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53-Asked for Quotation for 200 KVA Diesel Generator

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53-Asked for Quotation for 200 KVA Diesel Generator Powered By Docstoc
					Date: 24 January, 2010

To




Attention:

Subject: Request for quotation of 02 unit 200 KVA (Prime) 3 Phase 4-wire Diesel
Generator with Synchronizing System

Dear Sir,
Sealed quotation is hereby invited for delivery, installation, testing & commissioning of 02(two) unit 200
KVA (Prime) 3 Phase 4 wire Diesel Generator with foreign ATS and Canopy for Aarong- Mogbazar
outlet as per specifications, terms & conditions mentioned. The quotation is to be submitted on the Letter
Head Pad addressed to Head of Procurement and dropped in Box no-02 kept in front of BRAC
Procurement Department (BPD), (Ground floor), BRAC Center, 75, Mohakhali, Dhaka.

                                                                           Unit/set       Total
       Sl. No.             Description & Details             Quantity
                                                                            Price        Amount
         01.     200 KVA Diesel Generator,
                 Three Phase, 50 Hz. 4-wire

         02.     Foreign ATS

         03.     Voltage Stabilizer and Phase failure
                 Relay
         04      Foreign Canopy
                                                               02 Set
                  st
         05      1 time servicing
                 (Cost including all required materials)
         06      All types of installation materials and
                 ducting (Without power cable, cable
                 lugs & Fuel)
         07      Synchronizer with panel board (local
                 made)
       Grand Total Amount ( including VAT & Taxes ) (TK.) :
       In word Total Amount (Tk.):


       Delivery, Installation, Testing and   90 days from the date of signing the Purchase Order.
       Commissioning Schedule:

       Warranty Offered:
BRAC CENTRE                                                                                             1
75 Mohakhali, Dhaka-1212, Bangladesh
Tel: 880-2-9881265, 8824180, 8824051 Fax: 880-2-8824525
E-mail: procurement@brac.net
1. General Terms & Conditions:
(a) The following Documents should be furnished along with the quotation, otherwise the offer
will be treated as nonresponsive (i) Copy of Trade License. (ii) Copy of VAT registration
certificate. (iii) Copy of up to date Tax Payment Receipt. (iv) Copy of Bank Solvency Certificate
& (v) Client list of required and above size Generator supplied minimum 2 years ago for
verification.

(b) Name of Item: Diesel Generator
(c) Capacity: 200 KVA (Prime), 3 Phase
(d) Quantity: 02 (Two) unit
(e) Offer validity: 30 days.
(f) Delivery: Within 90 days with Installation, Testing & Commissioning. / To be mentioned.
(g) Place of Delivery & Installation: Generator should be supplied and installed at Aarong-
Mogbazar outlet by the supplier at his or her own cost and arrangement.
(h) Date of Submission of the quotation: The quotation is to be dropped in the Box no-02 kept
in front of Procurement Department (Ground floor), BRAC Center, 75, Mohakhali, Dhaka-1212.
on January 31, 2010 within 4.00 pm.
(i) Price should be given including (i) Delivery, installation, testing, and commissioning of
GENSET (ii) Foreign ATS (iii) Foreign Canopy (iv) All types of installation materials and
Ducting cost (without Power Cable, Cable lugs and Fuel) (v)1st time servicing including all
filters, Lubricants & (vi) with Income Tax & VAT.

2. Other Conditions:
(a) The supplier has to submit the following documents and tools (in English) to the consignee
i.e. Aarong- Mogbazar while supplying the Generator.
     a. Certificate of the Country of Origin for Generator
     b. Load Test Certificate.
     c. Sound level testing certificate
     d. Manual of Operation, Maintenance & Servicing of Engine and Alternator.
     e. Spare Parts list along with price and Catalogue
     f. Circuit Diagram for Control Panel wiring with Engine along with module/synchronizer
        and the drawing for the synchronizing panel board and supplier will ensure same module
        for generator
     g. Necessary Software of operating program
     h. Copy of Shipping Documents or B/L
     i. List and standard tools with tools bag

(b) The supplier will visit site and confirm size of the room. The supplier will supply the cable
layout in details well in advance to the Construction Department and also request for any
further requirements of civil works such as drain line for pipes, base of generator etc. within 10
days of getting the Purchase Order. All civil works will be done by BRAC.
(c) Supplier will ensure same module is set up in panel board with circuit diagram.
(d) In case of any break down even after guarantee period, major or minor, including that of
module, supplier will make arrangement to repair at a reasonable cost within 24 hours.
(e) The selected supplier will confirm “Earthing” 150’ with 3 nos. per generator for the safety
and smooth functioning equipment. The cost of Earthing will be borne by the supplier. The
Earthing work is not the responsibility of BRAC.
BRAC CENTRE                                                                                      2
75 Mohakhali, Dhaka-1212, Bangladesh
Tel: 880-2-9881265, 8824180, 8824051 Fax: 880-2-8824525
E-mail: procurement@brac.net
(f) Successful bidder will give 7 days training on operation, maintenance & trouble shooting by
an expert Engineer.
(g) If any item(s) of specification are absent in this enclosed Technical Specification, the
selected supplier will have to supply and install the same to make the unit operational at its full
efficiency without any extra charge.
(h) The selected supplier will take total responsibility for delivery, installation, testing and
commissioning of Generator at site. The selected supplier will also arrange manpower, tools &
devices for installation, testing and commissioning of the Generator set. The concerned BRAC
Engineer will inspect and certify all the equipments at site before installation.
(i) The list of all installation accessories with quantity like Cable (BRB/Paradise), cable lugs,
fuel, lubricants, nut-bolt, ducting system etc. will have to be provided to respective
consignee/Aarong and BRAC Construction Department for installation of Generator by the
selected supplier within maximum 20 days of getting Purchase Order. Only the cost of cable,
cable lugs and fuel will be borne by the consignee and other cost of installation accessories
will be borne by the selected supplier. Cable connection & testing will be done by the selected
supplier.
(j) The selected supplier is fully responsible for 1st time servicing within the warranty period
including all required materials (All filters & Lubricants). All cost will be borne by the supplier.
(k) The selected supplier will ensure that the supplied Generator and its all accessories are
100% brand new and in good condition. The selected supplier will also provide full warranty
of 12 (twelve) months for Generator and its accessories, which will cover the
repair/replacement (if any) at their own cost from the date of Testing & Commissioning at site.
The replaced parts will also be considered of full warranty for mentioned warranty period. The
consumable items such as filters, plugs, lubricants etc will not be covered by warranty. Their
type/Model is to be informed well in advance to BRAC Maintenance Department.
(l) The selected supplier will ensure safety & security of their machineries & tools till hand over
to BRAC authority.
(m) All necessary permission from concerned authority (if any) /Govt. Agency regarding supply
& installation will be at supplier’s responsibility.
(n) Security money @ 3% of the total quoted value in the form of “Pay Order” from a
scheduled Bank in favor of “BRAC” shall have to be provided along with the offer. Without the
security money the offer would be non-responsive and BRAC reserves the right to reject the
offer. The security money of all bidders (without selected bidder) will be returned after final
decision (within shortest possible time) against a prayer to GM, Procurement, BPD, BRAC.
(o) The selected bidder must deposit separately performance security @ 5% of total value
before receiving the Purchase Order. After receiving the performance security, the 3 % tender
security will be returned against a prayer to GM, Procurement, BPD, BRAC. 5 % Performance
security will be returned against a prayer to Head of Procurement, BPD, BRAC after “One year
(warranty period)” from the date of commissioning on submission of clearance note from the
consignee/Aarong and BRAC Construction Department but it may however be forfeited for
failure to deliver the Generator as per purchase order or as per specification and or in due
time.
(p) The supply must be done within the scheduled date as mentioned in the Purchase Order
otherwise Liquidated Damage (L.D.) will be calculated at the rate of 0.5% per week delay or
part thereof up to maximum 5% from the stipulated time of supply and deducted as well from
the submitted bill. In case of substantial delay, BRAC reserves the right to cancel the contract
and claim compensation for such delay and failure.
BRAC CENTRE                                                                                         3
75 Mohakhali, Dhaka-1212, Bangladesh
Tel: 880-2-9881265, 8824180, 8824051 Fax: 880-2-8824525
E-mail: procurement@brac.net
(q) The selected supplier will train up / give necessary guidance for 7 days about the operational
activities of the generator to BRAC person recommended by consignee/Aarong and BRAC
Construction Department.
(r) No additional terms & conditions from suppliers will be accepted.

3. Payment will be made on the following terms:
(a) 80% of the total cost will be paid after successful and satisfactory delivery, Installation,
Testing and Commissioning of the generator. Followings are to be submitted with the bill.

1. Original Delivery Challan signed by consignee and a notation on the Delivery Challan by
   the recipient (with name, designation, & receive date) that the item (s) has been supplied as
   per specification.
2. Proof of receipt of list of submitted papers as per Para – 2 (a) from the consignee.
3. A note of successful Testing and Commissioning of Generator from Engineer of BRAC
   Maintenance Department.

(b) Remaining 20% payment will be made after 04 months from the date of successful
completion of Testing and Commissioning with a clearance note about well functioning of
Generator from the consignee / Aarong and from BRAC Construction Department.
(c) All payment will be made through A/C payee cheque in favor of selected company by
Accounts Department of BRAC H.O. Income Tax and VAT as per existing govt. rule will be
deducted at source from the bill.
(d) No advance payment will be made against Purchase Order

The BRAC authority reserves the right to accept / reject offer without assigning any reason
thereof.

Thanks. For
BRAC,



Muhammad Azizur Rahman
Head of Procurement

Enclosed: Technical specification of Generator




BRAC CENTRE                                                                                     4
75 Mohakhali, Dhaka-1212, Bangladesh
Tel: 880-2-9881265, 8824180, 8824051 Fax: 880-2-8824525
E-mail: procurement@brac.net
                   Technical Specification for 200 KVA Generator
                           AT AARONG-MOGBAZAR
Supply and installation, testing & Commissioning of best quality concern load supply authority
approved standard out door type 200 KVA Generator 11 KV 50 Hz. 5 KA (20 KA) complete
with mounting accessories as per following specifications.
     1. Name of the Item: Diesel Generator
     2. Quantity: 02 Set
     3. Generator details:
        (a)Capacity : 200 KVA (Prime Output)
        (b) Country of Origin: UK, France, USA, Germany, Italy
        (c) Assembled Country: UK, France, USA, Germany, Italy
        (d) Starting System: Auto Starting System with Manual Starting System
     4. Engine:
        (a) Assembled country: UK, France, USA, Germany, Italy
        (b) Manufacturer: UK, France, USA, Germany, Italy
        (c) Country of Origin: UK, France, USA, Germany, Italy
        (d) No of cylinder: 6 Cylinder (Vertical in line)/ 4 strokes
        (e) Speed/frequency: 1500 rpm/ 50Hz.
        (f) Governor type: Electrical Control
        (g) Cooling system: Water cooled, Water, Radiator cooling.
        (h) Alarm and Shutdown options: Under/over speed, under/over Generator Frequency,
            low oil pressure, High Engine Temperature.

5.    Alternator:
        (a) Assembled country: UK, France, USA, Germany, Italy
        (b) Country of Origin: UK, France, USA, Germany, Italy
        (c) Prime Power: 200 KVA (400V)
        (d) Alternator Type: Industrial Brushless, Self excited, sealed bearing, 4-pole, AREP,
            synchronous
        (e) Rotation (RPM): 1500 rpm
        (f) Power factor: 0.8 lagging & unity
        (g) Voltage: 400/230 volts
        (h) Voltage regulation: +/-1% / +/- 1.5%
        (i) Frequency: 50 Hz.
        (j) Frequency variation: +/- 0.25%
        (k) Auto Voltage Regulator (AVR): Automatic
        (l) Protection: Under/over speed, under/over Generator Frequency, low oil pressure,
            High Engine Temperature, High/low voltage protection etc.
        (m)Charging System: Auto battery charger with indicator

6. ATS/AMF (Foreign Brand) Specification to be mentioned (must be):
      (a) ATS Brand & Assembled Country: UK, France, USA, Germany, Italy
      (b) Brand of Magnetic Contactor: UK, France, USA, Germany, Italy
      (c) Country of origin of Magnetic contactor: UK, France, USA, Germany, Italy
BRAC CENTRE                                                                                      5
75 Mohakhali, Dhaka-1212, Bangladesh
Tel: 880-2-9881265, 8824180, 8824051 Fax: 880-2-8824525
E-mail: procurement@brac.net
       (d) Magnetic Contactor capacity: Two (02) times greater then the generator capacity,
           Prime Power
       (e) Magnetic Contactor: 4 pole
       (f) AVR: Adequate AVS for protection of coil of magnetic contactor of ATS
       (g) Relay: Phase failure relay.

 7. Sound Proof Acoustic Canopy (local made):
       (a) Sheet: Bottom: 12-14 SWG B.P Sheet, Top and side: 16- 18 SWG B.P Sheet Foam,
           Glass Wool & Gasket: 2 inch thickness and heat proof
       (b) Internal free space: Minimum 1.5 feet (from generator to canopy wall
       (c) Others: Wire mesh protection Engine intake sound attenuated Air Louver, service
           door and two coats of primary and final paint (Weather Proof)
       (d) Sound (Noise) level: @ 70 dBA from 07 meter distances is must.
       (e) All necessary precautionary measures must be taken by the supplier to ensure sound
           level within the limit as in (d).

 8. Standard Items:
       (a) Lead Acid Battery (2×12 Volts)
       (b) Residential Type Silencer
       (c) Anti Vibration Mountings
       (d) Flexible Bellows
       (e) Standard Battery Charger
       (f) Main Line Circuit Breaker
       (g) Set mounted Control panel


                Following information should be mentioned by the supplier

Supply and installation, testing & Commissioning of best quality concern load supply authority
approved standard out door type 200 KVA Generator 11 KV 50 Hz. 5 KA (20 KA) complete
with mounting accessories as per following specifications.

1. Name of Item: Diesel Generator
2. Quantity: 02 Set.
3. Generator details:
    (a) Generator Brand:
    (b) Model no.:
    (c) Serial No.:
    (d) Capacity:
    (e) Country of Origin :
    (f) Assembled country:
    (g) Shipment:
    (h) Starting System:
    (i) Level indicator meter/ Scale:
    (j) Engine:
    (k) Alternator:
    (l) Control Module:
BRAC CENTRE                                                                                   6
75 Mohakhali, Dhaka-1212, Bangladesh
Tel: 880-2-9881265, 8824180, 8824051 Fax: 880-2-8824525
E-mail: procurement@brac.net
     (m)Fuel Tank Capacity:
     (n) Fuel Consumption: @100% load , @ 75% load & @ 50% load
     (o) Open Gen Set Dimension (approx.):
     (p) Genset & Base Color:
     (q) Net Weight:
4. Engine:
    (a) Brand :
    (b) Model no:
    (c) Serial No.:
    (d) Assembled country:
    (e) Manufacturer:
    (f) Country of Origin :
    (g) Induction System:
    (h) No of cylinder:
    (i) Displacement:
    (j) Compression ratio:
    (k) Speed/frequency:
    (l) Governor type:
    (m)Total Lubrication System Capacity:
    (n) Total Coolant Capacity:
    (o) Cooling system:
    (p) Air Inlet:
    (q) Fuel consumption per hour:
    (r) Fuel Tank capacity:
    (s) Engine dry weight (approx.):
5. Alternator:
    (a) Brand:
    (b) Assembled country:
    (c) Manufacturer:
    (d) Country of Origin:
    (e) Model no.:
    (f) Serial No.:
    (g) Prime Power:
    (h) Stand by power:
    (i) Alternator Type:
    (j) Insulation type:
    (k) Rotation (RPM):
    (l) Power factor:
    (m) Voltage:
    (n) Voltage Regulation:
    (o) Frequency:
    (p) Frequency variation:
    (q) Auto Voltage Regulator (AVR):
    (r) Cooling:
    (s) Protection:
    (t) Charging System:

BRAC CENTRE                                                       7
75 Mohakhali, Dhaka-1212, Bangladesh
Tel: 880-2-9881265, 8824180, 8824051 Fax: 880-2-8824525
E-mail: procurement@brac.net
6. ATS/AMF including Voltage Stabilizer & Phase failure relay:
    (a) ATS Brand & Assembled Country:.
    (b) Brand of Magnetic Contactor :
    (c) Magnetic Contactor capacity :
    (d) Interlocking:
    (e) Magnetic Contactor:
    (f) AVR:
    (g) Relay:

7. Canopy size:
8. Length of Silencer & Extension Pipe: As per local required.
9. Relevant Drawing:
10. Ducting System or exhaust system is to be provided by the supplier.

Special Instruction:

Supply, Installation, Testing & Commissioning of 01 Unit Diesel Generating Set of 400/230V,
3-Phase 4 wire, 50 Hz water cooled, Floor mounted, Indoor type following continuous capacity
suitable for tropicalized country complete with four stroke, 1500 rpm, diesel engine with all
standard accessories, viz. 12/24 volt DC battery & auto battery charger with ammeter, voltmeter,
radiator assembly, oil & fuel pump, auto speed governor, air cleaner, fuel & oil tank, level & oil
pressure gauge, RPM & hour meter, exhaust silencer, variation isolator, mounting steel base
frame etc. including a safety and protection device viz. auto shut off with indicators for
overload, over & any kind of sig voltage, high temperature, low oil pressure, over speed, low
fuel level etc. coupled with brush less self excited alternator having panel with auto voltage
regulator, voltmeter & ammeter with selector switch, frequency meter.

TPMCCB of required rating for overload & instantaneous short circuit release, auto start & auto
changeover to load within 5 sec during normal power failure and auto stop & auto change over
to normal supply within 1-3 minute after restoration of normal power supply, indicator for 3
phase ON-OFF Trip etc. including maintenance tools, 3 set of detailed technical catalogues,
software & maintenance manual. Manufactured and tested in USA/UK/Germany/Italy/France as
approved in accordance with NEMA/IEC/VDE standard with sound attenuated acoustically
treated canopy with sound level 70 dBA at 7m distance.

Synchronizing panel board should have oil, temp, pressure, fuel consumption, fuel sensor.




Muhammad Azizur Rahman
Head of Procurement




BRAC CENTRE                                                                                     8
75 Mohakhali, Dhaka-1212, Bangladesh
Tel: 880-2-9881265, 8824180, 8824051 Fax: 880-2-8824525
E-mail: procurement@brac.net

				
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