Cash Receipt / Crossed Demand Draft from any Scheduled Bank drawn in favour of AO (Cash) BSNL, O/o
GMTD Gurgaon payable at Gurgaon for the cost of tender document (non refundable).
Registration / partnership deed of the firm in case of Limited companies / partnership firms.
7 SALE OF TENDER FORM - Office of SDE (Planning ), Gurgaon Telecom, 2 nd floor, Main Telephone Exchange
Building, Delhi Road, Gurgaon (Ph: 0124-2323232) on any working day from 1100 hours to 1600 hours. Tenders
shall not be sent by post. However completed tender bids shall be received by registered post also.
8 The tender document can also be down loaded from our website www.haryana.bsnl.co.in and cost of tender form
can be deposited through bank DD drawn in favour of AO(cash) BSNL Gurgaon
9 GMTD Gurgaon reserves the right to accept or reject any or all of the tenders without assigning any reason and
to award the work to more than one contractor & to decrease or increase the quantity of work as per requirements
-Sd-
AGM (Planning) Gurgaon
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Maintenance Of OFC Cable in Telecom Distt Gurgaon 2008-2009
BID FORM
Tender No: GRG/T-1198/2008-09 DATED:- 19-11-2008
To
The GMTD Gurgaon,
Main Telephone Exchange Building,
Old Delhi Road ,Gurgaon.
Dear Sir,
Having examined the conditions of contract and specifications including addenda No. ………….. the
receipt of which is hereby duly acknowledged, we, undersigned, offer to execute the work
Of OFC cable Mntce Work ……………………. In conformity with said drawings, conditions of contract
and specifications as may be ascertained in accordance with the schedule of prices attached herewith
and made part of this Bid.
We undertake, if our Bid is accepted, we will execute the work in accordance with specifications, time
limits & terms and conditions stipulated in the tender document.
If our Bid is accepted, we shall submit the securities as per the conditions mentioned in the contract.
We agree to abide by this Bid for a period of 240 days from the date fixed for Bid opening (Qualifying Bid)
and it shall remain binding upon us and may be accepted at any time before the expiry of that period.
Until a formal Agreement is prepared and executed, this Bid together with your written acceptance thereof
in your notification of award shall constitute a binding contract between us.
Bid submitted by us is properly sealed and prepared so as to prevent any subsequent alteration and
replacement.
Dated this ……………..day of ____________2008
Signature of Authorised Signatory…
………….
In capacity of …………………………….
Duly Authorised to sign the bid for and on behalf of …………….
Witness ……………………
Address ……………………
Signature …………………..
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Maintenance Of OFC Cable in Telecom Distt Gurgaon 2008-2009
TENDERER'S PROFILE
General: Passport size
photograph of
the tenderer /
Authorised
1 Name of the Tenderer/ firm ------------------------------------------------- signatory
holding power
of Attorney
2 Name of the person submitting the tender whose Photograph is affixed.
Shri/ Smt. -------------------------------------------------------------------------
(In case of Proprietary/ Partnership firms, the tender has to be signed by Proprietor/ Partner only,
as the case may be)
3 Name & Address of the firm.
………………………………………………………………………………………………
………………………………………………………………………………………………
4 Telegraphic address …………………………………………………………………….
5 Tel. No. (with STD code) (O) ……………….(Fax)……………….[ R ]……………….
6 Registration & incorporation particulars of the firm :
I Proprietorship
II Partnership
III Private Limited
IV Public Limited
(Please attach attested copies of documents of registration/ incorporation of your firm with the
competent authority as required by business law)
7 Name of Proprietor/Partners/Directors ………………………………………………..
………………………………………………………………………………………………
8 Tenderer,s Experience Details:
Experience certificate issued by Type & Quantum of Work Amount Received
----------------------------------------------------------------------------------------------------------------------------
-----------------------------------------------------------------------------------------------------------------------------
9 Tenderer's bank, its address and his current account number……………………………..
………………………………………………………………………………………………………
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Maintenance Of OFC Cable in Telecom Distt Gurgaon 2008-2009
10 Permanent Income Tax number, Income Tax circle ………………………………………….
.….…………………………………………………………………………………………………….
(Please attach a copy of last income tax return )
11 Infrastructural capabilities:
a. Capacity of trenching per day (in meters) ……………………………………………..
b. Capacity of OFC cable laying per day (in meters) ………………………………………….
c. Capacity of pulling OFC cable through duct per day (in meters)…………………………..
d. Particulars of vehicles available with the tenderer:
Type of Vehicle(s) Registration number
-------------------------------------------------------------------------------------------------------------
------------------------------------------------------------------------------------------------------------
e Particulars of other machines possessed by the contractor which can help in trenching,
OFC cable laying and OFC cable pulling ;
………………………………………………………………………………………………
………………………………………………………………………………………………
12 Details of Technical and supervisory Staff :
I/ we hereby declare that the information furnished above is true and correct.
Place:
Date:
Signature of tenderer/ Authorised signatory …………………………….
Name of the tenderer …………………………………………………………
Seal of tenderer
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Maintenance Of OFC Cable in Telecom Distt Gurgaon 2008-2009
LIST OF DOCUMENTS TO BE SUBMITTED ALONG WITH QUALIFYING BID:
The bidder shall furnish, as part of his bid documents establishing the bidder’s eligibility, the
following documents:
1 Bid Security in accordance with the tender document.
2 Tender document (s), in original, duly filled in and signed by tenderer or his authorised
representative along with seal on each page. All corrections and overwriting must be
initialed with date by the tenderer or his authorised representative.
3 The registration of the firm. Authenticated copy of partnership deed in cases of
partnership firm.
4 Bid Form, duly filled in,
5 Tenderer’s profile, duly filled in,
6 Original “Power of Attorney “ in case person other than the tenderer has signed the
tender documents.
7 List of qualified experienced personnel, who are working for the tenderer, who will be
deployed for the work.
8 Experience certificate as per eligibility criteria of NIT
9 Registration certificate with EPF& ESI authorities , service tax authority.
10 Copy of latest income tax return filed with income tax authority.
11 Bank solvency certificate of Rs five lacs .
12 Submitting the above document are compulsory , non submission of any documents will
be liable for rejection of tender bid.
SIGNING OF BID:
The bidder shall submit, as a part of his bid, the bid documents (in original) duly signed on
each and every page, establishing the conformity of his bid to the bid documents of all the works
to be executed by the bidder under the contract. (Note: The tenderer is advised to keep a
photocopy (at his own cost) of the bid documents for his own reference.)
The bid shall contain no inter-lineation, erasures or overwriting except as necessary to
correct errors made by the bidder in which case such corrections shall be signed with date by the
person or persons singing the bid.
SUBMISSION OF BIDS
Method of preparation of bid:
Bid for each tender should be submitted in three envelopes placed inside a main cover. These
envelopes should contain the following ;
Envelope Marked on the Contents of Envelope
Cover
First Bid Security Containing Bid security
Second Qualifying Bid Containing documents
Third Financial Bid Rates duly quoted by the tenderer in the
prescribed format.
On all these envelopes the name of the firm and whether “Bid Security” OR
“Qualifying”OR “Financial” bid must be clearly mentioned and should be properly sealed
(with sealing wax/Packing PVC tape). These envelopes are to be placed inside an outer
envelope and properly sealed (with sealing wax/packing PVC tape).
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Maintenance Of OFC Cable in Telecom Distt Gurgaon 2008-2009
The tenders which are not submitted in above mentioned manner shall be
summarily rejected.
All envelopes (3 inner & one outer ) must bear the following;
Tender for OFC cable Mtce Works in Telecom District
Gurgaon
(Tender no.------------------------------------------------------------------------)
Name of Exch. Area :- (Urban) area in Gurgaon SSA-
The tenderer will be bound by all terms, conditions & specifications as detailed in the
tender documents.
Any tender with conditions other than those specified in the tender document is liable to
be summarily rejected. No modification by the contractor in any of the conditions will be permitted
after the tender is opened.
SUBMISSION OF BIDS :
Tender should be drop in person in the tender box placed in the office of AGM(Planning) O/o
GMTD Gurgaon, before the closing (date & time) of tender, as mentioned in NIT. The tenderer is
to insure the delivery of the bids at the correct address. The department shall not be held
responsible for delivery of bid to the wrong address. The slit of the tender box will sealed
immediately after the sealing of box will not received by tender. Any tender presented in person
after the sealing of box will not be received by GMTD or by any of the subordinates or will not be
allowed to deposited in the tender box.
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Maintenance Of OFC Cable in Telecom Distt Gurgaon 2008-2009
INSTRUCTIONS TO BIDDERS :
1. The rates shall be quoted by the bidder as percentage below /above /at par . The schedule of rates given in schedule
of rates. Rates quoted at other place can not be considered. The rates quoted by the bidder shall remain fixed
during the entire period of contract and shall not be subject to variation on any account,
2. There should be no corrections / overwriting / omissions in the schedule of rates and other terms and conditions
of the tender, otherwise the tender is liable to be rejected.
3. The tenderer should be able to read, write and understand the terms and conditions of the tender.
4. The tenderer signing the tender document should clearly mention whether he is signing as Sole Proprietor /
Partner / Under Power of Attorney / Director, Manager or Secretary etc. as the case may be. Copies of
documents authorising the tenderer for signing the tender on behalf of firm / company should be attached with
the tender. The tenderer should sign each page of the tender documents.
5. Conditional tenders are liable to rejection without assigning any reasons.
6. The tenderer must certify that he is willing to execute the work at the rates indicated by him in the tender
documents. Tenders which propose any alterations in the specified items or in the time schedule etc. are liable
to be rejected.
7. Canvassing is strictly prohibited. Tenders of the tenderers who resort to canvassing are liable to be rejected.
8. Any ambiguity in rates, delivery terms, specifications of work etc. will make the offer invalid.
9. The acceptance of the tender will rest with the GMTD Gurgaon who does not bind himself to accept the lowest
or any tender. The GMTD Gurgaon also reserves the right to award the work as a whole or in part to one or
more contractors. He also reserves the right to suspend any schedule of items of works temporarily or
permanently. The quantities mentioned in the schedule of work can be increased / decreased as per
requirements.
10. Each tender should be accompanied with EARNEST MONEY DEPOSIT as per NIT otherwise the tender
shall be rejected.
11. The tender shall remain open for acceptance for 240 days from the date of opening of the tender. If any
tenderer withdraws his tender before the said period or makes any modification in the terms & conditions of the
tender which are not acceptable to BSNL, then BSNL shall, without prejudice to any other right or remedy, be
at liberty to seize the earnest money of the tenderer.
12. In the event of tender being rejected, the earnest money deposited with such unaccepted tenders shall there upon
be refunded to such tenderers in accordance with the rules of BSNL in the due course, for which stamped pre-
receipt may be submitted with the tender.
13. The tenderer will have to sign a certificate that he has read and understood all the terms and conditions of the
tender and accepts the same.
14. In case the tenderer fails to deposit the “Security Deposit” asked for after acceptance of the tender or fails to
execute the agreement within a stipulated period, the tenderer shall forfeit his right to get refund of the earnest
money deposited.
15. No officer of any Department of Govt. of India is allowed to work as a contractor for a period of two years from
date of his retirement from Govt. Service, without prior permission of Govt. of India.
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Maintenance Of OFC Cable in Telecom Distt Gurgaon 2008-2009
16. The tenderer who have any near relative posted in Gurgaon Telecom must submit full particulars of such
relatives otherwise such tenders are likely to be rejected by GMTD Gurgaon.
17. GMTD Gurgaon reserves the right to accept / reject any or all the tenders without assigning any reasons.
18. If any information furnished by the tenderer in the tender document submitted is found to be wrong / false /
incorrect at any stage the tender will be liable for rejection by the GMTD Gurgaon without assigning any
reason.
SDE (PLG)
O/o GMT Gurgaon
ENCLOSURES
1. General Terms & Conditions.
2. Specific Terms and Conditions.
3. Technical instructions.
4. Format for submitting rates.
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Maintenance Of OFC Cable in Telecom Distt Gurgaon 2008-2009
ANNEXURE I
GENERAL TERMS AND CONDITIONS
1. The contract means the document forming the tender and acceptance thereof and the formal
agreement between the GMTD Gurgaon and the contractor together with the documents referred to
therein including: the conditions of contract, specifications, designs, drawings and instructions issued
from time to time by the GMTD, Gurgaon
All these documents taken together shall be deemed to form "contract" and shall be complimentary to
one and another.
2. (a) The contractor shall mean the individual or firm or company undertaking the work and shall
include legal personnel representatives or such individual or firm or company.
(b) BSNL means Bharat Sanchar Nigam Limited, Gurgaon Telecom District, Gurgaon.
3. EARNEST MONEY DEPOSIT
(a) Earnest money deposit of unsuccessful tenderers shall be refunded after final acceptance of tender
and within reasonable time.
(b) The earnest money deposit will not carry any interest for any period whatsoever.
(c) In the event of the tenderer withdrawing his offer before final acceptance of tenders, the tenderer
shall forfeit his right to get refund of Earnest money deposit.
(d) In the event of successful tenderer failing to remit the required security deposit when required to
do so, the successful tenderer shall also forfeit his right to get refund of Earnest money deposit.
4. SECURITY DEPOSIT
Total Security Deposit to be deposited by the contractor will be 10 % of the estimated cost of work as
per rates which will be approved for this tender.
4.1 Earnest money as specified in Notice Inviting Tender deposited at the time of submission of the
tender, will be converted into security deposit on the acceptance of tender.
4.2 In addition to above a balance amount against security deposit as above shall have to be deposited
by the approved tenderer, to the AO (Cash), BSNL, Gurgaon in cash / demand draft / fixed deposit
receipt (for a period of eighteen months) of a scheduled bank pledged to AO (Cash), BSNL, Gurgaon
as security deposit. This amount will be deposited within 10 days from the date of intimation of the
acceptance of the tender in writing.
4.3 No interest will be payable on the earnest money or security deposit amount or any amount payable to
the contractor under the contract.
4.4 If the tenderer or the contractor, after acceptance of the tender, fails to comply with any of the terms
and conditions / specifications set here in or any contract of agreement which may be drawn up as
consequence of acceptance of tender then the tenderer or the contractor shall forfeit the right to get
refund of the earnest money and security deposit. In such case, the right to cancel the tender / contract
is also retained by the BSNL.
5. REFUND OF SECURITY DEPOSIT
Security deposit will be refundable after six months of the successful completion of the contract,
after observing usual formalities.
6. The contractor whose tender is accepted will have to execute an agreement in the prescribed format
with the BSNL as per terms and conditions of the tender before the award of work.
7. The accepted rates will be operative for a period of one year from the date of execution of
agreement. The GMTD Gurgaon reserve the right to further extend the period up to a maximum of
one year with broken periods if considered necessary according to the requirement from time to time
& it will be acceptable to the tenderer at the same rates and terms & conditions.
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Maintenance Of OFC Cable in Telecom Distt Gurgaon 2008-2009
8. The accepted tender can be made operative for entire jurisdiction of Gurgaon or as specified by the
GMTD Gurgaon.
9. Income tax shall be deducted @ 2% or as per rates applicable from each running bill / final bill.
10. The BSNL reserves the right to appoint one or more than one contractors for the work on the rates
approved.
11. If the contractor fails to commence the work within the period specified, as per terms and conditions
of the contract, the contractor shall forfeit the right to the security deposit and the BSNL reserves the
right to cancel the contract.
12. In the event of contractor’s failure to comply the order to the full satisfaction of the concerned DE of
the BSNL, the contractor shall forfeit his right to the security deposit & the contract is liable to be
terminated.
13. The contractor shall not sublet or transfer the contract to any other party, failing which the contract
may be terminated.
14. SETTLEMENT OF CLAIMS FOR LOSSES & DAMAGES
a) In the matter of settling any claim for losses / damages cost of expenses to which BSNL may be
put by reasons of default or negligence of contractor, the decision of the GMTD Gurgaon in
writing will be final and binding on the contractor.
b) In case any damage / cut is done to the existing OFC of BSNL during execution of work,
Rs 50000/-( Rs Fifty thousand only) per fault will be charged as penalty and compensation from
the contracter.
15. TERMINATION OF CONTRACT
The GMTD Gurgaon has the right to terminate the contract either partly or fully at any stage without
assigning any reason by giving 10 days notice in writing to that effect and shall not be liable to pay
any compensation to the contractor thereof.
16. In the event of contractor failing to execute the contract to the satisfaction of the GMTD Gurgaon /
concerned D.E.T., the GMTD Gurgaon shall have the right (i) to reject or / and with hold payment for
such quantity of work till such time the defect rectified to the satisfaction of the GMTD / concerned
D.E.T. (ii) to terminate the contract as per clause 15 above.
17. ARBRITRATION
(a) In respect of any dispute arising out in connection with the interpretation of any clause in the
terms of contract / agreement otherwise except for the matters the decision of which is given in
this agreement, the matter shall be referred for arbitration to the C.G.M.T. Haryana, Ambala who
shall appoint an Arbitrator to decide the case. The appointment of such Arbitrator shall not be
questioned by the contractor on the ground that the Arbitrator belongs to the BSNL. The
provision of the Arbitration Act. 1996 or any statutory modification or enactment thereof and the
rules there under in force shall apply to the Arbitration proceedings under this clause.
(b) Even during the Arbitration the work can not be stayed because it pertains to essential public
utility service. The BSNL reserves the right to get the work completed through any other
contractor at the risk and cost of the contractor.
18. In case of legal dispute, the legal jurisdiction will be Gurgaon City only.
19. Contractor will be responsible for any accident, mishap and injury to his workers while carrying
out the work. Compensation to the effected worker if any will be the liability of the contractor.
20. The contractor will comply with the provisions of the contract labour “regulation & abolition
Act. 1970” and contract labour rules 1971 and minimum wages act and rules thereof, Central and
State Governments. Contractor shall also apply to the labour enforcement officer and / or to the
Asstt. Labour Commissioner for registration and for obtaining labour licence and shall obtain
labour license with in period of 15 days of signing the agreement, failing which the contract is
liable to be terminated.
21. In case of death of contractor during the period of contract, GMTD Gurgaon may at his opinion
either immediately terminate the agreement or may require the surviving partner / legal heir of the
contractor to complete the contract as per the original agreement.
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Maintenance Of OFC Cable in Telecom Distt Gurgaon 2008-2009
22. The contractor will ensure the availability of 100 % fibers except, which are declared faulty at the
time of testing of OFC joints, failing which proportionate recovery towards the cost of fibers will be
made from his bills.
23 If the tenderer quote his rates abnormally low in comparison to reasonable rates ,
additional security may be demanded from approved bidder if BSNL desires so.
24 Zero quantity rates will not be considered for approval and execution of work
too. However if any work of zero is required in the interest of BSNL it
should be reported by field units for examination by the committee and approval
of GMTD before execution
25 BSNL ,at time of award of work under the contact, reserves the right to decrease or
increase the work by up to 25% of the total quantum of work specified in the schedule
of requirement without any change in thew rates or other terms and condition.
26 No claim of contractor towards BSNL shall be considered in case of quantum of
works execution during agreement period is less than estimated value.
27 Work will be awarded to the L-1 bidder. However, GMTD reserves the right to award
the work to more than one contractor on lowest approved rates and the quantum of work
would be divided among them as per prevailing guide lines
e.g For two contractor (L-I & L-2 70% & 30% ) if desires so
28 Detail of Zones are as under
a) Zone-I contains the OFC maintenance works related to Urban Exchanges
( e.g Main Sec 12, DLF, S/Lok, S/City, Sec 37 etc) whose OFC work controlled
by DET(Transmission)Gurgaon
b) Zone-II contains the OFC maintenance works related to Rural Exchanges
of Gurgaon SDCA/Nuh SDCA/Firozpur SDCA( Sohna, Haily Mandi, Nuh,
Tauru, Nagina, Firozpur Zhirka etc) whose OFC work controlled by DET(Rural-
I) Gurgaon
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Maintenance Of OFC Cable in Telecom Distt Gurgaon 2008-2009
ANNEXURE II
SPECIFIC TERMS AND CONDITIONS OF THE OFC CABLE MAINTENANCE WORK
1. All the stores and other materials required for the work shall be supplied by the contractor except
where specifically mentioned against particular item in the format for rates / tender documents.
2. The contractor shall arrange to carry the stores from sub divisional store dump required for the
work including loading & unloading etc. at his own cost and no transportation charges etc. in this
regard shall be paid by the BSNL.
3. The recovered and surplus stores etc. shall also be carried from site of the work to the store dump &
deposited with the I/C of the work etc., without any claim of transportation etc. from the BSNL.
4. The contractor shall protect all the stores issued to him for the work against loss / damage / theft
etc. due to floods, fire riots, mishandling etc. till proper accounts are handed over to the BSNL.
5. The contractor will maintain store and other accounts of the work and shall submit to this office his
books and accounts and all other relevant records maintained by him in this connection, within 15
days from the date of his being called upon to do so.
6. In the event of any damage or loss of material while in possession of the contractor, recovery will
be made from the contractor to the extent of damage / loss as the case may be, at the rates decided
by the GMT Gurgaon.
7. The unused OFC cables and other surplus material will be deposited by the contractor to the
concerned SDO / SDE at the sub divisional Head quarter or to the I/C T/E at the other stations
under valid receipt and at the cost of the contractor after completion of work as per work order in
each case.
8. The contractor shall make his own arrangements of all the necessary tools, testers and other
implements etc. required for the work.
9. The contractor shall employ sufficient labour for carrying out the work satisfactorily and handling
the valuable stores without any damage etc.
10. The contractor shall arrange to provide Red lamps, Red flag, signboards etc. for display at the site
of work precautions to avoid road accidents etc. due to negligence of his workers.
11. The contractor shall not engage any departmental official / worker for the contract work.
12. The BSNL shall not be responsible for the continuation of employment of labour engaged by the
contractor and they will have no claim of employment from the BSNL in any case.
13. No additional payment will be made by the BSNL to the contractor for working of his labour
beyond fixed hours or on Sundays / Holidays etc.
14. The contractor will comply with Municipality, PWD, Improvement Trust, Forest Department,
Police etc. regulation and orders relating to the work.
15. The contractor will be held responsible for any damage of water, sewerage, gaspipes, electricity
supply, forest plantation etc. or any other installations during execution of work and will make good
any loss done to these underground installations in accordance with provisions for recovery by
various Departments.
16. The contractor will also be responsible for any damage to the existing / new underground cables of
the BSNL and cost of damage / repairs shall be recovered by the BSNL from contractor’s bills /
security deposit etc. in accordance with the provisions of rules.
17. The contractor will have to start the work within 10 days from the date of execution of agreement
and award of work.
18. The contractor will start the work within one hour of the intimation of fault received on telephone
from the DET/SDE/JTO of the OFC wing.The restoration of fault has tobe done within four hours
of intimation received.If the interruption continue for more that four hours contractor has to pay a
penalty of Rs.10000/-(Rs.Ten Thousands)per event to BSNL.Time & Date informed on telephone
will be recorded both by the contractor and OFC wing.A slip in the following format will be
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Maintenance Of OFC Cable in Telecom Distt Gurgaon 2008-2009
prepared by the contractor and will be signed by the representatives of BSNL & contractor present
at the site of the work to avoid any dispute.One copy of the slip will be kept by the OFC team for
M.B.purpose.
(i)Date & time informed to contractor on telephone:
(ii)Date & time started the work:
(iii)Date &time completed the work:
(iv)Description of work done: (a)Trench Meters (b)No.of joints (c)Chambers:
Work order will be issued by the SDE OFC in the prescribed format mentioning actual quantum of
work done with full description and date and time of intimation,commencement & completion of
work .If the contractor does not get the sign of the SDE/JTO/TTA of OFC wing on the slip the he
has to accept the entreis of above items as made by the JTO OFC in the M.B.No dispute in this
regard will be accepted.
19. For inferior workmanship: if the splice loss in the fibers spliced in a cable during any fault on an
average are not limited to 0.05dB per joint then the contractor would be required to make good at
its own cost again besides giving penalty of Rs 5000 per cable fault to BSNL.
20. Payment shall be made against each completed work order on production of bills as per clause 32.
21. Road cut and reinstatement charges, if any shall be paid by the BSNL to the concerned local
authorities. Refilling of trenches with proper ramming and consolidation of earth will be done by
the contractor to the satisfaction of the concerned local authority, i.e. Municipal Committee, PWD,
HUDA etc. and to the satisfaction of the department.
22. Any charges claimed by the local authorities for improper reinstatement by the contractor shall be
recovered from the contractor’s bills / security deposit.
23. The contractor should be in a position to take at least ten work orders at a time. In case the field
units issue more than 10 work orders, priority will be fixed by D.E. concerned for first ten works.
24. Extension of time for completion of work: If the contractor desires an extension of time for
completion of work on some grounds, he shall apply for the same to concerned D.E. who will
examine the situation and may grant extension if he feels satisfied.
25. Liquidated damage charges:
(i) Liquidated damage charges @ Rs. 1000/- per day per work order shall be recoverable from the
bills of the contractor subject to a maximum of 10% of the value of the work order for delay in
completion of the work beyond the period specified in the work order.
(ii) The GMTD Gurgaon at his discretion on furnishing of genuine and sufficient grounds for delay
in the work by the contractor may waive off the imposition of liquidated damage charges or
reduce the amount of such charges.
(iii) The adjustment of liquidated damage charges from security deposit will be made only when
the contract has been terminated or at the time of final settlement of bills on completion of the
work.
26. The JTO I/C of the work will maintain measurement book indicating details of OFC cables
repaired, lengths, OFC jointing details, trenches, test pits etc. The bills by the contractor shall be
submitted according to the entries in the measurement book.
27. The contractor will submit the diagrams and tables of the OFC cable repaired and other details
etc. along with the bills to the JTO / SDO, who would check and verify the bills with reference to
entries in MB and endorse necessary certificates on the bills and submit to D.E. (PLG) O/o GMT,
Gurgaon through D.E. for payment.
28. 100% work will be inspected and checked by the JTO I/C, SDO / SDE will check 50% and DE
will check minimum 10% of the work. A certificate to this effect for satisfactory execution of
work will be endorsed on the bills. Inspection report of JTO, SDO & DE should be annexed with
the bill.
29. The contractor shall attend to discrepancies / defects reported during such inspections, to the full
satisfaction of the concerned authority.
30. D.E. concerned shall be competent authority as to decide the quality of work and his decision will
be binding on the contractor.
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Maintenance Of OFC Cable in Telecom Distt Gurgaon 2008-2009
31. On getting the reminders if proper work is still not done to the satisfaction of the concerned DET
even after two weeks then at the risk and cost of the contractor the work shall be got done by the
department through another agency.
32. All the works are subject to testing as per departmental norms and acceptance by the concerned
officer in charge of the work not below the rank of S.D.O./S.D.E.
33. The contractor shall submit the bills duly checked by concerned D.E. in the office of D.E.
(Planning) Gurgaon along with following documents.
33.1 A copy of the work order issued by SDO / SDE and vetted by SDE (Planning), Gurgaon.
33.2 A copy of the OFC cable route diagram of the OFC cable attended. This shall be duly
certified by the SDO / SDE concerned. 4 sets of OFC cable diagram should be submitted
in ammonia print to JTO/SDO concerned who will keep 2 copies of print for their future
use and 2 copies of print should be submitted in the office of DE (Planning), GRG for
record.
33.3 A copy of certificates issued by SDO / SDE / DE that work has been done as per BSNL
Standards, that no dues are recoverable against his work from the contractor on account
of (a) damages to existing services (b) recovery of stores and (c) availability of 100
percent fibers.
33.4 Percentage check report of JTO, SDO & DE for 100%, 50% and 10% respectively.
33.5 Measurement Book duly verified by concerned field SDO / DE.
34. The tenderer will have to accept the tender unconditionally and immediately but not later than a
period of 10 days from the date of issue of letter of acceptance and execute the contract
agreement on judicial paper.
35. Security Deposit will be released after six months from the completion of the contract on a
certification from the D.E. concerned in writing regarding satisfactory completion of the work
and no demand outstanding against the contractor.
36. Tenderer should sign each and every page of these documents otherwise his tender is liable to be
rejected.
37. GMT, Gurgaon reserves the right to add any other condition in the agreement which may be
necessary for smooth / proper implementation of the agreement.
38. The contractor will set up his office within Gurgaon town having Telephone and office setup.
39. INSURANCE COVER
The contractor shall arrange insurance of stores issued to him for various works on the basis of
estimated cost of stores, period of completion of the work and proper handing over accounts of
stores to the BSNL Alternatively he may submit a bank guarantee of equivalent amount in favour
of AO (Cash) BSNL O/o GMTD Gurgaon.
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Maintenance Of OFC Cable in Telecom Distt Gurgaon 2008-2009
ANNEXURE III
TECHNICAL INSTRUCTIONS
1. DIGGING OF TRENCHES AND REFILLING OF TRECHES.
a. Standard width of trenches to be dug : 45 cm.
b. Standard depth of trenches : 1.65 meters
c The trenches shall be dug as per the standard depth and width as per above norms.
However the contractor will obtain detailed instruction from the JTO/SDO/SDE I/C of
each work.
d. The trenches should be dug as straight as possible and should not be in a zig zag manner.
Route marking should be done by string and line to ensure straight digging. Sharp angles
should be avoided.
e. This work involves trenching & back filling at all places in all types of soils including
rocks, brick payments & cement concrete or any other surface for laying of all types of
OFC cables, removal of all and every type of obstructions upto any volume during
trenching, back filling & reinstatement.
f. Proper distance should be kept from electric power cable etc. which is encountered on
route.
g. Route diagrams with proper marking shall be supplied to the contractor by the JTO/SDE.
h. The standard depth may vary in places where underground pipes, electric power cables,
sewer lines etc. may come in ways or where specifically required by the BSNL due to
any reason, or where the already laid cables of the BSNL may not permit standard
digging etc. However the payment will be restricted to pro-rata basis only of the relevant
standard depth for the actual depth of the trench.
i. All the jobs relating to the work, i.e. trenching, test pits, paying out and laying of cables
in trenches of through pipes/bores etc., placement of bricks and refilling of trenches etc.
will be carried out strictly in accordance Engineering Instructions, and other guidelines
on the subject. Necessary information/guidance will be given by the JTO/SDO/DE while
issuing work order to the contractor for such jobs.
j. The trenches should be immediately filled in and closed after the cables have been
properly laid and inspected by the JTO / SDO / SDE / DE satisfactorily. The earth filled
in should be consolidated and properly rammed to the satisfaction of the concerned local
administration authority / Divisional Engineer. If the refilling of the trench is required to
be done by the contractor due to any reason other than after laying of the cable, no
charges shall be paid.
2. DIGGING TEST PITS
i) This includes all works and supply of all materials for digging of test pits of size 1 meter by
1 meter by 2 meter deep (1Mx1Mx2M).
ii) This work involves digging & back filling at all places in all types of soils including
rocks, brick payments & cement concrete or any other surface for testing of all types of
OFC cables, removal of all and every type of obstructions up to any volume during
digging, back filling & reinstatement.
iii) Digging of pits for jointing and placing of pre-cast RCC chamber as per specification
and design
iv) (The specification sheet will be supplied to successful bidder after tender finilization.)
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Maintenance Of OFC Cable in Telecom Distt Gurgaon 2008-2009
3. JOINTING OF OFC CABLES
i) The BSNL shall supply the OFC jointing kits and other associated stores for the work.
However the petty local purchase consumable items like protective sleeves, isopropyl,
P.V.C. Tape, tissue papers etc. shall be arranged by the contractor himself.
ii) The OFC jointing work will be done in accordance with the departmental instructions
under the guidance of the concerned JTO/SDO/DE. The contractor shall employ trained
and qualified OFC jointers for the job. All the fibers should be jointed correctly as per the
scheme. The rates quoted should be inclusive of acceptance testing of the joints.
iii) No other charges except the rate of jointing of OFC cables including fiber jointing shall
be claimed by the contractor. The pits required for the work, tracing of ends of the OFC
cables,Joints etc back filling, testing and all preparatory arrangements shall be made by
the contractor without any extra charges. This work also includes jointing and testing of
fibers of OFC cable.
iv) The jointing work under the contract shall cover the joints on the buried OFC cables or
duct OFC cables and their testing thereof.
v) The OFC cables scrap and the pieces of OFC cables recovered during jointing etc. shall
be deposited by the contractor to the stores under valid receipt.
vi) The contractor shall be responsible within the period of his contract for the failure of the
OFC joint due to bad workmanship etc. and shall replace the OFC joint so detected free
of cost and with in a period of six hours from the time of reporting of fault location.
vii) The contractor shall leave a OFC joint indicator at the site of joint for identification.
viii) The contractor shall submit a list of OFC joints made indicating the locations of
joints on OFC cable routes. This list must be supplied along with the bill.
ix.) OFC jointing will include joints either by normal procedure or with Modular connectors.
x.) Payment shall be made as per execution of works at site.
xi.) In case of Interruption in live traffic due to OFC cut and digging is not possible JCB has
to be employed by the contractor But certificate of interruption has to be attached from
DE I/C.
xii.) Contractor will have stock of atleast 12 mechanical splice to splice the fibers in
emergency cases.
NOTE: No extra charges shall be paid to the contractor for arranging the protection of his labour
while excavation.
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Maintenance Of OFC Cable in Telecom Distt Gurgaon 2008-2009
ANNEXURE -I V
STANDARD SCHEDULE OF RATES FOR O.F. CABLE CONSTRUCTION WORKS IN
URBAN AREA (Zone-II Rural Area)
S Item Description of item Schedule Unit Quantity Amount
N. code Rate
1 1 OFCT For excavating trenches upto a depth of 165 cms. Rs. 23.50 Per 6000 141000
And back filling the excavated trenches after meter
laying the PLB HDPE pipe/coil with or without
protection.
(I) Non Rocky Soil.
For excavating trenches upto a depth of 165 cms. Rs. 50.45 Per 0 0
And back filling the excavated trenches after meter
laying the PLB HDPE pipe/coil with or without
protection.
(II) Rocky Soft Rock.
For excavating trenches upto a depth of 165 cms. Rs. 170.45 Per 0 0
And back filling the excavated trenches after meter
laying the PLB HDPE pipe/coil with or without
protection.
(II) Rocky Hard Rock.
2 HDPE i)Laying of HDPE pipe/coil, coupled with in the Rs 1.35 Per 3200 4320
trench meter
ii)Drawing 6mm pp rope in the pipes/coils Rs.0.45 Per 0 0
meter
3 2 RCH (a) Road / Rail crossing through horizontal boring method and inserting 65/40 dia G.I Pipes
and pushing PLB HDPE Pipes / coils inside and drawing 6 mm PP rope.
Road width<= 4m 155.40 Per 300 46620
meter
4m< Road width <=7m 213.70 Per 400 85480
meter
7m< Road width <=10m 330.25 Per 450 148612
meter
Road width >10m 388.55 Per 450 174847
meter
BSNL will supply PLB HDPE Pipes /Coils and PP Rope.
4 3 OFCP 5 Opening of Manhole, pulling of O.F Cable, Rs 3.00 Per 3200 9600
Sealing of HDPE Pipes by sealing plug in meter
Manholes, providing PLB HDPE /RCC Split
Pipes in manhole /Back filling of Manholes.
The Department will supply O.F Cable, 8 mm PP Rope, Rubber Bush, split RCC / HDPE
Pipes , Clamps, . all other materials required for the work shall be arranged by the
contractor ..
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Maintenance Of OFC Cable in Telecom Distt Gurgaon 2008-2009
5 5 OFST Splicing of all the Fibres of OFC cable laid at Rs3000.00 Per 500 1500000
every joint and making terminations at the ends joint
/
termi
natio
n
BSNL will supply Jointing kit only. The contractor shall arrange all other materials required for the work
6 5 JCBR Digging of pits for jointing chamber & ,placing of Rs. Per 20 24000
precast RCC Chamber(as per specifications and 1200.00 jointi
design annexed) filling of RCC chamber with clean ng
sand , supply and placing of Pre-cast RCC Slabs on cham
RCC chamber, and back filling of jointing pits ber
All materials required for the work shall be arranged by the contractor.
7 7 ORJF Digging of pit 1 meter towards jungle side on each Rs. 181.80 Per 80 14544
manhole / joint chamber for fixing of route /joint indi
indicator , fixing and concreting of routes / joint cato
indicator , Painting and sign writing of route / joint r
indicators .
All materials (including joint indicators) required for the work shall be arranged by the
contractor.
-
Signature of Tenderer-------------------------
Name of Tenderer---------------------
Page 21 of 21
Maintenance Of OFC Cable in Telecom Distt Gurgaon 2008-2009
ANNEXURE -V
SCHEDULE FOR QUOATING RATES
To
The GMTD Gurgaon,
Main Telephone Exchange Building,
Old Delhi Road, Gurgaon
Subject: Our Financial Bid for Maintenance of OFC Cable Works in Exch. Area
_______________________________________
Ref.: ______________________________________________________
Dear Sir,
Having examined the tender documents, terms and conditions stipulated therein,
specifications of work etc., we the under signed offer to execute the Cable Construction
Works in conformity with the said specifications and conditions of contract at the
percentage (Below / At par/ above) on standard schedule rates quoted as under:
BELOW In figures ……………………………………… %
In words …………………………….. percent.
Or
In figures……………………………………….%
AT PAR In words …………………………………………..
Or
ABOVE In figures ……………………………………….%
In words ………………………………. Percent.
If your Bid accepted, we shall submit the securities as per the conditions mentioned in the
contract.
We agree to abide by this Bid for a period of 240 days form the date of opening of
financial bid and it shall remain binding upon us and may be accepted at any time before the
expiry of date period.
Dated ……./……./……
Signature of the tenderer…………………………
Name of Tenderer………………………
