Volunteers

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					Volunteers
    Julie Brassfield
                and
     Heidi Mitchell
 Volunteering is a rewarding experience. It is
 not only good for our school to have you
 involved, it’s good for your child to see you
 involved. A strong parent group can
 accomplish many amazing things on a school
 campus. Just remember that a volunteer is
 someone who gives their time freely, never
 wanting anything in return. If your motive is
 to gain recognition, then think twice before
 you join the group.




A note to volunteers
 Informal groups
 Formal Parent Organizations
    ◦ Separate corporations
    ◦ Financial oversight and audits
    ◦ Minutes and procedures




Types of Parent Support Groups
 A win-win situation
 People like to get involved and see the
  benefits of their actions
 Financial gain for the school




Fundraising
 Start as soon as possible
 Key volunteers and administrators plan
  together
 Decide who can and cannot fundraise
  throughout the year
 Allocate money to groups that need
  financial help




Get your Group Going!
 Give volunteers a place to work
 Everyone is responsible for success




Creating a Sense of Ownership
 Formal events – photo day, graduation,
  dances, Honors Receptions
 Fun events – carnivals, book fairs, Turkey
  Trot, field days
 School support – School shirt sales, used
  uniform sales, staff luncheons, ice cream
  sales, spelling bees, geography bees, New
  Parent Orientation, library assistance,
  Handy Dads
 Fundraising!



Events for Volunteers
 Helps to generate more donations
 Keeps all volunteers
  involved and working
  toward the same goal.
 Take your time during
  this step.




Identify a Fundraising Goal
   Choose no more than 3 events throughout
    the year.
    ◦ Outside Source
    ◦ Community Building Event
    ◦ All School Events




Plan Fundraisers for the Year
   Communication
   Mission Statement
   Define responsibilities
   Keep meetings on track and interesting
   Ask for help
   Manage volunteers
   Get teachers and staff involved
   Keep things simple
   Less is sometimes more
   Have fun


Volunteering Tips
 Share the big picture and create needs
  together
 Make a habit of meeting together
 Joint newsletters




Creating a Sense of Teamwork
 Maintaining records
 Continuity from one year to the next
 Financial oversight
 Getting input from others
    ◦ www.SurveyMonkey.com
 New Parent Orientations
 Recognition – say Thank You often




Helping Volunteers Organize
   Handbooks outline expectations and
    provide some training. Here are a few
    suggestions of things you might want to
    include in your handbook.




Volunteer Handbook
   Declaration of Confidentiality – to be signed and dated.
    Example: “Federal law and the Family Education Rights and
    Privacy Act (FERPA) are very specific about student privacy,
    confidentiality, and the release of student records.
    Therefore I, ___ (volunteer name) _____ acknowledge
    that as a volunteer working for (school name), under the
    supervision of (school name) employee(s), I may
    encounter information of a personal and or confidential
    nature relating to students, employees, patrons, or
    business dealings of (school name). I pledge and
    guarantee not to put (school name) at risk by disclosing
    any such information and will deal with such information
    only on an as needed basis within the scope of my work
    with and for (school name).




Volunteer Handbook
   Confidentiality guidelines – briefly describe
    FERPA and proper handling of student
    records, inter-office memos, release of
    names and phone numbers, etc.
   Fingerprinting policy – refer to ASBCS
    website for guidelines.
   Sign In/Sign Out procedures and information
    about identification badges.
   Tobacco and Drug Free Campus policy
   Dress and behavior guidelines



Volunteer Handbook
   Discipline and Physical contact – Volunteers
    may give verbal clues to remind students of
    school rules. Situations which require
    disciplinary action must be turned over to a
    teacher or staff member. Physical discipline is
    not allowed. Volunteers are cautioned about
    all forms of physical contact.
   Accidents - refer students to the health
    office. Volunteers may be asked to fill out an
    accident report form
   Procedures for getting flyers and other
    communications approved and distributed



Volunteer Handbook
   Special rules for coaches and other
    volunteers who may not be directly
    supervised
    ◦ Fingerprinting and background checks
    ◦ Procedures for handling injuries
    ◦ Sportsmanship, fair play, and participation
      restrictions (due to grades or behavior)
    ◦ Rules for maintaining student contact information at
      all times
    ◦ Emergency procedures – fire drills, lock down
    ◦ Rules for transporting children
    ◦ Procedures for children who are not picked up



Volunteer Handbook
   Questions & Answers
    ◦ How can I sign up to volunteer?
    ◦ Can I bring younger children on campus?
    ◦ Where can I store personal belongings while
      volunteering?
    ◦ Am I allowed to have lunch with my children?
    ◦ Should I volunteer if I feel sick?
    ◦ May anyone other than a parent volunteer?
    ◦ Can I volunteer anywhere other than the
      classroom?
    ◦ If a student needs a ride home, may I help?



Volunteer Handbook
   Questions and Answers (continued)
    ◦ Which restrooms may I use?
    ◦ Which telephones may I use?
    ◦ May I use the copy machine?
    ◦ What if I need to talk to my child’s teacher?
    ◦ What if someone approaches me with a
      concern or complaint?
    ◦ What should I do when I see a student out of
      dress code?




Volunteer Handbook
   Important Information
    ◦ School hours
    ◦ Important phone numbers
    ◦ THANK YOU FOR SUPPORTING OUR SCHOOL!




Volunteer Handbook
   Questions? Thoughts?




Discussion Time