Free Auto Workshop Waiver of Liability Form - PDF by rom15695

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									                                                                   PRESORT STANDARD
                                                                           AUTO
                                                                    U.S. POSTAGE PAID
                                                                        LANSING, IL
                                                                     PERMIT NO. 170




Festivals & Events Convention
c/o Chicago Southland CVB
2304 173rd Street
Lansing, IL 60438-6006




                         NEW
                        FORMAT
Exhibitor & Showcase Registration
    Deadline October 22, 2010
     13th Annual Illinois            Vendor Expo | Wednesday,1:15 p.m. 3, 2010
                                                   11:00 a.m. -
                                                                November

 Special Events Network State
          Convention                 Entertainment Wednesday, November 3, 2010
             November 3 - 4, 2010        Showcase | 3:30 p.m. - 6:30 p.m.

   Holiday Inn Hotel & Convention Center–Tinley Park, Illinois
   EXHIBITOR & SHOWCASE DETAILS AND REGISTRATION INFORMATION INSIDE!
Exhibitor Information - Deadline October 22, 2010
                                 Sonic Bids - Deadline October 1, 2010
Who is the Convention,                               Entertainment Showcase                                           Convention Registration
Showcase & Expo Designed For?
                                                        There will be an Entertainment Showcase on                       You may register to attend the convention
  The Illinois Special Events Network Convention     Wednesday, November 3, 2010 from 3:30 p.m.                       sessions. To receive information and registration
is designed for those responsible for the plan-      until 6:30 p.m. In order to be considered as a                   materials, please call the Chicago Southland CVB
ning, management, operation and support of           Entertainment Showcase Act, you will need to                     at (708) 895-8200 and ask for a brochure or visit us
special events including, but not limited to, pro-   submit an electronic press kit on Sonicbids.                     online at www.visitchicagosouthland.com and
fessional/volunteer event managers, governing        If you are a member of Sonicbids, go to                          click on Festivals & Events Convention. Complete
board members and members of organizations           www.budurl.com/isenplanner and click on the                      the form and submit payment by October 22,
that support this growing industry.                  orange submit an EPK button. The fee to submit                   2010.
                                                     an electronic bid for this showcase is $30.00.

Who Should Exhibit?
                                                         If you are not a member of Sonicbids, you will               When Can I Set Up?
                                                     need to create an electronic press kit. The fee will
                                                     still be $30.00. You will receive a one month free                 Entertainment showcase participants may pre-
  Any vendor/business that provides a product        membership. The deadline to submit an elec-
or service for various festivals & events.                                                                            pare their table between the hours of 2:00 p.m.
                                                     tronic bid is October 1st. A committee made up                   and 3:15 p.m. on Wednesday, November 3, 2010.
                                                     of ISEN board members will review the electronic                 Exhibitors may set up between the hours of 8:45
Why Should You Exhibit?                              press kits and select 8 acts to perform the night of             a.m. - 10:45 a.m. on Wednesday, November 3, 2010.
                                                     the showcase. Those not chosen to perform will                   This year there will be 8' x 10' booths with back
   As a vendor, this is your chance to meet with     be allowed to pass out promotional materials at                  drapes and draped side rails. Each booth will
over 100+ festival and event planners in just one    a table in the hallway during the showcase. You                  be furnished with a 6' draped table, two chairs
afternoon. The exposition will provide you the       will be notified by October 13th if your act will                and a vendor sign. The color of the draping will
opportunity to accomplish several weeks' work        perform or just be able to pass out promotional                  be black. Trailers are allowed. You may purchase
in just two hours.                                   material.                                                        multiple booths if you need more space. If you
                                                                                                                      have any special requirements, please give Kim
When and Where?                                      Vendor Expo                                                      Kislowski a call at (708) 895-8200. You may give
                                                                                                                      away samples of your products. We encour-
Vendor Expo                                          Registration deadline is October 22, 2010. The cost              age all exhibitors to provide giveaways to par-
        Wednesday, November 3, 2010                  to exhibit is $250 before October 22, 2010 and                   ticipants (eg. services, money-off coupons, free
        11:00 a.m. - 1:15 p.m.                       $300 after October 22, 2010. Chicago Southland                   banners, etc.). Each Showcase participant will be
Showcase                                             Convention & Visitors Bureau and ISEN members                    provided a table in the hallway to book business
        Wednesday, November 3, 2010                  receive a $25 discount.                                          during the showcase.
        3:30 p.m. - 6:30 p.m.
                                                     Sponsorship Opportunities                                        Job/Internship Opportunities
Holiday Inn Hotel & Convention Center
18501 S. Harlem Ave., Tinley Park, IL 60477                                                                           Display Board
                                                     The following sponsorship opportunities are
Phone: (708) 444-1100                                available for the workshop. All sponsors will be
Fax:      (708) 444-1104                                                                                                We will be providing a place for companies to post
                                                     listed in the convention binder, announced dur-                  job/intern opportunities and for individuals to post
www.holidayinn.com/chitinleypark                     ing the event and placed on additional signage                   resumes. Please bring any relevant information for
                                                     the day of the event.                                            the Job/Intern Opportunities Display Board.
Rates (per night):
Standard Room (plus tax)     $99                     Convention Binders .................................. $500
Call before October 21, 2010 to take advantage       Includes the binder, tabs and all the pertinent                  Best Booth Contest
of thes special rates.                               convention information given to each festival/
                                                     event planner in attendance. Sponsor of the                        There will be a “best booth contest” this year to
                                                     convention binders will be allowed an 8-1/2 x 11                 encourage exciting and fun exhibits. The plan-
                                                     insert for the back cover of the binder.                         ners in attendance will choose one booth that
                                                                                                                      best captured their attention. The winner will
                                                     Namebadges .............................................. $150   receive a free exhibitor registration for 2011.
                                                     (With CVB, ISEN and your logos.)
                                                     Expo - 250 Canvas tote bags ................... $500
                                                     (with CVB, ISEN and your logos)
                                                     Showcase - Beverages ..............................$275
                                                     Includes assorted soft drinks, iced tea, bottled
                                                     water and punch. Alcoholic beverages will be
                                                     available on a cash bar basis.
                                                     Showcase - Food ........................................$675
How Do I Register?                                   Includes assorted hot appetizers.

  To register for the expo, simply complete and      Skyscraper Awards ....................................$600
return the attached registration form, vendor
agreement, liability waiver and certificate of       If you are interested in sponsoring or co-sponsoring
insurance to the Chicago Southland CVB with          one of the opportunities mentioned, please fill out
your payment.                                        the Sponsorship portion of the registration form.
        Exhibitor Space Application Form - Deadline October 22, 2010
NEW - Register online http://budurl.com/isenexhibitor
Exhibitor Information                                                                                                                                       Entertainment Showcase
Name:                                                                Title:                                                                                 All interested acts need to submit an
                                                                                                                                                            electronic press kit along with payment
Company:                                                                                                                                                    of $30 on the following website:
                                                                                                                                                            www.sonicbids.com/isenconvention.
Address:

City:                                                                State:                    Zip:

Phone:                                                               Fax:

Website:                                                             Email:

Name of others working in booth
                                                                                                                                                            Sonic Bids Deadline - October 1, 2010
Name:                                                                Name:

Name:                                                                Name:


Electricity & Special Requirements                                                                                                  Registration Fees
Will you need electricity? ($35 Fee)                                                             Yes             No                 NEW - Register online http://budurl.com/isenexhibitor
     One 20 amp circuit provided                                                                                                    EXHIBITOR SPACE
Do you have any special requirements?                                                            Yes             No                 Prior to 10/22/10: $250                                 After 10/22/10: $300
(2 tables, corner, special requests, etc. - Please note: you will need
to bring any audio/visual equipment and extension cords.)                                                                           $25 Discount for Bureau
                                                                                                                                                                                                $
                                                                                                                                    and ISEN Members
                                                                                                                                    *You may purchase multiple booths if you need more space.

                                                                                                                                    SPONSORSHIP
                                                                                                                                                                                                $
                                                                                                                                    Amount of sponsorship

Sponsorship                                                                                                                         ELECTRICITY                                                 $
                                                                                                                                    $25 Fee if needed
Are you interested in sponsoring this event?                                                        Yes            No
                                                                                                                                    CONVENTION BINDER                                           $
If yes, where would you like your sponsorship money spent?                                                                          (8-1/2" x 11" Inserts*)
                                                                                                                                    $200 for those participating in the Vendor Expo
[ ] Namebadges $150                                                [ ] Showcase - Beverages $275
                                                                                                                                    $350 for those not participating in the Vendor Expo
[ ] Expo - Canvas Tote Bags $500                                   [ ] Showcase - Food $675                                         *You will need to supply 150 (8-1/2" x 11") fliers to be inserted in the
                                                                                                                                    Convention Binder.
[ ] Skyscraper Awards $600                                         [ ] Convention Binder $500
                                                                                                                                    TOTAL REGISTRATION AMOUNT                                   $
If you are interested in being a co-sponsor please contribute in increments of $150
                                                                                                                                    Please return this form to: Festivals & Events Convention
                                                                                                                                    c/o Chicago Southland CVB,
                                                                                                                                    2304 173rd St., Lansing, IL 60438-6006
Silent Auction
A live auction will take place during the Entertainment Showcase on Wednesday, November 3, 2010. The Silent Auction will be open on November 3, 2010, 10:00 a.m. - 5:00 p.m. Prizes can be claimed and paid for during the
Entertainment Showcase (November 3, after 5:15 p.m.). All exhibitors are encouraged to contribute an item for the Silent Auction. Proceeds will benefit the Illinois Special Events Network. Our company will
contribute the following item(s) for the Silent Auction: (Please send your item(s) ahead of time or bring them to the registration desk by 9:00 a.m. on Wednesday, November 3.)

Item                                                                     Value                                        Item                                                                     Value

Item                                                                     Value                                        Item                                                                     Value


Pay by Credit Card
Registrants paying with a credit card may register online http://budurl.com/isenexhibitor. Credit card receipts will be emailed.

Credit Card Type: [ ] Visa [ ] MC [ ] AE [ ] DS Card Number:                                                                                        Security Code:                      Expiration Date:

Company/Personal Name on card:                                                                                        Signature:

Address:                                                                                 City:                                                     State:                        Zip:

                                                                                                                                                                                           Please fill out reverse side.
ISEN/CSCVB Vendor Expo 2010 VENDOR AGREEMENT
Vendor Contract                                                                                                                                      Special Events Network and/or the Chicago Southland CVB
                                                                                                                                                     are not liable for any loss or damage to the Vendor, agents,
                                                                          Insurance Company Name                                                     officers, employees or volunteers as a result of rejection of
1. Conduct of Business: The vendor shall operate within the
                                                                                                                                                     Vendor Application or expulsion from the site of any exhibit.
assigned space and only during specific hours and shall open and
close promptly. All business conducted from assigned space(s)             Address                                                                 9. Hold Harmless: The vendor hereby agrees to indemnify and
shall comply with all applicable state and local laws.
                                                                                                                                                  hold harmless the Illinois Special Events Network, the Chicago
                                                                                                                                                  Southland CVB and the Tinley Park Convention Center, their
2. Hours of Business: Set up will begin at 8:45 A.M. on                   Agent Name                                                              agents, public officials, officers, employees and authorized
November 3, 2010. Please do not attempt to set up before
                                                                                                                                                  volunteers, from and against any and all legal actions, claims,
8:45 a.m.
                                                                                                                                                  damages, losses, expenses arising out of the permitted activity or
                                                                          6. Violations of Articles of Agreement: Any violation of this           any activity associated with the conduct of the vendor’s opera-
   All vendors will be open at 11:00 A.M. through 1:15 P.M.               Agreement will result in the non-issuance or revocation of the          tion, including but not limited to, claims for personal or bodily
                                                                          permit and or/ immediate expulsion from the site and loss of all        injury, disease or death, or injury to or destruction of property,
3. Loading and Delivery: The vendor shall abide by the set up             fees. Further, violations could result in the removal from any and      excluding claims caused by the willful commission or omission
time at the assigned location.                                            all future events.                                                      by employees of the Illinois Special Events Network, the Chicago
  All deliveries during service hours shall be done in an orderly
                                                                                                                                                  Southland CVB and the Tinley Park Convention Center, acting
manner so as to not disrupt routine activities. Vendors must abide        7. Conduct: All vendors must act in a professional manner. If any       within the scope of their employment. Further, the vendor agrees
by the set up logistics provided. All trailers and equipment must         unacceptable behavior is reported to an Illinois Special Events         to indemnify the Illinois Special Events Network, the Chicago
be loaded through the north entrance. There is a truck loading            Network Board Member, the vendor will not be able to exhibit in         Southland CVB and the Tinley Park Convention Center and any of
dock.                                                                     the future.                                                             its agents, public officers, board of directors, committee members,
                                                                                                                                                  officials or employees and authorized volunteers for any attorneys
4. Set up and Breakdown: All set up and breakdown is the                  8. Restrictions:                                                        fees and court costs incurred or to be incurred in defending any
responsibility of the vendor. Vendor area is to be left in a reason-      a. No exhibitor shall obtain additional exhibit space anywhere          actions brought against them as a result of the vendor’s use of
ably clean manner, all refuse must be taken away or disposed of.              outside the designated exhibit area without the consent of the      public property or operation of the concession as set forth in this
Each exhibit will be confined to the spatial limits of its respective         Illinois Special Events Network and/or the Chicago Southland CVB.   contract.
booth. Exhibits or displays that block the view of the adjoining          b. No firm or organization not assigned exhibit space will be
booths will not be permitted. Exits, fire alarms and fire extin-              permitted to solicit business within the exhibit area.              10. Liability Waiver: The vendor agrees for itself and/or its
guisher equipment must not be obstructed. All booth materials             c. The Illinois Special Events Network and/or the Chicago               employees, agents, or volunteers associated or to be associated
must conform to applicable local building, electrical, fire safety            Southland CVB reserves the right to review Vendor Applica-          with the activity for which the contract is being sought, to waive
and environmental codes. Nothing may be posted, tacked, nailed,               tions and past practices or experiences with said vendor            and relinquish all claims that may result in any manner against the
screwed or otherwise attached to columns, walls, floors or other              to determine if the vendor will be chosen to exhibit or the         Illinois Special Events Network, the Chicago Southland CVB and
parts of the building or furniture.                                           application rejected. The Illinois Special Events Network           the Tinley Park Convention Center, their agents, public officers,
                                                                              and/or the Chicago Southland CVB also reserves the right to         officials or employees and authorized volunteers from said event
5. Insurance: Vendors are required to provide the Illinois Special            close down any exhibitor whose exhibit, because of method           or activity, except for acts caused by the willful and wanton mis-
Events Network, the Chicago Southland CVB and the Tinley Park                 of operation, materials, or for any reason, is objectionable in     conduct by employees of the Illinois Special Events Network, the
Convention Center with a Certificate of Insurance for general                 the discretion of the Illinois Special Events Network and/or        Chicago Southland CVB and the Tinley Park Convention Center,
liability coverage. This must be provided to the Chicago South-               the Chicago Southland CVB; and also to prohibit or evict any        acting within the scope of their employment.
land CVB along with this signed agreement. Please contact Kim                 exhibit which, in the opinion of the Illinois Special Events
Kislowski at (708) 895-8200 with any                                          Network and/or the Chicago Southland CVB, may detract
insurance questions.                                                          from the general character of the exhibits as a whole, unless
                                                                              the exhibitor rectifies the problem immediately. The Illinois


I have read and understand the Articles of Agreement as set down herein. I agree to abide by said Articles and any violation of the Articles could cause expulsion from the site and loss of all fees.


Authorized Signature                                                                          Title                                                       Date

Company / Organization Name

Address                                                                                       City                                     State             Zip Code

Daytime Phone

Evening Phone

Fax Number

E-mail Address

Below to be filled out by CSCVB:

Received by                                                                                   Date Received




                                                  Liability Waiver & Hold Harmless
LIABILITY WAIVER: The applicant agrees for itself and/or its employees, agents, or volunteers associated or to be associated with the activity for which the application is being sought, to waive and relinquish
all claims that may result in any manner against the Illinois Special Events Network, the Chicago Southland CVB and the Tinley Park Convention Center, their agents, public officers, officials or employees and
authorized volunteers from said applicant, except for acts caused by the willful and wanton misconduct by employees of the Illinois Special Events Network, the Chicago Southland CVB and the Tinley Park
Convention Center, acting within the scope of their employment.

HOLD HARMLESS: The applicant agrees for itself and/or its employees, agents, or volunteers associated or to be associated with the activity for which the application is being sought, to indemnify and hold
harmless the Illinois Special Events Network, the Chicago Southland CVB and the Tinley Park Convention Center, their agents, public officials, officers, employees and authorized volunteers, from and against
any and all legal actions, claims, damages, losses or expenses arising out of the permitted activity or any activity associated with the conduct of the applicant’s operations, including but not limited to claims
for personal or bodily injury, disease or death, or injury to or destruction of property, excluding claims caused by the willful commission or omission by employees of the Illinois Special Events Network, the
Chicago Southland CVB and the Tinley Park Convention Center, acting within the scope of their employment. Further, the applicant agrees to indemnify the Illinois Special Events Network, the Chicago
Southland CVB and the Tinley Park Convention Center and any of their agents, public officers, officials or employees and authorized volunteers for any attorneys fees and court costs incurred or to be incurred
in defending any actions brought against them as a result of the applicants use of public property as set forth in this application.


I have read and understand the above liability waiver and hold harmless.



 Signature                                                         Date

								
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