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Food Vendor Business Proposal document sample
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SQUARE FAIR 2010
August 5, 6, & 7
A TASTE OF LIMA - FOOD VENDOR APPLICATION
Name of Business/Organization
Address
Contact Person Phone #
APPLICATION DEADLINE: April 15, 2010 (Total Fee $650, $100 Deposit
Due with Application, Balance Due June 15th)
FOOD VENDOR MENU PROPOSAL
Menu is subject to approval by the festival foods committee. You may select one food item to be exclusive
to your booth on a first-come first-served basis--please circle exclusive item.
ITEMS TO BE SOLD PORTION SIZE PRICE
Additional electrical requirements (limit 2): ____110 volt, 20 amps @ $ 50
____110 volt, 30 amps @ $ 50
____220 volt, 20 amps @ $ 75
____220 volt, 30-60 amps @$100
VENDOR ACCEPTANCE OF TERMS AND CONDITIONS
Contracts will be issued upon approval of application. Please make your check payable to Square Fair,
inc. and mail with your application to: Square Fair, Inc., P.O. Box 418, Lima, Ohio 45802-0418.
I have read and understand the SQUARE FAIR 2010 rules and regulations and agree to abide by them
and other applicable health regulations of the city, county, and state.
Signature/Title Date
FOR MORE INFORMATION CONTACT: BRUCE FUHRMAN 419-235-0738
RULES AND REGULATIONS FOR SQUARE FAIR 2010
A TASTE OF LIMA - FOOD VENDORS
1.
Concession set up will begin on Wednesday, August 4, starting at 2:00 pm. (You may set
up on Thursday). All spaces are assigned. Your space will be under a tent, your space will
measure 10’ frontage x 20’ depth—you must see the setup manager for your location, or
check the street to see if your name is written in your spot.
2.
Minimum hours for FOOD VENDORS are:
Thursday
August 5
5:00 pm to 11:00 pm
Friday
August 6
11:00 am to 11:00 pm
Saturday
August 7
11:00 am to 11:00 pm
3.
Lighting will be provided by Square Fair, inc. Food booths must be manned by vendor's
employees during the Square Fair hours unless others arrangements are approved in
advance. Food booths can be subcontracted to a commercial concessionaire with prior
approval.
4.
Square Fair, inc. will provide two (2) 110 volt, 20 amp circuits to each vendor at no
additional charge. The vendor will provide all other supplies and equipment necessary
for service during Square Fair hours. Additional electricity is available as follows:
110 volt- 20 to 30 amps (not to exceed 30 amps)
$50.00
220 volt- 20 amps
$75.00
220 volt- 30-60amps
$100.00
5.
Each booth will be limited to a total of four (4) circuits (the two included 110s plus two
other extra circuits.) Electrical cords must meet National Electric Code requirements.
6.
Vendor is responsible for cleaning and maintenance of the area in and around his food
booth. You must provide trash containers for your space and you must empty them into
the large trash containers whenever necessary. Grease must be dumped into the barrels
provided by Square Fair, inc. Grease may not be dumped down city sewers. Failure to
keep your space clean is grounds for your contract to be terminated. Spaces will be
checked all weekend.
7.
Strolling vendors will not be permitted.
8.
Participation is limited to 18 vendors, preference is given to vendors from the Allen
County area.
9.
Square Fair, inc. wishes to provide the public with the greatest variety of food and
maintains the right to select vendors according to the needs of the Square Fair operation.
All sale items and prices must be submitted on the application and approved in advance
by the Vendor Committee. Changes cannot be made without approval by the Committee.
RULES AND REGULATIONS FOR SQUARE FAIR 2010
A TASTE OF LIMA - FOOD VENDORS
10.
Each vendor may reserve one main menu item that will not be duplicated on a FIRST
COME FIRST SERVED BASIS with deposit paid application. In addition, the Vendor
Committee will make recommendations on standardized pricing to the vendors.
11. Each vendor is responsible for complying with the Allen County Board of Health
regulations regarding the operation of outdoor food concessions. Random inspections by
the Health Department will be made during the Square Fair. Vendors not in compliance
with Health Department regulations will be closed.
Each vendor must apply for a permit at least 10 days before Square Fair
To obtain the Temporary Food Service Operations Packet
Online: www.allencountyhealthdepartment.org/food_rules.htm
Phone: 419-228-4457
12.
Each vendor is responsible for his/her own liability insurance and sales tax collection and
records if applicable. Each vendor must provide proof of insurance—a minimum of
$500,000 liability coverage is required.
13.
Each vendor must provide a fire extinguisher for his/her booth site. Each booth will be
inspected for a fire extinguisher. Should you not have one the Fire Chief reserves the
right to suspend your operation until a fire extinguisher is obtained.
14.
Square Fair, inc will not be liable for any expenses or losses incurred by the vendor. To
avoid losses from theft or vandalism it is suggested that all supplies and sales items be
removed from the booth each night.
15.
Square Fair, inc. will not be responsible for losses due to weather or other unforeseen
circumstances. In case of cancellation for unforeseen circumstances—booth fees will
not be refunded under any condition.
16.
Booth locations will be assigned. Those vendors cooking with open flames will be
required to cook in a designated area other than selling space (booth). This designated
area will be isolated from the crowds and have a used coal barrel.
17.
Only booths operated under the auspices of Square Fair, inc. will be allowed.
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