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ESD ANUA Finance Overview

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					Education Solutions Development, Inc.




2.0 Finance Overview
             ANUA 2010, Salt Lake, Utah
                        2.0 Finance Overview
New GUI
• Resolution
     • Fills complete screen at 1024 * 768 Resolution
     • Appealing color combinations
• Menus
     • On LHS – takes less screen space
     • Tree Structure
     • Common Button for Functions like Print, Export, Import, Attachment etc
• Header Area
     • Fiscal Year Change
• Search
     • Button
     • Advanced Search
     • In-built TQF fields


                                                   Presented by Education Solutions Development, Inc.
                                                                                   ANUA 2010, Salt Lake, Utah
                        2.0 Finance Overview
New GUI (Cont…)
• Search Result set
     • Single line displays
     • Full text display on hover
     • Multiple Action List
• Quick Search on Header (Master Page)
     • Search on ID/Name value using TQF
• New Controls
     • TQF (Text Query Fields)
     • Multi-Select DDL (Requisition Search – PO Type)
     • Drop down always shows code and description, also expands based on value
     • More… function (Requisition Header)
     • In-form editing in grid to add more records
     • Expanded entry fields (Description/Notes – expansion)
     • Multi line entry using copy feature (on/off for fields) (Multi Invoice Entry)
                                                     Presented by Education Solutions Development, Inc.
                                                                                     ANUA 2010, Salt Lake, Utah
                        2.0 Finance Overview
Reports and Processes
• Combined under one menu
• Reports/Processes linked to functional area
     • By Module
     • All
• Color Schema
     • Brown – Processes
     • Blue - Reports
     • Green – UDR reports
• Criteria saved for Reports
• Rerun Option




                                                Presented by Education Solutions Development, Inc.
                                                                                ANUA 2010, Salt Lake, Utah
                     2.0 Finance Overview
Other 2.0 Finance Sessions
• 2.0 Warehouse and Fixed Assets --- Tuesday 8:45-10:00 a.m.
• 2.0 Workflow for Employee Travel --- Wednesday 8:45-10:00 a.m.




                                               Presented by Education Solutions Development, Inc.
                                                                               ANUA 2010, Salt Lake, Utah
              2.0 Finance Overview
Waiting My Action Screen




                           Presented by Education Solutions Development, Inc.
                                                           ANUA 2010, Salt Lake, Utah
                      2.0 Finance Overview
General Ledger and Budget
• Option to Rollover Previous Year Remaining Budget as Budget Revision
  in Fiscal Period = 0 (Beginning Balance)
• Budget Revisions for Previous Year Encumbrances to store
  in Fiscal Period = 0 (Beginning Balance)
• Previous Year Rollover Encumbrances to store
  in Fiscal Period = 0 (Beginning Balance)
• Account Inquiry Screens and Reports will show separate column for Previous Year
 Rollover Budget
• New columns for Accrued and Collected Revenue for Accounts Receivable
 Transactions
• Mass Creation of Accounts based on existing accounts
• Mass Changes of Accounts
     • Changing Program or location change


                                                 Presented by Education Solutions Development, Inc.
                                                                                 ANUA 2010, Salt Lake, Utah
               2.0 Finance Overview
Account Activity Screen




                          Presented by Education Solutions Development, Inc.
                                                          ANUA 2010, Salt Lake, Utah
                       2.0 Finance Overview
Grant and Project Accounting
• Additional Data for Grants and Projects
• Start and End Date for Projects
• End Date for Encumbrances and Expenditures
• New Multi-year Project Activity Screen and Report




                                                      Presented by Education Solutions Development, Inc.
                                                                                      ANUA 2010, Salt Lake, Utah
              2.0 Finance Overview
Grant and Project Accounting




                               Presented by Education Solutions Development, Inc.
                                                               ANUA 2010, Salt Lake, Utah
              2.0 Finance Overview
Grant and Project Accounting




                               Presented by Education Solutions Development, Inc.
                                                               ANUA 2010, Salt Lake, Utah
                        2.0 Finance Overview
Requisitions/Purchasing
• Enhanced Search Capability
• Account Distribution Screen merged with Item Detail screen
• Requisition/PO Type
     • Attribute setting at Po Type level
• Cost Center
• Bids and Terms/Conditions
• Redesigned Vendor Detail Area
• Textbook Ordering
• New Travel Requisition Screen (Separate session on Wednesday morning)
• Mass Close of Purchase Order




                                                  Presented by Education Solutions Development, Inc.
                                                                                  ANUA 2010, Salt Lake, Utah
              2.0 Finance Overview
Requisition Search




                         Presented by Education Solutions Development, Inc.
                                                         ANUA 2010, Salt Lake, Utah
               2.0 Finance Overview
Requisition Details Screen




                             Presented by Education Solutions Development, Inc.
                                                             ANUA 2010, Salt Lake, Utah
              2.0 Finance Overview
Close Purchase Orders




                         Presented by Education Solutions Development, Inc.
                                                         ANUA 2010, Salt Lake, Utah
                       2.0 Finance Overview
Accounts Payable
• Improved Search Screen
• Redesigned Invoice Encumbrance screen
• New vendor Entry on Invoice No Encumbrances
• 3-Way Matching for Invoice Processing
• Enhanced Multiple Invoice Entry Screen
• Travel Invoices (Separate session on Wednesday morning)
• Utility Invoices
• ACH Payments to Vendors and Employees
• AP Trial Register –Option to print by Operator
• Invoice Import from an Excel sheet




                                                   Presented by Education Solutions Development, Inc.
                                                                                   ANUA 2010, Salt Lake, Utah
                       2.0 Finance Overview
Accounts Payable – 3 Way Matching
• A system level option for implementing 3-way matching
• Option to implement matching for selected PO types (not required for Blanket, Travel
 POs)
• Matching process independent of Approval process
• Matching Status
    • Not Applicable
    • Pending Matching
    • Matched
    • Forced Matching
    • Errors in Matching
• Only Matched Invoices will be paid
• Special Task to bypass matching
• Special Security to Force Matching for an invoice
• Search by Match Status



                                                      Presented by Education Solutions Development, Inc.
                                                                                      ANUA 2010, Salt Lake, Utah
             2.0 Finance Overview
Redesigned Invoice Encumbrance Screen




                              Presented by Education Solutions Development, Inc.
                                                              ANUA 2010, Salt Lake, Utah
             2.0 Finance Overview
Redesigned Invoice Encumbrance Screen




                              Presented by Education Solutions Development, Inc.
                                                              ANUA 2010, Salt Lake, Utah
            2.0 Finance Overview
3-Way Matching




                       Presented by Education Solutions Development, Inc.
                                                       ANUA 2010, Salt Lake, Utah
            2.0 Finance Overview
3-Way Matching




                       Presented by Education Solutions Development, Inc.
                                                       ANUA 2010, Salt Lake, Utah
                     2.0 Finance Overview
Accounts Payable – ACH Payments
• ACH Payments for both Vendor and Employee Expense Reimbursements
• ACH Payments processed as part of regular AP Check Print Run
• ACH Payment Advise via email or printed copy




                                                 Presented by Education Solutions Development, Inc.
                                                                                 ANUA 2010, Salt Lake, Utah
             2.0 Finance Overview
Accounts Payable – ACH Payments




                              Presented by Education Solutions Development, Inc.
                                                              ANUA 2010, Salt Lake, Utah
                       2.0 Finance Overview
Budget Amendments
• User Defined Rules for Budget Transfers:
     • No Budget Transfers across Funds
     • No Budget Transfers across Locations without Override security
     • No Budget Transfer across Program without Override security
     • Exclude accounts from Budget transfer (Payroll and Benefit Accounts)
• Budget Transfers Rule Failure
     • Error Message
     • Additional Approval




                                                  Presented by Education Solutions Development, Inc.
                                                                                  ANUA 2010, Salt Lake, Utah
              2.0 Finance Overview
Budget Transfer Rules




                         Presented by Education Solutions Development, Inc.
                                                         ANUA 2010, Salt Lake, Utah
                        2.0 Finance Overview
Cash Management
• Redesigned Cash Receipt Screen
• Revenue Code based Receipts
• Credit Locations for Revenue generated by increasing their budget
• Location as Payee
• Bank Deposit screen




                                                  Presented by Education Solutions Development, Inc.
                                                                                  ANUA 2010, Salt Lake, Utah
              2.0 Finance Overview
Cash Receipt Screen




                         Presented by Education Solutions Development, Inc.
                                                         ANUA 2010, Salt Lake, Utah
                       2.0 Finance Overview
Accounts Receivable
• Separate columns for Accrued and Collected Revenue
• Option to Email Invoices
     • Batch run has options to define Subject and Body
     • Email will be sent to Customer’s email
• Perforated payment stub on Customer Invoice
• Location as Payee
• Option to Close an Accounts Receivable (an invoice0




                                                  Presented by Education Solutions Development, Inc.
                                                                                  ANUA 2010, Salt Lake, Utah
                       2.0 Finance Overview
User Security
• Row Level Security
• User can be restricted to certain cost centers. Default Cost Center for a user.
     • This will restrict user to Requisitions / Purchase Orders for a Cost Center.
• User can be restricted to limited Tasks on the Financial Transactions Entry screens




                                                     Presented by Education Solutions Development, Inc.
                                                                                     ANUA 2010, Salt Lake, Utah
                      2.0 Finance Overview
Work Flow
• Function/User Based Approval
    • Multiple users for a Function
         • All user will be notified and any one user can approve the document
    • User linked to Role based on Location or other document attributes
• Originator and Funding based queues
• Redesigned Approval screens
    • Filters added to the screen to list screen
    • Waiting Your Action will list documents waiting Approval




                                                   Presented by Education Solutions Development, Inc.
                                                                                   ANUA 2010, Salt Lake, Utah

				
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posted:4/21/2011
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