Letter Offering Corporate Training to Companies by tgg15634

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									           Department of Labor
Occupational Safety and Health Administration




Directorate of Cooperative and State Programs
     Office of Partnerships & Recognition




   OSHA Challenge Pilot Orientation

             November 4, 2005
       Welcome to the
OSHA Challenge Pilot Orientation
              Course Goal & Objectives

Course Goal:
  To provide interested employers useful information about the OSHA
  Challenge Pilot.

Objectives:
 To receive an overview of OSHA Challenge

 To learn about the benefits of participating in OSHA Challenge and
  perceptions of the Pilot from program stakeholders

 To learn how to participate in OSHA Challenge.


                                 3
             Eligibility:
         OSHA Challenge Pilot

 Designed to reach employers that want to
  qualify for OSHA’s Voluntary Protection
  Programs

 Open to all employers under OSHA’s
  jurisdiction who need help with developing
  and implementing their safety and health
  management systems (SHMS)


                       4
                Purpose:
           OSHA Challenge Pilot
 Provides a road map for safety and health
  excellence
 Guides participants through VPP requirements
 Recognizes employers (Participants) for
  incremental improvements in their SHMS
 Leverages OSHA resources
 Decreases fatalities, injuries, and illnesses


                          5
         Success Stories from
       OSHA Challenge Graduates

“At first when we mentioned that we were going to
apply for the OSHA-Challenge, our employees didn’t
understand what that meant to them or the company.
Once we began to discuss what the Challenge was and
what benefits it had for the employees and the
company, there hasn’t been a week that has gone by
where an employee hasn’t come to me asking where we
stand with the VPP. They are excited right now.”

Safety Director of Garber Bros. Precision Concrete, Inc.

                           6
         Success Stories from
   OSHA Challenge Graduates (cont’d)

“OSHA Challenge helps a company conduct an inventory
of their existing safety and health management systems
and provides the opportunity to enhance those systems.
OSHA Challenge helped C.R. Meyer and Sons to increase
employee participation and buy-in of the company’s
safety effort and processes – previously it was primarily
management that was involved in those processes.”


Director of Risk Management/Safety
C.R. Meyer and Sons Company

                           7
                 Definitions

   Administrator: Facilitates implementation of
    Challenge stages to participating sites
   Coordinator: Chosen by Administrator to help
    implement Pilot to the OSHA Challenge
    Participant
   Candidate: A worksite that has applied to
    OSHA Challenge but has not yet been
    approved as a Participant
   Participant: A Candidate worksite that has
    been accepted into the OSHA Challenge Pilot
                        8
     Administrators - Eligibility

 Can be corporations, nonprofits or federal
  agencies
 Must have adequate resources (time,
  personnel, expertise)
 Must have knowledge and experience in
  SHMS


                      9
             Administrator Roles
 Guides Participant sites through a structured
  process, from Stage to Stage, through a
  combination of:
  •   Training and evaluation
  •   Regular communications
  •   On-site visits
  •   Data collection to track progress
 Serves as liaison between OSHA Challenge
  Participants and OSHA
 Evaluates and reports on Participants’ progress
  to OSHA on a quarterly and annual basis
                              10
              Coordinators

 Must be knowledgeable and experienced in
  implementing and evaluating SHMS
 Should have performed safety and health
  inspections or VPP on-sites evaluations
 Completion of SGE or 2450 courses are helpful
  training
 May perform hands-on program administration
  duties on behalf of Administrator

                       11
      Candidates and Participants
 Candidate: In process of being approved for
  Challenge through application process
  •   Candidate Statement of Commitment
  •   Challenge Information Form
  •   Baseline OSHA 300 log information for last calendar
      year
  •   Vetting by OSHA Regional Office
  •   Letter of Acceptance from OSHA

 Participant: Application complete and Letter of
  Acceptance signed
                           12
      OSHA Challenge Process
 Contact an Administrator or OSHA
 Submit application to gain acceptance into the Pilot
 Complete and have verified required actions at each of
  the three Stages
 Communicate regularly with Administrator/Coordinator
 Graduate from program after completion and
  verification of Stage 3
 Complete VPP application


                           13
             OSHA’s Role

 Program design and policy

 Recognition and monitoring of
  Administrators and Participants

 Program evaluation




                     14
  Three Stages of OSHA Challenge
 Participants can begin at any stage and are required to
  show progression in each stage through knowledge and
  action requirements related to:
   •   Management leadership and employee involvement
   •   Worksite analysis
   •   Hazard prevention and control
   •   Safety and health training

 Each stage requires documentation and verification of
  Participant achievement by the Administrator before
  progression to the next stage


                                    15
               OSHA Challenge Program
              Requirements at Each Stage
   Focus Area       Management          Worksite   Hazard    Safety and
                   Leadership and       Analysis    Pre-       Health
                     Employee                      vention    Training
                    Involvement                      and
   Criteria                                        Control
                 Develop S&H
   Actions       Mission Statement

                 Mission Statement
Documentation

                 Management and
                 employees have
                 developed, issued
  Outcomes       and communicated
                 a Mission
                 Statement         16
OSHA CHALLENGE STAGES
Stage 1: Assess, Learn, and Develop


  Four main elements of Stage 1:
  A. Management Leadership and Employee
     Involvement

  B. Worksite Analysis

  C. Hazard Prevention and Control

  D. Safety and Health Training


                           18
     Management Leadership and
       Employee Involvement

Begin demonstrating visible, serious, and committed
safety and health leadership by publicly accepting
ultimate responsibility for safety and health in the
total site as a controlling employer (or work
contractually responsible for as a subcontractor),
and taking other appropriate actions to begin
developing a culture, creating systems, and
establishing policies and procedures that support a
safety and health work environment in the total site
Stage 1: Assess, Learn, and Develop

              Management Leadership
  •   Vision
  •   Policy Statement
  •   Strong leadership role
  •   Set goals and objectives
  •   Establish clear lines of communication
  •   Clarify responsibility, authority, and
      accountability

                          20
Stage 1: Assess, Learn, and Develop

               Employee Involvement

•   Perception survey
•   Employees must be educated concerning:
      Their rights under the OSH Act
      Their participation in the OSHA Challenge Pilot
      Fundamentals of VPP




                            21
Stage 1: Assess, Learn, and Develop

       Subcontractor Worker Coverage
•   Develop plan for managing & overseeing
    subcontractors
•   Establish criteria and subcontractor selection
    process
•   Require subcontractor to adhere to
    company’s safety and health procedures
•   Require subcontractor to have systems in
    place to identify, correct, and track
    uncontrolled hazards
                         22
            Worksite Analysis


Begin to develop a system for identifying basic
safety and health hazards, evaluating their risks,
prioritizing them, and recommending methods to
eliminate or control hazards to an acceptable level
of risk
Stage 1: Assess, Learn, and Develop

    Conduct Baseline Safety and Industrial
           Hygiene Hazard Analysis
•   Establish initial (baseline) levels of company
    and subcontractor employee exposure
      Review previous accidents, injuries, and illnesses
      Review complaints of workplace hazards
      Review previous studies

•   Conduct a hazard analysis of routine jobs,
    tasks, and procedures
                            24
Stage 1: Assess, Learn, and Develop

    Conduct Baseline Safety and Industrial Hygiene
               Hazard Analysis (cont’d)
•    Hazard analysis of significant change
•    Pre-use analysis
•    Industrial Hygiene Program (Stage 2 action)
•    Routine self-inspections
•    Accident investigations
•    Hazards reporting system
•    Trend analysis


                            25
Hazard Prevention and Control

  Begin to develop systems to prevent
  and control hazards in the total site
Stage 1: Assess, Learn, and Develop

           Certified Professional Resources
•   Ensure that outside resources are available if needed
    to conduct baseline hazard analysis




                           27
Stage 1: Assess, Learn, and Develop

       Hazard Elimination and Control Methods
•   Begin identifying and selecting the most appropriate
    hazard control and elimination methods to address
    the most serious known hazards identified through
    the baseline analysis
•   Establish and implement a system that prioritizes
    hazards
•   Implement an action plan
•   Enforce selected controls and incorporate into
    training
•   Require subcontractors to adopt an equivalent plan
                           28
Stage 1: Assess, Learn, and Develop

                Hazard Control Program
•   Establish a Hazard Control Program that meets the
    minimum requirements of OSHA
•   Hazard controls follow hierarchy of controls:
      Engineering
      Administrative
      Work Practice
      PPE




                           29
Stage 1: Assess, Learn, and Develop

           Occupational Health Care Program
•   Company conducts a review of OSHA 300 logs,
    insurance claims, accident investigations and insures
    all records are complete
•   Company employees must have access to health care
    services based on results of a baseline survey




                            30
Stage 1: Assess, Learn, and Develop

       Preventive Maintenance of Equipment
•   Company has an inventory of equipment that
    requires preventive maintenance
•   Require subcontractor to have equivalent system




                           31
Stage 1: Assess, Learn, and Develop

         Tracking of Hazard Correction
•   Develop and establish a hazard tracking system
•   Subcontractors should implement an equivalent
    system

    Emergency Preparedness and Response
•   Provide and plan for emergency care
•   Establish written emergency procedures
•   Train employees
•   Require compliance by subcontractors

                           32
    Safety and Health Training

Begin to provide training to safety and health
and other staff to help them acquire the
knowledge and skills they need to perform their
safety and health responsibilities in the total site
Stage 1: Assess, Learn, and Develop

    Training for Managers, Supervisors, and Non-
                 Supervisory Employees

•   Develop relevant training using worksite analysis
    activities
•   Provide qualified trainers/instructors
•   Require attendance
•   Ensure OSHA required training is performed



                            34
             Stage 2:
    Implement, Track and Control


 Continue to enhance and develop your SHMS

 Fully implement and tweak your SHMS

 Begin to incorporate policies for contractor
  contractor S&H programs requirements



                       35
            Stage 3:
   Reassess, Monitor, Improve

 Monitor your SHMS

 Refine and enhance your SHMS

 Reassess and continuously improve
  your SHMS




                      36
      Time & Resources Needed to
        Participate in Challenge

 Resource needs will vary and be
  dependent upon:
  •   Complexity of work processes
  •   Number of employees affected and training
      received
  •   State and effectiveness of each
      Participant’s SHMS


                        37
                 OSHA Recognition

 OSHA offers recognition letters at:
    •   Initial commitment and acceptance
    •   The completion of each of the three stages
 Examples:
    •   Letters from OSHA Area and Regional Office levels for Stage One
        and two completions respectively
    •   Letter from Assistant Secretary for OSHA upon completion of Stage
        Three.
 Participant names are often displayed during OSHA presentations
   around the country, and are posted on OSHA’s web page


                                    38
                     Benefits
 Easy to apply with few restrictions for employer
  eligibility

 The Participant’s primary contact with OSHA is done
  through their Administrator

 Generally, Participants can develop their SHMS at
  their own pace

 Stage requirements and electronic stage tracking
  tools are provided by OSHA for all Participants


                            39
              Benefits continued
 Adopting and implementing the VPP Model through
  OSHA Challenge can significantly reduce injuries and
  illnesses in the workplace
 Increased opportunity for employees at worksites and
  other corporate facilities to be involved in the safety and
  health management process

 Improved profit margin - Fewer losses mean more
  profits!

 Opportunity for participants to apply for VPP status after
  completion of Stage Three
                              40
  Perceptions of the OSHA Challenge
       Pilot from Stakeholders*




*Resulting from the annual evaluation conducted of the OSHA Challenge Pilot
OSHA Challenge Administrators’ Perceptions of Why
the Pilot is Valuable

 Increased employee involvement and improved company
  culture
 Implemented safety and health tracking systems
 Helped establish and achieve safety and health goals
 Increased business prospects due to involvement in the
  Pilot
 Increased employees’ safety and health training
 Improved safety and health management systems
 Reduced employees’ days away from work


                            42
OSHA Challenge Coordinators’ Feedback about
the Pilot

 “The Pilot provides motivation for employers to move through
  each stage by clearly stating the requirements that need to be
  met”
 “A company may believe that they have an excellent safety and
  health program – yet it sits on the shelf. The Pilot highlights all
  levels and subparts of the whole system to create its
  effectiveness”
 “I have seen tremendous improvement in the quality of safety and
  health programs – as a result of the three stages many areas of
  worker safety and health have been identified and addressed”
 “The Pilot allows employers the ability to review their safety and
  health systems and make improvements”


                                   43
OSHA Challenge Participants’ Feedback about
the Pilot

 “It helps companies to take a more proactive approach to safety
  and creates a bridge with the OSHA offices”
 “So far we have had great success with improving existing policies
  and work atmospheres...The most valuable aspect of the
  information received from our mentors and the group as a whole”
 Offering a Pilot is a less threatening way to try to get industries to
  take charge of their safety and health programs....This cooperative
  approach will definitely make companies want to interact with
  OSHA”
 “Safety is the Pilot’s #1 value...Good safety means less injuries
  which leads to less costs (medical bills, job transfers, retraining, and
  time off). This Pilot is valuable to any business”


                                    44
OSHA Challenge Participants’ Feedback about
the Pilot

 “The Pilot provides the opportunity to redefine a safety program to
  meet the VPP application procedure”
 “I believe that each company that takes the time to go through the
  process learns a great deal about their own program and makes
  adjustments accordingly that makes their programs even better”
 “The required commitment from the executive level of participating
  companies [is one of the most valuable aspects of the Pilot]”
 “With senior management buy-in, participating in the Pilot can
  change a whole management culture”
 “The contents of each stage enhanced our safety program 0 there
  were items I never thought to cover in our trainings or safety
  manuals”
                                  45
WHAT IS THE FIRST STEP TO INQUIRE
     ABOUT PARTICIPATION?

  Contact one of the OSHA Challenge Administrators
            found on OSHA’s website at:

 http://www.osha.gov/dcsp/vpp/challenge_admin.html
   Are you good enough? The Challenge is yours; the
  rewards are great. Good Luck. See you at the Top!




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