Frederick County Agreement by mcg11950

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									Customer Agreement for
Facilities Use and Recruitment Services
Frederick County Business and Employment Center                                       Meeting Date(s): __________________________
Frederick County Workforce Services                                                   Start Time(s): __________________
Attention: Lisa Slaymaker                                                             End Time(s): __________________
5340 Spectrum Drive, Suite A
Frederick, MD 21703
Phone: 301-600-2255 Fax: 301-600-2906
Website: www.frederickworks.com


Rooms:      Monocacy  Brown  Catoctin  Frederick  Palm  Youth  Professional Office  Cubicle 2  OED
Occupancy:   (up to 45) (up to 22) (up to 15) (up to 15) (up to 15) (up to 10) (up to 3)     (up to 3) (up to 12)
                               (no phone)                                                                                 (no phone)



Organization/Department Name:
               Address:
       Type of Organization:                 Government Agency              Business  Workforce Development Board
         No non-profit groups                BEC Partners
     Name of Representative:
      (Must be 18 years or older)
   Address of Representative:
   (if different from above address)
                                            Phone Day:                                             Phone Evening:
       Contact Information:
                                            Email:                                                 Fax:

                                            .                                                                    Expected Attendance:
    Purpose/Function of Mtg.

Press Notices Planned? Yes             No         Will Literature be Distributed? Yes         No      Will refreshments be served? Yes      No




                                                Rental Equipment – All Meeting Rooms
                                       Podium – N/C                                             ($50.00 per/hr) Computer Training Lab   $
                             Projection Screen – N/C                                                         ($100.00) LCD Projector    $
                                  White Board - N/C                                                                ($25.00) Overhead    $
                                        Tables – N/C                                                               ($40.00) TV/VCR      $
                                        Chairs – N/C                                                                                    $
                                         Easel – N/C                                                                                    $
                                          Phone-N/C                                                                             Total   $


                         SEE REVERSE SIDE OF SHEET FOR TERMS AND CONDITIONS

                                                                                                                        Office Use Only

                                                                                                                 Check Received _________
                                                                                                                 Press Notice Approved _____
                                                                                                                 Reservation Confirmed _____




  R:\Desktop\Front Desk\BEC FORMS AND LISTS\Room Reservation Fees 12.05.08.doc/04.02.09/LisaS.
  R:\BST Docs\Procedures & Protocols\Customer Agreement for Facilities Use and Recruitment Services FORM.doc
  Also located on www.fcwsbusinessteam.wikispaces.com & http://sites.google.com/site/testsopsite/Home
                           GUIDELINES FOR USE OF BEC CONFERENCE ROOM
     1. The Frederick County Business and Employment Center cannot assume responsibility for private
        property used on Business and Employment Center premises; although private property can be used,
        it shall be at the owner’s risk. Any damages to Frederick County Business and Employment Center
        premises, furniture, equipment, etc., as a result of group or individual use will be the responsibility of
        the applicant and paid based upon current replacement costs.
     2. Conference rooms are to be vacated promptly at the end of the scheduled date and time.
     3. Frederick County Business and Employment Center, their officers, employees and agents are hereby
        released and discharged from any and all liability arising from injury to persons or damage to personal
        property in or about the Business and Employment Center premises resulting from use of the
        premises. The main entrance of our center will provide direct access to the conference area. All
        participants will need to sign-in and wear a visitor badge for security.
         It is understood that all policy and procedures statements and regulations have been read.
         Inquiries concerning the meeting may be referred to the undersigned.
         The undersigned is liable for all damages.
     4. When scheduling, request 30 minutes prior to the program start for set-up and 30 minutes after
        program for clean up.
     5. Set-up and clean up is the responsibility of the individuals using the Conference Room.
          Clean-up requirements are:
               a. Straighten tables and chairs.
               b. Clean tables if applicable.
               c. Place trash in receptacles. Receptacles should not be filled to overflowing. Please ask for
                  additional trash bags if needed.
     6. To minimize interruptions to BEC staff, please inform meeting participants of the following:
               a. Please instruct participants to use visitor parking spaces in the front of the building
                  first, then use side employee parking lot.
               b. All visitors must sign-in and sign-out at the front desk/reception area each time they
                  enter the building and upon exiting the building for lunch and for the day. Badge must
                  be worn and displayed during each visit.
               c. Smoking is permitted outside the BEC. The smoking area is at the rear side of the
                  building by the picnic table. Please use the receptacle provided for cigarette butts.
               d. The telephones in the conference rooms can be used for local calls, please dial “8” to
                  reach an outside line.
               e. Meeting participants can use soda and snack machines in the Café.
               f. Bathrooms are located in the hallway straight across from front door.
     7. Please advise staff at the BEC within 24 hours if your meeting has been cancelled.


Applicant’s Signature: ____________________________________________                                                 Date: ________________
            THIS APPLICATION MUST BE RETURNED WITH ANY PAYMENT TO FREDERICK COUNTY WORKFORCE SERVICES.
                               ALL REQUESTS ARE TENTATIVE UNTIL CONFIRMATION IS ISSUED.




R:\BEC Policies and Procedures\Customer Agreement for Facilities Use and Recruitment Services Procedure.doc/04.02.09/LisaS.

								
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