Letter on Emergency Management

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					Grande Prairie Regional College

EMERGENCY MANAGEMENT
      PROGRAM
              &
     RESPONSE PLANS
                           911 – Fire, Police, Ambulance Services
Alberta Emergency Management Agency                             780-422-9000
Alberta First Call                                              800-242-3447
Alberta Workplace Health and Safety                             800-267-9764
ATCO Gas                                                        800-511-3447
ATCO Electric                                                  800-668-5506
All Peace Protection (College Security)               780-539-2700 (FV) 780-835-1164
                                                      APP Manager Cell 780-876-1037
Aquatera                                                       780-538-0348
CANUTEC                                                         613-996-6666
Counseling Services                                             780-538-4070
Critical Incident Stress Management                             888-624-3322
Disaster Recovery and Restoration Companies                Winmar 780-568-4402
Environmental Emergency                        800-222-6514 (FV) Sharp Environmental 780-835-
                                                      4646 Roy Northern 780-835-2682
Fire Department                                           780-538-0393 (FV) 911
GPREP                                                           780-538-0320
Hazardous Materials Clean up and Disposal
                                                 Hazco Environmental Services 780-402-0031
Companies
Heavy Equipment Suppliers                      Rentco Equipment 780-539-7860 (FV) G&T Cobra
                                                 780-835-5088 Dunvegan North 780-835-2736
                                                 CCDC Hines Creek 780-494-3838 Bieg-a-Hoe
                                                780-835-3627 Cal R Contracting 780-835-3582
Hospital                                               780-538-7100 (FV) 780-835-6100
Hotels and Motels                                       Service Plus Inns 780-538-3900
                                                       (FV) Dunvegan Inn 780-835-5100
Insurance Broker                                        Marsh Canada Ltd 780-917-4855
Mental Health Help Line                                         877-303-2642
Poison Control Centre                                           800-332-1414

Public Health Emergency                          780-538-7000 Health Link Alta 866-408-5465
RCMP                                                   780-538-5700 (FV) 780-835-2211
Rental Agencies                                 Rentco Toolshed 780-532-8421 (FV)Hertz Equip.
                                                Rental 780-538-9499 Dunvegan North 780-835-
                                               2736 PW Rentals 780-835-4401 Watchorn Rentals
                                                780-835-3355 Spice Steam Truck 780-835-1234
Town of Fairview                                                   780-835-5461
Water Supply Companies (Portable)              Alpine Water Source 780-814-6848, Culligan 780-
                                               532-8584 (FV) Ponto Water Hauling 780-835-4554
                                               Basnett oilfield 1-780-835-5962
Acronym Index

For a complete listing of acronyms and definitions of terminology used throughout the
document, please refer to the Glossary of Terms in Annex L.

CCHC – College and Community Health Centre at Grande Prairie Campus

Director – refers to the Director of Operations at Grande Prairie Campus and the Director of
Facility Operations at Fairview Campus (Part 1, Page 12)

EET – Emergency Executive Team (Part 1, Page 11)

EOC – Emergency Operations Centre (Part 1, Page 8 and Annex B)

EMP – Emergency Management Program

ERT – Emergency Response Team (Part 1, Page 14)

FV – Fairview Campus

GP – Grande Prairie Campus

GPREP – Grande Prairie Regional Partnership (Part 1, Page 8 and Annex B)

HAZMAT – Hazardous Material (Part 2, Page 12)

HVAC – Heating Ventilation Air Conditioning

IC – Incident Commander (Part 1, Page 14)

ICS – Incident Command System (Part 1, Page 7)

OPS – refers to Grande Prairie’s Campus Operations Staff and Fairview’s Facility Operations
Staff (Part 1, Page 14)

VOIP – Voice Over Internet Protocol type phones
               Part One: Emergency Management Program

                                  Table of Contents

Record of Revisions                                              2
Letter of Promulgation                                           3
Introduction                                                     4
Definition of an Emergency                                       4
Scope                                                            4
Policy Statement                                                 4
Authority                                                        4
Concept of Operations                                            5
Response Levels                                                  6
Declaration of an ‘All Clear’ and Termination of the Emergency   7
Organization                                                     7
       Incident Command System                                   7
       Emergency Operations Centre                               8
GPRC Emergency Response Organization Chart                       9
Roles and Responsibilities                                       10
       President                                                 10
       Emergency Executive Team                                  11
       Executive Director of Community Relations                 11
       Scribe                                                    11
       Director                                                  12
       (FV) Operations Section                                   12
       (FV) Finance / Administration Section                     13
       (FV) Logistics Section                                    13
       (FV) Planning Section                                     13
       Incident Commander                                        14
       Emergency Response Team                                   14
       Operations                                                14
       Security                                                  14
       Evacuation Supervisors                                    14
Closing a Campus                                                 15
Education and Awareness                                          16




        Part One: Emergency Management Program                   Page 1
Record of Revisions
                                                           Web Site          Email          Hard Copy
   Date                       Revisions
                                                           Updated        Distribution      Distribution




The management of change for the GPRC Emergency Management Program is a dynamic yet disciplined
process. Through ongoing training, the results of drills and emergency exercises, findings from actual
emergency events and input from staff, ongoing changes are required to the document.
To retain the most current plan and not wait for a particular period during an operational year, GPRC will
make incremental changes, modifications and adjustments to the program as conditions warrant. Through
email, hard copy and posting the changes on the main web site, the most up-to-date plan is available to
GPRC and partner emergency response agencies.
The Director and the Safety/Emergency Preparedness Officer will be responsible for the management of
change. On an annual basis the Safety/Emergency Preparedness Officer will conduct a review of the
manual. The intent of the review is to verify that the master manual reflects all changes and modifications
conducted through the year.
All manual holders will review the changes and modifications. The changed section of the manual will be
accompanied by a hard copy Revisions Verification Form (Annex A) that must be signed by a
representative of the manual holder and returned to the Safety/Emergency Preparedness Officer. The
returned form will declare that the manual holder has received and updated the respective manual.
Revisions will be documented on this Record of Revisions form.
The web version of the manual can be found at: http://www.gprc.ab.ca/




          Part One: Emergency Management Program                                                   Page 2
June, 2009


                            Letter of Promulgation

   Emergency management is a primary concern for all of Grande Prairie
   Regional College. Defining the responsibilities and available services for use
   during times of extreme emergency will help protect the lives of our people
   and permit prompt action to safeguard property and maintain educational
   activities.
   This Emergency Management Program is a concerted effort to develop a
   comprehensive blue print for full mobilization of College campus resources
   and timely resumption of all levels of service. For effective implementation of
   the Program, I urge you to be a part of the process and share the basic
   information with all personnel. Providing comments and suggestions for
   improvement is also encouraged. The importance of cooperation by all
   concerned cannot be stressed enough. Together we shall ensure the safest
   possible environment for all.

   Sincerely,




   Don Gnatiuk
   President




       Part One: Emergency Management Program                                 Page 3
Introduction
The GPRC staff must be as prepared as reasonably possible to react and recover from
emergencies and unplanned failures that affect people, property, the environment and the
continuity of critical services. These plans cover possible emergency response requirements for
Grande Prairie Regional College. Most emergencies will be handled using GPRC’s Emergency
Response Team’s internal resources in conjunction with external emergency response
organizations: fire, medical and police. It is imperative that team members are familiar with this
document.

Definition of an Emergency
An emergency is an event that requires prompt coordination of action or special regulation of
persons or property to: protect the health, safety and welfare of people and/or to limit damage to
property and/or to ensure the continuation of College activities while there are threats affecting
the surrounding community. An emergency could be caused by the forces of nature, a disease or
other health risk or by an act whether intentional or otherwise, which by its nature or magnitude,
requires coordinated response procedures. These procedures are distinct from normal day-to-day
operations.

Scope
The Grande Prairie Regional College has an obligation to protect and ensure the health and
safety of students, staff, faculty, visitors and the immediate community in the event of an
emergency or disaster situation. The scope of the program includes: emergency response and
management organizational structure, response and recovery operations, roles, responsibilities
and the coordination necessary for effective response and recovery from emergencies and
business interruptions. GPRC is divided into two Campuses, Grande Prairie and Fairview.
Within the response plan there are Campus specific instructions.

Instructions specifically for Grande Prairie will be denoted as GP
Instructions specifically for Fairview will be denoted as FV

Policy Statement
Grande Prairie Regional College is committed to respond to all emergencies on campus in an
effective and timely manner.

Authority

The President or Acting President is the highest authority during an emergency or disaster
(Annex B).




         Part One: Emergency Management Program                                              Page 4
Concept of Operations
GPRC’s response and recovery from an emergency is based on four phases and can include the
following actions:

       Increased readiness
          o   Those with Roles and Responsibilities within this Program may be briefed
          o   There may be a review of response plans, procedures and guidelines
          o   Information may be sent out to students, staff, faculty, business partners and the
              community
          o   External emergency services may be contacted and updated
          o   Emergency equipment and communications may be tested
       Initial response operations
          o   Notifying emergency response teams, both internal and external
          o   Incident Command System utilized
          o   Establishing unified command
          o   Dissemination of warnings and emergency information to faculty, students, staff, visitors,
              business partners and the community
          o   Evacuation or Shelter in place Measures
       Extended response operations
          o   Coordination and management of personnel and resources to mitigate an emergency
              situation
          o   Activation of the Emergency Executive Team (EET)
          o   Activation of an Emergency Operations Centre (EOC)
          o   Opening GPRC as a reception centre as a result of a regional emergency condition
          o   Preparing damage assessments
          o   Prioritizing, tracking and accounting for resource allocations
          o   Procuring resources to sustain operations and approvals of emergency expenditures
          o   Developing long term recovery plans
          o   Restoring critical services
          o   Providing counseling services as required
          o   Transitioning to recovery and resumption of normal operations
       Recovery operations
          o   Each department has its own Recovery Plans
          o   Developing plans based on damage assessments
          o   Developing long-term psycho/emotional recovery methods
          o   Determining recovery costs
          o   Restoration of all utilities
          o   Recovery and restoration of vital records, information technology and
              telecommunications
          o   Returning to the new-norm




         Part One: Emergency Management Program                                                    Page 5
Response Levels

The actual Level of Emergency will determine the required response


Level 1 Emergency: A department or building incident that can be resolved with existing
Campus resources or limited outside help. Usually a one-dimensional event of limited duration
with little impact to the campus beyond those using the space/building in which it occurred.
       Example: Small fire in Carpentry Building
Level 2 Emergency: Situations which are primarily people, rather than infrastructure focused
that requires several Campus units or agencies from off site. Incident Commander (IC) and on-
site emergency services continue to report through established management structure.
       Example: Evacuation of Residences
Level 3 Emergency: A major emergency that impacts a sizable portion of the campus and/or
outside community. Level 3 emergencies may be single or multi-hazard situations, and often
require considerable and timely coordination both within and outside the Campus.
       Example: Tornado hits Grande Prairie
Level 4 Emergency: A catastrophic emergency event involving the entire campus and
surrounding community. Immediate resolution of the disaster, which is usually multi-hazard, is
beyond the emergency response capabilities of campus and local resources.
       Example: Two Tornadoes: one hits South Fire Hall, one hits Residence and lightning
       starts a Fire in the Carpentry Building


Operations (OPS) will be responsible for initial evaluation. Since every emergency is unique
and may vary based on timing and location, this table provides a rough guide for action to initiate
the proper response.

                       Level 1             Level 2              Level 3              Level 4
 Operations         Emergency           ERT & EOC            ERT & EOC             ERT & EOC
 (Director &      Response Team
     IC)               (ERT)
 President &      Notified and       Approve EOC          Approve EOC           Approved EOC
 Emergency        provided           Activation and       Activation and        Activation and
  Executive       Incident Report    Provide              Provide               Provide
    Team                             Recommendations      Recommendations       Recommendations
 Emergency        Specific Partial   Full Activation      Full Activation       Full Activation
 Operations       Activation
Centre (EOC)




         Part One: Emergency Management Program                                             Page 6
Declaration of an ‘All Clear’ and Termination of the Emergency
An ‘All Clear’ means that the emergency condition has been controlled, the health and safety of
people have been confirmed and that the mitigation measures have stopped further loss to the
building or structure and assets contained within. The ‘All Clear’ means that the Campus can
return to conducting business in the normal manner. When the response and mitigation of the
emergency involves external emergency services the ‘All Clear’ must be received from the
external emergency services commander before the ‘All Clear’ can be provided to the Campus.
The ‘All Clear’ for the Campus will be provided by the Incident Commander.


Organization
Incident Command System (ICS)
               Incident Commander                          Incidents will be responded to
                                                           using the Incident Command
                                                           System. The Incident
                                                           Commander and the Resources
                                                           make up the Emergency
                                                           Response Team (ERT).
    Single Resource            Single Resource             Operations and Security are the
   Incident dependent         Incident dependent           primary resources.



                 Most incidents will require the Commander and one or two resources

The Incident Command System is applied by the College through the response, recovery and
business continuity phases of the management of an emergency or business interruption. ICS
provides the framework for a shared protocol of response to an emergency by all organizations
that provide rescue, fire suppression, emergency medical care, special operations or law
enforcement and communications. The advantages of using the ICS platform include:
        Similar understanding of the ICS system across responding organizations because of
        Provincial training which in turn enhances inter-communication
        Development of Incident Action Plans
        Roles and responsibilities for positions within the emergency response and recovery
        phases across all agencies involved
        A system that reduces the risk of duplication and errors and that promotes life safety at all
        times
        A system that clearly identifies what position is in command
        Incident Command can grow and shrink in relation to the scale of the emergency




          Part One: Emergency Management Program                                              Page 7
Emergency Operation Centre (EOC)
If the incident escalates beyond the capabilities of the Emergency Response Team (ERT), the
Director will request activation of the EOC. The EOC can only be activated with approval of the
President in consultation with the Emergency Executive Team (Annex B). Grande Prairie
Campus shares an EOC with the Grande Prairie Regional Emergency Partnership (GPREP).
Fairview Campus will activate its own EOC (Annex B).

Fairview
In general the EOC is responsible for supporting the needs of responders at the emergency scene
and for monitoring, assessing and managing the impacts of the emergency across the whole of
the organization. The EOC members will be responsible for:
        When notified, going to EOC and assists in setup
        Establishing communications with the Emergency Executive Team
        Providing for the safety and security of all faculty, students, staff and the responders as
        well as determining shift schedules for extended emergencies
        Collecting, analyzing and disseminating information
        Conducting initial briefing, reviewing information and initial objectives to be achieved
        Making decision related to matters of strategic importance to the institution
        Financial decisions based on support from the President and Executive
        Communicating with external emergency response agency liaisons
        Ensuring the development of risk assessment, damage assessment and restoration plans
        Initially activating the four Sections of the EOC: Finance/Administration (Payers),
        Logistics (Getters), Operations (Doers) and Planning (Thinkers)
        Activate, if deemed necessary, for non-emergency events (sporting events, trade shows)
        Call in additional GPRC staff or external expertise and technical specialists as required

EOC Operating Cycle
An Operating Cycle is how the EOC manages overall emergency operations. The decision-
making process is best accomplished by round table assessment (aka Scrums) of events as they
occur and by agreeing on an Incident Action Plan to overcome specific problem areas or
situations. The EOC Team will meet at the ‘Scrum Table’ to inform each other of actions taken,
problems encountered and develop/review Incident Action Plans. Flicking of the lights will
notify that a ‘Scrum’ should take place. Meetings will be kept as brief as possible, allowing
members to carry out their individual responsibilities. It is essential that every member be heard
from during this process. The round table discussion should include problems, questions,
resource requests and any other relevant information so that timely informed decisions can be
made as a group. Once the meeting is completed, the members should pass on any relevant
information or directives that come out of the ‘Scrum’. The frequency of the meetings should
reflect the pace of the emergency and occur on a scheduled basis which may be adjusted
accordingly. During the period after the meeting and dissemination of information, members
will be in the process of gathering information and preparing for the next ‘Scrum.’ EOC
members use this time to follow up and ensure decisions are being implemented. Each member
is responsible for informing their respective resources of the schedule for ‘Scrum’ meetings. No
calls are supposed to interrupt the proceedings. All calls must occur prior to or after the formal
meetings of the EOC Team.
         Part One: Emergency Management Program                                              Page 8
GPRC Emergency Response Organization Chart




      Part One: Emergency Management Program   Page 9
Roles and Responsibilities
The emergency response will be coordinated and controlled by officials (or alternates) who are
responsible for providing essential services necessary to minimize the effects of an emergency
on the College. All positions must have an alternate designated. During normal Campus school
hours, if the primary position and alternate are off-Campus, another person must be assigned and
prepared to fill in that role until either return. All positions mentioned must participate in the
Debrief if they were part of the response to the emergency.

All positions will maintain a Personal Log of actions taken during an emergency. (Annex A)

President
       ‘President’ refers to the President or one of the Acting Presidents listed in Annex B
       The President designate for Fairview, unless otherwise stated, will be the Fairview
       Campus Vice-President
       Provides overall leadership and is the highest authority during an emergency or incident
       Makes decisions, determines priorities and issues directions to Director
       During an emergency, the President may activate all or part of the Emergency Executive
       Team (EET) depending on the magnitude of the emergency and the impacts
       The President’s decisions may derive from communications with the EET
       Acts as spokesperson for College unless otherwise assigned
       Determines appropriate public notification procedures with Community Relations
       Supports Director and Incident Commander
       Approves activation of EOC
       Makes the final decision on closing/reopening a Campus
       As required, establishes communications with Chairman of the Board
       As required, establishes communications with senior government officials (Provincial,
       Federal, and International) and the local community




         Part One: Emergency Management Program                                           Page 10
Emergency Executive Team (EET)
     The Executive becomes the EET during an emergency
     The President and EET may activate for all Emergency Response Levels
     The EET will meet together at a designated location (Annex B)
     Advise the President on matters of strategic importance to the College while monitoring
     and assessing the short and long term impacts of the emergency or business interruption
     Advise the President on decisions such as: activation of EOC, suspension of classes,
     campus evacuation, alternate measures to resume teaching and redeployment of resources
     Advise the President on existing policies or the development of interim policies related to
     the institution and the emergency management and recovery measures e.g. emergency
     personnel policies, financial policies; emergency purchasing authorizations, tuition
     refunds, emergency funds for students, student absenteeism, temporary child care, special
     transportation needs, capital projects special funding measures
     When requested by the President conducts communications with external agencies
     Determines and authorizes the amount emergency funding and purchasing authorizations
     Provide support to the Director and the IC
     Monitor for and addressing any potential or real legal and College reputation issues
     Advise the President on business continuity issues and measures
     Advise the President on declaring the closing and reopening of the College

Executive Director of Community Relations
      (FV) The Communications Coordinator of Fairview fulfills this role during Fairview
      specific emergencies in collaboration with Community Relations at Grande Prairie
      Campus
      (GP) Has same responsibilities as Executive as well as the responsibilities below
      Assist the President in creating/approving messages, bulletins, website postings,
      emergency notifications, media conferences and media releases
      Advise the President on providing or designating a College spokesperson
      Maintain contact with the Communications Coordinator at the affected Campus
      Activate all or part of the Crisis Communication Plan (Annex C)
      Contacts radio stations first and then other media outlets. The designated College radio
      stations which are the "official" source of College information can be found in Annex C

Scribe
         The Incident Commander may assign someone to be their scribe to record important
         information during high-magnitude emergencies
         Maintains situation updates of the emergency on the Event Board
         Establishes a log recording in chronological order the actions and decisions made by the
         (FV) Emergency Operations Centre Team / (GP) Emergency Executive Team
         (FV) During ‘Scrums’ the Scribe will answer any incoming calls and take messages
         Ensures that (FV) EOC Team / (GP) Emergency Executive Team, has adequate
         stationary supplies
         Collects all documents, logs, records and data after the event and coordinates the writing
         of debriefs


           Part One: Emergency Management Program                                           Page 11
Director
       Refers to (GP) Director of Campus Operations or (FV) Director of Facility Operations
       Supports the needs of the ERT and while monitoring, assessing and managing the
       impacts of the emergency across the whole of the organization
       Will ensure the coordination of the emergency response and recovery planning
       Provide for the safety and security of faculty, students, staff and the responders
       Collect, analyze and disseminate information
       Establish communications with the Incident Commander, President and Executive and
       additional staff and faculty using the Call Out Lists (Annex D)
       Making decisions related to matters of strategic importance to the institution
       Make financial decisions based on support from the Executive
       Determines the external agencies that must be notified, informed or consulted
       Coordinates the activation of contracts, agreements or memorandums of understanding
       Communicate with external emergency response agency liaisons
       (GP) Attend the GPREP EOC if activated and act as the Campus Liaison
       (FV) Acts as the Director of the EOC with the following responsibilities:
           o   Determines if all or some positions of EOC are to be activated
           o   Ensures the set up EOC and that equipment checks are completed
           o   Conducts initial briefing providing information about the emergency and initial
               objectives to be achieved by the EOC team
           o   Responsible for overall coordination between Incident Site and EOC
           o   Conducts EOC action planning meeting if Planning Section is not Activated
           o   Establishes response and recovery objectives within an Incident Action Plan (IAP)
           o   Organize and direct staff within Emergency Operations Centre
           o   Monitor the general staff and the accomplishment of the IAP objectives established for
               the management and recovery of the emergency incident
           o   Approves the Incident Action Plans
           o   Acts as lead of Operations Section

(FV) Operations Section (Information Technology, Custodial)
      EOC Positions from Animal Health and a Farm Manager will be activated if their
      buildings are affected
      Establishes link with Incident Commander
      Initiates intelligence gathering regarding: casualties, damages, immediate issues,
      priorities and initiates actions and resources
      Evaluate needs of the IC and operational problems and determine priorities
      Determine staff availability and coordinate closely with Logistics Section to establish
      priorities for resource allocation such as: staff, equipment or materials needed for
      situational control and mitigation measures
      Participates and contributes to the EOC Incident Action Plan meetings
      Coordinate the need for external agency representatives or internal faculty or department
      representatives in the Operations Section
      Coordinate with Planning and Logistics Sections for activities related to: risk
      assessments, damage assessments, inspection teams, environmental monitoring, recovery
      and reoccupation measures
      If required plans for ongoing operations for an extended emergency condition

         Part One: Emergency Management Program                                                Page 12
(FV) Finance / Administration Section (Finance, Human Resources [HR])
       (Finance) Keep track of purchasing, procurements and accounts
       (Finance) Ensure that emergency financial funding is available for students, faculty and
       staff if needed. Determine the system that needs to be established, including elements
       such as: point of contact, distribution methods, funding authorizations, spending limits,
       and documentation requirements
       (HR) Acquire information on affected staff and faculty
       (HR) Be prepared to advise EOC on the impact of the emergency on: personnel contracts,
       employee contact lists and related information, workplace compensation board issues,
       pay and benefits concerns and management when fatalities or serious injuries occur
       Provide oversight and coordinate development and implementation of emergency or long
       term contracts required to respond, recovery and resume normal business
       Monitor the impact of the emergency on existing contracts

(FV) Logistics Section (Grounds, Shipping/Receiving, Food Services)
      Coordinate the arrangements for the securing, receiving and distributing resources to
      support the response and management of the emergency such as:
           o   Food, water, shelter supplies
           o   Communications equipment and personnel
           o   Equipment and equipment maintenance
           o   Vehicles and support for vehicle operation
           o   Facility and/or Security needs
       Coordinate with Finance the need for emergency purchases and contracts
       Tracks and accounts for all resources allocated to the emergency
       Tracks expenses related to obtaining resources
       Assists with the demobilization of the EOC and resources. Track the return of equipment
       and supplies; log the end of temporary service contracts or arrangements and the
       shutdown of temporary operations through response and recovery phases
       Participates and contributes to the EOC Incident Action Plan meetings

(FV) Planning Section (Student Services, Housing)
       Creating and reviewing damage assessments and beginning of recovery planning
       Coordinates functions such as: situation reports, documentation control, risk and damage
       assessments, technical support as needed, special resources as determined through
       planning, demobilization planning and recovery planning
       Provide and maintain current and updated information on the emergency situation
       Advise the Director of the EOC of significant issues affecting the Planning Section
       Facilitates the ‘Scrum’ meetings on behalf of the Director of the EOC
       Formalizes the Incident Action Plans for each operational period (including recovery
       phase) for the approval by the Director of the EOC
       Identifies technical expertise required in the action planning process. Communicates
       technical expertise needs with Logistics and Operations sections
       Coordinate with the Sections for activities related to: risk assessments, damage
       assessments, inspection teams, environmental monitoring, and recovery measures
       If required plans for ongoing operations for an extended emergency condition

         Part One: Emergency Management Program                                         Page 13
Incident Commander (IC)
       Security may act as Incident Commander until OPS designate takes over
       IC will conduct a size up and initial risk assessment and if safe, initiate intervention
       Act as leader of Emergency Response Team
       Establish communications with Director and Declares Level of Emergency
       Can contact additional staff and faculty using the Call Out List (Annex D)
       Follow duties as listed in Emergency Response Plans
       Transfer command to external emergency response agencies
       Declare ‘All Clear’ in consultation with external emergency response commander

Emergency Response Team (ERT)
     Mainly comprised of positions from OPS and Security
     Acts as first line of response during emergencies
     Actions are based off of Emergency Response Plans
     Other positions may be activated depending upon the location, type and consequences
     related to the emergency or business interruption as determined by the IC or the Director
     Depending on the situation, certain OPS staff may be utilized more than others. (i.e.
     Electricians during loss of power, Grounds responding to an external incident, Building
     Technicians for shutting down HVAC during hazardous material spills)
     Activated for all onsite emergencies. The ERT is under the direction of IC until external
     response agencies arrive on scene and assume command under unified command
     principles
     ERT members will conduct activities under the direction of the IC; working with the
     external agencies.
     ERT will remain active until an ‘All Clear’ is declared

Operations (OPS)
      Refers to Grande Prairie’s Campus Operations and Fairview’s Facility Operations
      OPS provides the majority of resources and personnel to the Emergency Response Team

Security
Security will initially act as Incident Commander because they are usually the first to respond.
Security will initiate Call Out List (Annex D) to notify OPS Staff. Security will remain as IC
until a designated OPS member assumes role of IC then Security will then become part of the
ERT. Parts of the Emergency Response Plans identify Security performing specific duties; these
take precedence over regular ERT duties unless otherwise stated by IC. Established procedures
by the contract security company take precedence over GPRC’s Emergency Response Program.

Evacuation Supervisors
Evacuation Supervisors will be composed of Campus employees and may include one or more
members of business partners located within the building. For example, during non-school hours
the custodial staff may act as Evacuation Supervisors. Evacuation Supervisors support the IC
and ERT. In addition, Evacuation Supervisors are responsible for non-emergency tasks related
to the monitoring of fire and life safety hazards in their respective area. Roles and
responsibilities can be found in Annex E.

          Part One: Emergency Management Program                                             Page 14
Closing a Campus

Definition: the suspension of all activities with the exception of essential services. Since many
Campus facilities and services are in operation on weekends, this shall apply seven days a week.

       Under severe conditions or in the case of an emergency, in consideration of the safety and
       well-being of staff and students, a decision may be made to restrict operations or to close
       a Campus, except for certain essential services
       The President has the final decision to close a Campus based on discussions with the
       Emergency Executive Team and the Director
       Once made, a decision to restrict operations or to close the Campus shall be
       communicated as follows:
          o Emergency Closure – during regular hours of operation:
               The decision shall be communicated through the administrative structure. The
               Vice Presidents, Chairs, Directors and other Managers shall have the
               responsibility to inform staff, students and any other individuals and groups who
               may be on Campus or are planning to use Campus facilities that day
          o Emergency Closure – outside normal hours of operation:
               The Vice Presidents, Chairs, Directors and Managers shall notify the appropriate
               employees in their areas
          o All or some of the Crisis Communications Plan (Annex C) can be utilized to send
               out information to the public
       The decision to reopen the College shall be made and communicated in the same manner
       and following the same procedures as described above




         Part One: Emergency Management Program                                           Page 15
Education and Awareness
Developing, implementing and maintaining a comprehensive multi-hazard Emergency
Management Program (EMP) is an ongoing and dynamic process. An Emergency Management
Program cannot be properly implemented, maintained and revised unless the Campus
Community knows what the program is and what is expected of them in the event of an
emergency.
Training and emergency exercises are invaluable tools for preparing GPRC emergency response
and recovery teams, faculty, students, staff and business partners and evaluating emergency
operations plans and guidelines. Training and emergency exercises should reinforce the concepts
in the program and in the response plans and guidelines. They should be scheduled and
conducted regularly and considered part of the annual business plan for the College.

Training
The training subjects, targeted audiences, delivery schedule and frequency of recurrent training
are designed to meet several distinct needs:
        To provide awareness of life safety and fire protection measures, to identify hazards and
        to prevent emergencies from occurring
        To provide learning on how to respond, manage and recover from an emergency event
        To provide an understanding of the systems that enable response, management and
        recovery from emergencies i.e. Incident Command Systems
        To provide an understanding of roles, responsibilities and expected performance when an
        emergency event occurs
        To provide knowledge about the resources such as: internal equipment and facilities and
        external emergency contacts and suppliers

Emergency Exercises
Conducting emergency exercises is a strategy for the College to evaluate components of the
Emergency Management Program. Exercises provide opportunities to improve the concepts and
systems used by the College to prepare for, respond, manage and recover from an emergency
event. When possible, external emergency services personnel should be invited to participate in
emergency exercises. This provides opportunities to share knowledge and experience and build
collaboration between the College and its emergency services providers. Ongoing emergency
exercises will build credibility and reliability into the EMP. The Campus Community, parents,
business partners, and the community at large will develop trust and a sense of security in the
abilities of the College to prevent, respond and recover from an emergency. In general exercises
will:
         Test and evaluate plans, policies, and procedures
         Reveal planning weaknesses and gaps in resources
         Improve organizational coordination and communications
         Train/Clarify personnel in roles and responsibilities
         Improve individual performance
         Gain program recognition and support of executives and the Campus Community
         Enhance working relationships with local emergency services
         Support compliance with regulations and codes


         Part One: Emergency Management Program                                          Page 16
                     Part Two: Emergency Response Plans

                                      Table of Contents

Fire                                                                                      2
Armed Intruder / Lockdown                                                                 3
Hostage Situation                                                                         4
Assault: Verbal/Aggravated/Sexual                                                         5
Bomb Threat Information                                                                   6
Bomb Threat Response                                                                      7
Bomb Threat Telephone Information Form                                                    8
Civil Disturbance: Low/Increased Risk                                                     9
Abduction                                                                                 10
Loss of Utilities: Power/Water/Sewage/Natural Gas                                         11
Hazardous Material (HAZMAT) Spill/Release                                                 12
Tornado Watch/Warning                                                                     13
Struck by Tornado and Recovery Measures                                                   14
Severe Winter Storm: Evacuation/Shelter in Place                                          15
Earthquake                                                                                16
Medical Emergency                                                                         17
Fatality on Campus                                                                        19
Pandemic Emergency Response                                                               20
       World Health Organization/GPRC Matrix                                              23
       GPRC Housing Isolation and Quarantine Procedures                                   25

During an emergency, do not panic, stay calm. Instructors will document students that were
present in class but are missing at that moment. When instructors meet up with Evacuation
Supervisors at a Muster Point, they will pass on the names and last known locations of the
missing students.

If off Campus during an emergency, stay away from the school. Do not call. Keep lines open
during the emergency. To acquire information pay attention to messages on the radio, television
or the GPRC website.

Recovery following Response
Operations (OPS) will conduct a risk assessment to determine the areas of buildings that are safe
and not safe to enter as well as an overall damage assessment
Departments should activate their Recovery Plans

Following an emergency response, all faculty, staff and College supervisors/managers are to
monitor health and welfare conditions of people involved in the incident. Students and
employees suffering stress conditions as a result of involvement in the incident will be provided
counseling as required.



                 Part Two: Emergency Response Plans                                        Page 1
Fire
       Students/Faculty/Staff upon discovering a fire/smoke conditions:
          o Remove those in immediate danger if safe to do so
          o Ensure to close doors and windows but keep unlocked, leave lights on
           o   Activate the closest fire alarm pull station
           o   Call 9-911 then Operations and report the fire
           o   Try to extinguish the fire if safe to do so but only if you are trained in the use of portable
               fire extinguishers, it is a small sized fire and you are able to maintain an emergency exit
               path for yourself
       If you hear the fire alarm:
           o Shut down equipment and evacuate area
           o Close doors and windows as you go but keep unlocked, leave lights on
           o Do NOT use elevators. Help people with physical disabilities to Rescue Areas
           o Exit building via nearest possible exit unless re-routed by an Evacuation Supervisor and
               proceed to closest Muster Point
           o If smoke is encountered, stay low to the ground
       If you cannot evacuate:
           o   Try to proceed to a room with an outside window
           o   Close doors between you and fire
           o   To keep smoke out of room, stuff cracks around door and cover ventilation openings
           o   If you have access to a working phone, call 911 and report your location and that you are
               unable to evacuate
           o   If above ground floor, wave something bright out a window
           o   If smoke fills room, place article of clothing in window as a marker for rescuers and stay
               low to floor
           o   If water is available, dampen a cloth and breathe through it
       Emergency Response Team (ERT) will respond to alarm location (Annex F)
       (GP) If fire/smoke condition exists, Fire Alarm Stage will be increased to Stage Two
       Alarm system will notify local fire department
       Incident Commander (IC) will notify Director and declare Level of Emergency
       Director will notify President and may request activation of Emergency Executive Team
       and Emergency Operation Centre
       Evacuation Supervisors will begin evacuating their designated areas (Annex E)
       Rescue Areas will be checked for people with physical disabilities
       Emergency Response Team will check in with Evacuation Supervisors at Muster Points.
       ERT will convey important information to IC on behalf of Evacuation Supervisors
       Security (FV Operations) will meet Fire Department and direct to location of fire
       IC will advise Fire Department on status of building, occupants, people at Rescue Areas
       and assist in the isolation of utilities
       Depending on the season, size and location of the fire, evacuees at Muster Points may
       need to be relocated to an unaffected portion of the building
       The incident is terminated when the Fire Department declares an ‘All Clear’ to the IC
       Following the fire, the President, the Executive and the Director will discuss evaluation
       of building status and temporary relocation of building functions
       President and Community Relations will approve and send out messages to surrounding
       public media about the incident and prepare a fact sheet to respond to telephone inquiries
       Director will schedule a debrief within 5 working days of the incident

                  Part Two: Emergency Response Plans                                                  Page 2
Armed Intruder/Lockdown
     Anyone who detects another person with a weapon should:
        o   (GP) Call 9-911 then call Security
                Security will notify Incident Commander (IC)
        o   (FV) Call 9-911 then call Operations (OPS)
     Ensure your own safety, do NOT communicate, apprehend or pursue intruder
     Note distinguishing features for investigation afterwards
     Message IC is to send out to Campus: “THIS IS A LOCKDOWN. THIS IS NOT A
     DRILL, INITIATE LOCKDOWN PROCEDURES.”
     (GP) IC will send message through VOIP
     (FV) IC will send message to offices through VOIP then word of mouth for classrooms
     ALL Students/Staff/Faculty upon hearing Message:
        o   If you are near a person with a hearing disability, get their attention and help them to an
            office/classroom
        o   If in a public area: get to a room that can be locked or barricaded. ONLY if you are
            IMMEDIATELY BESIDE an exit should you leave the building. Do not re-enter
            building
        o   Lock classroom/office, if no lock then barricade door. Close all blinds, turn off lights,
            stay inside room and listen for further Messages. Distance yourself from doors or
            windows. Turn off cell phones. Stay silent!
        o    If fire alarm goes off, STAY WHERE YOU ARE unless you smell smoke
      (GP) Within 1 minute of Lockdown announcement OPS will lock all internal and
     external doors using Key Card system. Security will verify and lock if not completed
     No one should open any door once it has been secured until officially advised ‘All Clear’
     or are certain it is emergency response personnel at the door
     The incident will be terminated when the RCMP declares an ‘All Clear’ to the IC
     Once the ‘All Clear’ is announced over VOIP, cooperate with emergency personnel to
     ensure an orderly evacuation
     RCMP, President and Community Relations will approve of messages and the RCMP
     will issue the messages to surrounding public media about the incident and prepare a fact
     sheet to respond to telephone inquiries
     Director will schedule a debrief within 5 working days of the incident




              Part Two: Emergency Response Plans                                                 Page 3
Hostage Situation
      (GP) Call 9-911 then call Security
          o Security will notify Incident Commander (IC)
     (FV) Call 9-911 then call Operations (OPS)
     Ensure your own safety, do NOT communicate, apprehend or pursue intruder
     Note distinguishing features for investigation afterwards
     IC will notify Director and declare Level of Emergency
     Director will notify President and may request activation of Emergency Executive Team
     and Emergency Operation Centre
     Security and Emergency Response Team (ERT) will take action to isolate the scene while
     attempting to remain outside the notice of the hostage taker
     Students/Staff/Faculty should leave building via nearest possible exit unless re-routed by
     an Evacuation Supervisor and proceed to closest Muster Point
     Security/ERT will attempt to obtain useful information: identity/description of suspect
     and hostages, check video surveillance material where incident has occurred. No direct
     action will be taken until RCMP and hostage negotiators have arrived
     If the hostage taker opens communications, try to delay negotiations until RCMP arrive
     Ensure RCMP safely escorted to IC and provided briefing
     Provide facilities for RCMP and prepare for a possible lengthy situation
     The incident will be terminated when the RCMP declares an ‘All Clear’ to the IC
     RCMP, President and Community Relations will approve of messages and the RCMP
     will issue the messages to surrounding public media about the incident and prepare a fact
     sheet to respond to telephone inquiries
     Director will schedule a debrief within 5 working days of the incident


If you are Taken Hostage and Held Against Your Will
     The initial 45-60 minutes are considered the most dangerous
     Remain calm as this may help calm other hostages and increase probability of their safety
     Follow instructions. Stay alert and stay alive. You need to be able to react quickly to
     changes in the situation. Expect the unexpected
     Be observant and provide information to the RCMP afterwards
     Avoid heroism and drastic action
     Do not speak unless spoken to and only when necessary
     Do not talk down to the hostage taker. An argumentative statement could increase the
     agitated state of the hostage taker
     Do not expect the hostage taker to behave rationally. Do nothing to aggravate the person
     Avoid appearing hostile
     Avoid speculating about the outcome of the situation
     Try to maintain eye contact but do not stare. Try to face the hostage taker at all times
     If possible sit on the floor with your back to the wall away from a door
     If medications, first aid or rest room privileges are needed, request them
     When you can, try to rest

              Part Two: Emergency Response Plans                                        Page 4
Assault on College Premises
     If you feel that you are in immediate risk or danger, call RCMP at 9-911
     For all types of assault, Security will follow their: Sexual Assault/Harassment and
     Aggravated Assault Procedures
     If a student is the cause of any form of Assault, disciplinary measures stated within the
     guidelines of the Student Misconduct – Nonacademic Offences Policy should be
     followed (Annex G)
Verbal Abuse / Sexual Harassment
     If threats cause immediate concern for your safety:
          o (GP) Call Security
          o (FV) Call Operations (OPS) during normal hours and Security after hours
     If Staff or Faculty experience verbal abuse or sexual harassment from other staff or
     faculty, the guidelines stated within the Discrimination and Harassment Policy should be
     followed (Annex G)
Aggravated or Sexual Assault
      (GP) Call 9-911 then call Security
         o Security will notify Incident Commander (IC)
     (FV) Call 9-911 then call Operations (OPS)
     Provide first aid as required
     Security (FV OPS) will protect crime scene until RCMP arrive
     Director will inform President in cases where serious personal injury has occurred or
     where a college employee has been assaulted
     Inform parents/spouse of students involved as required
     RCMP, President and Community Relations will approve of messages and the RCMP
     will issue the messages to surrounding public media about the incident and prepare a fact
     sheet to respond to telephone inquiries
     Director will schedule a debrief within 5 working days of the incident




              Part Two: Emergency Response Plans                                          Page 5
Bomb Threat Information
All bomb threats will be treated as credible

A bomb threat may make reference to an explosive or a Chemical, Biological, Radiological or
Nuclear (CBRN) threat or device

A bomb threat may be received in several ways:
      Verbal threat in person
      An alert from the discovery of a suspicious package
           o   Do NOT touch the suspicious package
           o   If person did touch package, isolate and mitigate for CBRN
       Telephone call
           o Use GPRC Bomb Threat Telephone Information Form
       Letter with a written threat inside or a message written on a surface in the building
           o   Try to preserve the scene and evidence if safe to so. Do not touch written notes or
               remove message that may be written on walls, mirrors or other surfaces
       Letter and Package Bomb Indicators
           o Badly typed or written
           o No return address
           o Restrictive marking
           o Mailed from a foreign country
           o Excessive postage
           o Misspelled words
           o Addressed to title only
           o Rigid or bulky
           o Wrong title with name
           o Lopsided
           o Oily stains on wrapping
           o Protruding or noticeable wires
           o Strange Odour




                 Part Two: Emergency Response Plans                                                  Page 6
Bomb Threat Response
      (GP) The person who receives the threat should call 9-911 then call Security
          o   Security will notify Incident Commander (IC)
       (FV) The person who receives the threat should call 9-911 then call Operations (OPS)
       At no time should the fire alarm system be activated
       Cell phone use is discouraged
       IC will notify Director and declare Level of Emergency
       Director will notify President and may request activation of Emergency Executive Team
       and Emergency Operation Centre
       IC will notify ERT and Evacuation Supervisors and advise on safe exit routes
       IC may request Operations to shut down the HVAC system in the cordoned area
       Emergency Response Team (ERT) will cordon off area that threat indicated bomb is in
       Message IC is to send out to Campus: “THIS IS A BOMB THREAT EVACUATION.
       THIS IS NOT A DRILL, INITIATE BOMB THREAT EVACUATION.”
       (GP) IC will send message through VOIP
       (FV) IC will send message to offices through VOIP then word of mouth for classrooms
       Students/Staff/Faculty upon hearing Message:
          o   If you are near a person with a hearing disability, get their attention and help them to
              evacuate
          o   Evacuate area, leave lights on, close doors and windows but keep unlocked
          o   Take with you all personal belongings that you have on you (i.e. backpacks, purse)
          o   Exit building via nearest possible exit unless re-routed by an Evacuation Supervisor and
              proceed to closest Muster Point
       IC will establish Command Post outside the building, upwind and at appropriate distance
       Emergency Response Team will check in with Evacuation Supervisors at Muster Points.
       ERT will convey important information to IC on behalf of Evacuation Supervisors
       IC will brief and turn Command Post over to external emergency services on their arrival
       The incident will be terminated when the RCMP declares an ‘All Clear’ to the IC
       RCMP, President and Community Relations will approve of messages and the RCMP
       will issue the messages to surrounding public media about the incident and prepare a fact
       sheet to respond to telephone inquiries
       Director will schedule a debrief within 5 working days of the incident

Helping the RCMP
The RCMP may request assistance in finding the bomb on Campus. This request is asked
because faculty and staff know the building and its contents better than the RCMP.
THIS IS VOLUNTARY! If you agree:
       Be thorough but do not touch anything that is suspected of being a bomb
       Do not panic those around you
       Look for anything and everything that might conceal a bomb
       Do not use cell phones
       Immediately report any suspicious item found
       Move staff members away from any suspicious items found
       Follow instructions given by RCMP

                Part Two: Emergency Response Plans                                              Page 7
                          GPRC Bomb Threat Telephone Information Form
Your Name:                                   Your Phone #                         Time:                     Date:

Instructions
    • Be Calm         • Listen – Do not interrupt caller   • Be Courteous    • Attempt to keep the Caller Talking

Strategies to Consider
        • Obtain as much information as you can        • Pretend Difficulty with Hearing
        • Signal to other College employee that you are receiving a bomb threat call
        • If the building is occupied, inform the caller that detonation could cause injury or death

Caller’s Identity (check all that apply)                        Origin of Call
 Male               Youth              Middle-Aged                Local Long Distance Phone Booth       Cell
 Female             Adult              Senior                   Phone Number on Display _____________________

The Bomb Threat: (exact wording)

• If caller seems agreeable to conversation, ask questions
When will the bomb explode?                                                       Time Remaining:
Where is the bomb?
What kind of bomb is it?
What does it look like/packaged in?
Why did you place the bomb? (exact wording)
Where are you now?
What is your name and address?
How should I call you back?
Why are you doing this?
Voice Characteristics (check all that apply)
□ Loud                        □ Soft                   □   Fast              □    Slow              □ Other
□ High Pitched                □ Deep                   □   Distinct          □    Distorted
□ Raspy                       □ Pleasant               □   Stutter           □    Nasal
□ Intoxicated                 □ Slurred                □   Lisp              □    Electronically Altered
Language (check all that apply)
□ Excellent                   □ Good                                 □ Foul/Swearing
□ Fair                        □ Poor                                 □ Local Accent         □ Foreign Accent
Manner (check all that apply)                                   Background Noises (check all that apply)
□      Calm               □        Angry                        □         Factory Machines         □      Train
□      Rational           □        Irrational                   □         Bedlam                   □      Animals
□      Coherent           □        Incoherent                   □         Music                    □      Quiet
□      Deliberate         □        Emotional                    □         Office Machines          □      Voices
□      Righteous          □        Laughing                     □         Mixed                    □      Airplane
                                                                □         Street Traffic           □      Party
                                                                □         Other_______________________________
Was the voice familiar?          □ No □ Yes Who did it sound like?
Did caller appear familiar with building by description of bomb location? □ Yes □ No
Did the caller reveal any identifying particulars? (nickname, familiarity with staff) ___________________________
                                          When the caller hangs up
                                             Do not hang up your phone
                               Call 9-911 from a different phone and provide a report
                              Grande Prairie Campus: Call Security 780-539-2700
                             Fairview Campus: Call Facility Operations 780-835-9513


                     Part Two: Emergency Response Plans                                                      Page 8
Civil Disturbance

       If you discover a Civil Disturbance, take appropriate measures to ensure your safety and
       do not intervene
       Report disturbance to Security
       Security will respond to all reports of civil disturbances or other activities on Campus
       such as demonstrations, unlawful strikes, lockouts, sit-ins and riots
       (FV) Because Fairview Campus does not have Security during normal operating hours,
       Operations (OPS) will assign someone to act in Security’s place

Low-Risk Demonstration
     If the assessment of the activities does not indicate hazards to people and property and
     risk of escalation is minimal, Security will notify the Incident Commander (IC) and
     establish an on scene monitoring role
     Security will establish a line of communications with the IC and RCMP and provide
     ongoing updates on the activities
     Under direction of IC, Security will establish a plan to contain the activities in order to
     prevent escalation
     Unless there is a need to seek a resolution to the activities, Security and the IC will
     continue to monitor until the activities terminate

Increased-Risk Civil Disturbance
       Security will conduct an assessment of the activity and will call 9-911 requesting a
       response from the RCMP if there are activities occurring that could escalate to criminal
       acts on campus
       Security will inform Incident Commander (IC) of RCMP being called and IC will
       respond to scene to meet with Security
       IC will notify Director and declare Level of Emergency
       Emergency Response Team (ERT) will ensure that the RCMP is escorted to the scene at
       an entrance to the Campus that does not contribute to an escalation of the activities
       RCMP will assume overall command with ERT working in collaboration
       Priorities for the response are: containment, peaceful de-escalation and resolution
       The incident will be terminated when the RCMP declares an ‘All Clear’ to the IC
       RCMP, President and Community Relations will approve of messages and the RCMP
       will issue the messages to surrounding public media about the incident and prepare a fact
       sheet to respond to telephone inquiries
       Director will schedule a debrief within 5 working days of the incident




                 Part Two: Emergency Response Plans                                         Page 9
Abduction
     If Witnessed
         o (GP) Call 9-911 then call Security
                 Security will notify Incident Commander (IC)
         o (FV) Call 9-911 then call Operations (OPS)
     If Not Witnessed
         o (GP) Notify Security of possible abduction
         o (FV) Notify OPS of possible abduction
     Security (FV OPS) will verify that person is missing. They will search buildings &
     question students/staff to obtain information. If still missing, Security will notify RCMP.

  Upon Missing Person Confirmation
    Security (FV OPS) will protect crime scene until RCMP arrive
    IC will notify Director and declare Level of Emergency
    Director will notify the President
    President and Community Relations will inform all students/staff; outline facts as known
    and alerting them to any possible concerns as well as college/police initiatives
    RCMP, President and Community Relations will approve of messages and the RCMP
    will issue the messages to surrounding public media about the incident and prepare a fact
    sheet to respond to telephone inquiries
    Prepare classmates to be supportive when student returns
    Director will schedule a debrief within 5 working days of the incident

  If the person missing is a child:

     Call RCMP immediately
     Call Security (FV OPS) and report missing child and additional information (description
     of child and what he or she is wearing)
     Emergency Response Team (ERT) will be activated (if after hours, custodial will act as
     ERT) with Security acting as Incident Commander
     Description of child will be relayed to ERT
     Exterior exits will be monitored by ERT with the rest of the ERT searching
     If the child is found and appears to have been lost and unharmed, reunite the child with
     the searching family member(s) and inform RCMP
     If the child is found accompanied by someone other than a parent or legal guardian,
     reasonable efforts to delay their departure until RCMP arrive will be used without putting
     the child, staff or visitors at risk.




               Part Two: Emergency Response Plans                                       Page 10
Loss of Utilities (Power/Water/Sewage/Natural Gas)
      Assumptions:
         o If after hours, Security will contact on call Operations (OPS) Staff
         o There is an impact on health, safety and hygiene such as a loss of natural gas during cold
           weather
         o Duration that exceeds typical outages normally handled through routine operations
         o Requires the involvement of the Emergency Response Team (ERT) and the Director
         o May result in damage to the building or the environment
     OPS staff will contact utility supplier and:
         o   Inform about loss of utility
         o   Request estimated time of utility restoration
         o   Request the cause of the utility loss
         o   (Sewage) Determine the source of the outage e.g. Campus problem or external source and
             conduct assessment and trouble-shooting with municipal service
     OPS staff will notify Director and advise on:
         o   If the estimated time for restoration of utility exceeds normal temporary outages
         o   Operational load capacity under temporary measures including the requirement to
             implement the shut-down of some activities
         o   Building areas and systems at risk
         o   (Power) If the outage is estimated to be loner than half an hour
         o   (Power) Areas not provided with emergency power supply, advise of contingency plans
             for temporary power e.g. contact with external suppliers or installation of portable
             generators
         o   (Power) Operational load capacity under temporary power through generators and
             estimated length of time for the supply of temporary power supply
         o   (Power) Any building areas and systems at risk using portable generators
         o   (Water) Contingency plans for domestic water e.g. securing bottle water, securing truck
             loads of water from a delivery services, alternate pumping capabilities, alternate water
             hydrant connection with above ground hose lines
         o   (Sewage) Contingency plans for sewage handling e.g. vacuum trucks, reduced operations
      (Power) Director will contact alarm monitoring company and advise of the power outage
     that may affect the alarm monitoring and communications functions
     Incident Commander (IC) and Director will assess the situation and determine if the
     magnitude of utility loss is creating a health, safety and hygiene hazard
     If it is determined that a safety hazard exists for building occupants:
         o   IC will declare Level of Emergency
         o   Director will notify President and may request activation of Emergency Executive Team
             and Emergency Operation Centre
         o   (Power) IC will contact the ERT and Evacuation Supervisor positions as required. IC
             will meet with the teams, provide an update and prepare plans for evacuation of the
             building or alternate measures
     President, Executive and Director will determine the need to temporarily cancel classes
     and close the Campus based on the impacts of the utility loss. They will approve and
     send out messages to surrounding public media about the incident
     Emergency measures will remain in place until the IC provides the ‘All Clear’
     Recovery measures may be required depending upon the effects on the building and
     systems
     Director will schedule a debrief within 5 working days of the incident

               Part Two: Emergency Response Plans                                            Page 11
Hazardous Material (HAZMAT) Spill/Release
     Notify Operations (OPS)
     If safe to do so and if trained, conduct rescue of injured persons and remove them from
     the area
     If safe to do so, stop product flow and/or seal off/secure the area if possible
     If safe to do so, shut off any operating equipment that may cause ignition
        o   Do NOT smoke, turn on or off light switches, operate electrical appliances
     If safe to do so, the following could be performed to control a spill:
        o   Transfer chemical to a new container if original container is leaking
        o   Absorb the spilled material with sand or other approved material
        o   Re-position a leaking container to stop leak
        o   Plug or patch the leak
     If safe to do so and training has been provided, stop flow of gas release
     If a vehicle transporting a hazardous material is involved the Emergency Response Team
     (ERT) can try to locate a bill of lading or obtain information from delivery driver
     Locate Material Safety Data Sheet (MSDS) to assist in determining the urgency of the
     situation and safety measures
     Incident Commander (IC) will note amount of spill/release, injuries sustained, materials
     surrounding the HAZMAT, property damage and distinct odours
     IC will notify Director and declare Level of Emergency
     Director will notify President and may request activation of Emergency Executive Team
     and Emergency Operation Centre
      (GP) From information gathered, IC will send evacuation or shelter in place instructions
     over VOIP System
     (FV) From information gathered, IC will send evacuation or shelter in place instructions
     to offices through VOIP then word of mouth for classrooms
     Do NOT pull fire alarm to initiate evacuation
     Based on the information available, IC may request a shut off of selected air ventilators
     and other air handling equipment (HVAC system)
     IC or Director will notify appropriate response authorities
     When external emergency services arrive on scene they will assume overall command
     with ERT working in collaboration
     The incident will be terminated when the external emergency services commander
     declares an ‘All Clear’ to the IC
     President and Community Relations will approve and send out messages to surrounding
     public media about the incident and prepare a fact sheet to respond to telephone inquiries
     Director will schedule a debrief within 5 working days of the incident




               Part Two: Emergency Response Plans                                        Page 12
Tornado Watch
A tornado watch means that conditions are favourable for tornado formation. A tornado watch
alert is normally received from the local weather service, television, radio or emergency services
agencies in the area.
       If you hear that a Tornado Watch has been issued, contact Operations (OPS)
       OPS will ensure that monitoring of weather advisory information (radio, television or
       through local emergency services agencies) takes place until the Watch has ended
       Incident Commander (IC) will send out VOIP message about Watch to all Campus
       buildings and to stay alert for further messages
       IC and Director will review the following:
           o Review activities at campus: exams, sporting events, outdoor activities
           o Shelter in place areas
           o Obstructions that may affect the movement of people
           o Utility shutdown procedures
           o Backup emergency power
       (GP) Classes in Portables and Art Studios will be moved into main Campus and the
       College Community Health Centre (CCHC) will be advised of the Watch. The CCHC
       should prepare to evacuate to main building if weather is upgraded to Warning
       Continue normal activities but remain alert to changing weather conditions
       IC will declare ‘All Clear’ when the Watch has ended.


Tornado Warning
A tornado warning means that a funnel cloud has been sighted or indicated on the weather
service agency’s radar. The approximate location of the sighting and the direction of travel of
the tornado are normally provided.
       If you hear that a Tornado Warning has been issued, contact Operations (OPS)
       Incident Commander (IC) will send out VOIP message about Warning and to initiate
       Shelter in Place procedures
       Emergency Response Team (ERT) and Evacuation Supervisors will begin moving people
       to shelter in place locations and close all doors and windows where possible. Occupants
       are advised to follow directions of ERT and Evacuation Supervisors and remain in their
       shelter location until the ‘All Clear’ is provided
       (GP) CCHC will be closed and people will be brought to the main building
       Shelter Locations
           o   lowest floor, interior hallways and rooms without exterior walls
           o   AVOID gym, exterior rooms, theatre or any room with a wide free span roof or windows
           o   (GP) Best locations are E and F Hallways on the 100 Level
       Director contacts the President and advises of the implementation of emergency measures
       OPS will prepare to shut off main gas, utilities and ventilation as required
       IC will declare ‘All Clear’ when the Warning has ended
       Director will schedule a debrief within 5 working days of the incident



                 Part Two: Emergency Response Plans                                        Page 13
If Campus is struck by a Tornado
     If a tornado strikes, assume a kneeling position and cover back of neck and head with
     hands or coat to protect eyes and head. Face away from areas of greatest danger of flying
     glass
     Director will call 9-911
     Incident Commander (IC) will notify Director and declare Level of Emergency
     Director will notify President and may request activation of Emergency Executive Team
     and Emergency Operation Centre
     If safe to do so, the Emergency Response Team (ERT) will conduct a situation
     assessment to determine:
          o Injured people
          o Students, Staff and Faculty are accounted for
          o Areas of damage to Campus structures
          o Safest evacuation routes from shelters locations to outside if building becomes unsafe
          o Has Warning been terminated and no further tornadoes are expected
          o Which utilities should be on or off
     The IC will meet emergency services when they arrive on site
     When emergency services arrive on scene they will assume overall command with ERT
     working in collaboration
     People requiring medical attention will be top priority
     The incident will be terminated when the external emergency services commander
     declares an ‘All Clear’ to the IC
     President and Community Relations will approve and send out messages to surrounding
     public media about the incident and prepare a fact sheet to respond to telephone inquiries
     Director will schedule a debrief within 5 working days of the incident




               Part Two: Emergency Response Plans                                         Page 14
Severe Winter Weather
Closure and Evacuation
       If the time permits prior to the event of severe winter weather, closing a Campus may be
       approved by the President
       IC will contact the Emergency Response Team (ERT) and Evacuation Supervisors and
       inform of the need for evacuation
       President and Community Relations will approve and send out messages to surrounding
       public media about Campus closure
       Message IC is to send out to Campus: “The Campus is closing due to a severe winter
       weather warning and that all occupants other than staff delivering essential services are
       advised to return to their homes”
       (GP) IC will send message through VOIP
        (FV) IC will send message to offices through VOIP then word of mouth for classrooms
       ERT will prepare to follow plans for Loss of Utilities
       The IC and Director will consult with the President prior to providing the all clear and the
       resumption of normal Campus activities
       President and Community Relations will approve and send out messages to surrounding
       public media about Campus reopening
       The Director will schedule a debrief within 5 working days of the incident
Shelter in Place
       If severe winter weather occurs suddenly and has created conditions that increase the risk
       to occupants leaving the building, a shelter in place strategy can be adopted with
       Presidential approval
       Incident Commander (IC) will activate the Emergency Response Team (ERT) and the
       Evacuation Supervisors and establish a plan to stop sporting events, theatre events,
       teaching and relocate building occupants to temporary shelters until the threat has passed
       Director will advise local emergency services that Campus is suspending activities
       President and Community Relations will approve and send out messages to surrounding
       public media about suspension of Campus activities
       Message IC is to send out to Campus: “Due to rapidly deteriorating winter storm
       conditions and travel advisory notices, the Campus has declared an emergency condition
       and is discouraging people from travel. The Campus will activate its temporary shelter in
       place measures. Please follow the instructions of the Emergency Response Team and the
       Evacuation Supervisors”
       (GP) Send message through VOIP
       (FV) Issue instructions to offices through VOIP then word of mouth for classrooms
       The IC and Director will consult with the President prior to providing the ‘All Clear’ and
       the resumption of normal Campus activities
       President and Community Relations will approve and send out messages to surrounding
       public media about Campus reopening
       Director will schedule a debrief within 5 working days of the incident




                   Part Two: Emergency Response Plans                                      Page 15
Earthquake: Drop-Cover-Hold
Each Campus is located in an area where the probability of an earthquake occurring may be
considered low. As a proactive measure the College has developed the following general
guidelines to follow after an earthquake.
       Be prepared for aftershocks
       If safe to do so, the Emergency Response Team will conduct a situation assessment to
       determine:
           o Injured people
           o Students, Staff and Faculty are accounted for
           o Areas of damage to Campus structures
           o Safest evacuation routes outside of buildings
           o Which utilities should be turned off (heat sources, gas valves)
       Do not use matches or lighters inside building for finding way in dark locations
       Do not use elevators

If External Emergency Services are needed
       Director will call 9-911
       Incident Commander (IC) will declare Level of Emergency
       Director will notify President and may request activation of Emergency Executive Team
       and Emergency Operation Centre
       (GP) From information gathered, IC will send evacuation instructions over VOIP System
       and/or word of mouth
       (FV) From information gathered, IC will send evacuation instructions to offices through
       VOIP then word of mouth for classrooms
       The IC will meet emergency services when they arrive on site
       When emergency services arrive on scene they will assume overall command with
       Emergency Response Team working in collaboration
       People requiring medical attention will be top priority
       Do not move seriously injured persons unless they are in obvious immediate danger
       The incident will be terminated when the external emergency services commander
       declares an ‘All Clear’ to the IC
       President and Community Relations will approve and send out messages to surrounding
       public media about the incident and prepare a fact sheet to respond to telephone inquiries
       Director will schedule a debrief within 5 working days of the incident




                Part Two: Emergency Response Plans                                       Page 16
Medical Emergency

       When informed of or if you observe a medical emergency:
         o   (GP) Call Security
                    Security will notify Incident Commander (IC)
         o   (FV) Call Operations (OPS)
                    If afterhours/weekend/holiday call Security
       Provide information related to the incident:
         o   Nature of the medical emergency (type of injury, number injured)
         o   Your name and location of the emergency
         o   Gender of victim or victims
         o   If possible stay in communications until told to hang up

General Medical Emergency Response Guidelines
      Remain calm. Remove or contain any hazards to yourself or the victim
      Use personnel protective equipment e.g. gloves, eye protection, filter mask as required
      Do not move the victim unnecessarily BUT if the victim is in imminent danger and it is
      safe to do so, move the victim to a safe location e.g. life threatening situation due to toxic
      fumes, explosion danger, fire, structural damage (try to remember original position of
      victim for report)
      Conduct First Aid assessment and treatment within qualifications and limits. Do not
      attempt procedures or techniques beyond your abilities or training
      Call 9-911 if ambulance is needed
      (GP) If ambulance is NOT needed, it is safe to do so and injury occurred between Mon-
      Fri 9am-5pm: help injured person to College and Community Health Centre
      Security (FV OPS) will notify Incident Commander
      Incident Commander (IC) will ensure that 911 has been notified (if needed), determine
      Level of Emergency and number of Emergency Response Team (ERT) resources needed
      Ambulance is always preferred method to transport injured to the hospital. If the injured
      individual does not want an ambulance and is experiencing a non-emergency, nonlife
      threatening injury, then a taxi voucher may be issued. See Transportation Policy for
      Injuries (Annex G) for further information
      IC will Remove spectators from the accident site
      Ask injured if they want family or friends to be notified. If yes, have family/friend called
      and informed of nature and extent of injuries
      Continue treatment and monitoring until more qualified medical assistance arrives on the
      scene (EMS)
      Transfer command of the incident to local emergency medical services when on scene
      and provide assistance if requested
      If a student is transported to hospital via ambulance, assign a staff member to accompany
      if possible
      IC will assess need for decontamination of clothing, equipment and materials used at the
      scene if required and if a security barrier around incident location is required
      Ensure hand washing and personal cleanliness after treatment
      IC will complete Accident/Incident Report

                 Part Two: Emergency Response Plans                                         Page 17
      The Director may inform the President depending on the magnitude of the emergency
      Based on the magnitude of the medical emergency the President and Community
      Relations may approve and send out messages to surrounding public media about the
      incident and prepare a fact sheet to respond to telephone inquiries
      The Director and the President will determine the need to dispatch College
      representatives to the hospital where the victim has been transported
      The Director in conjunction with the President will determine the need for campus
      meetings to inform the campus community of facts related to an incident and what the
      College is doing to assist with the recovery
      It is everybody’s responsibility to identify distressed students and staff (witnesses, close
      friends, siblings, etc.) and the College will provide counseling as required

                          Automated External Defibrillator Locations
            Grande Prairie Campus                            Fairview Campus
Near the main entrance to the Theatre         The hallway near the Computer Lab In the
                                              Atrium
Near the main entrance to the Gymnasium
                                              Near the main entrance to the Library
The centre of the Electrical Building

For students, staff and faculty, report all injuries and accidents to the
Safety/Emergency Preparedness Officer within 24 hours in case Worker’s
Compensation Board reports need to be completed.




                Part Two: Emergency Response Plans                                         Page 18
Fatality on Campus
     Any employee or student discovering or suspecting the sudden death of a student, staff,
     faculty, contractor or visitor on campus will:
          o (GP) Call 9-911 then call Security
                   Security will notify Incident Commander (IC)
          o (FV) Call 9-911 then call OPS
     Do not move the victim
     Director will notify the President
     Emergency Response Team (ERT) will secure the area allowing only external emergency
     services access
     External emergency services will be in command and control of the scene and be
     responsible for the release and control of the body
     President or designate shall be the spokesperson for internal and external crisis
     communications on behalf of the Campus
     If the victim is a student, follow guidelines in: Response to the Death of a Student Policy
     (Annex G)
     In the event of a formal investigation by the RCMP and/or medical examiner, the
     identification of the victim shall not be released by the College until authorization has
     been provided through the RCMP or the medical examiner and family
     The RCMP will be the lead agency for contact with the family of the fatality involving a
     faculty member, a student or a staff member. The President and the Director of Human
     Resources will determine the need for representatives from the College and if determined
     as required what positions will accompany the RCMP to provide the news to the family
     The College will offer psychological and emotional services to the family of the deceased
     member of the campus community and assist the family as required through the difficult
     initial period
     President, Human Resources and Head of Department where deceased was involved will
     determine if internal meetings with faculty, students and staff will be held to provide
     more factual information and to offer psychological and emotional assistance through
     trained service providers
     RCMP, President and Community Relations will approve of messages and the RCMP
     will issue the messages to surrounding public media about the incident and prepare a fact
     sheet to respond to telephone inquiries




              Part Two: Emergency Response Plans                                        Page 19
Pandemic Emergency Response

One of the greatest and most likely threats to the public’s health is a naturally occurring event
such as influenza pandemic. Influenza is a highly contagious respiratory virus resulting in severe
illness, in many cases hospitalization and in worst cases death. A pandemic influenza occurs
when a new viral strain emerges in which the general public has no immunity. When this occurs
there is a period of time when new vaccines must be developed and therefore they will not likely
be available for months during which time many people will become infected and seriously ill.
At the same time antiviral medications will be in short supply. A major concern is when the virus
is capable of person-to-person transmission.

During the 20th century pandemics have occurred and spread worldwide within a year. The
influenza pandemic of 1918 was especially virulent, causing extensive mortality affecting large
numbers of young otherwise healthy adults. Subsequent pandemics in the late 1950s and 60s
have less dramatic impacts but did cause significant illness and death.

A pandemic influenza has the potential to infect a large number of people in a short period of
time. This situation has a high probability of overwhelming our health care system. It has the
potential to jeopardize essential community services by causing high levels of employee
absenteeism in critical positions. This could interrupt essential services such as: policing, fire
fighting, rescue, transportation, schools systems, medical care and utilities. The increased stress
associated with a pandemic would cause significant increases in the need for mental health and
psychological services. It will be in many geographical locations at the same time. Most
importantly, a pandemic unlike many other emergency events could occur in waves and may last
for many weeks, if not months. There is the possibility that the College could be closed for a
period of weeks or months.

Emergency Management Priorities and Objectives

In the event of a pandemic influenza the College will reference the Public Health Emergency
Guidelines. A common set of priorities and emergency management objectives will provide the
framework for decision making and action. The following address priorities and key objectives:

To limit the number of student, faculty and staff illnesses and deaths,
To prevent and minimize the spread of the virus at the College,
To minimize the social and economic impacts to the College,
To maintain essential services,
To provide effective leadership, coordination, collaboration and communications

A major health emergency such as a pandemic will have negative impacts on a regional basis. It
is in the best interests of the College and regional partners to share their strategies and harmonize
plans, where feasible. The College plan will be communicated and when activated, coordinated
with other regional partner plans designed for major health emergencies such as: the local health
authority, the municipality and the provincial government plan.



                 Part Two: Emergency Response Plans                                          Page 20
Assumptions

The guidelines were developed with the following assumptions. The information for developing
the assumptions came from noted health authorities and organizations such as: Local Health
Authority, Alberta Health and Wellness, Health Canada, World Health Organization (WHO) and
the Centre for Disease Control (CDC). The assumptions are referenced during the planning for
the phases of emergency management.

The clinical attack rate (the percentage of people who will becomes ill and will not be able to go
to work) will be 30% or greater in the general population. Infection rates in children may reach
40% and then decline as the age of the person increases.

Authority

The President of the College has the authority to implement immediate actions at the College in
the event of a major health emergency. The Board of Governors for the College in conjunction
with the President may make decisions that affect the operation of the College such as: closing
the College, implementing social distancing measures, alternate staffing and shift arrangements,
pay and benefits for staff, business interruption policies and long term recovery measures.

In the event of a large local community outbreak the authority having jurisdiction such as the
municipal government, provincial government or local health authority may enact its powers
under its respective legislation. The College will be obligated to comply with the measures
implemented by the authority having jurisdiction. Within the region the Health Authority may
issue recommendations with respect to protecting the health and safety of the general public. The
local public health officer under the Health Act may declare the implementation of directives that
could have impacts on the College including closure for an undetermined period of time.

The College is governed within the Post Secondary Learning Act and operates within the post
secondary system in Alberta. Alberta Advanced Education and Technology works in partnership
with post-secondary institutions to ensure that the post-secondary system is accessible,
responsive, affordable and accountable. In the event of a major health emergency impacting the
people and the operation of the College strong lines of communications will be established
between the ministry and the College. In the extreme worst-case scenario such as illness
incapacitating the College executives and Board members, Advanced Education and Technology
may be required to assume the direction and control of the College.




                 Part Two: Emergency Response Plans                                        Page 21
Essential Services

A critical activity during an influenza pandemic will be to maintain essential services at the
College during a worst case scenario. Six areas have been identified as providing essential
services for the College. In the event that the College is closed, essential services required to
continue and support the functions and activities of the College include:
    1. Leadership and management through the Executive
    2. Critical infrastructure systems and Operations: utilities, HVAC, life and fire safety
        systems
    3. Human Resources activities: pay, benefits, work schedules, counseling services,
        redeployment of faculty and staff and cross training strategy and program
    4. Information technology: maintenance of critical applications and servers
    5. Communications: messages and information to staff, partners, and the College
        community
    6. Campus Security Services

Concept of Operations

The World Health Organization (WHO) has developed a matrix that describes the pandemic
cycle, impacts and the related WHO phase including a brief description. The College has aligned
objectives and actions within a matrix that includes the WHO phases and descriptors and public
health statements. The matrix is for guidance with decision-making and taking action.




                  Part Two: Emergency Response Plans                                         Page 22
                        WHO                   Description                    Impact Statements and         The Objectives and Actions of the
                        Phase                                               Public Health Objectives                     College
                                                                                                             Develop influenza-specific
                                No new influenza virus subtypes have                                         response/information
INTERPANDEMIC PERIOD




                                been detected in humans. An influenza                                        Develop communications
                                virus subtype that has caused human                                          strategies and messages
                         1      infection may be present in animals. If
                                present in animals, risk of human
                                                                                                             Develop awareness/education
                                                                                                             messages and campaigns
                                infection or disease is considered to be                                     Ensure students, faculty and staff
                                low.                                       WHO concerns are                  are trained in preventative
                                                                                                             measures such as respiratory
                                No new influenza virus subtypes have                                         etiquette and hand washing
                                                                           increasing.                       Minimize the risk of transmission
                                been detected in humans. However, a
                         2      circulating animal influenza virus
                                subtype poses a substantial risk of
                                                                                                             to humans by ensuring that
                                                                                                             members of the College
                                                                           Actions:
                                human disease.                                                               community understand detection
                                                                                                             and reporting guidelines
                                Human infection(s) with a new subtype,     Strengthen influenza              Review essential services and
                                but no human-to-human spread, or at        pandemic preparedness at all      Departments will determine
                                most rare instances of spread to a close   levels.                           staffing needs and arrangements
                                contact.                                   Monitor human and animal          Review human resources issues
                                                                           surveillance.                     related to the impacts of a
                                                                           Minimize the risk of              pandemic and develop
                                                                                                             contingency plans and policies as
                         3                                                 transmission to humans.
                                                                           Detect report and investigate     required e.g. defining essential
PANDEMIC ALERT PERIOD




                                                                           cases rapidly and                 services staff, pay, benefits, cross
                                                                           communicate findings.             training, alternate work
                                                                                                             schedules.
                                                                           Contain the new virus within      Review stockpiles needs for
                                                                           involved region.                  cleaning supplies and equipment
                                                                                                             Monitor supply chains and
                                                                          Delay spread to gain time to       consider backup suppliers for
                                Small cluster(s) with limited human-to- implement preparedness               goods and services where
                                human transmission but spread is          measures including vaccine         required
                                highly localized, suggesting the virus is development                        Review plans with applicable
                                not well adapted to humans.                                                  audiences: students, faculty, staff
                                                                                                             and external agencies
                                                                                                             Develop lines of communications
                         4                                                                                   with local health authority and
                                                                                                             municipal emergency
                                                                                                             management departments
                                                                                                             Develop coordinated and
                                                                                                             collaborative preparedness and
                                                                                                             response guidelines
                                                                                                             Conduct training exercises




                                           Part Two: Emergency Response Plans                                                    Page 23
                                                                  Increasing sustained               Ensure best practices for
                                                                  transmission in general            infection detection and control
                                                                  population outside of              measures are followed
                      Larger cluster(s), but human-to-human Canada. New virus sub-type.              Ensure that the College is
                      spread still localized, suggesting that the Actions:                           implementing best practices for
                      virus is becoming increasingly better       Maximize efforts to contain        social distancing techniques
                  5   adapted to humans, but may not yet be or delay spread to avert                 Increase communications with
                      fully transmissible (substantial            pandemic and to gain time to       staff, business partners and
                      pandemic risk).                             implement response                 customers related to health and
                                                                  measures.                          safety and the operation of the
                                                                                                     College
                                                                                                     Increase surveillance of staff
                                                                 Suspected/confirmed cases in        health and work attendance
                                                                 Alberta/Canada                      Prepare to implement policies
                                                                                                     and procedures to ensure
                                                                 Sporadic cases within THE           adequate staffing for essential
                                                                 COLLEGE health region               services
PANDEMIC PERIOD




                                                                 Absenteeism increasing,             Advice students in residence to
                                                                 minor impacts                       prepare to return to their homes
                      Pandemic: increased and sustained          Actions:                            Follow local health authority,
                  6   transmission in general population.        Implement response                  municipal directives and
                                                                                                     provincial measures for social
                                                                 measures including social
                                                                 distancing to minimize              distancing, closures and other
                                                                 pandemic impacts                    mitigation measures
                                                                                                     Ensure support for ill faculty and
                                                                                                     staff and their family members
                                                                 Absenteeism increasing,
                                                                 major impacts –

                                                                                                 Actions:
                                                                                                 Assess impacts
                                                                                                 Restock supplies and equipment.
Post Wave




                                                                                                 Prepare for further waves of the
                                                                 Pandemic event is ending        pandemic.
                                                                  and ramp-up measures are       Check on health and welfare of all
                                                                 implemented                     faculty and staff and their families
                                                                                                 Prepare for return to normal
                                                                                                 operations after additional wave of
                                                                                                 the pandemic.
                                                                                                 Conduct evaluation of response and
                                                                                                 management by the College.




                                 Part Two: Emergency Response Plans                                                     Page 24
             GPRC HOUSING
 ISOLATIONS AND QUARANTINE PROCEDURES
At the GPRC Residence, our goal is to provide service, guidance and support to our residence
students on a daily basis.

In residence, the large majority of the students living here are from out of town and therefore do
not have family support in the city so Housing Staff is their support.

In residence we have bachelor suites and multi-person units. In a multi-person unit, each student
receives their own private, locked, furnished bedroom and they share the rest of the unit with
their roommates which consists of a dining room, living room, kitchen and two bathrooms.
Students are typically always living with others in their unit so the only private place sick
students have to go is to their bedrooms.

If a residence student was sick to the point that they needed to be quarantined, Housing would
take certain steps to ensure the welfare of the sick student and his/her roommates.

The first step would be to determine the type of illness and the roommates will be notified of the
type of illness. Most likely, it would not be in the ill student’s best interest to travel, therefore
arrangements would be made to contain the student while keeping in mind the health and best
interests of the roommates. Roommates will be asked to not enter the sick student’s room.

Social Distancing will be encouraged. We would ask the student to stay contained to his/her
bedroom except for their need to utilize bathroom facilities. We would ask the other roommates
to provide us and the ill student with their class/work schedules so that the ill student could use
the kitchen facilities when no one was home. As needed, roommates will be asked to leave their
unit for short period so that the ill student could come out of his/her room.

We would provide the student with the utmost care and service that we could. This would mean
that Housing Staff would go to the store and purchase whatever items the sick student needed,
example, groceries, medicine, juice, pop, etc. and if needed, take them to the doctor/hospital.
Housing Staff will ensure that cleaning practices are increased in shared rooms. As needed,
Housing Staff reserves the right to relocate students to different units.




                 Part Two: Emergency Response Plans                                          Page 25

				
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