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NACCAS 2007
Preliminary Annual Report
Step-by-Step
Instructions
Reports are due April 30 th, 2008!
Is the 2007 Preliminary Annual
Report required?
The 2007 Preliminary Annual Report is required for
some schools, such as those on low outcomes
monitoring.
If the report is required for your school, you would
have been notified in a letter from NACCAS.
Consult this letter for any additional
requirements that are specific to your institution.
Is the 2007 Preliminary Annual
Report required?
If you are not sure whether the Preliminary Annual
Report is required for your institution, contact
NACCAS.
Is the 2007 Preliminary Annual
Report required?
If the report is not required for your school, you
may find it beneficial to download and complete
the worksheets anyway.
Completing the Preliminary Annual Report will help
you determine your outcome rates before the
final report is due, allowing additional time for
you to take necessary steps if your rates are
below the minimum standard.
Step-by-Step Instructions
The following slides will take you step-by-step
through completing the Preliminary Annual
Report forms.
Each page gives you instructions for one step in
the process as well as shows you how using
pictures of the actual forms.
Make sure you have these documents:
• Forms 1 and 2
• Cohort Grids 1, 2, and 3
• Enrollment lists (may not be required for your
institution – consult the letter you received from
NACCAS)
These documents are available for you to
download at www.naccas.org.
Click “Member Menu”
NACCAS 2007
Preliminary Annual Report
Step 1:
Completion Rate
Cohort 1
Your completion rate is calculated using the Cohort 1 Grid.
Cohort 1 is all the students scheduled to graduate between January 1 st 2007
and December 31 st 2007.
Cohort 1 includes students who were originally scheduled to graduate in
another year, but whose graduation dates were changed to 2007 by an
amendment to the enrollment agreement (for example, a student whose
expected graduation date is changed by a documented leave of absence)
Cohort 1
Cohort 1 does not include:
• Students who were scheduled to graduate in another year but graduated in
2007 instead without a documented change to the enrollment agreement.
• Students who were originally scheduled to graduate in 2007, but then took a
leave of absence that changed their graduation year to 2008.
Step 1 – Calculating your completion rate
Start with your Cohort 1 Grid.
This is what a blank Cohort 1 Grid will look like.
You’ll need to fill out a separate Cohort 1 Grid for each program.
1. Students Scheduled to 2. Date 3. Graduated (G) 4. Last Known Address, e-mail,
Graduate in 2007 Scheduled to Incomplete Grad (IG) and Telephone #
(alphabetically by last name) Graduate Withdrawn (W) (include area codes)
Early Withdrawal (EW)
Auditing only (A)
(include date)
Sample: 01 Mar 07 (G) 10 Oct 07 123 Main Street
Brown, James Alexandria, VA 22314
(573) 751-0101
squeue@msn.com
*
Filling out the Cohort 1 Grid
1. Students Scheduled to 2. Date 3. Graduated (G) 4. Last Known Address, e-mail, and
Graduate in 2007 Scheduled to Incomplete Grad (IG) Telephone #
(alphabetically by last name) Graduate Withdrawn (W) (include area codes)
Early Withdrawal (EW)
Auditing only (A)
(include date)
Sample: 01 Mar 07 (G) 10 Oct 07 123 Main Street
Brown, James Alexandria, VA 22314
(573) 751-0101
squeue@msn.com
Doe, Jane
Smith, Mary First, start filling out the Cohort 1
grid by listing each student
alphabetically by last name
*Taylor, Jessica
West, Betty
Filling out the Cohort 1 Grid
1. Students Scheduled to 2. Date 3. Graduated (G) 4. Last Known Address, e-mail, and
Graduate in 2007 Scheduled to Incomplete Grad (IG) Telephone #
(alphabetically by last name) Graduate Withdrawn (W) (include area codes)
Early Withdrawal (EW)
Auditing only (A)
(include date)
Sample: 01 Mar 07 (G) 10 Oct 07 123 Main Street
Brown, James Alexandria, VA 22314
(573) 751-0101
squeue@msn.com
Doe, Jane 6/1/07
Smith, Mary 8/25/07
*Taylor, Jessica 12/10/07
West, Betty 7/14/07
Second, fill in the
scheduled graduation
dates for each student
Filling out the Cohort 1 Grid
1. Students Scheduled to 2. Date 3. Graduated (G) 4. Last Known Address, e-mail, and
Graduate in 2007 Scheduled to Incomplete Grad (IG) Telephone #
(alphabetically by last name) Graduate Withdrawn (W) (include area codes)
Early Withdrawal (EW)
Auditing only (A)
(include date)
Sample: 01 Mar 07 (G) 10 Oct 07 123 Main Street
Brown, James Alexandria, VA 22314
(573) 751-0101
squeue@msn.com
Doe, Jane 6/1/07 G 6/1/07
Smith, Mary 8/25/07 W 2/15/07
*Taylor, Jessica 12/10/07 G 12/10/2007
West, Betty 7/14/07 IG
Third, fill in the student status with one of the codes at the top of the
column. You may count a student as a graduate if he or she graduated
at any point before the report is submitted.
Don’t forget to include the date!
Filling out the Cohort 1 Grid
1. Students Scheduled to 2. Date 3. Graduated (G) 4. Last Known Address, e-mail, and
Graduate in 2007 Scheduled to Incomplete Grad (IG) Telephone #
(alphabetically by last name) Graduate Withdrawn (W) (include area codes)
Early Withdrawal (EW)
Auditing only (A)
(include date)
Sample: 01 Mar 07 (G) 10 Oct 07 123 Main Street
Brown, James Alexandria, VA 22314
(573) 751-0101
squeue@msn.com
Doe, Jane 6/1/07 G 6/1/07 100 Best Way
Lincoln, NE 10001
Smith, Mary 8/25/07 W 2/15/07 456 East Street
Lincoln, NE 10001
*Taylor, Jessica 12/10/07 G 12/10/2007 10 Bar Avenue
Lincoln, NE 10001
West, Betty 7/14/07 IG 800 Ridge Road
Lincoln, NE 10001
Finally, fill in the students’ most
recent contact information.
Providing the right back-up documentation
1. Students Scheduled to 2. Date 3. Graduated (G) 4. Last Known Address, e-mail, and
Graduate in 2007 Scheduled to Incomplete Grad (IG) Telephone #
(alphabetically by last name) Graduate Withdrawn (W) (include area codes)
Early Withdrawal (EW)
Auditing only (A)
(include date)
Sample: 01 Mar 07 (G) 10 Oct 07 123 Main Street
Brown, James Alexandria, VA 22314
(573) 751-0101
squeue@msn.com
Doe, Jane 6/1/07 G 6/1/07 100 Best Way
Lincoln, NE 10001
Smith, Mary 8/25/07 W 2/15/07 456 East Street
Lincoln, NE 10001
*Taylor, Jessica 12/10/07 G 12/10/2007 10 Bar Avenue
Lincoln, NE 10001
West, Betty 7/14/07 IG 800 Ridge Road
Lincoln, NE 10001
For every student with an asterisk, include all the necessary supporting
back-up documentation, including enrollment contracts, contract
addendums, proof of graduation, proof of withdrawal, etc.
Filling out Form 1
Form 1
Preliminary Annual Report Worksheet: 2007
Fill out a Form 1 for each program offered at the institution(s) covered by this annual report.
Name of Program: ______Cosmetology_____________ NACCAS Ref. #(s)_ 010101-00_______
Cohort 1: Number of students scheduled to graduate in 2007 (S) Item 1 4
Students from cohort 1 who completed the program (G) Item 2
Using your grid, count the number of students listed as G, IG, or W.
Write this number in the box labeled “Item 1.” This is your number
of students scheduled to graduate in 2007.
Filling out Form 1
Form 1
Preliminary Annual Report Worksheet: 2007
Fill out a Form 1 for each program offered at the institution(s) covered by this annual report.
Name of Program: ______Cosmetology_____________ NACCAS Ref. #(s)_ 010101-00_______
Cohort 1: Number of students scheduled to graduate in 2007 (S) Item 1 4
Students from cohort 1 who completed the program (G) Item 2 2
Using your grid, count the number of students listed as G only.
Write this number in the box labeled “Item 2.” This is the number
of students who completed in 2007.
Filling out Form 2
Form 2
Preliminary Rates Calculation Worksheet: 2007
Completion Rate: Preliminary Rate for 2007
Program Name
Example:
COS
Cos Bar Man TOTAL ALL
PROGRAMS
Item 1 S=
Item 2 G=
Write in your program codes along this row. You’ll use one column
for each program offered by your school.
Filling out Form 2
Form 2
Preliminary Rates Calculation Worksheet: 2007
Completion Rate: Preliminary Rate for 2007
Program Name
Example:
COS
Cos Bar Man TOTAL ALL
PROGRAMS
Item 1 4 S=
Item 2 G=
2
Using your completed Form 1, copy Item 1 (students scheduled to
graduate) into this cell.
Then copy Item 2 from Form 1 into the cell below. Repeat for each
program.
Filling out Form 2
Form 2
Preliminary Rates Calculation Worksheet: 2007
Completion Rate: Preliminary Rate for 2007
Program Name
Example:
COS
Cos Bar Man TOTAL ALL
PROGRAMS
Item 1 4 5 4 S= 13
Item 2
2 3 3 G= 8
Add the number of students across the Item 1 row and enter the total into
the cell labeled “S.” Repeat for Item 2 in the cell labeled “G.”
Filling out Form 2
Form 2
Preliminary Rates Calculation Worksheet: 2007
Completion Rate: Preliminary Rate for 2007
Program Name
Example:
COS
Cos Bar Man TOTAL ALL
PROGRAMS
Item 1 4 5 4 S= 13
Item 2
2 3 3 G= 8
__8________ ÷ ________13____ = ____61.5 %______
G (Graduates) S (Students scheduled Preliminary 2007
to graduate) Completion Rate
Copy G and S into the blanks. Divide to calculate the Completion Rate.
NACCAS 2007
Preliminary Annual Report
Step 2:
Placement Rate
Cohort 2
Your placement rate is calculated using the Cohort 2 Grid.
Cohort 2 is all the students who graduated between January 1 st 2007 and
December 31 st 2007, no matter what year they were scheduled to graduate.
Cohort 2 does not include:
• Students who were scheduled to graduate in 2007 but did not in fact
graduate, or students who did not graduate until 2008.
Calculating your placement rate
Start with your Cohort 2 Grid. This is what a blank Cohort 2 Grid will look like.
You’ll need to fill out a separate Cohort 2 Grid for each program.
Students who graduated in Date Graduated Last Known Address, e-mail, and Employer’s Name Unavailable for
2007 (list alphabetically Telephone # (include area codes) Employer’s Address Employment
by last name) Telephone/ (list the reason)
Email address
Sample: 05-May-2007 531 Wisteria Lane Mane Stream
Queue, Suzy Winchester, MO 65105 712 Main Road
squeue@msn.comn Franklin, MO 65108
(921) 525-5579
manestreamsalon@msn
.com
*
Filling out the Cohort 2 Grid
Students who graduated in 2007 Date Graduated Last Known Address, e-mail, Employer’s Name Unavailable for
(list alphabetically and Employer’s Address Employment
by last name) Telephone # (include area Telephone/ (list the reason)
codes) Email address
Sample: 05-May-2007 531 Wisteria Lane Mane Stream
Queue, Suzy Winchester, MO 65105 712 Main Road
squeue@msn.comn Franklin, MO 65108
(921) 525-5579
manestreamsalon@msn.c
om
Doe, Jane
Taylor, Jessica
Include every student
* Violet, Amy
who graduated in 2007,
Start filling out the Cohort 2 grid by no matter what year they
listing each student who graduated in were scheduled to
2007 alphabetically by last name. graduate!
Filling out the Cohort 2 Grid
Students who graduated in 2007 Date Graduated Last Known Address, e-mail, Employer’s Name Unavailable for
(list alphabetically and Employer’s Address Employment
by last name) Telephone # (include area Telephone/ (list the reason)
codes) Email address
Sample: 05-May-2007 531 Wisteria Lane Mane Stream
Queue, Suzy Winchester, MO 65105 712 Main Road
squeue@msn.comn Franklin, MO 65108
(921) 525-5579
manestreamsalon@msn.c
om
Doe, Jane 6/1/07
Taylor, Jessica 12/10/2007
* Violet, Amy 02/14/07
Then fill in the graduation
date for each student.
Calculating your placement rate
Students who graduated in 2007 Date Graduated Last Known Address, e-mail, Employer’s Name Unavailable for
(list alphabetically and Employer’s Address Employment
by last name) Telephone # (include area Telephone/ (list the reason)
codes) Email address
Sample: 05-May-2007 531 Wisteria Lane Mane Stream
Queue, Suzy Winchester, MO 65105 712 Main Road
squeue@msn.comn Franklin, MO 65108
(921) 525-5579
manestreamsalon@msn.c
om
Doe, Jane 6/1/07 100 Best Way
Lincoln, NE 10001
Taylor, Jessica 12/10/2007 10 Bar Avenue
Lincoln, NE 10001
* Violet, Amy 02/14/07 35 Western Blvd
Lincoln, NE 10001
Third, fill in the students’ most recent
contact information.
Filling out the Cohort 2 Grid
Students who graduated in 2007 Date Graduated Last Known Address, e-mail, Employer’s Name Unavailable for
(list alphabetically and Employer’s Address Employment
by last name) Telephone # (include area Telephone/ (list the reason)
codes) Email address
Sample: 05-May-2007 531 Wisteria Lane Mane Stream
Queue, Suzy Winchester, MO 65105 712 Main Road
squeue@msn.comn Franklin, MO 65108
(921) 525-5579
manestreamsalon@msn.c
om
Doe, Jane 6/1/07 100 Best Way ABC Salon
10 Mall Street
Lincoln, NE 10001 Lincoln, NE 10001
854-555-6323
Taylor, Jessica 12/10/2007 10 Bar Avenue Best Hairstyling
125 Maple street
Lincoln, NE 10001 Lincoln, NE 10001
854-555-9632
* Violet, Amy 02/14/07 35 Western Blvd
Lincoln, NE 10001
Fourth, fill in the employer contact
information. If the student has not been
employed, leave this space blank.
Calculating your placement rate
Students who graduated in 2007 Date Graduated Last Known Address, e-mail, Employer’s Name Unavailable for
(list alphabetically and Employer’s Address Employment
by last name) Telephone # (include area Telephone/ (list the reason)
codes) Email address
Sample: 05-May-2007 531 Wisteria Lane Mane Stream
Queue, Suzy Winchester, MO 65105 712 Main Road
squeue@msn.comn Franklin, MO 65108
(921) 525-5579
manestreamsalon@msn.c
om
Doe, Jane 6/1/07 100 Best Way ABC Salon
10 Mall Street
Lincoln, NE 10001 Lincoln, NE 10001
854-555-6323
Taylor, Jessica 12/10/2007 10 Bar Avenue Best Hairstyling
125 Maple street
Lincoln, NE 10001 Lincoln, NE 10001
854-555-9632
* Violet, Amy 02/14/07
35 Western Blvd Continued w/
higher education
Lincoln, NE for
Finally, for any student who is unavailable10001
employment, list the reason in the last column.
Don’t forget to consult the NACCAS list of
acceptable reasons!
Providing the Proper Documentation
Students who graduated in 2007 Date Graduated Last Known Address, e-mail, Employer’s Name Unavailable for
(list alphabetically and Employer’s Address Employment
by last name) Telephone # (include area Telephone/ (list the reason)
codes) Email address
Sample: 05-May-2007 531 Wisteria Lane Mane Stream
Queue, Suzy Winchester, MO 65105 712 Main Road
squeue@msn.comn Franklin, MO 65108
(921) 525-5579
For every student with an asterisk, include all the necessary
manestreamsalon@msn.c
supporting back-up documentation, including proof of
om
Doe, Jane employment, or Mall Street of unavailability.
graduation, proof of 100 Best Way
6/1/07 proof
ABC Salon
10
Lincoln, Annual
Consult the PreliminaryNE 10001 Report instructions attached
Lincoln, NE 10001
to the worksheets for the list of acceptable back-up
854-555-6323
Taylor, Jessica documentation.
12/10/2007 10 Bar Avenue Best Hairstyling
125 Maple street
Lincoln, NE 10001 Lincoln, NE 10001
854-555-9632
* Violet, Amy 02/14/07 35 Western Blvd Continued w/
higher education
Lincoln, NE 10001
Filling out Form 1
Form 1
Preliminary Annual Report Worksheet: 2007
Fill out a Form 1 for each program offered at the institution(s) covered by this annual report.
Name of Program: ______Cosmetology_____________ NACCAS Ref. #(s)_ 010101-00_______
Cohort 2: Number of Students who Graduated in 2007, no matter what year Item 3 3
they were scheduled to graduate. (GG)
Number of Students from Cohort 2 who have worked in a salon or Item 4
professional service related to the training received at your institution (J)
Using your grid, count the number of students who graduated in 2007.
Write this number in the box labeled “Item 3.”
Filling out Form 1
Form 1
Preliminary Annual Report Worksheet: 2007
Fill out a Form 1 for each program offered at the institution(s) covered by this annual report.
Name of Program: ______Cosmetology_____________ NACCAS Ref. #(s)_ 010101-00_______
Cohort 2: Number of Students who Graduated in 2007, no matter what year Item 3 3
they were scheduled to graduate. (GG)
Number of Students from Cohort 2 who have worked in a salon or Item 4 2
professional service related to the training received at your institution (J)
Using your grid, count the number of students employed in the
cosmetology field. Write this number in the box labeled “Item 4.” This
is the number of students who were placed in 2007.
Filling out Form 1
Form 1
Preliminary Annual Report Worksheet: 2007
Fill out a Form 1 for each program offered at the institution(s) covered by this annual report.
Name of Program: ______Cosmetology_____________ NACCAS Ref. #(s)_010101-00_______
Number of Graduates from Cohort 2 who are unavailable to work due to (U): Item 5 1
Deceased
Disabled
Active Military
Continuing in Higher Education 1
Studied under a Student Visa
Using your grid, count the number of students unavailable for employment and
write the totals on the appropriate lines. Count the total number of unavailable
students and write this number in the box labeled “Item 5.”
Filling out Form 2
Form 2
Preliminary Rates Calculation Worksheet: 2007
Placement Rate: Preliminary Rate for 2007
Program Name
Example: Cos Bar Man TOTAL ALL
COS PROGRAMS
Item 3 GG=
Item 4 J=
Item 5 U=
Write in your program codes along this row. You’ll use one column for
each program offered by your school.
Filling out Form 2
Form 2
Preliminary Rates Calculation Worksheet: 2007
Placement Rate: Preliminary Rate for 2007
Program Name
Example: Cos Bar Man TOTAL ALL
COS PROGRAMS
Item 3 3 GG=
Item 4 2 J=
Item 5 1 U=
Using your completed Form 1, copy Item 3 (graduates) into this cell.
Then copy Items 4 and 5 from Form 1 into the cells below. Repeat for
each program.
Filling out Form 2
Form 2
Preliminary Rates Calculation Worksheet: 2007
Placement Rate: Preliminary Rate for 2007
Program Name
Example: Cos Bar Man TOTAL ALL
COS PROGRAMS
Item 3 3 4 5 GG= 12
Item 4 2 3 3 J= 8
Item 5 1 0 0 U= 1
Add the number of students across the Item 3 row and enter the total into
the cell labeled “GG.” Repeat for Item 4 in the cell labeled “J” and Item 5
in the cell labeled “U.”
Filling out Form 2
Form 2
Preliminary Rates Calculation Worksheet: 2007
Placement Rate: Preliminary Rate for 2007
Program Name
Example: Cos Bar Man TOTAL ALL
COS PROGRAMS
Item 3 3 4 5 GG= 12
Item 4 2 3 3 J= 8
Item 5 1 0 0 U= 1
___8___ ÷ ( __12___ - ___1____) = ____72.7 %______
J GG U Preliminary 2007
(Employed) (Graduates) (Unavailable) Placement Rate
Copy J, GG, and U into the blanks. Divide to calculate the Placement Rate.
NACCAS 2007
Preliminary Annual Report
Step 3:
Licensure Rate
Cohort 3
Your licensure rate is calculated using the Cohort 3 Grid.
Cohort 3 is all the students who took the licensing exam for the first time in
2007, no matter what year they graduated. If the licensing exam has multiple
parts, students in Cohort 3 must take the last part in 2007.
Cohort 3 does not include:
• Students who failed the last portion of the licensing exam in 2006, and then
re-took it in 2007.
• Students who took one part of the licensing exam in 2007 and took another
part of the exam in 2008.
Calculating your licensure rate
Start with your Cohort 3 Grid. This is what a blank Cohort 3 Grid will look like.
You’ll need to fill out a separate Cohort 3 Grid for each program.
Name of Graduate Written Exam (National) Written Exam Practical Exam
(State)
Filling out the Cohort 3 Grid
Name of Graduate Written Exam (National) Written Exam Practical Exam
(State)
Andrews, Karen
Doe, Jane
Smithson, Mary
Williams, Tom
Start filling out the Cohort 3 grid by
listing each student alphabetically
by last name.
Filling out the Cohort 3 Grid
Name of Graduate Written Exam (National) Written Exam Practical Exam
(State)
Andrews, Karen F 7/16/07
P 9/15/07
Doe, Jane P 8/11/07
Smithson, Mary P 4/17/07
Williams, Tom P 7/12/07
Second, fill in the students’ written exam dates,
including “P” for pass and “F” for fail. Don’t forget to
note multiple exam attempts. If one of the exam
types is not applicable to your institution, leave that
column blank.
Filling out the Cohort 3 Grid
Name of Graduate Written Exam (National) Written Exam Practical Exam
(State)
Andrews, Karen F 7/16/07 F 11/15/07
P 9/15/07
Doe, Jane P 8/11/07 P 10/15/07
Smithson, Mary P 4/17/07 P 6/7/07
Williams, Tom P 7/12/07 P 8/9/07
Finally, fill in the students’ practical
exam dates, including “P” for pass
and “F” for fail.
Providing the Proper Documentation
Name of Graduate Written Exam (National) Written Exam Practical Exam
(State)
Andrews, Karen F 7/16/07 F 11/15/07
P 9/15/07
Doe, Jane P 8/11/07 P 10/15/07
Smithson, Mary P 4/17/07 P 6/7/07
Williams, Tom P 7/12/07 P 8/9/07
For every student, include state examination reports for both
parts of the exam that show whether the students passed.
Providing the Proper Documentation
States vary in the amount of information available on the licensing examination
reports.
For example, some states may not list student names individually, but only list the total
number of students who passed or failed.
You must provide the most detailed report that is available in your state.
If the state reports do not list students individually, you must also include the same
type of back-up documentation that is accepted for verifying placement rate, such as:
• Written licensure tracking procedure
• Copies of student surveys
• Correspondence logs
Filling out Form 1
Form 1
Preliminary Annual Report Worksheet: 2007
Fill out a Form 1 for each program offered at the institution(s) covered by this annual report.
Name of Program: ______Cosmetology_____________ NACCAS Ref. #(s)_ 010101-00_______
Cohort 3: Number of graduates, no matter what year they graduated, who took Item 6 4
Licensure Exam in 2007 (E):
Number from Cohort 3 who passed Licensure Exam (L) Item 7
Using your grid, count the number of students who took the last portion of
the licensing exam for the first time in 2007. Write this number in the box
labeled “Item 6.”
Filling out Form 1
Form 1
Preliminary Annual Report Worksheet: 2007
Fill out a Form 1 for each program offered at the institution(s) covered by this annual report.
Name of Program: ______Cosmetology_____________ NACCAS Ref. #(s)_ 010101-00_______
Cohort 3: Number of graduates, no matter what year they graduated, who took Item 6 4
Licensure Exam in 2007 (E):
Number from Cohort 3 who passed Licensure Exam (L) Item 7 3
Using your grid, count how many of the students in Cohort 3 passed both
parts of the exam. Write this number in the box labeled “Item 7.”
Filling out Form 2
Form 2
Preliminary Rates Calculation Worksheet: 2007
Licensure Rate: Preliminary Rate for 2007
Program Name
Example: Cos Bar Man TOTAL ALL
COS PROGRAMS
Item 6 E=
Item 7 L=
Write in your program codes along this row. You’ll use one column for
each program offered by your school.
Filling out Form 2
Form 2
Preliminary Rates Calculation Worksheet: 2007
Licensure Rate: Preliminary Rate for 2007
Program Name
Example: Cos Bar Man TOTAL ALL
COS PROGRAMS
Item 6 4 E=
Item 7 3 L=
Using your completed Form 1, copy Item 6 (graduates) into this cell.
Then copy Item 7 from Form 1 into the cell below. Repeat for each
program.
Filling out Form 2
Form 2
Preliminary Rates Calculation Worksheet: 2007
Licensure Rate: Preliminary Rate for 2007
Program Name
Example: Cos Bar Man TOTAL ALL
COS PROGRAMS
Item 6 4 5 4 E= 13
Item 7 3 3 4 L= 10
Add the number of students across the Item 6 row and enter the total into
the cell labeled “E.” Repeat for Item 7 in the cell labeled “L.”
Filling out Form 2
Form 2
Preliminary Rates Calculation Worksheet: 2007
Licensure Rate: Preliminary Rate for 2007
Program Name
Example: Cos Bar Man TOTAL ALL
COS PROGRAMS
Item 6 4 5 4 E= 13
Item 7 3 3 4 L= 10
___10___ ÷ __13___ = ____76.9 %______
L E Preliminary 2007 Licensure Rate
(Passed) (Took Exam)
Copy E and L into the blanks. Divide to calculate the Licensure Rate.
NACCAS 2007
Preliminary Annual Report
Step 4:
3-Year Averages
3-year Averages
After completing Forms 1 and 2 for 2007, you may find that your outcome rates
are below the minimum standards. In that case, you may want to calculate
your 3-year average outcomes. Your 3-year average may pull your outcome
rates above the minimum standard.
You may use 3-year averages for your outcome rates if:
• Your outcomes for 2007 are below the minimum standard, and
• Each of your cohorts contain 100 students or less.
To calculate the average rates, you will need to know Items 1 – 7 from the
Annual Reports for the current year (2007) and the previous two years (2005
and 2006).
3-year Averages
Optional Three-Year Average Completion Rate
2005 2006 2007 Total for 3 Years
Item 1 (total for 12 8 10 S3 =
all programs)
Item 2 (total for 11 6 4 G3 =
all programs)
To calculate the 3-year average completion rate, copy Items 1 and 2 from
the 2007, 2006, and 2005 Annual Reports into these boxes.
3-year Averages
Optional Three-Year Average Completion Rate
2005 2006 2007 Total for 3 Years
Item 1 (total for 12 8 10 S3 = 30
all programs)
Item 2 (total for 11 6 4 G3 = 21
all programs)
Add across the row to calculate the 3-year totals for Items 1 and 2.
3-year Averages
Optional Three-Year Average Completion Rate
2005 2006 2007 Total for 3 Years
Item 1 (total for 12 8 10 S3 = 30
all programs)
Item 2 (total for 11 6 4 G3 = 21
all programs)
_____21________ ÷ ______30___ = ____________70 %____________
G3 S3 Average 3-Year Completion Rate
Copy E and L into the blanks. Divide to calculate the 3-Year Average
Completion Rate.
3-year Averages
Repeat the same steps for the 3-year average placement and licensure rates.
Optional Three-Year Average Placement Rate
2005 2006 2007 Total for 3 Years
Item 3 (total for all programs) 12 14 10 GG3 = 36
Item 4 (total for all programs) 9 9 5 J3 = 23
Item 5 (total for all programs) 1 0 0 U3 = 1
_____ 23______ ÷ _____35_______ = _______________65.7 %________________
J3 (GG3 - U3) Average 3-Year Placement Rate
Optional Three-Year Average Licensure Rate
2005 2006 2007 Total for 3 Years
Item 6 (total for all programs) 19 26 25 E3= 70
Item 7 (total for all programs)
19 23 17 L3 = 59
____ 70_______ ÷ 59
____ _________ = ______________ 84.2 %
_________________
E3 L3 Average 3-Year Licensure Rate
Thanks for taking the time to review
these step-by-step instructions.
Did these instructions help you?
Let us know what you think!
Contact Jamie Wescott with questions or
comments at 703-600-7600 ext. 128 or
jwescott@naccas.org
Remember! Reports are due April 30 th, 2008!
