C a r e e r Preparation Center
7001 E. Williams Field Road, Building 370, Mesa, AZ 85212 • (480) 727-1411 • FAX (480) 727-1904
CareerPreparation@asu.edu • http://www.poly.asu.edu/students/career/
The Follow-Up/Thank You Letter
Purpose: The purpose of a follow-up letter is to thank the interviewer for his or her time
and information. It also provides you with another chance to remind the interviewer of
your interest in the position and the skills that you have to offer.
Timeliness: Follow up letters should be sent promptly after the interview (if possible
within 24 hours), because you will still be on the interviewer’s mind. Timely follow-up
letters make a good impression on a person whom you should consider a potential
member of your long-term network.
Suggested Follow-Up Letter Format:
Paragraph 1: Thank the interviewer for his or her time, and then make some mention of
Paragraph 2: Reiterate your interest in the position and remind the interviewer of your
relevant skills and experiences. Stress the “fit” between you and the company.
Paragraph 3: Extend final thanks and indicate where you can be reached.
Sample Follow-Up Letter
November 17, 1997
1947 Grace Avenue
Springfield, MA 10291
James T. Quinn, Director
22900 Cambridge Street
Boston, MA 01181
Dear Mr. Quinn:
Thank you for the opportunity to interview yesterday for the Sales Trainee position. I
enjoyed meeting you and learning more about Davis Enterprises. You have a fine staff
and a sophisticated approach to marketing.
Your organization appears to be growing in a direction, which parallels my interests and
career goals. The interview with you and your staff confirmed my initial positive
impressions of Davis Enterprises, and I want to reiterate my strong interest in working for
you. My prior experience in operating office equipment plus my training in
communication would enable me to progress steadily through your train program and
become a productive member of your sales team.
Again, thank you for your consideration. If you need an additional information , please
feel free to call me at (404) 222-7777.
Gail S. Copper